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Preservation Systems

UF Digital Preservation Support & Services

The University of Florida Libraries are committed to long-term digital preservation of all materials in the UF Digital Collections and in UF-supported collaborative projects as with the Digital Library of the Caribbean (dLOC). Redundant digital archives, adherence to proven standards, and rigorous quality control methods protect digital objects. The UF Digital Collections provide a comprehensive approach to digital preservation, including technical supports, reference services for both online and offline archived files, and support services by providing training and consultation for digitization standards for long-term digital preservation.

Digital Archives

The University of Florida Libraries maintains redundant servers with copies of all online files, with an additional tape backup as a ready-access archive. In practice consistent for all University of Florida Digital Collections and projects, separate redundant digital archives are maintained in UFAR (pronounced U-FAR, which is an acronym of the UF Archives). Prior to 2019, UF utilized the now closedFlorida Digital Archive (FDA; http://fclaweb.fcla.edu/fda).

Information about the archival processing for all digital objects, both online and offline or "dark" archived objects, is tracked and maintained within the current SobekCM online system under "Work History". This is in-process for replacement with new development on a new digital library user and internal system, named Anubis. During Anubis development (expected 2020-2023), SobekCM will remain in use, and preservation information can be seen under "Work History" tracking includes the "History" which lists the workflow name (for the name of the archive and the process; e.g.; FDA ingest), date the workflow occurred, and location/notes (e.g.; the FDA IEID). Under "Work History" is another field titled "Archives" which lists all of the archived files including filename, size, last write date, and archived date.

Additional technical information is available from the community site for the SobekCM Open Source Software:

www.sobekrepository.org