Title: OACR audit focus
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00087344/00018
 Material Information
Title: OACR audit focus
Series Title: OACR audit focus
Physical Description: Serial
Creator: Office of Audit & Compliance Review, University of Florida
Publisher: Office of Audit & Compliance Review
Publication Date: February 2007
 Record Information
Bibliographic ID: UF00087344
Volume ID: VID00018
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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QR Audit Focus


A quarterly newsletter from the Office of
Audit & Compliance Review

Nur Erenguc, Chief Audit Executive
February, 2007

Insid e thi issue:

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Lato Secrt I

SFo n o 2

Disbu semns

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Cho Cho

UF Compliance Hotline 1-866-500-3344

As members of the University community,
we have a responsibility to report compli-
ance concerns to management. The nor-
mal administrative channel generally
leads a complainant to report compliance
concerns to immediate supervisors and/or
central offices that offer specialized ser-
vices, such as Human Resources, Audit &
Compliance Review, Environmental Health
and Safety or Sponsored Research. For
those not comfortable reporting concerns
in this manner, the University of Florida
has the UF Compliance Hotline which pro-
vides an opportunity for anonymous/
confidential disclosure of concerns.

The UF Compliance Hotline, managed by
The Network, a provider of anonymous,
confidential hotline services for many
other universities and corporations, is
available 24/7.

You may contact the UF Compliance Hot-
line by calling toll free 1-866-500-3344 or
through the web at www.tnwinc.com/
reportline/university. You don't have to
give your name and the call or transac-
tion is not recorded. The Network will
forward your concern to the appropriate
University office for review.


Laptop Security

Protecting restricted and sensitive data
stored on laptop computers has become
an important issue with so many reports
of identity theft and stolen computers
on the news. OACR recently completed
an audit of laptop security at the Health
Science Center. As a result of the audit,
HSC is taking a more aggressive ap-
proach to security by initiating a major
effort to inventory all laptops and en-
sure the appropriate security, including
encryption, has been implemented.

University de-
partments that
maintain re-
stricted and
sensitive data
should consider implementing similar
security measures, such as implementing
whole disk encryption to protect informa-
tion. Guidelines for laptop security can
be found at https://


University of Florida Foundation Disbursements

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bursements reflected that while dis-
bursements were adequately supported,
some departments did not submit sup-
porting voucher documentation to Imag-
ing (PO Box 115350 or faxed to 392-
0081) in a timely manner. We also noted
that the Payment Authorization Form
(UFF-PA) did not always have the appro-
priate signatures.

If you have questions about Foundation
Disbursements, please call the Univer-
sity of Florida Foundation at 392-5863.

Internal Control Training

The Office of Audit and Compliance Re-
view (OACR), partnering with the Control-
ler's Office and Human Resources is co-
facilitating "PR0303 Internal Controls at
UF," a course designed to help UF staff
learn about internal controls and how to
apply them to business processes. The
course is most beneficial for employees
with unit managerial and fiscal responsi-

Introducing Choi Choi
Choi Choi joined OACR on January 2,
2007. Choi is a graduate of UF's Warring-
ton College of Business Administration
where she received a bachelor's degree
from the Fisher School of Accounting.

ability. For registration and class infor-
mation, log on to the UF portal, myUFL
>My Self Service>Training and Develop-

University of Florida

The kbit you a srd to know, s you ron as.*

Choi also received a master's degree
in Decision and Information Sciences
from UF. Choi previously worked as an
intern with OACR before accepting a per-
manent position as a staff auditor.

-- Beginning in December
Z.!, 2005, all disbursement
-.vouchers required ap-
,tPB proval by a centralized
'. voucher approval office
prior to release of pay-
ment. One of these
offices is the University
of Florida Foundation
(Foundation) which ap-
proves vouchers with a Foundation fund
Our recent audit of UF Foundation dis-

Office of Audit & Compliance Review
341 Tigert Hall
P.O. Box 113025
Gainesville, FL 32611

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