Group Title: Digital Library of the Caribbean (dLOC) Executive Committee Meeting Minutes
Title: Executive Committee Meeting Agenda ( 10 June 2010 )
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 Material Information
Title: Executive Committee Meeting Agenda ( 10 June 2010 )
Physical Description: Serial
Language: English
Creator: Digital Library of the Caribbean (dLOC)
Publisher: Digital Library of the Caribbean (dLOC)
Place of Publication: Miami, Florida
Publication Date: June 10, 2010
 Record Information
Bibliographic ID: UF00093611
Volume ID: VID00008
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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Digital Library of the Caribbean, Partner Meeting
ACURIL Santo Domingo
June 8, 2010, 4:30pm

RSVP to Attend: Joy Ysaguirre (BNLHS), Lucy Castillo (BNLHS), Judith Russell (UF), Barry Baker (UCF),
Laurie Probst (FIU), Laurie Taylor (UF), Judith Rogers (UVI), Brooke Wooldridge (FIU), Maureen Newton
(CARICOM), Jean Wilfrid Bertrand (ANH), Francoise Thybulle (BNH)

Regrets: Abul Bashirullah (UDO), Mark Greenberg (USF), Willamae Johnson (COB), Patrick Tardieu

Associate Members: WIDECAST, CSA

1. Update dLOC (June 2009-2010)
a. Member Updates
i. National Archives of Haiti (385 titles Public Works Photographs and
Foundational Manuscripts)
ii. Aruba National Library (837 Issues of the Aruba Esso News)
iii. Fathers of the Holy Spirit (45 titles mainly books, some newspapers)
iv. National Library of Haiti (12 titles mainly books)
v. CARICOM (803 titles related to Carifesta)
vi. Caribbean Studies Association (many papers digitized, awaiting permissions)
vii. The College of The Bahamas (66 titles institutional repository)
viii. Florida International University (331 titles Flora/Fauna, Law, Everglades)
ix. FUNGLODE (24 titles- books)
x. History Miami (1 title- map)
xi. National Library of Jamaica (27 titles Jamaica Unshackled)
xii. Belize National Library Service (5 titles books)
xiii. Pontificia Universidad Catolica Madre y Maestra (1 book, 33 issues of Eme Eme)
xiv. Universidad de Oriente (25 titles books, photos)
xv. University of Central Florida (45 titles books, maps)
xvi. University of Florida (1000+ -- books, maps, gazettes, newspapers)
xvii. University of South Florida (750 titles cigar industry materials)
xviii. University of the Virgin Islands (869 titles books, funeral booklets, photos)
xix. WIDECAST (12 titles- books)

b. Content Added
i. Titles- 9,406
ii. Pages- 1,610,000
iii. Members online- 19
iv. Thematic Collections 11 in development
v. Usage 80,000/mo average Jan. April 2010

c. Grant Awarded to develop Newspaper Infrastructure for dLOC

i. Adjust software to allow for serial publications
ii. Continue to develop partnerships and support digitization in the region
iii. Digitize and process historical and born digital serial publications

d. dLOC Summit in Miami November 2009
i. Meeting in Miami to revise bylaws and elect Executive Board

e. Technologies
i. myDLOC- create bookshelves, save searches
ii. Online Metadata Editing with mydloc id and permission
iii. Improved Search Function
1. Faceted Searching
2. Metadata v. Full-Text
iv. Individual statistics

f. Protecting Haitian Patrimony Initiative
i. Raise awareness and support for the Haitian patrimonial libraries and archives
ii. Develop long term projects with external funding to support the libraries

g. Training
i. Digitization Video
1. YouTube 150 views in English, 610 views in Spanish
2. dLOC 7 views in English, 12 views Spanish
ii. Belize National Library On-Site (September 2009)

h. Publications
i. User Centered Approach ... Mark Sullivan and Marilyn Ochoa
ii. Managing an International ... Brooke Wooldridge, Laurie Taylor, Mark Sullivan
iii. Pending Publication Open Access, Open Libraries

i. Teacher Training
i. Miami Dade County Social Studies Conference
ii. Association of Foreign Language Teachers National Conference
iii. National Association of Social Studies Teachers
iv. Florida Association of Social Studies Teachers
v. Teaching Caribbean Diversity Workshops

j. Academic Conferences
i. Latin American Studies Association
ii. Endangered Archives Meeting at York University
iii. Haitian Studies Association
iv. Caribbean Studies Association

v. Association of Caribbean Women Writers and Scholars

k. Subcommittees
i. Technical Standards and Training Committee
The Technical Standards and Training Committee shall establish standards for
digitization including cataloging, metadata and markup, and deployment issues.
1. Laila Miletic-Vejzovic (UCF)
2. Gayle Williams (FlU)
3. Antoinette Pinder (COB)
4. Laurie Taylor (UF)
5. Others

ii. Teaching and Outreach Committee
The Curriculum and Development Committee shall plan and consider future
priorities and initiatives of the organization.
1. Leah Rosenberg (UF)
2. Brooke Wooldridge
3. Others

iii. Development Committee
Development Committee shall plan and consider future priorities and initiatives
of the organization and explore additional sources of funding.
1. Brooke Wooldridge
2. Volunteers?

I. Goals for 2010-2011
i. Collection Development Plans from all Partners
ii. Partner review and revision of metadata
iii. At least five new thematic collections
iv. Bi-Annual Newsletter
v. Others

Digital Library of the Caribbean Executive Board Meeting

ACURIL, Santo Domingo June 10, 2010, 8 am

Chair: Jean Wilfrid Bertrand, Director, Archives Nationales d'Ha'ti (ANH)
Vice-Chair: TBD
Secretary: TBD

Member: Margo Groenewoud, Director, University of the Netherlands Antilles Library
Member: Ms. Maureen Newton, Caribbean Community (CARICOM)
Member: Dulce Maria Alvarez, Director, Biblioteca, Pontificia Universidad Madre y Maestra
Member: Astrid Britten, Director, Director, Biblioteca Nacional Aruba
Member: Barry Baker, Director of Libraries, University of Central Florida (UCF)
Member: Joy Ysaguirre, Chief Librarian, Belize National Library Service and Information System (BNLSIS)
Member: Jean Wilfrid Bertrand, Director, Archives Nationales d'Ha'ti (ANH)
Member: Dr. Mark Greenberg, Director of Special & Digital Collections, University of South Florida (USF)

Past-Chair (non-voting): Judith Rogers, Manager, Library and Faculty Technology Services, University of
the Virgin Islands (UVI)
Host Institution: Laurie Probst, Dean of Libraries, Florida International University (FIU)
Scholarly Advisory Board Chair: Cristina Eguizabal, Director of the Latin American & Caribbean Center,
Florida International University (FIU)

1. Governance
a. Types of Membership Institutional and Associate
b. Staggered Terms for the Executive Board
c. Election of Vice Chair, Secretary
d. Nominations and review of new Academic Advisory Board
e. Formally approve new by-laws

2. Collection Development
a. Collection Development Plans
b. Issues/Concerns

3. Technical

4. Metadata

5. Funding
a. Institutional Support
b. Grants
c. Donations

6. Communication/Publicity
a. New Logo
b. Newsletter
c. Conferences/Meetings
d. Web Promotion

7. Additional Business

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