"A "N V IN ('i]iNT
i. -j Y. 4
U .VE iRY NNEIN T
t;: ,!(;', E OTWSiC $.
It is hereby notified for general information that in the event of a hurri-
cane threatening or approachii"; the I..-:. _he following warnings will be
(1) A red flag with a black
rectangular centre will be
flown on Police Head-
(2) Loud Speaker and Ra6io
(3) Three saluting guns will
(1) A red flag with a black
rectangular centre will be
flown from Police Sta-
(2) Lo0ad Speaker and Ra.dio
(1) Two red flags with black
rectangular centres one
abo- e the other will be
flown on Police Head-
(2) Church Belis will ring
for 5 minutes.
(3) Cotton Ginnery whistle
will blow for 5 minutes.
14) The Siren will blow for 5
(1) Two red flags with black
rectangular centres will
,e flown from Police Sta-
,2 Church Bells will ring
for 5 minutes.
service in hurricane condi-
AN A RANGMINT. tlo:;s. They are to keep a list of local
Justices of the Peace and of persons
I.--ANNUAL. wLo :-;ay suitably be enrolled as Special
Non-Commissioned Officers in charge Constables should the necessity arise.
of Police Stations throughout the
parishes outside of Kingstown are Hur- II.-HURF.CANE WARNINGS.
ricane Relief Officers. They are to t!. The Cable and Wireless Company Ltd.
in constant touch with the Distric: gives priority to hurricane warnings, and
Committees and must render then-: communicates them at once to the Ad-
I :", ) 39.
17th July, 1956.
S INT \'IN 'INT. T'J:,: .)Y, 17 JULY. L.';6.-(No,. 319).
ministrator and to the Government Sec-
retary who will then notify the Financial
Secretary and the Chief of Police.
On receipt of such a warning the
Government Secretary also informs all
other Heads of Departiments, and th4
Chief of Police immediately relays such
warning to Non-Commission.ed Officers
in charge of Police Stations.
From the time a hurricane warning
Is received, the Hurricane Relief Com-
mittees are to take charge generally cp
the Districts. They will at once get in
touch with the Police in their Districts
and the officers mentioned in the follow-
ing paragraphs; they are to be ready to,
organize relief work with the Medical
Department, to disseminate all Informa-
tion; to make arrangements for food sup-
plies; to make arrangements for centres
for first aid for the injured, for housing
and feeding the poor and for transport.
III.-ACTIoN TO BE TAKEN Arrm WANTIa
The Chief of Police will warn all Non-
Commissioned Officers in charge of Police
Stations, and they in turn warn inhabi-
tarts, ships in the harbi: &c.
All Departments will batten down an-d
secure loose stores.
The Superintendent of Pub'ic Workq
will get in touch with Road Overseers
and they and the drivers and gangs will
be on the alert.
The Assistant Superintendent of Tele-
phones will get in touch with all lines-
men, and arrange with all Exchanges
for the dissemination of warnings.
V.-AYTER THE HURRICANE.
After the hurricane is over, the Re-
lief Committees will decide on what
buildings can be used as first aid sta-
tions and for housing and feeding des-
Relief Committees will arrange in con-
junction with District Medical Officers
for transport of injured to first aid sta-
Relief Committees will arrange to
shelter the homeless and for their feed-
Relief Committees will issue food (if
tlTey have taken charge of local supplies),
to first aid stations on demand by Dis-
trict Medical Officers.
VI.-ST. VtCoZuT GOmNAaNs.
The District Offcer, St. Vincent Gren-
adines and/or the individual Relief
Coninilttees will take any necessary
action in the islands in hurricane con-
The Financial Secretary, the Senior
Medical qfflcer, the Chief of Police
and the superintendent t of Public
Works will render a return annually to
the Administrator on the 1st July to the
effect that their preparations with regard
to hurricane arrangements are up to date
and in order.
17th July, 1956.
CELEBRATION OF THE QUEEN'S
It is itotified for .,cn, rni in I'oiln:ition
that the tIato appointed for the olibsrv-
tinc of Her Majesty the QUEEi'S Birth-
lay in 1957, is Thursdlay. the 13th June.
17th July, 1956.
His Honour thi Administrator Ias
been pleased to approve the a,ij.it-
mnint of thi, uindermentioned persons as
Junior Acricultural Instructors, Agri-
cultural Department. on one (1) yeax's
probation with effect from 1st Jnly,
Mr. H. E. MORRIS.
Mr. F. ASH:I'ox.
17ih .Inuly. 19J56.
(P. F's. 826. 827.)
APPOIN'TM.I$T OF FINA.N IAI, MCIa-
TARY, ST. VINCENT.
It is notified for general info(iniation
thllt thle Secretary of Steite for thli Colo-
nies has select, d Mr. B. R. THOMAS, for
-p poii, tmn, 1to tie post of Financial
V.-ACTION IN KINGSTOWN. Secreary. St. Vincent.
In Kingstown all action, as. indicated Mr. THOMAS is 48 years of age, aqd
a.oye, will be carried on by the is married. He was first ap'poinTed to
IKingstown District Committee save that Tanganyika in 1.91201 atd was promoted
the Financial Secretary, the Superinten- to Chief Accou tait., P.W.D., Sierra
dent of Agriculture and the Labour Com- Leone in 1947, where he h was also
missioner will be in charge of food sup- a member of'the City Qoilncil. e vas,
plies, and the Chief of Police will be in appointed lChief A'couitpnt, MedigAil
charge of the collection and protection Department, 'Iigeip. in 1950, from
of the homeless. which appoint tment, hl retired, in, 194.
SAINT VINCENT, TUESDAY, 17 JULY, 1956-(No. 39). 209
Mr. T'IOMAS is due to arrive, in No. 304.
St. Vincent towards the end of August (Coisequient on the grant of 145 days'
next. vacation leave t( Mii-s ANNE KELSICK,
17th July, 1956. Miss THELMA Cox, Assist:mnt librariann,
(0.12/1944). has been appointed to act na ILibraiian
with effect from 9th July. 19515 aHnd
-- until further notice.
No. 299. 17th July, 1956.
RESUMPTION OF DUTY F.' 539)
With r-.ference to Governmn-it Notic, N'. 289
No. 104 of 13th March 1956, Miss VACANT P05.S.
K'A'I'1rTI.iLE N MARIHAT.T. .Tnniir ,lirk. i -
Education Department, resumed duty
with effect from 5t h July, 1956.
17th July, 1956.
Mis,s D. NI. MUNRO, Senior Clerk,
Qeneral Post Office, has been granted
fotr atn one-half (4j) months' vacation
leave with effect, from 20th June. 1956.
17th July. 1l56.
Mr. N. R. CUMMINGS, senior Clerk.
Public Works Department, has been
granted nine (9) months' vacation leave
with effect from 1st July, 1956.
17th Jiuly, 1956.
Miss ANNE KELSICK, Librarian, Pub-
lie Library, has beo'n. granted 145 days'
vacation leave with effect from 9th
17th July, 1956.
The following Officers have been ai-
pointed to act as Senior Clerks in thl-
Public Works Department with effect
from 1st July, 1956 :-
Mrs. M. DUBLIN, Junior Clerk, vice
Mr. N. R. CUMMINGS, Senior Clerk,
who has been granted nine (9)
mtpnths' vacation leave ;
Mrs. E; CUMMINGS. Junior Clerk,
vice, Miss N. D. SPROTT, who has
been appointed Deputy Postmaster.
17th July. 1956.
POST OP MANAGER AND PROGRAMME
DIRECTOR, WINDWARD ISLANDS
Applications are invited for the post
of Manager and Programme Director
of the Windward Islands Broadcasting
Service, particulars of which are as
Appointment: The post m non-pen-
sioniable and the a:ppoilintuen will be
up to and including the 31st March,
1959, in the first instance. Vacation
leave earned in respect of this service
will be granted before the ex ]iiriation of
this period. The otliic-r will lie- subject
to the Colonial Regulations, the local
general Orders, aind the Flin:ancial and
S ore inles so far as they are applicable.
(Satlary : The salary of the post is at
the rate of $6.480 (1,350) per :iniinm.
Allowanices: Travelling a.nd subsis-
teinct allowances are payall] in naccrd-
ancle with local reguhil ins in respi ct of
approved travel on du.iy.
Quarters: Government quarts is are
Passages: Free first class passages to
Grelnaia will ble provided for the olfictr,
his wife and children, not exce, ling
five persons in all; children to lie i':,ler
18 y.ais of age, unmarried, and d6epeti-
d(ent on the officer. Free reinrit pas-
sages will also be provided on the
satisfactory comnpletin of tlhe peiod
Lea,'e and Lenve Paisstges : \';i.itionl
leave will be granted ;it thil ria' of
one week for .alih completed period
of three nionthls rnsidlent Servict: 5itch
leave to he taken n1 th. i s.itiisfla(tory
termination of the ollicr's i nlvoge.nient.
Duties:' The H3roadcasdlin Station
will I-. operated as a snl)-departn, nt
of Government and. t It officer will i)e
responsible for iits financial ; 'td general
management. He will be required to
;sop.rvise all pro, rammes, and will he
expected to undertake such duties in
connection with. broadcasting as the
Governor may, from time to time. di-
210 *' SAINT VINCENT, TUESDAY, 17 JULY, 1956.-(No. 39).
Qualifications : Applicants should I
have broadcasting experience particu-
larly in script writing and produc-
tion of radio programmes, zi well as
good administrative experience and
ability. They should also possess a
sound knowledge of conditions in the
Caribbhean Area and should be familiar
with current world events. K1nowledgug
of copyright laws and laws of iilel anl
sland-r, th(iuhi not essential, would be
ian a.Set to the :ipplicait.
l.edtwal Attendance: Free medical
attendance aind ine(dicines are inot pro-
Taxation: All Government officer,:
are li:ille to taxation inmpi)sd by I1 cal
AppIcaniiois tiv ia n ll in11rticnl:rs of
cand(li ales' qualifi(ations a; d experi-
enc-, andI accofmip iied hy two te'inlo-
nials v.hih will nI ( be ret rned. :should
he address' :, the Chief S 'revtary,
Wind ward Islands. Grenada. and should
reach him not latpr than the 31st July,
10th July, 1956.
VACANT POSTS OF "STAFF NURSE-
IHEALTH DEPARTMENT (TUBERCO'LOSIS
DIVISION) TRINIDAB AND TOBAGO.
Applications ir.' invited for aippoint-
ment ;s Staff Nurses in the Tubercu-
losis Division of the Health Department,
Trinidad and Tobago.
2. Appointment is subject to Medical
fitness, on agreement for two years in
the first instance with salary in the
scale $900 x $60-$1200 x $120-$1560
per annum, plus cost of living allowance
with effect [rom the date of assumption
of duty. A revised commen(inlg sal!.ry
above the minimum of the scale may
be paid on the basis of one increment
for each year of appro\eI post-graduate
experience after 6 months satisfactory
3. Hostel accommodation, including
free meals. free uniforms atil\ free
laundering f' nmiifoitms is provided..
Vacation enve. sick leave i nd local
leave will also be granted in accor!ance
with the provisions of the local Civil
Service Leave Regulations.
4. Candidates must be in possession
of a general Nursing ('ertificnte of
a Colonial Melical Hos)ital or an;
equivalent or superior certificate. andi
should be between 23 and 40 years of
age. Preference will be given to candi-
dates with experience in tuberculosis
5. Passage to Trinidlald nd return
passage to place of recruitment for the
officer only will be paid by the Frinidad
6. Applications should be addressed
to the Director of Medical Services and
should reach him not later than 24th
July, 1956. Copies and not originals
of testimonial, or Certificates should
be submitted! .
10th July, 1950.
L Ei( I S LAvTI ON.
'lik HIight lonourable the Secrel::ry
,1, State for the Colonies has notified t'.at
tier M1jesty the QUEEN will not be
advise to exercise her power of dis-
allowanec in respect of the following
Ordimiine s of this Government:-
No. 10 of 1956.-An Ordinance fur-
ther to amenid the Estate and
Succession ) ntii s Oidinance,
No. 17 of 1956.-An Ordinance fur-
ther to ameml the Wo.rkmen's
Comp-nsation Ordiinance, 1989.
No. 2'1 ,f 196(i.-An Ordiinance to
amend the Aiiicultii'r Ordin-
17th .July. 1956.
T'le following Document is pub-
lished witli ti.i- issi u of the Gazette:--
S.R. & 0. No. 28.-The Co-operative
Socdties Regulations, 1956.
0. E. LEIGERTWOOD,
Acting Government Secretary.
17th July, 1956.
EXPORT OF LIVESTOCK.
Export, tisof Live( toc (l< a.d iihe general
public are hereby notified that during
the absence froni tie colony of the
Veterinary Officer. iW exports of animals
or animal products, wihl the exception
of poultry, will be possil le between the
24th July and 7th September, 1956,
both da'es inclnsive.
J. M. CAVE,
Supt. of Agriculture.
6th July. 1956.
iA.M V~'CNITJSA.1 JJI~LY. 1956.-(No. 39).
NO0 T I CE. list illt sustri5C ll s4 andi ('111y Vemlir ge Il
illt)plicatl')i~s, such :is froii dofo1 wCilli1
\Tjsitiin hlouri. for ibi Pi\ w Wat-d ho'coll(t-el''d
i~i tile Colonial Ilospiial bi~ov ],, fixud 2, Stioe t h 'lial ( Wtha
as f foHows :- 1)l I iC -, oI I (HII a\ t\4 i44 II h1N
I I a in1.- 12 iionli I )ai I ,0. (. C( I,,1 ( ceci e hn I ti
5 p 7 7pmn RDil. '41I I.
Th- Pubiic, is thei bx al h.at no RI. G. SM ITrFl.
visitors will h II I ;tnilte 44 thf- li;- upe'lintel lend 0oo /' Works.
ox(Ita -l 'Ii c-tkon oft It Medictllr l, '6
nh fat.'~ i- >I 0POLICE NOTICE.
31 Itl t'))I t Il al 6ill il I 41 !Ji i, Nv' i I e pi'' up4 iol
11th on [1v5d(tY,, 2531h July, 19bi6, at
-P li . . . ~ I l teaeiqii 414t 1. l4 I n d !4( 4i. t
11 is 1 if I 4 s 1n r: I il !(i, l ateu
()4 tlh)e;k i, SwiN Fl v' i li Bri Iisi.
( ullIt a.a,
Until further notice the importtimon
into St. Vincent and its dependencies
of any live pigs, carcases, oii any parts
thereof, pork products, etc.. is strictly
prohibited from British Guiana.
J. M. CAVE,
Superintendent of Agriculture.
tith July, 1956.
In accordance witl the provisions of(
Section 102 of Cap. 183 of the Laws of
St. Vincent, it is heiely notified that
!he undlerinentioned articles ha\v, lon
seized for a breach of' Section ')0 of the
Abl)ove-Tilntitlon( d Olrdinance.
N/M 47 cartons C he st erfi el d
50 cartons Camel Cigarettes.
A.D. W. .OIINSON.
A',. Financial Secretary.
6th Jul.\, 1956.
!'ne public is hereby 'ominldei of tihe
followingg telephone no ice which was
.Ihlished in October. 1951 : -
if will not b) possibi(, io ad (I any
aw," subscribers to the tele holln sys-
,'in., .iher direct or by pariy v n. Tihe
'vsteon is already vmiry h,;ivily over-
I t i i :ut l it bii extrcinely dliiji.ult to
11 inllail operating effiie'cy.
Ph. condition of the piant, too. Does
not justify any further ah iiiions to th1
*,it !'r I' w S
2 roecs lha-
I wr, l khaki S irt
1 worn white trouheC]-
20 packs American Cigari'tes
12 tils F. yeast
2 bicycle headlamp tops
2 flour bags
I cartoon Anchor Cigarett(.s
1 Acorn Iron plane.
1 tin with brown sugar
I grass knife
I small suit case
4 female dresses
I female belt
I small trousers
1 child dress
1 2-cell flashlight
Certain quantity of rice
1 hurricane lantern
2 plastic butter dishes.
I salt shaker
1 cake mould
1 tin cutter
I dish cover
1 lime squeezer
2 glass dishes
1 flask cover
I spice dish
I glass covel
1 cheese dish
I butt-r dish
1 tin bucket
2 f,'l hats (oneol(i)
1 tvre wrench
4 reels thread,
S. A. ANDERSON. I/t-Col.,
Chief of Police.
30th Juno. 1956.
OUTBR AK UH SWINE I-LVEit IN
BRITISH GUIA A.
SAINT VINGENT, TUESDAY, 17 JULY, 1956 -(No. 39).
LAND AND HOUSE TAX NOTICE.
INSPECTION OF TAX ROLLS.
In accordance with the provisions of
Section 21, Chapter 194 of the Revised
Laws of Saint Vincent, as amended by
Section 3 of Ordinance No. 18 of 1937,
it is hereby notified that the Tax Rolls
for each District of the (Jolony will,
after the 30th day of June. 1956, he
available for inspection by the Putllic at
E. F. GLASGOW,
30th June, 1956.
ST. VINCENT COTTON GINNERY
ST. VINCENT COTTON GINNERY
PURCHASE OF GRAIN CORN.
INCREASE IN PRICE.
Th'l St. Vincent Cotton Ginnery has
deci led to increase the price ofl'ered for
Whol1 Graiin (Corn by 20% amid will now
I)e biiying Shelled Corn at 6 cents per
lb ;nd Corn on the Cob at 4 cents per
J. L. EUSTACE,
St. Vincent Cotton Ginnery.
tOth July. 1956.
[Price 24 cets.l
PRINTED BY THE GOVERNMENT PRI-NTR, AT THE GOVERNMENT PRINTING OFFICE,
KINGSTOWN, ST. "VINCENT
STATUTORY RULES AND ORDERS,
1956, No. 28.
CO-OPERATIVE SOCIETIES REGULATIONS.
(Gazetted 17th July, 1956.)
1. Short title and interpretation. (1) These Regulations may be
cited as the Co-operative Societies Regulations, 1956.
(2) In these Regulations-
"the Ordinance" means the Co-operative Societies Ordinance, 1954, (No. 25
2. Register of Societies. (1) The Registrar of Co-operative Socie-
ties shall keep or cause to be kept at his office a Register to be called "The
Register of Societies" wherein shall be entered particulars relating to the regis-
tration of societies and their rules.
(2) All original entries in the Register of Societies shall be made by, or
under the direction of, the Registrar and shall be signed by him.
(3) Every alteration, interlineation or erasure in the Register of Societies
shall be initialled by the Registrar.
(4) The Register of Societies shall be open to inspection by the public
at all reasonable times.
3. Application. (1)' Every application for the registration* of a society
shall be submitted to the Registrar in the form prescribed by him.
(2) Two copies of the by-laws which the society proposes to adopt shall
be submitted together with the application.
4. Registration. Where the Registrar decides to register a proposed
society, the society and its by-laws shall be registered in the Register of Societies.
5. Certificate of Registration. Upon the registration of a society,
the Registrar shall forward to the society, free of char'ge-
(a) a certificate of registration;
(b) a copy of the 'by-laws of the society as approved by him and certified
under his hand as having been approved by him; and
(c) a copy of the Ordinance and of the Regulations.
6. Refusal to Register. When the Registrar refuses to register a
society or its by-laws he shall record in writing his reasons for doing s6.
7. Register of Members. Every registered society shall keep a regis-
ter to be called "The Register of Members" wherein shall be entered:-
(a) the name, address and occupation of each member and a statement of
the shares, if any, held by him;' '
(b) the date on which each member's name was entered in the Register;
(c) the date on which any member ceased to be a member; and
(d) the nominee, if any, appointed under regulation 14 of these regulations.
8. Accounts to be kept. Every registered society shall' keep such
accounts and shall use such books as may from time to time be prescribed by the
9, Election of Members. The election and admission of members to
a registered society, other than original members, shall be in such manner and,
on sudh conditions as the, by-laws shall prescribe.
10. Withdrawal of Member. A member may withdraw from a,
registered society by giving written notice to the secretary, but such' withdrawal
shall be without prejudice to section 28 of the ordinance.
11. Expulsion. If a member acts in contravention of the Regulations
or by-laws, or acbs in any way detrimental to the interests of the registered society,
such member may be expelled by a vote of two-thirds of the members present
at a general meeting upon a charge communicated to him in writing by the
committee not less than one week before the meeting. Such expulsion shall,
however, be without prejudice to section 28 of the Ordinance.
12. Loss of qualification. Any member who loses any of the qualifi-
cations for membership prescribed by the Ordinance or the Regulations or the
by-laws, shall cease to.be a member of the registered society, arid the committee
shall cause his i:ame to be struck off the Register of Members without prejudice
to any liabilities of such person under section 28 of )the Ordinance.
13. Society not to limit membership. No registered society shall
fix any limit to the number of its members.
14. Appointment of Nominee. (1) Every appointment of a nomi-
nee by any member of a registered society for the purposes of section 17 of, the
Ordinance shall be made in writing and signed by the member in the presence
of two attesting witnesses.
(2) No member of a registered society with share capital shall be entitled
to appoiflt more than one nominee unless that member holds more than one
(3)' In any case where more than one nominee is appointed by any member
the number of shares to be transferred or the exact proportion of the amount
available that is to be transferred to each of these nominees shall be specified
at the -time of the appoifitment.
(4) Every appointment of a nominee shall be recorded in the Register of
(5)\ For the purpose of a transfer to a nominee, the value of any share or
interest shall be represented by the sum actually paid for that share or interest
by the member holding it.
(6) Where any money is paid to a nominee who is a minor, a receipt given
either by the minor or by his guardian shall be sufficient discharge to the regis-
15. Dividend and bonus. (1) No dividend or payment on account
of profits shall be made by a society registered with unlimited liability until the
reserve fund has reached a proportion of not less $han one-tenth of the total
liabilities of the society.
(2) A bonus based on wages or on the value of the products of a member,
or a bonus or rebate on patronage calculated in proportion to the amount of
the business done by each member with the registered society may be distributed
periodically to the members from surplus funds after the deduction of all
expenditure and after making provision for bad and doubtful debts and making
allocation to the reserve fund.
(3) No registered society shall pay a dividend on share capital exceeding
8% per annum on the capital actually paid up.
16. Loans and deposits. (1) Every registered society shall, from
time to time, fix at a general meeting the maximum liability it may incur in
loans or deposits
(2) The maximum so fixed shall be subject to the sanction of the Registrar
who may at any time reduce it.
(3) No registered society shall receive loans or deposits which will make its
liability exceed the limit fixed by the general meeting.
17. Authority vested in General Meeting. The supreme authority
in a registered society shall be vested in the general meeting of members at which
every member has a right to attend and vote on all questions. Subject to the
provisions of section 25 of the Ordinance, each member shall have one vote only
which shall, be exercised in person and not by proxy.
18. First Meeting. The first meeting of members shall have the same
powers as are given to the annual general meeting, and shall be held immediately
or not later than onfe month after the receipt of the certificate of registration of
19. Annual General Meeting. The annual general meeting of mem-
bers shall ber convened by the committee as soon as the report on the audit of the
accounts of he registered society by the Registrar or person authorised by him
is received by the committee. At least seven days' notice shall be given before
any such general meeting is held.
20. Special General Meeting. A special general meeting of mem-
bets may be convened at any time by the committee and on receipt of a demand
stating the object of the proposed meeting signed by the requisite number of
members as provided in the by-laws of the registered society.
21. Quorum. When a registered society consists of not more than forty
members, one half of the number of the members, or ten members, whichever
is. the less, shall form a quorum for the purposes of the annual or a special.
general meeting, and when a registered society consists of more than forty niem-
bers, one-fourth of the total number of thq members of such society shall form -
a quorum for the purposes of the annual orl a' special general meeting: Provided
that in a registered society of which other registered societies are members, the
quorum shall be as provided in the by-laws of that society.
22. Chairman. <41) The chairman of the committee or in his absence
the vice-chairman, or in the absence of both, any other person elected by_ a
majority of those present shall preside at the annual or. special general meeting.
(2) The chairman may, by the decision of the meeting, adjourn the meeting
from time to time and from place to place but no business shall be transacted
at any meeting so adjourned other than the business left unfinished at the
meeting from which the adjournment took place.
(3) The chairman shall have the right to orAer the closure of a discussion,
and 'put the matter to the vote.
23. Decision by majority. Any question submitted to the decision
of the members present at a meeting shall be decided by a majority of votes.
24. Voting. (1> At any meeting a resolution put to the vote shall be
decided on a show of hands unless voting by call of names or a ballot is demanded
by at least five of the memlters present before the declaration of the result of the
show of hands, and in such case voting by call of names or a ballot shall be taken,
as the case may be.
(2) The chairman shall have an ordinary vote and in case of an equality of
votes shall be entitled to a casting vote.
(3) In respect to every resolution put to the vote the chairman shall declare
whether it has been carried or lost, and whether on a show of hands or unani-
mously or by a particular majority, and an entry to that effect in the minute
book shall be conclusive evidence of anything therein contained.
25. Minutes. Minutes of the meetings shall be efitered in the minute
book as soon as possible after the end of the meeting and signed by the chairman
and secretary and shall contain:-
(a) the number and names of the members present at the meeting and the
name of the chairman or of the person who presided at the meeting;
(b) the time fixed for the meeting and the time the meeting commenced;
(c) the total number of members on the date on which the meeting was
(d) all resolutions passed or decisions made at the meeting.
26. Election of Committee. The committee shall be elected at the
annual general meeting of the registered society in accordance with the by-laws
of the society. The members shall hold office until their successors are elected,
and shall be eligible for re-election.
27. Powers of Committee. (1) The committee shall represent the
registered society before all competent public authorities and in all dealings and
transactions with third persons, with power to institute or defend suits brought
in the name of or against the society, and in general it shall carry out such duties
in the management of the affaTrs of the registered society as have not been
specially assigned by the Regulations or the by-laws, to general meetings, .or to
any other officer of the society.
(2) The committee shall always keep a copy of the latest annual balance
sheet of the registered society together with the report referred to in regulation
19 of these Regulations hung in a conspicuous place at the registered office of
28. Meetings of Committee.' The committee shall meet as often as
the business of the registered society may require and in any case not less fre-
quently than once a month. Meetings of the committee shall be summoned by
the secretary in writing.
29. Vacation of Office. Any member of the committee who, without
due excuse approved by the committee, fails to attend at three consecutive meet-
ings of the committee shall be deemed to have vacated his office which shall
thereupon be filled as provided in Regulation 30 of these Regulations.
30. Filling of Vacancies. Vacancies occurring on the committee
shall be filled within. fourteen dais by the election of substitutes elected by the
. remaining members of the committee.
31. Borrowing. The committee may borrow money on behalf of the
registered society to an amount not exceeding such total amount as may
have been fixed in accordance with Regulation 16 of these Regulations.
32. Officers. (1) The committee shall appoint a secretary whose duties
shall be prescribed by the by-laws.
(2) The committee may appoint a treasurer and prescribe his duties.
(3) The committee may appoint such other' clerks and 'employees as it
33. Security to be given. The treasurer or, where the secretary is
carrying out the duties of the treasurer, the secretary shall be required to -give
security in such amount as the committee may determine and the Registrar
34,, Write off of debts. The committee may, with the approval of
the Registrar, cause bad debts to be written off the books of the registered society
in such manner and at such times as the Registrar may deem fit.
35. Accounts and Report. The committee shall in every yea; and
as soon as conveniently possible within such time as the Registrar may direct:-,
(a) caused the secretary to prepare and send to the Registrar the yearly
balance sheet closed on tho last day of the registered society's financial
year together with a detailed statement of the profit and loss account;
(b) prepare a report on the year's working of the registered society to be
presented to the annual general meeting,
36. Application for a Loan. Members who desire to obtain a loan
shall submit an applicaLion to the committee stating the amount and the purpose
for which the loan is required, the term for which it is asked, whether it is
desired to repay it by instalments, and the names of the proposed sureties or
any security which is offered.
37. Sanction of Loan. (1> The committee shall consider at a meet-
ing every application for a loan and if the committee is satisfied with the, trust-
worthiness of the applicant, the sufficiency of the security' offered and the
prospects of advantage to the borrower, in the way of increased production or
economy or otherwise, it may sanction the loan.
(2) No person other than members of the committee and the secretary and
the Registrar and his staff shall be present at any meeting of the committee
when an application for a loan is under consideration. A member of the com-
mittee who applies, for a loan or who is proposed as surety for a loan must
withdraw while the relevant application is being discussed. If there is a differ-
ence of opinion concerning the granting of a loan, the voting shall,be taken' by
ballot. 'The proceedings with regard to loans at committee, meetings shall be
kept secret, and any member of the committee or officer of the registered society
,infringing this rule shall be liable to immediate expulsion or dismissal.
38. Security for Loans. Loans, when approved by the committee,
shall be granted to members who are able to obtain two sureties approved by the
committee, or who can give other security to thq satisfaction of the committee.
39. Documents relating to Loans. When a 'loan is sanctioned by
the committee a notice shall be sent to the borrower to that effect and, before
the amount is advanced, the borrower and his sureties shall execute an instru-
ment in writing setting out the terms of repayment of the loan and containing
such other terms and conditions as the committee may consider necessary.
40. Restrictions on Loans to Defaulters. Where a member:-
(a) is in default in the payment of a M1an or of an instalment of a loan; and
(b) does not satisfy thej committee that such default is due to a good cause,
such member shall not be entitled to receive another loan from the
41. Extensions of Loans. If by reason of sickness or some other
cause, a member finds that he will be unable to discharge his obligations to the
registered society and notifies the secretary in writing before a loan is due the
committee may extend the time fixed for payment on such conditions as it thinks
42. Misapplication of Loan. Where the committee is satisfied that
a member of the registered society who has obtained a loan has apple& t-e
proceeds thereof to a purpose other than the purpose which is stated in the
application therefore under Regulation 36, the committee may, by notice in
writing to the debtor, demand payment of the loan before' the agreed date of
43. Recovery of Loans. Where:-.
(a) a loan or an instalment of a loan has not been paid on the date on
which it became due; and i
(b) no extension for the payment thereof has been given to the debtor by
the committee under Regulation 41,
the committee shall take steps for the recovery of the same by referring the
matter to the Registrar as prescribed in section 48 of the Ordinance.
44. Marketing. (1) Every member of the society shall deliver to
the society at such place as the committee shall direct such amount of articles
produced or obtained by him as may be prescribed in the by-laws or in the relevant
contract to be disposed of by the society.
(2) Any member who is approved or adjudged in accordance with\ the pro-
visions of section 48 of the Ordinance to be guilty of a breach of the by-laws or
the relevant contract as the case may be shall pay to the society as liquidated
damages quch sum as may be specifically assessed or ascertained, in manner
prescribed by the by-laws or by 'the relevant contract and such sum shall be
deemed to be a debt due to the society.
45. Transfer of Shares, (1) Subject to the provisions of regulation
40 any share may be transferred with the approval of the committee to any
other member at the option of the transferor, but if the transferee is not a
member, he must be approved of as a member by, the committee, or. the general
meeting according to the rules relating to the admission of members before the
transfer can be registered; and if the rules require a member to hold more than
one share, the transferee must acquire by the transfer, or by the transfer and
allotment, the number so required to be held before the transfer can be registered.
(2), Specipatransfer forms as prescribed by the' Registrar shall be used.
(3) No transfer of a share shall be yalid and effective unless and until
such transfer has been registered by the secretary on the direction of the com-
(4) No transfer of a sharg shall be registered if made by a member indebted
to the registered society without special order of the committee, and until the
transfer of a share is registered no right shall be acquired against the registered
society by the transferee, nor shall any claim of the registered society upon the
transferor be affected thereby.
46. Reserve Fund. (1) The reserve fund of a registered society,
created in pursuance of the provisions of section 33 of the Ordinance, shall be
indivisible property of the registered society, and may:-
(a) be utilised in the business of the registered society; or
(b) be applied with the sanction of the Registrar to meet bad debts or losses
sustained through extraordinary circumstances over which the society
has no control.
(2) The reserve fund shall not otherwise be disturbed except in liquidation.
47. Audit. In pursuafice of the provisions of section 34 of the Ordin-
ance, the accounts of every registered society shall be audited at Jeast once in
every year by some/person authorised by the Registrar. Such person shall have
access to all the books and accounts of the registered society and shall examine
every balance sheet and annual return of the receipts and expenditure, funds and
effects of the registered society, and shall verify the same with the accounts and
vouchers relating thereto, and shall either sign the same as found by him'to be
correct, duly vouched and in accordance with the Ordinance or shall specially
report to the Registrar in what respects he finds the same incorrect, unvouched,
or not in accordance with the Ordinance. The Registrar shall thereupon for-
ward the report of such person to the committee.
48. Audit and Supervision Fund. (1) There shall be constituted
a fund to be known as the Audit and Supervision Fund and every registered
society, the accounts of which have been audited by the Registrar, shall, when
called upon to 'o so by the Registrar, make annually a contribution to such fund.
(2) Until such time as a society has been established and registered for
the purposes of supervision and audit, such contributions shall be held by the
Registrar and administered by him on behalf of the contributing registered
(3) So long as the Registrar administers the fund on behalf of the contri-
buting registered societies, he shall report in every year to the Government in
respect to the income derived from contributions, the expenditure he has ec-
tioned from the fund and the balance in his hands.
(4) As /soon as a society for supervision and audit has been established
and registered, the fund shall be credited to such society and shall be utilised
by such society in accordance with its objects and by-laws.
(5) Until a society for, supervision and audit has been established and
registered, the Registrar shall fix the amount of the annual contribution to the
fund of every registered society called upon to contribute to the fund. The amount
of every such annual contribution shall be subject to a maximum of either ten
per cent of the net annual profits of the registered society or of one per cent of
the working capital of the registered society and shall not in any case be less
than two dollars.
49. By-laws. (1) The by-laws of a proposed society shall contain
provision in respect of the following matters:-
(a) the name of the society;
(b) the registered address of the society;
(c) the objects for which the society was established;
(d) the purposes to which the funds may be applied;
(e) the qualifications for membership, the terms of admission of members
and the mode of election;
(f) the nature and extent of the liability ofX members;
(g) the manner of raising funds, including the maximum rate of interest
(h) the procedure at general meetings and at the meetings of the committee;
(i) the duties of the secretary, treasurer and other officers; and
(j) the manner of the investment of the funds of the society.
(2) If the objects of the proposed society include the creation of funds to-be
lent to the members, the proposed rvles shall, in addition, contain provision in
respect of the'following matters:-
(a) the conditions on which loans may be made to members including the
rate of interest; and
(b) the consequences, if any, of default in the payment of aay sum due on;
account of shares.
(3) A proposed society in which name the words "Credit Union" appear,
shall provide for the following conditions in its rules:-
(a) the libaility of the members shall be limited by shares;
(b) a member may withdraw any portion of his share capital not otherwise
pledged to the society on demand provided that the committee or other
governing body of the society may require notice for a period not exceed-
ing six months;
(c) in addition to the committee as defined by lavi, two other committees-
shall be elected annually by the members, one for the grt.nting of loans
to members, the other for purposes of audit and supervision: Provided
that no member of the committee for audit and supervision shall be a.
member of any other committee;
(d) deposits may be received from members only;
(e) the rate of interest on loans shall not exceed twelve per centum per
50. Amendment of By-laws. (1) Where, in pursuance of the provi-
sions of sub-section (1) of section 10 of the Ordinance, a' registered society
amends its by-laws, such amendments shall be made by a resolution of the
members of the registered society at a general meeting.
(2) Every resolution under paragraph (1) of this Regulation shall not be
valid and effective unless it was taken by a majority of. not less than three-
fourths of the members present at the general meeting at which the resolution
1(3) A copy of a resolution under paragraph (1) of this Regulation shall be-
forwarded to the Registrar together with two copies of the amendment.
51. Proof of entries in books. For the purposes of section 20 of the-
Ordinance a copy of Ian entry in the book of the society may be certified by a
certificate written at the foot of such copy declaring that it is a true copy of
such entry and that the book containing the entry is still in the custody of the
society; such certificate being dated and signed by the secretary and one member
of the committee.
52. Reference of disputes to Registrar. (1) Reference of a dis-
pute to the Registrar under the provisions of sub-section (1) of section 48 of
the Ordinance may be made:-
(a) by the committee; or
(b) by the registered society in pursuance of a resolution in that behalf
taken in general meeting; or
(c) by any party to the dispute: or
(d)-- where the dispute concerns a member of the committee and the regis--
tered society, by any member of the registered society.
(2) Every reference under this regulation shall be made by a statement
In writing addressed to the Registrar. Such statement shall:-
(a) be dated;
(b') specify the dispute;
(c) set out full particulars of the dispute; and
(d) be signed by the party making it.
53. Reference to Arbitration. (1) where in pursuance of the provi-
lons et subsection (2) of section 48 of the Ordinance, the Registrar refers a
dispute to arbitration, sueh reference shal be embodied in an order of reference
under his hand.
-. O) Every order of reference under this Regulation shall:-
(a) specify the name, surname, place of abode and occupation of the arbi-
S 'trator or arbitraterar
(b) set out the dispute and full particulars thereof; and
(c) limit the time within which the award shall be forwarded by the arbi-
trator or arbitrators to the Registrar: Provided that, on good cause
shown to his satisiactioa, the Registrar may, by a further order, enlarge
the time whether before or after the time limited by the order of refer-
ence has expired. /
(2) Where the Begistrar refers a dispute to more than one arbitrator,
such reference shall be to three abitrators, of whom one shall be nominated by
each of the parties to the dispute and the third shall be nominated by the Regis-
trar and shall act as chairman.
(4) Where, umder paragraph (3) of this Regulation, refereie- is made to
three arbitrators, the following provisions shall have dffect:-
(a) if any party to the dispute fafls to nominate an arbitrator within such
time as the Registrar may specify, the Registrar may make the nomina-
M it an arbitrator nominated by one oi the parties to the dispute dies, or
Refuses or neglects to act, or by absence or otherwise becomes incapable
of acting, the Registrar shall, call upon the party concerned to nominate
a new arbitrator' within such time as the Registrar may specify, and if
no new arbitrator is nominated accordingly, the Registrar may nominate
one hiBmef; ;
(o) if the arbitrator who dies or refuses or neglects to act or becomes in-
T capable of acting was nominated by the Registrar a new arbitrator shall
be nominated in his place tfy the Registrar; and .
(d) the opinion of the majority of the arbitrators shall prevail.
54. Procedure on Arbitration. (1) The 'proceedings before the
arbitrator or arbitrators shall as nearly as possible be conducted in the' ame
way as pReceedings before a 'ourt of Law and in particular the following provi-
sions shall have effect in respect thereof:-
(a) notice of the time and place at which- the proceedings are to be held
shall be given to the parties to the dispute and such notice shall be a
ten days' notice;
(b) a record of the evidence adduced before the arbitrator or arbitrators
shall be made, dated aid signed by the arbitrator or arbitratorsN
tc) documents produced as exhibits before the arbitrator or arbitrators
shall be marked, dated and initialled by the arbitrator or arbitrators and
shall be attached to the file of the proceedings; and
(d) in the absence of any party duly noticed to attend, the dispute may
be decided by the arbitrator or arbitrators ex parte.
(2) The award of the arbitrator or arbitrators shall:-
(a) be in writing;
(b) be dated and signed by the arbitrator or arbitrators; and
(c) state, the amount of the costs and expenses of the arbitration, it any,
and by which party or parties to the dispute the same are to be paid.
(3) Upon completion of the proceedings the arbitrator or arbitrators shall
forward to the Registrar:-
(a) the file of the proceedings; and
(b) the award.
55. Returns to Registrar. Every registered society shall submit to
the Registrar, such returns, at such time, and in such form, as may frofn time
to time be prescribed by the Registrar.
Made by the Governor in Council under section 50 of the Co-opdrative Societies
OCdinance, 1954, (No. 25 of 1954) this 3rd day of July, 1956.
F. GILBERT THOMAS,'
Acting Clerk of Executive Counoi.
PRINTED BY THE GOVERNMENT PRINTER, AT THE GOVERNMENT PRINTING OFFICE,
KINGSTOWN, ST. VINCENT.
[Price 44 cents.]