STATE OF FLORIDA


Cop


DEPARTMENT OF GENERAL SERVICES
LARSON BUILDING, 200 E. GAINES ST.
TALLAHASSEE, FLORIDA 32399-0950


RONALD W THOMAS
EXECUTIVE DIRECTOR


January 03, 1989

Ms. Janet Taylor, Director
Financial Management
Department of State
Room 1901, Capitol
Tallahassee Florida 32301


SI !89


BOB MARTINEZ
GOVERNOR
JIM SMITH
SECRETARY OF STATE
ROBERT A. BUTTERWORTH
ATTORNEY GENERAL
GERALD LEWIS
STATE COMPTROLLER
BILL GUNTER
STATE TREASURER
DOYLE CONNER
COMMISSIONER OF AGRICULTURE
BETTY CASTOR
COMMISSIONER OF EDUCATION
PLEASE ApDRESS REPLY TOi.
division of Building
Construction
512 Larson Building


RE: DOS-8449-A
Correct Fire Safety Violations and
Renovation East Wing Government House
St. Augustine


Document(s) Insoection
Hunter Associates
MV Designation A-_____


Dear Ms. Taylor:

The budget was adjusted as shown on the attached Exhibit I(s) to cover the
above referenced documentss. Any changes in the budget since its last
issuance have been indicated by placing footnote "B" beside the item(s) changes
on the attached Exhibit I(s).

Our Budget Officer has requested release of any additional monies required to
cover the items having footnote "A" beside them on the attached Exhibit I(s).
Upon the availability of sufficient released funds, please adjust your
encumbrances to agree with the attached Exhibit I(s). Please sign where
indicated below and return this letter to me, certifying that you have made the
requested adjustments in the encumbrances.

Your prompt attention to this matter will be appreciated.


Sincerely,


Richard W. Clem, P.E.
Contracts Administrator

RWC:kc
Enclosures


I hereby certify that I have made
the r quest- adjustment in the
en m race. / I

/ Janet Taylor
D te__/


DIVISIONS
ADMINISTRATION BOND FINANCE BUILDING CONSTRUCTION COMMUNICATIONS FACILITIES MANAGEMENT
INFORMATION SERVICES MOTOR POOL PURCHASING SAFETY & CRIME PREVENTION SURPLUS PROPERTY
DELIVERING GOVERNMENTAL SERVICES

















STATE OF FLOIUDA


DEPARTMENT OF GENERAL SERVICES
LARSON BUILDING, 200 E. GAINES ST.
TALLAHASSEE. FLORIDA 32399-0950


RONALD W THOMAS
EXECUTIVE DIRECTOR
January 3, 1989


BOB MARTINEZ
/ GovilRNOR
JIM SMITH
SECRETARY Or STATE
ROBERT A BUTTERWOR
ATTORNEY GENERAL
GERALD LEWIS
STATE COMPTROLLEN
BILL GUNTER
STATE TREASURIN
DOYLE CONNER
COMMISSIONER Or AGnRCULTt
BETTY CASTOR
COMMISSIONER OF EOUCATIC
PLEASE ADDRESS REPLY


512 Larson Bldg

Ph: (904) 488-0


Hunter Associates
2606 NW Sixth Street
Gainesville, Fl 32609


RE: Inspection Services

Gentlemen:


Under the terms of agreement between your firm and the Department of
is to authorize you to proceed with inspections for code conformance
below:


General Services, thi:
on the project listed


Project Number
and Name

DOS-84490010 (8449-A)
Correct Life Safety Violations/
Renovate East Wing,
Govt. House, St. Augustine


Appropriation
Number
45-30-4-000001-
45700200-00-
081438-88
45-30-1-000744-
45700200-00-
082120-88


Types of
InsDection
Gen. Bldg.


Prime/General
Contractor
Dave Scott
Historic St. Augustine Boar
P. 0. Box 1987
St. Augustine, Fl 32085
904/824-3355


We have established a limit of $ 800 to cover all costs relating to your inspection
services on this project. Please do not allow your fees and expenses to exceed that amount
without prior approval from this office.

Also, enclosed is a form entitled "Notice of Final Code Inspection" to be completed and
returned to this office upon last code inspection for this project.

If you have any questions, please contact me.

Sincerely,



Thomas A. Sechler, P.E.
Administrator
Design Review and Permitting Section

TAS/ srn
FORM 1-3
Enc-. Rev. 4/15/88

DIVISIONS
ADMINISTRATION ItOND FINANCE BUILDING CONSTRUCTION COMMUNICATIONS FACILITIES MANAGEMENT
INFORMATION SERVICES MOTOR POOL PURCHASING SAFETY & CRIME PREVENTION SURPLUS PROPERTY
DELIVERING GOVERNMENTAL SERVICES













EXHIBIT I
Project No. DOS-84490010
DIVISION OF BUILDING CONSTRUCTION
DEPARTMENT OF GENERAL SERVICES
CONSTRUCTION PROJECTS MANAGENENI INFORMATION SYSTEM


DGS Project Director: SULLIVAN
ProJect Name : CORRECT FIRE SAFETY VIOLATIONS & RENOV. E. WING, GOVERNMENT HOUSE,ST. AUGUSTINE. WAS DOS-8449-A
Architect/Engineer : SHEPARD & ASSOC. ARCH.-PLAN., INC. A FLA.CORPORATION
I rfin tcTar-to r


Amendment Date: 01/0
Amendment: 02
U/A Project Director: STEINBAC


By A/E Standard Contract : YES
By A/E & U/A By F/A Or D.O.: NO
BY UiA Only By F/A Or P.O. : NO SAMAS Code SAMAS Code SAMAS Code SAMAS Code SAMAS Code


Distribution 145-30-4-000001-457002!45-30-1-000744-4570021
Cacecory 100-00-081438-88 100-00-082120-88 I

BASIC FEES IA 4,455 IA 6,445 I
A/E AUTHORIZATIONS 'I I I
A/E AUTH. #1 ENGINEERING SERVICES IA 409 IA 591 1
CODE INSPECTION COSTS I I t
INSPECTION: GENERAL BUILDING IAB 92 lAB 708 1
INSP'ECTION: ELECTR./iIECH./PLUMB. lAB 400 I
DELEGATIONS (1, 2, 3, ETC.) I I I
DELEGAfION #t IfA 49,794 IA 71,982 1
DOS FEES I II
DOS FEES IA 972 1A 1,474 I
Total Project Cost/Budget 1 56,122 I 81,200 I
FOOTNOTES
P ITEMS TO BE RELEASED AND ENCUMBERED AS OF THIS DATE. THESE ARE TOTAL AMOUNTS OF RELEASE AND ENCUMBRANCE INCLUDING
AS OF THIS DATE.
I THESE ITEMS WERE CHANGED ON THE AMENDMENT NUMBER SHOWN ABOVE.


I Distrituti
I Item Tota]


I 10,900

I 1,000
I 00
400
121,776
I 2,446
I 137.322


I
I I
I I
I I
I I
I I


I 1
I I .



flNY AMlOUNTS THflT HAY HAVE BEEN PlM N &


ro




Page No.: 1


OF THESE-rITEI'S


0
,rn






















450000 APROLEDG-08 DATE RUN 12/01/87 AS OF 11/30/87




SAMAS CODE 450000-30-4-000001-45700200-00-081438-88
.ACC CD TITLE CORRECT LIFE SAFETY VIOLATIONS
GOVERNMENT HOUSE
ORG TITLE DEPARTMENT OF STATE
SITE TITLE


APPRO ACT &
SUPPL APPRO
BAL FWD 56,122.00
MTD ACT 0.00
END BAL 56,122.00

VENDOR
NAME

EOG BUDGET AMEND



MISCELLANEOUS RECEIPTS


ADDITIONAL
APPROPRIATIONS
0.00
0.00
0.00

VOUCHEI
DATE

11/20/8


CERT FWD APPRC
& CANC APPRO
0.O0
0.0c
0.00

R STATEWIDE
DOC NUM

7 C0000011181


11/30/87 D0000134348


PAGE 2074


MONTHLY APPROPRIATION LEDGER FOR THE MONTH ENDING 11/30/87


TRANSFER NET AVAILABLE Af
APPROPRIATIONS APPROPRIATIONS E
0.00 56,122.00
0.00 0.00
0.00 56,122.00

AGENCY WARRANT TRAN SUBSYS
DOC NO NUMBER CODE CODE

5 0750 0000000 59 E

STATEWIDE DOCUMENT NUMBER TOTAL

8 VFC0002 0000000 25 Q

STATEWIDE DOCUMENT NUMBER TOTAL

CURRENT YEAR DISBURSEMENTS TOTAL

CERTIFIED FORWARD DISBURSEMENTS TOTAL

TOTAL MONTH-TO-DATE DISBURSEMENTS


'PROVED TOTAL
BUDGET RESERVE
56,122.00
0.00
56,122.00

TRANSACTION
AMOUNT

2,806.00

2,806.00

972.00

972.00

972.00

0.00

972.00


ES


0.00
0.00
0.00


BAL FWD
MTD ACT
END BAL

UNRELEASED
APPROVED BUDGET
56,122.00
2,806.00-
53,316.00

DISBURSEMENTS
YEAR-TO-DATE

0.00


972.00


CERTIFIED FND
RELEASE
0.00
0.00
0.00

CURRENT YEAR
RELEASES
0.00
2,806.00
2,806.00

UNEXPENDED
RELEASE BALANCE

2,806.00


CERTIFIED FWD UNEXP CERTIFIED
DISBURSEMENTS FWD RELEASES
0.00 0.00
0.00 0.00
0.00 0.00

CURRENT YEAR CURRENT YR UNEXP
DISBURSEMENTS RELEASE BALANCE
0.00 0.00
972.00 1,834.00
972.00 1,834.00


1,834.00


** NO FURTHER TRANSACTIONS **















SHEPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
I NCORPO RATED
July 5, 1988

Mr. C. E. (Red) Sullivan
Project Manager
Division of Building Construction
Suite 531, Larson Building
200 East Gaines Street
Tallahassee, Florida 32399-0973

RE: Project Number DOS-8449-A
Correct Life Safety Violations and Renovate East Wing, Government
House, St. Augustine, Florida
100% CONSTRUCTION DOCUMENTS SUBMISSION

Dear Red:

In accordance with contract requirements please find the 100%
Construction Document Submission for the referenced project enclosed.

In accordance with Article 9.2 of the Contract, this submission includes
five sets of the following:

100% Construction Documents.
Final Specifications, including a final cost estimate.

A letter of Construction Documents approval from the Historic St.
Augustine Preservation Board is being forwarded under separate cover.

A statement and invoice routing slip will be forwarded under separate
cover in the near future.

Please call if you have any questions or need additional information.
I will be out of the country until Thursday, July 14, but my secretary
can contact me if necessary.

Thank you.

Best regards,



Herschel E. Shepard FAIA
Architect

cy: David Scott, HSAP, (all encl)


HERSCHEL E. SHEPARD FAIA
2111 CORPORATE SQUARE BOULEVARD (904) 721-2111 JACKSONVILLE, FLORIDA 32216























FINL CONSTCTION DOCUM COST IMT

Project Number DOS-8449-A
Correct Life Safety Violations and Renovate East Wing,
Government House, St. Augustine, Florida


Site work:

Concrete and masonry work:

Doors and frames:

Allowance "A" for hardware:

Millwork and casework:

Plaster, veneer plaster,
and finishing:

Mechanical:

Electrical:


Base Bid Construction: $

Alternate No. 1:


Total Construction: $

Total Contingency:

Total Fees, including
Authorization #1:

Total Allowances:


TOTAL BUDGET:


$ 1,500

3,000

6,000

10,000

11,000


39,000

22,500

9,500


102,500

10,000


112,500

9,690


13,847

1,285


137,322


$


























R-CEIVED


CNPRPJT1 01 RUN DATE 11/16/88 AS OF 11/16/88

POSTED JOURNAL TRANSACTIONS
DEPARTMENT OF STATE

C0000011833 0620


ACCOUNT CODE

45 30 1 000744 45700200 00 082120 88

45 30 4 000001 45700200 00 081438 88

TRANSACTION CODE TOTAL 59 1


CF TC OBJECT

59 9000

59 9000


450000 00


PAGE 136


17 .. 3


-.-.--. ^'A^ Ete ----------------
AMOUNT ACCOUNT CODE CF TC OBJECT

64,960.00

49,584.00


14,544.00















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