Joint meeting of the IFAS Senators and the IFAS Faculty Council
Micanopy Room, Reitz Union
June 14, 2006
Current Senators present: Jerry Bartz, Carlene Chase, Don Graetz, Jess Gregory, Marjorie
Hoy, Curt Hannah, Bill Lindberg, Gloria Moore, David Mulkey, Sue Percival, Rick Rudd, Jim
Incoming Senators present: Judy Butterfield, Pam Brown, Maria Gallo, Ed Jowers, Bob
McGovern, Joe Pergola, Craig Stanley
Current Faculty Council members present: Martin Adjei, Elizabeth Bolton, John Davis, Lochie
Gary, Lisa Guion, Jude Grosser, Bob Hochmuth, Gail Kauwell, Heather McAuslane, Mike Sweat
Sue Percival called the meeting to order at 11:30 a.m. Senators and councilors first enjoyed a
luncheon provided by Sr. Vice President Cheek's office and initiated conversations at their tables.
Beginning at noon, Sue Percival facilitated whole-group discussion on the following subjects: 1)
roles of UF Senate and IFAS Faculty Council, 2) communication, 3) IFAS representation within
the UF Senate, 4) UF Work Plan, and 5) IFAS shared governance.
Roles of Senate and IFAS Faculty Council. After discussion, it was agreed that IFAS senators
and members of the IFAS Faculty Council have different roles. Senators address issues of
importance to the entire University and bring to the university-wide forum diverse viewpoints that
may be IFAS-specific or that may be more universal, depending on the experience/situation of the
individual senator. IFAS Faculty councilors address issues that are of prime importance to IFAS
and that may or may not be relevant or necessarily important to the whole University. However,
communication between the IFAS senators and the Faculty Council is vital so that issues brought
up in Senate that are important to IFAS can be acted upon by the Faculty Council and issues
before the Faculty Council that should be discussed at the university level are known.
Communication. Communication between the IFAS senators and the Faculty Council is critical,
as is communication to the larger IFAS faculty. Caucusing of the entire membership of the IFAS
senators and the Faculty Council was not thought to be necessary, nor was adding a senator in
an ex officio capacity to the Faculty Council. Any member of the faculty can attend UF Senate
meetings and speak for 5 minutes at the end of each meeting. It was deemed unnecessary for a
designated Faculty Council member to attend each Senate meeting. However, Faculty Council
members may attend Senate meetings that focus on issues of great importance to IFAS.
Designation of these individuals will be done on a case-by-case basis. Several senators and
Council members currently apprise their individual departments of issues that they consider to be
important; however, even if this were to be implemented by all members of the Senate and
Faculty Council, there is no uniform representation of all departments, research and education
centers, and extension districts within the membership of the Senate and the Faculty Council.
We resolved to increase communication between and among the Senate, the Faculty Council,
and the IFAS faculty at large by doing the following:
1. Distributing, via the IFAS-ALL listserv, the agendas and minutes of each meeting of the
UF Senate and the Faculty Council. This will be handled by the secretary of the Faculty
Council and by a member (to be designated) of the IFAS senators. All distributed
material will have a link to the web sites of the UF Senate and the IFAS Faculty Council
(http://www.senate.ufl.edu/ and http://facultyadvisory.ifas.ufl.edu/ respectively).
2. Placing the names, phone numbers, and email addresses of each senator on their web
sites. IFAS Faculty councilor information is already listed on their website. Also, an
invitation to the faculty will be placed on the distributed agendas and minutes to contact
any member with issues/concerns vital to the interests of IFAS as a whole.
3. Making known the availability of the Faculty Council electronic bulletin board
(http://forum.ifas.ufl.edu/forum.asp?FORUM ID=5) and encouraging its use.
4. Lobbying the Senate to invest in a much larger television set so that senators who must
participate in meetings via PolyCom (most often IFAS faculty) can be seen and heard in
the auditorium where Senate meetings are held.
IFAS Representation within the Senate. It was agreed that IFAS needs representation on the
key Senate committees (of the 30 total). Several senators mentioned that they had served on
high-profile committees, such as the Master Plan Steering committee and the Budget committee.
Service on these key committees may be very time-consuming given the complex nature of the
issues they address and faculty must be very dedicated if they want to be effective.
UF Work Plan. Development of the UF Work Plan is a case in point where IFAS representation
on key Senate committees and better communication between the IFAS senators and the Faculty
Council may have helped IFAS. The call for faculty input into the Work Plan had a very short
turnaround that was not conducive to thoughtful suggestions for improvement. Despite this, the
IFAS Faculty Council made several carefully reasoned recommendations that were not included
in the revised version, despite the fact that other much more extensive college-specific revisions
were included. Several senators wished that they had known of the suggestions of the Faculty
Council. There still may be a chance to add to/revise the plan once President Machen has shown
it to the Board of Trustees. IFAS senators and the Faculty Council will work together to try to
ensure that it represents well the strengths and opportunities within IFAS.
IFAS Shared Governance. Several senators asked how IFAS will proceed to develop shared
governance. Lisa Guion, Chair of the IFAS Faculty Council, relayed that
Sr. Vice President Cheek asked the Faculty Council to develop the procedure to write the IFAS
by-laws, with Dean Barrick as the administrative liaison. Lisa asked for volunteers among the
senators to work with the Faculty Council to craft the by-laws and happily accepted the offers of
help from Curt Hannah, Jim Selph, Bill Lindberg, and Elizabeth Bolton.
The senators and councilors thanked Sue Percival for chairing the joint meeting and Sr. Vice
President Cheek for providing a luncheon to facilitate our discussions. The meeting was
adjourned at 1:15 p.m.
(Secretary of IFAS Faculty Council)