Title: Student employment coordinator
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00087111/00004
 Material Information
Title: Student employment coordinator
Series Title: Student employment coordinator
Physical Description: Serial
Language: English
Creator: Office for Student Financial Affairs, University of Florida
Publisher: University of Florida Office for Student Financial Affairs
Place of Publication: Gainesville, Fla.
Publication Date: Summer 2000
 Record Information
Bibliographic ID: UF00087111
Volume ID: VID00004
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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Student Employment Coordinator, Summer 2000


Office for Student Financial Affairs P. O. Box 114025 S-107 Criser HallGainesville, FL 32611-4025 (352) 392-1275

Annual Coordinator Workshop

Let us know of any problems you have processing yourstudent payrolls. What topics would you like us todiscuss at the workshop? Call in
or mail your questionsto P. O. Box 114025 by July 14, 2000.
When: Monday, July 17, 1:30 p.m.
Where: SFA Conference Room, P-113B CriserHall.
REGISTER BY JULY 14 by contacting StudentEmployment at 392-0296. If you can't attend, you can callto arrange a one-on-one training

2000-01 UF Employers' Handbook Online 2000 NEWS
Employment Payments to Nonresident Aliens When
The UF Employers' Handbook is available on SFA websiteat: httD:1 appointing nonresident alien students for employment,
www.ufsa.ufl.edu/SFA/publications/other pubs/employer HB98/contents.html departments must complete an additional step: complete a
We urge you to print a copy for your use. We havediscontinued distribution of paper Foreign National Information Form and send it to SteveSauls,
updates except foroff-campus agencies that may not have Internetaccess. University Tax Services (UTS), P. O. Box 113200.This form
may be downloaded from the Finance andAccounting
Available Online website, at www.admin.ufl.edu/DIVISION/FA/fa.htm or from the
Student employment forms, such as the SP-100, areavailable for printing and UTS forms page at (as per DDD Memorandum No.98-08
reference in the "UF EmployersHandbook" on the SFA website: dated 02/16/98) at: www.admin.ufl.edu/ddd/default.asp?doc=
http://www.ufsa.ufl.edu/sfa/publications/pdf forms/2000-2001/sfa formsl.html#3 3.8.337.1 Please direct questions regarding DDD memo 98-
08 to UTSat (352) 392-1324.
After UTS processes the form and returns it to you,forward it
Form Facts along with all other appointment and payrollmaterials to:
Student Employment Office, P. O. Box114025.
Lump Sum Payments for Students with F-1 or J-1Visas Summer 2000 Employment
When appointing students with F-1 or J-1 visas topayroll to be paid a lump sum Guidelines for working as a student employee forsummer
payment, please useearnings code 531 instead of code 712. Also, be sure thatthe are as follows:
student is in current pay status before forwardingthe Student Assistant
Appointment Form (SP-100) tothe Student Employment Office. If you have 1. Students must register at least half-time:
questions,please call 392-0296.

Appointing Student Assistants
Clearing Accounts: FWS no, OPS yes
When appointing student assistants on the SP-100, be sure to use your
department'sposition number and verify that the position number andaccount
number match. Federal Work-Study (FWS)students cannot be appointed on
"clearing accounts." Theymust be appointed on your department's state or grant
Clearing accounts may be used when appointing students onOther Personnel
Services (OPS). Please verify that allupdates sent to Student Employment are
applied to the UFEmployee Information File correctly.

Monitor FWS & FCS Earnings
Please monitor your students' Federal Work-Study (FWS)earnings, including
Federal Community Service earnings. Asample "Record of Money Earned" is
provided for your usein the online UF Employers' Handbook.

Undergraduates=6 credits (Summer A=3 credits
plus Summer B=3 credits; or for Summer C,
Summer Aonly, or Summer B only=6 credits)
Graduate students=4 credits (Summer A=2 credits
plus Summer B=2 credits; or for Summer C,
Summer Aonly, or Summer B only=4 credits)

Students registered less than half-time must be
appointed on temporary OPS through University
Personnel Services.

2. Students may petition to work more than 20 hoursper
week. However, students may not work during
scheduled classes or exams without written approval
using a Class Dismissal Form.
3. Students must have a cumulative GPA of 2.0 orgreater,
or they may petition for special approval dueto
extenuating circumstances.
Student Employment Week
(April 3-7, 2000)
We hope that you had a chance to show your student
assistants how much you appreciate their service and hard
work in your department during Student Employment
Appreciation Week. Our students are very valuableresources
and make our departments function moreefficiently! Please
share with us activities, gift,ceremonies, or acts of
appreciation you planned for yourstudents during this week.

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Student Employment Coordinator, Summer 2000

It's Performance That Counts!

Contact: Gordon Andrews,Assistant Director, at P. O. Box
114025, S-107 CriserHall.

office hours
Office Hours: 8:00 a.m.-5:00 p.m., M-F

work permit request line
Work Permits can be mailed to students' hiringdepartments or to their campus address.
Students with resident alien cards or 1-20's or who arerequesting dual employment must come to the office topick up permits.

campus job boards
Updated Daily: Criser Student Services CenterCourtyard, outside SFA;
andon SFA Web site.
Updated Tues. & Thurs.: Norman Hall, 1stFloor, NW end; McCarty Hall, 1st Floor, NW end;
305 Reitz Union and G-1 Reitz Union; Health ScienceCenter near Campus USA Credit Union.

Do NOT allow students to work during scheduled classes!

JULY 17 is Mailing Date
for fall work permits and job lists
Fall FWS work permits and job lists will be mailedJuly 17 to students with a fall 2000 FWS award. Fall OPSwork permits will be issued
starting July 24. Studentscan come to S-107 Criser to pick up a work permit, orcall 392-0296 to request one by phone. The first day
students may work using fall work permits is Augustl8th.

After this date, students can work full-time untilclasses begin. Please be sure students calling for a workpermit know your correct
departmental P. O. Box No. Workpermits will not be mailed if the student does not knowthe P. O Box No. Work permits will not be faxed or
bemailed to off-campus addresses.
1. Do not allow students to work without a permitunder any circumstances.
2. Be sure students sign their work permits beforeappointing them to payroll.
3. Urge area supervisors to be sure students signtheir time cards at the beginning of each payperiod.
4. Remind area supervisors that students can workonly up to 20 hours a week. They may NOT work 15 hoursin week one and 25
hours in week two.
5. Monitor your students' FWS earnings, includingFederal Community Service earnings. A sample isprovided in the online Employer's
6. Be sure to include the P. O. Box and completetelephone numbers) with ext. nos. of the departmentalcontact person when
completing the StudentAssistant Appointment Form (SP/100).


Fall 2000

Fall 2000 work permits cover the period August 18,2000, to December 21, 2000.
The first fall time card is due August 29,2000.
The first day of fall classes is August 23,2000.
Fall classes end December 6, 2000.
Graduation ceremony is December 16, 2000.

Paperwork Due Pay Period Dates Pay Dates
08/11/2000 08/04/2000 08/08/2000 08/25/2000
08/22/2000 08/18/2000- 08/31/2000 09/08/2000
09/08/2000 09/01/2000 -09/14/2000 09/22/2000
09/22/2000 09/15/2000 09/28/2000 10/06/2000
10/06/2000 09/29/2000- 10/12/2000 10/20/2000
10/20/2000 10/13/2000 -10/26/2000 11/03/2000
11/01/2000* 10/27/2000 11/09/2000 11/17/2000
11/15/2000* 11/10/2000 11/23/2000 12/01/2000
12/01/2000 11/24/2000 -12/07/2000 12/15/2000
12/13/2000* 12/08/2000- 12/21/2000 12/29/2000
* Early payroll deadlines.

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Student Employment Coordinator, Summer 2000

Spring 2001

Spring 2001 work permits cover the periodDecember 22, 2000, to May 10, 2001.

The first spring time card is due January 4,2001.

The first day of Spring classes is January 8,2000.

Spring classes end April 25, 2001.

Graduation is May 5.

Paperwork Due Pay Period Dates Pay Dates
12/28/22/0* 12/22/2000- 01/04/2001 01/12/2001
01/12/2001 01/05/2001 -01/18/20001 /26/2001
01/26/2001 01/19/2001 -02/01/2001 02/09/2001
02/09/2001 02/02/2001 -02/15/2001 02/23/2001
02/23/2001 02/16/2001 -03/01/2001 03/09/2001
03/09/2001 03/02/2001 -03/15/2001 03/23/2001
03/23/2001 03/16/2001 -03/29/2001 04/06/2001
04/06/2001 03/30/2001 -04/12/2001 04/20/2001
04/20/2001 04/13/2001 -04/2620/01 05/04/2001
05/04/2001 04/27/2001 -05/10/2001 05/18/2001
Early payroll deadlines.

Summer 2001

Summer 2001 work permits cover the period May11, 2001, to August 16, 2001.

The first summer time card is due May 22,2001.

The first day of summer classes is May 14,2001.

Summer classes end August 10, 2001.

Paperwork Due Pay Period Dates Pay Dates
05/16/2001* 05/11/2001 -05/24/2001 06/01/2001
06/01/2001 05/25/2001 -06/07/2001 06/15/2001
06/15/2001 06/08/2001 -06/21/2001 06/29/2001
06/21/2001* 06/22/2001 07/05/2001 07/13/2001
07/13/2001 07/06/2001 -07/19/2001 07/27/2001
07/27/2001 07/20/2001 08/02/2001 08/10/2001
08/10/2001 08/03/2001 -08/16/2001 08/24/2001
Early payroll deadlines.

The STUDENT EMPLOYMENT Coordinatoris produced by the Office forStudent Financial Affairs Information & Publicationssection (WEB
conversion by Michael Daube). Directquestions to: Student Employment Office, P. O. Box114025, (352) 392-0296/(352) 392-1272 (V/

N This document is available in alternative formats for individuals with print-related disabilities. Call the Office for Student Financial
Affairs' telephone line for students with disabilities: 392-1272 (V/TDD).

The University of Florida is an affirmativeaction employer and offers equal employment without regard torace, color, creed, sex,
religion, age, national origin, maritalstatus, veteran status, or disability.

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