"Strength of Libraries" section for CAS Title VI Proposal. Reboussin. February 16, 2010

1. The strength of the institution's library holdings (print and non-print, English and foreign language) in the
subject area and at the educational levels (graduate, professional, undergraduate) on which the Center
focuses.

The University of Florida (UF) Libraries

As the largest public academic library in the state of Florida, the UF Libraries' collections are located at

nine branches across campus and at many of the remote Institute of Food & Agricultural Sciences research

stations. The Libraries house more than four million books. Special and Area Studies Collections include the

internationally recognized Baldwin Library of Historical Children's Literature, P.K. Yonge Library of Florida

History, Latin American, African, and Asian collections, Price Library of Judaica, Rare Books, Manuscripts, and the

University Archives. The Libraries have significant holdings in agricultural and economic development, social

sciences, wildlife conservation, and history, and are a regional federal, state, and European Union documents

depository serving Florida and the Caribbean.

For the Fiscal Year ending in June 2009, the UF Libraries reported overall holdings to the Association of

Research Libraries (ARL maintains US national rankings) including 4,299,252 print book volumes, 25,165 print

journal titles, 64,405 online journals, 7,919,279 units of microforms (reels, fiches, etc.), 1,246,243 government

documents, 864,701 maps, 45,956 videos, and 27,940 audio recordings. UF Libraries' patrons have access to an

extensive array of databases from online providers such as ABC-CLIO, ABI/Inform, Cambridge Scientific

Abstracts, EBSCO, EIU, Gale, ISI, JSTOR, LexisNexis, ProQuest, Readex, SAGE, and Wilson among others. Fully

1,050 electronic databases are available (including tens of thousands of full-text journal titles) along with a

growing collection of electronic books currently numbering 318,383.

The Africana Collection

The UF Libraries' Africana Collection is the largest research collection of its kind in the Southeastern US,

serving users from the Carolinas to Texas. Because the collection is dispersed (not shelved in a unified physical

space) and highly diverse (covering all formats and subject areas relating to the African continent) the UF

Libraries do not maintain a definitive count of African related titles held. However, based on multiple measures,

Strength of Libraries...

Africana librarians Malanchuk and Reboussin estimate holdings at well over 20,000 items in a virtual location

created in 2005 to facilitate the separation of these materials when appropriate space becomes available (one

of the goals in the UF Libraries' strategic plan). Among these specialized and mostly recently published

resources, 180 items are available in full text online (part of a rapidly growing collection of electronic resources

relating to Africa). Beyond this core of materials held in Library West (which houses Humanities and Social

Sciences collections), the Africana Collection encompasses many more African-related resources housed

throughout the UF Libraries, including the complementary and supporting collections in a wide range of formats,

subject areas, and disciplines. Collection emphasis on interdisciplinary and applied research materials supports a

wide range of university activities across several world regions, with recognized strengths in tropical agriculture,

economic development, wildlife conservation, and related social, health, and environmental issues that together

provide broad and deep research support for the new Masters in Development Practice among other academic

programs. African-related materials are available in large numbers in the Marston Science Library, Architecture

& Fine Arts, Rare Books and Manuscripts, and the Maps & Imagery Library, while branches and collections for

health, education (including African children's and juvenile literatures), business, and law hold significant

numbers of African related materials across the UF campus. Librarians Malanchuk and Reboussin estimate total

African-related holdings at over 100,000 volumes.

Such a large and wide-ranging collection can be assessed in many ways. Geographic strengths include

Southern, East, and West Africa with research level support across the entire continent. Specialist research

support for the former Portuguese colonial areas, especially Angola and Mozambique, has recently been

strengthened as the Abraham Collection continues to be cataloged and integrated into UF Libraries' holdings.

These number over 5,000 titles dating from 1687 to 1990, including 529 rare books. This recent addition is of

national significance, as many titles are held nowhere else in the US, placing UF Libraries in the top ranks of

Lusophone African research collections in this country.

Feb. 2010

Strength of Libraries...

African language materials represent an estimated 7,000 plus titles in over 90 languages, 343 of which

are available online via either the Center for Research Libraries (CRL) or our own University of Florida Digital

Collections (UFDC), both of which are represented and linked directly in the UF Libraries' online catalog. Catalog

records with language codes for some of the best represented African languages in the Africana Collection

holdings include Afrikaans (865 titles), Amharic (346), Swahili (789), and Yoruba (695). These records include

audio and video recordings, archival materials in microformat, mission publications, etc., in addition to scholarly

linguistic studies, dictionaries, school primers, phrase books and works of literature. Shona and related Southern

Bantu languages are well represented in the George Fortune Collection (totaling 1,741 cataloged titles, including

100 rare books, plus manuscripts, and 8 items online in full text via the UFDC).

African related videos

A variety of physical material formats comprise the Africana Collection, as noted above, including books

and journals of course but also maps (two antique maps of Africa were selected as the "half millionth" and

500,001st maps in our Maps & Imagery Library), government documents, microfilm, recorded media, digital files,

manuscripts, and photographs. Librarians Malanchuk and Reboussin select African related videos in a variety of

formats encompassing subject matter that includes political, ethnographic, and health related documentaries,

traditional and popular musical performances, the arts, feature films, and instructional materials. The African

related video collection supports classroom instruction, graduate research, global performing arts programs, and

includes over 500 videos, with new and retrospective titles added each year. African related video titles are

among the most heavily borrowed items in the UF Libraries' collections.

UFDC provides free public access online

Africana Collection materials digitized by the UF Libraries' University of Florida Digital Collections (UFDC)

are available free on the web to the public, in full text searchable formats, and open to all search engines. With

funding from the Center for African Studies as well as internal library sources, manuscripts with a primary

African focus including materials in the collections of Donald Abraham, Lewis Berner, Gwendolen M. Carter,

Feb. 2010

Strength of Libraries...

Brian and Graham Child, Ronald Cohen, Frank Jolles (Richard Ndimande's Studio Photographs), W.E. Manis, and

Martin Rikli have been digitized and made available online through the UFDC. Antique maps, photographs,

technical pamphlets, art objects from the Harn Museum of Art and a wide variety of other African related

materials are represented in the UFDC, which recently passed the four million total pages milestone. Nearly

800,000 total pages have been added to UFDC this fiscal year, including Electronic Theses and Dissertations.

African related materials made available online in UFDC include 211 map titles, 982 general titles, 143 art

objects and 963 photographic images. Over 15,000 African related pages have been added to UFDC this fiscal

year. While African related materials are available in other UFDC collections, server logs for those with a

primarily African collection focus reflect over 85,000 hits last fiscal year (2009), and nearly 55,000 in the first

seven months of the current fiscal year (ending June 2010).

2. The extent to which the institution provides financial support for the acquisition of library materials and for
library staff in the subject area of the Center.

Current support for Africana Collection acquisitions (including print and electronic monographs and

serials) from all sources is about $70,000 annually. The Lockhart African Studies Library Endowment has a

principal of $142,000 which supports $6,000 in annual materials purchases for African Studies. Both librarians

Peter Malanchuk and Dan Reboussin are assigned a majority of their time to manage and service African related

collections, with total adjusted salaries (at 100% FTE) of $154,950.68. The library also supports 60% of the

stipend for a graduate assistant. Other library departments provide support for acquisitions, cataloging, binding,

circulating, and preserving the Africana Collection.

3. The extent to which research materials at other institutions are available to students through cooperative
arrangements with other libraries or on-line databases; and the extent to which teachers, students, and
faculty from other institutions are able to access the library's holdings.

As a state funded, land grant institution, the UF Libraries provide a full range of information services and

offer research level collection access to the citizens of Florida, including all walk-in patrons, as well as to

researchers, staff, and students of the university community. Visits to all UF Libraries in fiscal year 2007-'08

totaled over 2.2 million, over half of which were to Library West, the Humanities and Social Sciences library

4

Feb. 2010

Strength of Libraries...

where most Africana Collection materials are shelved. Access to the research materials is facilitated and

enhanced through a wide range of support services. Over 55 subject specialist librarians provide office

consultations, classroom bibliographic instruction, and respond to queries by phone, email, through web pages,

etc. General reference librarians refer African Studies inquires to Malanchuk and Reboussin from a range of

sources including online forms, instant messages, and online chat services. Loans from the Africana Collection

virtual location have averaged over 400 annually for the five year period from fiscal years 2005-'09 with a peak

of 650 charges during this period. Librarians Malanchuk and Reboussin teach a graduate level, credit course in

Africana Bibliography each Fall Semester, as they have for ten years, both to train graduate students to conduct

effective library research and to familiarize these especially long-term, intensive users with the range of support

services available in the UF Libraries.

Consortia, institutional partnerships, and resource sharing agreements

The UF community as well as unaffiliated state, regional, and national, academic, and public users all

benefit from the UF Libraries' interlinked network of consortia memberships and resource sharing agreements

for circulating collections. As noted above, the UF Libraries are members of ARL, a library policy and advocacy

organization that develops standards, maintains statistical rankings, and supports favorable interlibrary loan

(ILL) terms among institutional members. ILL activities are managed by the OCLC WorldCat Resource Sharing

system, which facilitates reference and discovery, as well as resource sharing and delivery by means of the

WorldCat collaborative catalog. OCLC exclusively distributes the Interlibrary Loan Internet Accessible Database

(ILLiad) online ILL system used by over 1,000 libraries worldwide and is the "world's largest library cooperative."

The UF Libraries participate in the Association of Southeastern Research Libraries (ASERL), the "largest

regional research library consortium in the United States." ASERL sponsors inter-institutional resource sharing

and other collaborative efforts. UF Libraries recently joined the RapidlLL group and belong to several sets of

members including ARL, ASERL, and Southeastern Conference (SEC) institutions to assure users fast access

(members commit to a maximum 3 day turnaround) to resources not held in their local collections. Membership

Feb. 2010

Strength of Libraries...

in the Center for Research Libraries (CRL) primarily allows UF patrons access to the research monographs and

major archival microform sets in their collections, though it also includes 800,000 foreign dissertations, 38,000

foreign journals, and the largest circulating collection of newspapers in North America (totaling 5 million items).

The Cooperative Africana Microform Project (CAMP) is a joint effort by member research libraries throughout

the world to promote the preservation of publications and archives concerning Sub-Saharan Africa and to make

these materials available in microform and online to researchers in the US, Africa, and elsewhere. As noted

above, CRL is actively engaged in making many of these materials available in full text online as well. UF

Libraries' membership in Lyrasis (formerly SOLINET), the largest regional membership organization serving

libraries and information professionals in the US, offers significant cost savings through group purchasing for

products and services including important collections of full text online resources.

At the state level, the Florida Library Information Network and Northeast Florida Library Information

Network (NEFLIN) is a statewide cooperative network for interlibrary loan and resource sharing, established so

all Florida residents could access information and materials held in Florida's libraries. All member libraries of the

cooperative agree to borrow and lend materials at no charge to one another. NEFLIN member libraries have

contributed over 5 million catalog records to OCLC. UF Libraries are also members of the Council of State

University Libraries, which is creating the SUS Digital Library and leverages inter-library activities to enhance the

delivery of information resources in support of teaching, learning, and research for all students and scholars

throughout the State University System of Florida. All of the UF Libraries' circulating Africana Collection is

accessible to these consortia group members.

Summary

The Africana Collection of the UF Libraries provide access to a great diversity of research resources at all

education levels to the university community, regional and state partners, and to US national users by collecting

all formats of African related materials and sharing selected resources online as well as with an array of partner

institutions. UF Libraries invest in African related materials by selecting, acquiring, describing, arranging,

Feb. 2010

Strength of Libraries...

managing, circulating, conserving, reformatting, storing, and facilitating access to these resources. Librarians

Malanchuk and Reboussin oversee most of these functions as they relate to the Africana Collection and teach all

levels of library users to search, discover, and access information about Africa on their own.

Appendix. Sources, data tables, etc.

1. UF Libraries & Collections http://www.uflib.ufl.edu/libcoll.html

2. ARL Stats (2008)
http://www.arl.org/stats/annualsurveys/arlstats/arlstats08.shtml
http://fisher.lib.virginia.edu/cgi-local/arlbin/arl.cgi

Stats reported to ARL for FY 08/09 (UF Libraries) personal communication from Steve Carrico
Total vols. held : 4,299,252
Print journals: 25,165
Online journals: 64,405
Microforms: 7,919,279
Gov Docs: 1,246,243
Maps: 864,701
Film & Video: 45,956
Audio: 27,940
E-Databases: 1,050
E-Books: 318,383

3. Africana Collection est. from 2003 measure of shelving linear feet, Arrow Reports, catalog searching, etc.

Total Africana H&SS monographs linear feet 2,721.45

Periodicals (not storage, etc.) 251.25
Grand total all Africana HSS linear feet 2,972.70

Rough est. vols. (at -8 per LF) 23,782
Rough est. vols. (at -9 per LF) 26,754
Rough est. vols. (at ~10 per LF) 29,727
Rough est. vols. (at ~11 per LF) 32,700
Rough est. vols. (at -12 per LF) 35,672

4. African language searching in online catalog (advanced search by language, no search term)

African languages records as coded in catalog. Items may be available via CRL as well
as locally. Some CRL items available online. Some UF items available online via UFDC.

Acoli 1
Adangme 1
Afrikaans 865, 35 online
Afroasiatic 18
Akan 6

Feb. 2010

Strength of Libraries...

Amharic 346
Arabic 2,358, 28 online (incl. CRL)
Bambara 19, 2 online
Bamileke languages 1
Banda 2
Bantu (Other) 25, 1 online
Basa 1
Beja 1 (Sudan)
Bemba 20
Berber (Other) 7
Coptic 4
Creoles and Pidgins...mixed regional origins incl. Africa
Creoles and Pidgins, (other) 158, 3 online.
" English-based (Other) 34
" French-based (Other) 182, 2 online.
" Portuguese-based 8
Cushitic (Other) 2
Dinka 2
Duala 4
Dyula 6
Edo 2
Efik 5
Ethiopic 8, 1 online.
Ewe 11, 2 online (1 CRL).
Fang 4 (1 CRL).
Fanti 2
Fula 9 (1 CRL).
Ganda 61, 2 online (7 CRL).
Gbaya 1
Grebo 4 (3 CRL).
G5 6 (1 CRL).
Hausa 69 (18 CRL).
Herero 1
Igbo 7
Ijo 1
Kabyle 1
Kanuri 5
Khoisan (Other) 9 (7 CRL).
Kikuyu 11
Kinyarwanda 21 (5 CRL).
Kongo 26, 2 online (19 CRL).
Kpelle 1
Kru 3
Kuanyama 1
Lingala 6 (2 CRL).
Lozi 4
Luba-Katanga 4, 1 online (1 CRL).
Luba-Lulua 1
Lunda 3
Luo (Kenya & Tanzania) 9
Malagasy 7 (3 CRL).
Mandingo 45 (33 CRL).

Feb. 2010

Strength of Libraries...

Masai
Mende
Miscellaneous languages
Mongo-Nkundu
Moore
Multiple languages
Ndebele (Zimbabwe)
Niger-Kordofanian (Other)
Nilo-Saharan (Other)
Northern Sotho
Nubian languages
Nyamwezi
Nyanja
Nyankole
Nyoro
Oromo
Rundi
Sango (Ubangi Creole)
Serer
Shan
Shona
Somali
Songhai
Soninke
Sotho
Sukuma
Susu
Swahili
Temne
Tigrinya
Tigre
Tiv
Tonga (Nyasa)
Tsonga
Tswana
Tumbuka
Twi
Vai
Venda
Walamo
Wolof
Xhosa
Yao (Africa)
Yoruba
Zulu

1
10
21 (incl. some Afr., some CRL)

2,270, 239 online. Some African langs.
117, 1 online (UFDC).
166, 2 online (6 CRL).
23
17 (9 CRL).
2

1
8
2
2
3 (1
6 (5
43
102,
4, 1

CRL).
CRL).

1 online (93 CRL).
online (1 CRL).

1
26 (22 CRL).

3
789, 8 online (58 CRL).
5, 1 online (2 CRL).
108 (1 CRL).
5 (1 CRL).
2
9
14 (7 CRL).
13, 2 online (13 CRL).
15
12, 1 online (3 CRL).
3
11 (7 CRL).
1
24 (1 CRL).
68, 7 online (28 CRL).
3
695, 1 online (387 CRL).
100 (21 CRL).

5. Video count from catalog advanced format search

6. African related manuscript collections http://web.uflib.ufl.edu/spec/browses.htm

7. UFDC online collections
Pages loaded stats http://ufdcwebl.uflib.ufl.edu/ufdc/?m=hti

Feb. 2010

Strength of Libraries...

UFDC
African Maps
Africana Collections
The Arts of Africa = Les Arts d'Afrique
Photographs of Africa Collection

Titles Items
211 215
982 2244
96 143
8 963

Pages
1879
97717
4346
2466

FY pages added to date
277
15645
0
1215

Use logs http://ufdcwebl.uflib.ufl.edu/ufdc/?a=ufirg&m=htu

UFDC
Africa maps
Africana
Af Arts
Af Photos
Total

total hits
10,054
6,0145
10,658
4,748
85,605

FY 09 total Jul. '09-Jan.'10)
17,838
28,554
1,874
6,555
54,821

8. Library financial support

FY 2010 Acquisitions Budget http://www.uflib.ufl.edu/acqlic/paying/payreports.htm

$36,272.91
$20,216.87
$ 9,410.25
$ 1,203.14
$67,103.17

Fringe

Total
Annual
Salary

% of
Time

Adjusted
Salary

Current acquisitions allocations
African Studies firm orders
African Studies continuations
African Studies Approvals
West Africa Monographs

Salary

UNIV LIBRARIAN

AST LIBRARIAN

70,320.48 19,549.09 89,869.57 100% 89,869.57

50,924.18 14,156.92 65,081.10 100% 65,081.10

9. Library use/access

Gate counts (visits) table...available from Access Services or Dean's office (can't recall source for printed table in
my file)

Africana collection loans

Loans by collection
FY05 FY06
AFRI 230 273
AFPER 67 181
CPAFR 2 2

FY07
432
204
7

FY08
243
130
1

FY09
251
148
0

Salaries

Malanchuk

Reboussin

Feb. 2010

Strength of Libraries...

AFREC 0 1 7 2 0
AFREF 0 0 0 7 1
Total 299 457 650 383 400

500
450 -
400 -
350
300 -
250 EAFRI
200 EAFPER
150 -
100 -
50 -
0
FY05 FY06 FY07 FY08 FY09

10. Consortia memberships & benefits

Association of Research Libraries (ARL) http://www.arl.org/ library policy and advocacy (e.g. open source,
networked information, etc.), develops standards, maintains statistical rankings

Center for Research Libraries (CRL) http://www.crl.edu/ access to major microform sets, 800k foreign
dissertations, 38k foreign journals, Largest circulating collection of newspapers in North America (total 5M
items); preservation.
"The Cooperative Africana Microform Project (CAMP), founded in 1963, is a joint effort by research libraries
throughout the world and the Center for Research Libraries (CRL) to promote the preservation of publications
and archives concerning the nearly fifty nations of Sub-Saharan Africa. CAMP also aims to make these materials
in microform available to researchers."

OCLC http://www.oclc.org cataloging, content/collections, digital collections, management services & systems,
reference & discovery, resource sharing & delivery, web services. WorldCat collaborative catalog, Interlibrary
loan (exclusively distributes ILLiad system), resource & services sharing network, standards, "world's largest
library cooperative"
ILL: OCLC WorldCat Resource Sharing system http://www.oclc.org/resourcesharing/default.htm

Association of Southeastern Research Libraries (ASERL) http://www.aserl.org/ inter-institutional resource
sharing and other collaborative efforts, professional development & training, "largest regional research library
consortium in the United States"

Lyrasis (formerly SOLINET) http://www.lyrasis.org/ "the nation's largest regional membership organization
serving libraries and information professionals providing opportunities for networking and collaboration,
offering innovative solutions, and significant cost savings through group purchasing for products and services."

Feb. 2010

Strength of Libraries...

Florida Library Information Network (FLIN) statewide cooperative network for interlibrary loan and resource
sharing. Established in 1968 so all Florida residents could access information and materials held in Florida's
libraries. FLIN is one part of the Florida Library Network.
Northeast Florida Library Information Network (NEFLIN) http://www.neflin.org "The core of NEFLIN services
remains resource sharing. Resources can take many forms: books, magazine articles, videos, etc. All member
libraries of the cooperative agree to borrow and lend materials from/to each other at no charge. The
cooperative has established protocols that member libraries must adhere to, which are documented in the
Interlibrary Loan Code for NEFLIN Libraries. NEFLIN also maintains a list of NEFLIN libraries with holdings on
OCLC. If a library participates in FLIN, it must follow the policies and procedures in the FLIN Manual and
information about their policies must appear in the ILL Policies Directory on OCLC. NEFLIN also assists member
libraries with the process of loading their library's bibliographic records into the OCLC database. NEFLIN member
libraries have contributed over 5 million records to OCLC." professional development & training

Council of State University Libraries (& affiliate FCLA) "The SUS Libraries continue to build traditional library
collections and services, while capitalizing on the versatility of emerging technologies to both create an SUS
Digital Library and leverage inter-library activities. Utilizing FCLA as a major partner in such efforts, these
complementary thrusts enhance the delivery of information resources in support of teaching, learning, and
research for all students and scholars throughout the State University System of Florida."
Florida Center for Library Automation (FCLA) provides state-of-the-art, cost-effective information technology to
assist the libraries of the public universities of Florida in their support of teaching, learning, research and public
service.
Publication of Archival, Library & Museum Materials (PALMM) is a cooperative initiative of the public
universities of Florida to provide digital access to important source materials for research and scholarship.

Florida Electronic Library is a gateway to select Internet resources that offers access to comprehensive,
accurate, and reliable information. Available resources include electronic magazines, newspapers, almanacs,
encyclopedias, and books, providing information on topics such as current events, education, business,
technology, and health issues.

Ares, ILLiad: Interlibrary Loan Internet Accessible Database Atlas Systems, Inc. http://www.atlas-sys.com/
"Atlas is best known for creating the ILLiad interlibrary loan management system now exclusively distributed by
OCLC and used by more than 1,000 libraries worldwide."

Feb. 2010