Title: University of Florida Libraries newsletter
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00083038/00010
 Material Information
Title: University of Florida Libraries newsletter
Series Title: University of Florida Libraries newsletter
Physical Description: Serial
Creator: University of Florida Libraries
Publisher: University of Florida Libraries
Publication Date: May 1, 1990
 Record Information
Bibliographic ID: UF00083038
Volume ID: VID00010
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Full Text





Information on all workshops,
conferences, etc. are posted on the
bulletin board by the second floor
Staff Lounge in Library West.


May 22,1990
Library Staff Association meeting at
10 a.m. in the Library West Staff
Lounge. The program includes a
presentation by Barbara Jones,
Jimmie Lundgren, Tinker Massey
and Carol Walton on the Paralibrar-
ian Caucus held on May 8 during
the Florida Library Association
meeting. Everyone is welcome!

May 25,1990
May Systems Forum, 11 a.m., 420
Library West. Topic and speakers
to be announced.

May 29,1990
CMS E-Mail Training, 10 a.m., 420
Library West. Contact Suzy Shaw
(2-0796) to sign up.


May 13-19, 1990
"Microcomputing in the 1990's: Un-
locking the Power," 1990 Mid-Year
Meeting of the American Society for
Information Sciences, Fort Lauder-
dale. Contact Tom Kinney in Sys-
tems (2-0976) for details.

May 13,19; June 2,10,18 and 19,
USF 3-credit course 'Television in
Schools and Libraries," Lakeland


May 1, 1990


In this issue we continue our series on library organizations.

The Center for Research Libraries
he Center for Research Libraries is a membership-owned-and-
operated library located in Chicago. The Center's 138 members are
university, college and research libraries throughout North America
who participate in cooperative collection development programs to
increase the availability of research materials to the scholarly community.

Mission and Function Statement
The Center is a not-for-profit corporation established and operated by schol-
arly research institutions to strengthen the library and information resources
for research and to enhance the accessibility of those resources.

The Center functions as a cooperative, membership-based research library
that acquires, stores, preserves, provides bibliographic access to and lends/
delivers from its collections of 3.6 million volumes and 1.1 million micro-

Collections and Services
The Center's collections are comprised of rarely-held research materials and
are intended to complement and supplement the local library collections of
the member institutions.

Many of its strongest collections are based on materials that were deposited
during the early years of the.Center. In the 1950s and now, member libraries
recognize the research value of specific materials, but think that acquisition,
collection maintenance, and efficient use of stack space can be done most ef-
fectively in a centralized collection. One collection that illustrates this theory
is the Center's foreign newspaper collection.

The Center collected by deposit several thousand volumes of newsprint of
foreign newspapers and some microfilmed titles. In 1956, the Center began to
administer a project, begun in 1938, to microfilm important foreign newspa-
pers. The newsprint collection is still maintained, and the Foreign Newspa-
per Microfilm Program continues to provide long-term access to and preser-
vation of titles that are rarely in North American libraries. It currently
continues to receive major emphasis in terms of the acquisition of backfiles
and the addition of new titles. This collection supports research in global his-
tory, political science, and international relations.

I continued on next page

May 16-17,1990
"First National Conference on Acquisi-
tions, Budgets, and Collections," St.
Louis, Missouri. Fee is $225 after May

May 17,1990
"How to Proofread," Fred Pryor Semi-
nar, Gainesville, $59.

May 18 and 19,1990
"Powerful Communication Skills for
Women," Orlando, $59.

May 26-27,1990
Library East closed both days. Libraries
West, MSL, AFA, Journalism, Music,
and Education are closed on Sunday
(27th). See Library Schedule for hours
of operation for specific collections.

May 28,1990
HOLIDAY-Memorial Day observed.

May 30,1990
"How to Manage Projects," SkillPath
Seminar, Gainesville, $99.

May 30-June 2,1990
IASSIST '90, one-day registration fee is
$120 and $185 for full conference for
members, New York.

June 1,1990
Deadline for submitting proposals for
OIR's Mini-Sabbatical Program.

June 12-14, 1990
"Your Career as a Library Assistant,"
4th Annual Conference presented by
New Jersey Association of Library As-
sistants, South Orange, NJ. Registration
is$60 for non-members for full confer-

June 14,1990
"Powerful Telephone Skills," National
Seminars Group, Gainesville, $49.

June 20,1990
"How to Win Against Stress: A Wom-
an's Guide," National Seminars Group,
Gainesville, $5.

June 21-22,1990
"Apple Macintosh in Libraries." Fee is
$195 for LITA personal members, $225
for ALA personal members, and $255
for non-members. Chicago.

The Center's collection of more than 600,000 foreign dissertations also is com-
posed of important collections that were deposited by members and titles ob-
tained through an extensive acquisition program. The titles in the dissertation
collection are from countries outside of the U.S. and Canada and cover all sub-
jects in the sciences, social sciences and humanities.

Other important collection components are: more than 700,000 U.S. state docu-
ments, acquired comprehensively from 1952 to date and with significant pre-
1952 back files; U.S. National Archives and Great Britain Public Record Office
materials in microform [These holdings are significant to history faculty in all
specializations.]; over 200 major microform and reprint sets [These holdings
support interdisciplinary studies particularly for the U.S., Great Britain, Germa-
ny, France, Italy, and Spain.]; U.S. general circulation newspapers and over 500
ethnic newspapers published by immigrant groups in the U.S.; foreign scientific
and technical serials and monographs [These holdings are in the pure and ap-
plied sciences, with a substantial retrospective collection and 13,000 journal sub-
scriptions for current research.]; an extensive collection of the publications of the
Academy of Sciences of the U.S.S.R. from its founding in 1723 to date [These
holdings include many of our current scientific serial subscriptions and materi-
als of interest to Slavic studies faculty.]; special collections in education, includ-
ing historical collections of U.S. primary and secondary textbooks (85,000 vol-
umes), U.S. college catalogs (241,000 volumes), and children's books (58,000);
and area studies materials supporting research in Africa, East Asia, South Asia
and Southeast Asia.

The third world materials have been acquired since the 1960's with the assis-
tance of appropriate area bibliographers at member institutions serving as col-
lection development specialists. They serve on areal collection management
committees such as CAMP (Cooperative Africana Microfilm Project), SAMP
(South Asian Microfilm Project), SEAM (South East African Microfilm Project),
LAMP, (Latin American Microfilm Project-1970's), and MEP, (Middle East Pro-
ject-1984) thereby ensuring that rare, important and specialized resources are ac-
quired, preserved, and made available for advanced research by member insti-
tution users throughout North America.

Most use of the Center's collection is through interlibrary loan (ILL): any mem-
ber library can obtain for a patron unlimited amounts of materials through ILL.
The loan period is indefinite, since most material is borrowed for research pro-
jects. In addition, the Center will acquire specific kinds of materials to meet the
research needs of a patron (within the limit of $2,000 per patron per project):
foreign dissertations, materials in microform that record the activities of nation-
al governments, and newspaper files that add to a title already in the Center's

The Center's expanded preservation program, developed in 1985/86, consists of
recommendations focused on the goal of preserving the intellectual content of
the materials in the collection; this plan emphasizes environmental controls and
conversion to microfilm as the primary means of preservation.

The Center's deposit policy, a segment of its collection development policy,
states that service copies of microfilm are eligible for deposit by member librar-
ies. Under the provisions of this policy, members engaged in preservation mi-
crofilming projects have been sending positive copies to be added to the Cen-
ter's collection and then to be available for loan to all who have access to the
collections. The Center is studying its role as a lender of microfilm in this con-
text of the emerging national preservation program.
edited by Mona Mosier and Peter Malanchuk



Settling into New Home
The Acquisitions Department is pleased to announce that we have a new
home. On Monday, April 2nd, our staff moved books, baggage, and bulky
knits into the newly renovated space on the 2nd floor of Library East.

Since the Acquisitions' team is responsible for ordering, receiving, and pay-
ing for all materials in the library system (except for the Legal Information
Center and the Health Center Library), it seems only fitting that our staff
should be together in a centralized location. Gone are the nook and cranny
offices, hallway work centers, and desks shrouded by boxes and miscellane-
ous library storage materials.

As we settle into our room with a view, we realize we would be remiss if
we did not thank the super teams from Systems, Access Services, and the
Business Offices-for their willingness to please and appease. The move to
Library East was a coordinated effort by these and numerous library de-
partments. The move was so smoothly orchestrated that the Acquisitions'
operations hardly skipped a beat.

It is clear to us that we have been provided a facility designed to help us
perform our jobs more effectively. It is also clear to us that our new prox-
imity to other Technical Services Departments can only enhance the Univer-
sity of Florida Libraries' effectiveness.

G&E Lauds Selectors' Efforts
The Gift and Exchange staff of the Acquisitions Department could not be
busier, but we (Phek and Pam) still have time to thank the super, wonder-
ful, terrific Library bibliographers and selectors for their outstanding work
in the dissemination of nearly 10,000 gift books that were stored in compact
shelving at Marston Science Library.

During December, January, and February, Library selectors not only added
to their busy schedules the time consuming task of reviewing 9834 books,
they also added nearly 1000 volumes of educational and research materials
to the Libraries' collections. Gift books added included new titles as well as
duplicate copies of heavily circulated titles and many titles that were indi-
cated as missing.

The books not selected for cataloging were offered to the general public in
the Annual Spring Book Sale. Those books that did not sell were given to
Gainesville's Friends of the Library, the correctional institution at Lawtey,
Peace Corp volunteers, and students from UFs English Department.

Selectors, we are sincerely grateful for all your help with the gift backlog
project. Thanks!!!
Pam LaFrentz

"Imaging: The Future of Libraries." Fee is
$145 for LITA personal members, $170 for
ALA personal members, and $195 for non-
members. Chicago.

June 21-23,1990
"Library Furniture, Fixtures and Equip-
ment," HBW Associates workshop, Chica-
go. Registration is $196 before and $210 af-
ter June 11.

June 22,1990
"Implementing Hypermedia Applications:
Nuts and Bolts." Fee for LITA personal
members: $125, for ALA personal mem-
bers: $150, and for Nonmembers, $175.

"Networking CD-ROM Technologies." Fee
is $60 for LITA personal members, $85 for
ALA personal members, and $110 for non-
members. Chicago.

June 23,1990
Six ACRL continuing education courses on
time management, managing reference, fi-
nancial accounting, business reference, en-
thusiasm for research and career develop-
ment, costs range from $50-$135 each,

June 23-28,1990
American Library Association Annual
Conference, Chicago. Registration fee of
$71 for ALA members is due June 1.

July 15-20,1990
Middle Management and Advanced Man-
agement development programs for li-
brary administrators. Fees of $1,355 and
$1,465, respectively, include single room
and meals, Miami University at Oxford,

July 23-August 3,1990
16th Institute on Federal Library Resourc-
es, Washington, DC. Registration fee of
$885 is due by July 9.

September 9-14,1990
Middle Management development pro-
gram for library administrators. See July
15-20 listing for details.

September 11-13,1990
Optical Information Systems 10th Annual
Conference, Washington, DC. Fees range
from $125-$450, depending on number of
sessions attended.

September 20-21, or October 4-5,1990
"Private Philanthropy and Donor Marketing
Workshop," HBW Associates, Kansas City and
St. Louis, respectively.

September 24-26,1990
"Collection Evaluation Institute: Strategies for
Assessing & Improving Collection Effective-
ness," OMS workshop, Cambridge, Mass. $400.

October 22-25,1990
"Information Technology and Library Manage-
ment," 13th International Essen Symposium.
No fee, but deadline for registering as present-
er or attendee is June 29, 1990.



New Appointment
Greg McKinney Coordinator, AC (Sub.),
Baldwin Library

Pam Pasak Assistant Librarian, H&SS Refer-

Sidney Ives University Librarian, Rare


New Appointment
Patricia Coristin Clerk, Access Services

Sandra Dietel from LTA to Sr. LTA, Acquisi-

Tammera Brooks Sr. LTA, Acquisitions
Alison Fell Sr. Secretary, Directors' Office
Mariella Huber Sr. LTA, Collection Manage-
Kathy Scott Sr. Secretary, Directors' Office
Thomas Shankweiler LTA, Access Services



Gary Cornwell was one of three librarians recommended by the Gov-
ernment Documents Roundtable (GODORT) to serve on the Depository
Library Council to the Public Printer. Gary is an active GODORT mem-
ber and currently chairs its Cataloging Committee. The GODORT Steer-
ing Committee obviously recognized the value of Gary's expertise in
the area of GPO bibliographic records, a topic on which the Public
Printer frequently seeks Council's advice.

Gary truly has earned this appointment. He has been attending Council
meetings for years and is more active than most Council members at its
meetings. Next week at the Spring meeting Gary will make a presenta-
tion on Cataloging, lead a panel discussion on cataloging and chair a
meeting of the Superceded Documents Committee. It's about time the
Government Printing Office recognized his contributions.
Jan Swanbeck



Rebecca Satterthwaite has joined the staff of the University of Florida
Health Science Center Library as Head of Information Services. Previ-
ously, Becky was at the Welch Medical Library of Johns Hopkins Uni-
versity for seven years. Her positions there included Clinical Services
Librarian, Database Consultant, Online Services Coordinator, and Ref-
erence Librarian. Becky currently serves on MLA's Continuing Educa-
tion Committee. She brings with her an abundance of experience in
project planning and interdepartmental cooperation.

Trudi DiTrolio has joined the staff of the University of Florida Health
Science Center Library as Assistant to the Director. Her responsibilities
will include personnel, planning, staff development, and data collec-
tion and analysis. Before coming to UF, Trudi's previous work experi-
ence included being the National Librarian for the Canadian Dental As-
sociation in Ottawa, Ontario. At UF, she served as Acting Chair of the
Humanities and Social Science Reference Department at Library West.

Pia Tollo Brown has joined the staff of the University of Florida Health
Science Center Library as User Services Coordinator. Pia brings a va-
riety of skills to this position and her background includes eleven years
as Social Sciences & Humanities Reference Librarian at Oregon State
University. At UF, she has served at the Education Library, the Refer-
ence & Bibliography Department at Library West, and at the Mead Li-
brary of P.K. Yonge Laboratory School.

Donald David, Clerk, Circulation
Jim Hranicky, LTA, Document Delivery
Heather Shepherd, Clerk, Administration

Ned Stewart, from LTA in Circulation to Computer Operator in Infor-
matics Labroratorycontinued on next page
continued on next page I

Library Newsletter Staff: Editor: Mona Mosier; Editorial Committee: Cecilia Botero, Colleen Seale, Carl Van Ness; Editorial Assistant, Barbara Jones;
Departmental Liaisons, Elizabeth Alexander, Elaine Bryant, Suzanne Brown, Channie Christian, Mary Jane Daicoff, Melanie Davis, Rick Donnelly,
Peter Foust, Steve Fuquay, Sidney Ives, Erich Kesse, Barbara King, Pam LaFrentz, Chuck Lipsig, Tom Kinney, Rosa Mesa, Pam Pasak, Wendy Scott,
Bob Singerman, Shirley Snyder, Ed Teague, Carl Van Ness, Priscilla West, Carol Whitmer, Susan Woods

MAY 1990

.',-.- 1 2 3 4 5
SL-2. L Spring
..; Commencement
H,,r' a Intersesslon

6 7 8 9 10 11 12


13 14 15 16 17 18 19

Mother's Dayl

20 21 22 23 24 25 26
Deadline for Staff Association
Deadline for Meeting, May Systems
June issue of 10 a.m. LIB W. Forum, 11 a.m.,
Library Newsletter Staff Lounge 420 LIB W

27 b 280 CMS E-mail 29 30 31
training 10:00
U Memorial Day (call Suzy Shaw, 2-
Holidayl 0796, to preregister)

Ken McAnlis, from LTA to Senior LTA in Document Delivery
Debby Fugate, from Clerk in Administration to Clerk Typist in Public
Mary Guzman, from Clerk to LTA in Circulation

ean Bostwick, "Medical Reference Librarians Tackle Thesis Cataloging"
in Health Sciences News, Vol. 2 (3/4), Fall 1989.

Jean Bostwick, "Subject Authority Without an Online File" in Health Sci-
ences News, Vol. 2 (3/4), Fall 1989.

Clarissa Pickett, "Library Resources for the Practicing Physician" in Jour-
nal of the Florida Medical Association, Vol. 76 (10), October 1989.

Leonard Rhine, "The Development of Biomedical Databases in the So-
viet Union, Bulletin of the Medical Library Association, Vol. 78 (2), April

Ken McAnlis, Senior LTA in Document Delivery, has been awarded the
Superior Accomplishment Award by Dr. Kenneth Finger, the Health
Science Center's Associate Vice President for Research and Academic
Support. The award recognizes outstanding and meritorious service
and is given to employees who have directly improved the quality of
life for students and other employees. The award carries with it a $100
stipend. Ken's comment on receiving the award: 'Well, I'm just a swell


ew Telephone Number
The telephones in H&SS Reference have changed. If you want informa-
tion, please continue to call 392-0361. If you want to speak to, or leave a
message for a particular person, please call 392-4919.

Use your E-Mail for Reference
The Humanities and Social Sciences Reference Department now has an
electronic mail box on the CMS System. Any one on campus with a
ERDC or another BITNET account can now use e-mail to send refer-
ence questions to the H&SS Reference Department using our address.
Our user ID is LIBREF. Reference will reply either by using e-mail or
campus mail as appropriate and as soon as possible. Please note that
the service cannot be used for interlibrary loan requests or for checking
out materials from the library's collections. Please contact Razia Nanji
at 392-0361 or 392-4919 if you have any questions regarding this service.


Suzanne Brown, "Introducing MRDFs
(Machine-Readable-Data Files)," Education Li-
braries, Vol. 15, No. 1-2, Winter-Spring 1990.

Ray Jones, "Numeric Computer Files in Educa-
tion," Education Libraries, Vol. 15, No. 1-2, Win-
ter-Spring 1990.

Colleen Thorburn, "MRDF: Pre-Cataloging De-
cisions at the University of Florida," Cataloging
& Classfication Quarterly, Vol. 10, no. 4,1990
pgs. 69-88.

Carol Walton, Latin American Women in the Polit-
ical Process: a Bibliography. Monticello, Il. Vance
Bibliographies, April 1990, P-2854, 17p.


We are pleased to announce that Erich J. Kesse
and Peter Z. McKay have been approved for
promotion to Associate University Librarian,
effective August 10, 1990.

The Board of Regents has approved the
awarding of tenure, effective July 1, 1990, to the
following library faculty: Elaine M. Henjum,
Florida Center for Library Automation; Erich J.
Kesse, Preservation; Peter McKay, Collection



The Division of Human Resources' Special
Programs section acts as a referral service that
directs employees with problems to places
where they can get help. Steps are taken to
protect the confidentiality of employees'
problems. Employees suffering from stress,
emotional conflict, financial complications,
substance or alcohol abuse or family problems
will be directed toward organizations or
agencies that can help them cope. Call the
Employee Relations Manager at 392-4626 for
more information about this program.


The following publications have been re-
ceived from the Research Libraries Group.
Copies may be obtained by contacting one of
the secretaries in the administrative offices.

1. Press Release-NEH Awards RLG
$724,814 Grant for Archives Preserva-
tion Microfilming
2. Press Release--Over $61,000 NRMM
Records Added to RLIN Database
3. Press Release-RLG awarded $30,000 by
Mellon Foundation to Catalog Oxford
Text Archive in RLIN
4. Operations Update, Issue 53
5. The Research Libraries Group News, Issue
No. 21
6. Memo-Rates and Fees for RLG's Next
Fiscal Year
7. Minutes from the Preservation Steering
Committee Meeting Held on Febraruy
12, 1990
8. Vacancy Announcement-Finance &
9. Network Operations Statistics for March
10. Press Release-UN Library to Load
Records in RLIN
11. Press Release-Jack Grantham is New
RLG Director of Operations
12. Press Release-RLG Brings Together
National Experts to Revise Preservation
Microfilming Guidelines
13. Agenda for the Public Services Commit-
tee Meeting to be held April 23-24, 1990
14. RLIN Performance Report, March 1990
15. The RLIN Batch Retrospective Conver-
sion Service, Third Edition
16, Cluster Error Reports, February and
March 1990
17 Agenda for the CMDC Meeting on April
26-27, 1990
18. Update Number 2 to the RLIN Supple-
ment to USMARC Bibliographic Format
19. Revised Editions of the Memory Aids


The tenured members of the library faculty
have elected Pam Cenzer, University Librari-
an, to serve on the committee to evaluate ap-
plications for sabbatical from faculty in P. K.
Yonge, the Library, the Counseling Center
and the Museum.

n April 8, the Gainesville Sun reprinted an article from the Los An-
geles Times about Marilyn vos Savant, who is listed in the Guiness
Book of World Records as having the highest IQ ever recorded.
Among the questions the reporter asked her was one on physical
attractiveness, which led to how she met her husband, Dr. Robert Jarvik,
inventor of the first permanent artificial heart. It seems the Doctor had
been calling, trying to meet her. Curious, she went to the library to look
up his biography and possibly find a photograph. She found what she
was looking for in a current issue of Vanity Fair. Let me next quote from
the article.

"It was a marvelous photograph of him," remembered vos Savant. "I stole
the magazine from the library. I thought, 'Oooh, I really like this man.' I
took it home and called back."

It is interesting that here we have someone considered to have one of the
highest IQs in the world, who thinks nothing of saying she has stolen ma-
terials from the library. I'm sure that she would never consider saying that
she went to the corer store and stole the latest issue of Vanity Fair from
the magazine rack. Why is it that many otherwise honest people seem to
lose something when they walk through the door of a library? We see it
every day in the Preservation Office: books with chapters tor out, illus-
trations cut out of magazines and books, covers torn off in an effort to de-
feat the security system. Most items we see can be repaired or replaced,
but they take a toll on our time and the Libraries' resources. However, I
don't think money is the most important issue here. People have the right
to expect that the materials and information they need will be available
when they need it. Theft and mutilation, aside from the cost to the library,
also effectively make these materials missing or damaged until the next
person comes looking for them, and then it may be a long time until they
are replaced, assuming replacement is possible.

I do not have any solutions or answers except to remind those of us who
work in libraries to remain vigilant. Sometimes we have to be "bad guys,"
pointing out to a patron that the way they are photocopying damages the
book, or explaining to them why eating is not allowed in the library, or in
training our student assistants and shelves to be on the lookout and re-
port people who are damaging materials. We have to try to fight, in any
way we can, the growth of the attitude that stealing from the library is not

The current display in the window of the Preservation Office shows some
of the many types of damage that we see and treat in the Conservation
Unit. Stop by and take a look. Ms. vos Savant writes a column appearing
in Parade magazine. I've written her for her comments. Will update later.
John Freund



FINALLY! Users of library e-mail accounts will soon be able to communicate
with colleagues in the outside world. It won't happen overnight; the conver-
sion of our accounts will take time and the transition period may be a bit con-
fusing, but it will be worth it in the long run.

Up until now all library e-mail addresses (userid's) began with "@". The block
of addresses assigned to us by NERDC was computer generated and could
not be changed. Problems arise as the "@" is confusing to computers outside
of the UF campus. This has meant that staff wanting to send e-mail off cam-
pus have had to get a separate account from the Faculty Support Center
(which are unavailable for USPS). In addition, the "@" addresses are far from
being "user friendly" or meaningful.

NERDC has now provided us with the capability to change userid's locally.
Accounts issued since April 1 have been addressed using a. convention of
three letters of the first name and four of the last. For example, Jorge Gonza-
lez's e-mail address is JORGONZ. The convention has the advantage of being
memorable and predictable. These new accounts may be used for off-site
communications through the BITNET network as well as for local e-mail.

Previously issued "@" accounts will be converted to the new style over the
next several months. If you need BITNET access right away, inform Systems
and we will give such requests priority. Conversions will be done once a
month and the changed addresses listed in the Library Newsletter. Staff will be
responsible for updating their own online NAMES file and their copy of the
printed e-mail directory. Remember, at the point the address is changed, the
old one will no longer work, and there is no "forwarding" function for e-mail
addresses. Addresses will be changed according to the convention unless re-
quested otherwise. You will be notified in advance of when the change to
your e-mail account will occur.
Suzy Shaw


Johnnie Antiga
Dorothy Arrowsmith
Stephanie Baldwin
Brad Curry
Joyce Dewsbury
Jorge Gonzalez
Steve Grube
Debbie Hawkins
Scott Howard
Lee Jones
LisaAnn Kelley
Vernon Kisling
Dorothy Lisca
Justino Llanquie-Chana
Emily Madden
Dan McGee
Edwina McNair
Jason Nyros
Ellen Purcell
George Slovensky
John Van Hook
Wanda Washington


Science Lib.
Latin Amer. Coll.
Science Lib.
Latin Amer. Coll.
Facilities Planning
Science Lib.
Science Lib.
Science Lib.
Science Lib.
Science Lib.
Science Lib.
Latin Amer. Coll.
Science Lib.
Science Lib.
Science Lib.
Science Lib.
continued on next page


This feature of the newsletter is designed
to provide staff with current information
regarding active ad hoc committees. Further
information can be sought from committee
chairs. This listing will be expanded in
coming issues to include all committees.

-ad hoc. Committee on Preservation
Microfilming: Queueing and Cataloging
Considerations, appointed by D. Canelas.
Revised preliminary recommendations due
5/30/90 to Technical Services Manage-
ment Group. Charge: compile, document
and review policy and interdepartmental
procedures relating to queueing and
cataloging of preservation microforms.
Chair: Peter Bushnell; Members: Dot
Hope, Tom Kinney, Nelda Schwartz, and
Bob Singerman.

-ad hoc. Committee on Serials Holdings,
appointed by D. Canelas. Charge: compile,
document and recommend policy and in-
terdepartmental procedures relating to the
MARC Format Holdings record in LUIS.
Final recommendations due 5/30/90 to
Technical Services Management Group.
Chair: Nancy Williams; Members: Gary
Cornwell, Susan Duser, Frank Orser, Jo
Talbird and Colleen Thorburn.

-ad hoc. Commercial Bindery
Preparations Committee, appointed by D.
Canelas. Charge: to monitor binderies'
compliance with agreements; to be familiar
with Standard for Library Binding; to
recommend guidelines and procedures to
Preservation Officer; to prepare statistical
reports and budgetary requests; and, to
seek resolution of problems relating to
commercial bindery preparations.
Recommendations due April 1991. Chair:
Erich Kesse; Members: Janis Adkinson,
Carol Bird, Jeanne Bunting, Susan Duser,
Jorge Gonzalez, Bob Harrell, Lee Jones,
Patsy Mongo, Mildred Neal, Margareta
Soderholm, Carol Whitmer, and Mary

-Task Force on Limited Circulation,
appointed by S. Gowan and C. Turner.
Charge: to determine need for limited
circulation area; if needed, develop criteria
for assigning material; define process for
identifying material and creating
continued on next page

appropriate locator records. Preliminary
report due 5/15/90. Chair: Ed Teague;
Members: Frank DiTrolio, Rich Bennett,
Carmen Hurff, and Erich Kesse.

-Task Force on Census Bureau Publica-
tions Service Issues, appointed by S.
Gowan and C. Turner. Charge: to define
major service issues and primary
responsibilities in providing access;
establish referral procedures; define
training needs and develop training
programs on various types and formats,
and determine procedures for providing
updated information to staff. Prelimi-
nary report due 7/15/90. Chair: Ray
Jones; Members: Elizabeth Alexander,
HelenJane Armstrong, Stephanie Chase,
Gary Cornwell, Bill Covey, and Chris


The New Jersey Association of Library
Assistants needs a logo. Help design a
logo and submit it to Rita Hilbert,
NJALA President, P.O. Box 1197,
Maplewood, NJ 07040. Contestants may
submit more than one logo. Entries must
be received by June 30, 1990.

The winner will receive a free registra-
tion at the NJALA 5th Annual Confer-

Additional information is posted on the
bulletin board outside the Staff Lounge
on the second floor of Library West.

Marijka Willis
Jim Wright


Science Lib.

CHANGED E-MAIL ADDRESSES (changes will take effect May 15)

HelenJane Armstrong
Denise Beaubien
Suzanne Brown
Peter Bushnell
Dale Canelas
Vivian Carlson
Gary Cornwell
Bill Covey
Brenda Fischer
John Freund
Martha Hruska
Ray Jones
Erich Kesse
Kate Lee
Paul Lowry
Mona Mosier
Lawan Orser
David Shontz
Peter Ster
Ed Teague
Carol Walton

Old Address

New Address


Attention all Faxers! The following is a list of procedures for using the fax ma-
chine in the Directors' Office. The Library's regular fax number is (904) 392-
7251, and its suncom fax number is (904) 622-7251.

1) Fill out a Fax Cover Sheet, located by the fax machine in a filing pocket on
the wall in the fax room of the Directors' Office, or provide your own cover

2) Record your name, the recipient's name, the date, and numbers of
pages you are faxing on the "Fax Log" located with the fax cover sheets.

3) Place single-sided pages to be faxed face down in numerical order in top
slot of the fax machine.

4) Enter the fax number as you would a phone number from campus. For
international numbers, use 9 + 011 to gain access to networks outside the U.S.

5) Push Start button. "X-Mitting" message will appear in window of fax
machine when connection is made. A half-sheet will print out indicating the
number of pages successfully transmitted.

1) Recipients are notified as soon as possible that a fax message has arrived.

2) Fax messages are kept in the phone message holder on the secretary's
desk in the right-front corner of the Directors' Office for pick up.

3) Recipients may request that fax messages be forwarded to them via
campus mail. Debbie Berard

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