IFAS Faculty Council Meeting Minutes
May 4, 2006
Members present: Martin Adjei, Elizabeth Bolton, Lochrane Gary, Lisa Guion (chair), Bob
Hochmuth, Gail Kauwell, Heather McAuslane, Fritz Roka, Mike Sweat
Members absent: John Davis, Jude Grosser, Ed Jennings, Jane Polston
Chair Lisa Guion called the meeting to order at 1:30 p.m. in room 102, Animal Sciences Building
499. Senior Vice President Cheek was present. Kim Tanzer, Chair of the UF Faculty Senate,
joined the meeting at 1:45 p.m..
Update and Comments from Vice President Cheek.
1. Vice President Cheek expressed that he and IFAS administration are committed to
shared governance within IFAS. He requested that the IFAS Faculty Council take on the
task of developing IFAS shared governance bylaws. He hopes that we will consider IFAS
administration as a partner in this effort and has requested that Dean Barrick serve as the
liaison between the FC and IFAS administration. He also encouraged the FC to invite the
participation of anyone they deemed appropriate, including the other Deans and the VP.
2. The legislative outlook for IFAS is very good this year. Requests are in the budget for
recurring funds ($9 million), 4H and Families Initiative ($1 million), Emerging Pathogens
($2 million), the Center for Landscape Ecology and Conservation ($1 million), work load
formula ($0.5 million), and the Hastings demonstration project ($0.5 million). There is a
3% salary increase for faculty and staff. There is $15.3 million requested in non-recurring
funds for infrastructure repair and renovation. Much of this money will be used to
mitigate hurricane damage in Belle Glade, Immokalee, Ft. Lauderdale and Homestead.
3. A FC member asked VP Cheek whether the rumors about a potential legislative ban on
travel to Cuba are true. VP Cheek replied that the rumors appear to be correct because
Cuba is considered a terrorist country.
Kim Tanzer arrived at 1:45 p.m. After welcoming and introducing her, VP Cheek left at 1:50 p.m.
IFAS FC Recommendations for the UF Strategic Work Plan Recommendations Document
Being Prepared by the Senate's Academic Policy Council. Dr. Tanzer told us that she
received over 100 comments on the draft of the UF Strategic Work Plan from elected faculty
groups of four colleges and individual faculty. She forwarded comments every five days to the
Academic Policy Council, the group charged with reviewing faculty comment on the draft
document. The Council reviewed the comments and made recommendations to improve the
document which may be accepted or not by President Machen. The Policy Council opted to write
the document around thematic areas rather than on a college basis and Dr. Tanzer suggested
that IFAS activities would be found within many of these thematic areas. Several of the FC
members reiterated that there was not enough mention of Extension and 4H. Dr. Tanzer said
that President Machen views this as too much detail and does not want to specify who will do
what but only what will be accomplished. Other FC members stressed that the mission and reach
of the University extends beyond Gainesville and that IFAS's role in this is central. Dr. Tanzer
replied that the document does state that UF has impact beyond Gainesville but that there is a
particular emphasis on impacts within Gainesville because of the President's desire to improve
town-gown relationships. FC members stressed that the fact that UF is a land grant university
should be mentioned in the preamble to the document; this makes UF distinct as one of only two
land grants in the top ten of the AAU membership. Members were also concerned that the
agriculture section was so small whereas the humanities and education appendices are so long
and detailed. Dr. Tanzer did not know whether appendices would be included in the
recommendations for change that will be sent to Dr. Machen. Dr. Tanzer promised to pass on the
comments of the FC to the Academic Policy Council and asked that we prepare another
statement of our recommendations for changes that she would then forward to the Policy
Council. After Dr. Tanzer left, the FC members formulated the main points of this document: 1)
that the University of Florida is a land-grant institution with distinct challenges, opportunities and
responsibilities, 2) that IFAS, and therefore, the University has a statewide presence, and 3) that
life-long education extends beyond post-secondary education. Extension is the primary means of
facilitating life-long learning. The FC secretary was tasked with writing the document and
forwarding it to Dr. Tanzer.
Tips on Developing IFAS Shared Governance Bylaws. In response to a request by Chair
Guion, Dr. Tanzer explained how to begin preparation for developing IFAS bylaws. In the fall, the
new Faculty Senate Chair, Danaya Wright, will meet with everyone about shared governance.
The Faculty Senate will organize workshops to describe the process. In the interim, Dr. Tanzer
encouraged us to read the shared governance plan and find and study UF examples of "best
practices" in the area of shared governance. She recommended the College of Nursing, and also
the Law and Business Schools. Eventually individual units (entities below the level of the
College) will need their own bylaws. It is likely that different types of IFAS units (departments,
RECs and County extension offices) will need different bylaws. FC members thanked Dr. Tanzer
for her time and she left at 2:23 p.m.
Report on Progress of IFAS Faculty Council Nominations and Election. Mike Sweat
indicated that the call for nominations went out on the morning of May 4th. Nominations are due
May 19th by noon. Balloting will be conducted electronically through the use of Survey Monkey, a
procedure suggested and facilitated by Paul Willis. The balloting period will be May 22nd to June
Report on Progress of IFAS Tenure, Promotion and Permanent Status Committee
Nominations and Election. Chair Guion reported that nominations had been secured for two
county faculty and two REC faculty. All nominations are due May 19th. Balloting will be
conducted online from May 15th to May 26th. Ballots must be counted and results submitted to VP
Cheek by June 1st
Strategies for IFAS Faculty Council Interfacing with Other IFAS Faculty Driven Entities.
Chair Guion reported that Sue Percival will serve as the leader of the IFAS "caucus" within the UF
Faculty Senate and will be the liaison between the Faculty Senate and the IFAS FC. FC
members wondered whether she could attend FC meetings as an ex officio member. The FC
hopes to encourage IFAS senators, through Dr. Percival, to become active in key Senate
committees to provide a voice for IFAS at the University table. Dr. Percival will be invited to the
next meeting of the IFAS FC to begin discussion of initiating closer communication between IFAS
councilors and UF senators.
1. One previous nominee for Chair of the IFAS FC rescinded his agreement to run for
election because of work commitments. Another member was nominated and seconded
and agreed to serve. Two current members have now agreed to serve if elected by the
current council members. Further nominations will be considered at the June and July
meetings, and election will be by email before the August meeting.
2. The FC sees a need to improve the visibility and image of IFAS among our university
colleagues much as IFAS regularly conducts public relations campaigns to educate the
public about IFAS. We will suggest as a future agenda item that VP Cheek consider
ways to elevate IFAS' profile within the University.
3. The minutes of the April IFAS FC meeting were approved.
4. It was suggested that Chair Guion ask VP Cheek to provide administrative assistance to
the IFAS FC in the form of a few person-hours a month to research information that the
FC may need.
5. As a future agenda item, the FC would like to know the response of the Deans/Chairs to
the FC's analysis of the Faculty Survey.
Future Meetings of the FC. Upcoming meetings will be held from 1:30 till 4:30 in Room 102 of
Animal Science Building 499 on June 14, July 11, and August 29.
The meeting was adjourned at 3:45 p.m.
Heather McAuslane (Secretary)