Title: OACR audit focus
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00087344/00014
 Material Information
Title: OACR audit focus
Series Title: OACR audit focus
Physical Description: Serial
Creator: Office of Audit & Compliance Review, University of Florida
Publisher: Office of Audit & Compliance Review
Publication Date: November 2005
 Record Information
Bibliographic ID: UF00087344
Volume ID: VID00014
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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'R Audit Focus ...

A quarterly newsletter from the Office of
Audit & Compliance Review

Nur Erenguc, Chief Audit Executive
November, 2005

University Travel Audit

Our review of University Travel
found that implementation of the
myUFL system and policy changes
brought about by devolution from
the state may have caused some mis-
understanding about travel rules and
regulations. We would like to remind
campus units that travel rules still
include the following:
* An approved Travel Authorization
request is required prior to at-
tending a conference.
* Supporting documentation such
as hotel receipts are required and
must be submitted to Travel with
a copy of the expense report.
* Claiming meals when provided by
a conference is not allowed.

Signature approval forms
should be on file with
Travel for each approved.
Delegation of travel approval author-
ity below Dean, Director or Depart-
ment Head should be documented
within the department.

We found that use of the P-Card for
travel could result in double charges
and should be cross-referenced in
both the P-Card and Travel modules.

If you have questions, please call
University Travel or refer to the up-
dated directives at http://fa.ufl.edu/


Unvrst Trve I

WebCT ista

We reviewed the on-line course man-
agement system used by the academic
community for web-based instruction,
WebCT Vista.

Approximately 34,000 students and
900 faculty used WebCT Vista in Fall
semester 2005. The use of on-line in-
struction has gained popularity as an
educational tool and the UF administra-
tion is committed to supporting WebCT

Our review of WebCT Vista, adminis-
tered by the Office of Information Tech-
nology, found it to be well adminis-
tered, secure and regularly backed-up.
Suggestions for improvement included
a business continuity plan.

A committee, formed to study the effec-
tiveness of the WebCT Vista software,
has produced a report found at http://

WebCT Vista On-line Course Management System

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Telecommunications and Cellular Charges

OACR Address:
Office of Audit &
Compliance Review
341 Tigert Hall,
P.O. Box 113025,
FL 32611

Tel: (352) 392-1391
Fax: (352) 392-3149

Brecka Anderson
Suzanne Newman

We're on the Web

In a recent audit of Telecommunica-
tions, we surveyed campus units to
determine the level of review per-
formed on monthly Telecommunica-
tions invoices. Departments did not
always sufficiently review the
charges to ensure that only author-
ized and official business telephone
charges were paid.

The new billing system implemented
in August, 2005 provides sufficient
detail for units to determine if costs
billed for line charges, long distance/
toll, maintenance and installation
were appropriate. We urge campus
units to review invoices monthly in

New Staff Auditor at the OACR

Hui Zhou, Staff Audi-
tor, joined our office on
August 29. Hui is a
graduate of Georgia
State University where
she earned both a Mas-
ter of Professional Accountancy and a
Master of Science in Computer Infor-
mation Systems. She previously

worked in the corporate tax depart-
ment of Georgia Pacific. Hui can be
reached at 392-1391 or by e-mail at

See our organization chart on our
web site at http://oacr.ufl.edu/
Organizational Chart.htm

Office of Audit & Compliance Review
341 Tigert Hall
P.O. Box 113025
Gainesville, FL 32611

order to ensure that all Telecommuni-
cations costs were billed properly and
that telephone charges were made for
business purposes.

We found that annual expenditures
for cellular phone usage increased
significantly from 2003 to 2004. The
university established cell phone
guidelines in November 2001; how-
ever, some departments weren't per-
forming a cost/benefit analysis be-
fore entering into a cellular phone
contract or adequately reviewing
monthly bills. More information can
be obtained from the CNS website at
httn://www.n s.u fl edru/telecorn/

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