Bill Maxwell to speak during People...
 Libraries initiate new '5-star'...
 Frequently asked questions
 UF libraries and IFAS work to improve...
 Florida in a World at Conflict
 Libraries receive Library Services...

Group Title: Library news : for faculty of the University of Florida
Title: Library news
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00017067/00019
 Material Information
Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
 Record Information
Bibliographic ID: UF00017067
Volume ID: VID00019
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida
Resource Identifier: aleph - 001927378
oclc - 30684097
notis - AKA3361
lccn - sn 94026904
 Related Items
Preceded by: Library news

Table of Contents
    Bill Maxwell to speak during People Awareness week at UF
        Page 1
    Libraries initiate new '5-star' service
        Page 2
    Frequently asked questions
        Page 3
    UF libraries and IFAS work to improve information sources
        Page 4
        Page 5
    Florida in a World at Conflict
        Page 6
    Libraries receive Library Services and Technology Act Grant
        Page 7
        Page 8
Full Text

George A. Smathers Libraries


Bill Maxwell to Speak During

People Awareness Week at UF

ill Maxwell, award-
winning editorial
writer for The St.
Petersburg Times whose
column also appears in
The Gainesville Sun, will speak on
Monday, January 14 at 7:00 p.m. in the
University Memorial Auditorium. His
topic is "Celebrate Diversity: Read,
Reflect, Make a Difference." The
George A. Smathers Libraries, in
conjunction with the campus-wide
People Awareness Week, January
14-18, will sponsor the talk which is
free and open to the public.
Maxwell joined The St. Petersburg
Times in 1994 after spending six years
as a columnist for The Gainesville Sun
and The New York Times Syndicate.
Prior to that he was an investigative
reporter for The Fort Pierce Tribune
where he focused on labor and
migrant farm worker affairs.
Maxwell has won many honors,
including awards for general excel-
lence in commentary by the Florida
Press Club in 1989 and 1991. Also,
in 1989, he won an editorial writing
prize from the Unity Awards in Media
contest sponsored by Lincoln

University, and in 1990 he received
the Community Champion Award
from the American Trial Lawyers
He graduated from Bethune-
Cookman College with a bachelor's
degree in English and History and
received his master's degree in
English Language and Literature from
the University of Chicago. He also
attended the University of Florida
school of ,' "
He taught
English and
for 18 years.
libraries will
also feature L
displays and sponsor two brown-bag
sessions during People Awareness
Week. See our Website for more infor-
mation on the events and a bibliogra-
phy on diversity at http://www.uflib.
People Awareness Week, in its
twelfth year, celebrates diversity with
art, dance, food, film and music and

encourages acceptance, respect, and
appreciation of diversity in relation to
race, gender, age, ethnicity, sexual
orientation, disability, socioeconomic
status, and religious affiliation.

) 2 Libraries Initiate New
"5-Star" Service; Use of
Libraries Computers;
Services for Distance
1 3 Frequently Asked
Questions; 9/11 Resources
Website; Libraries Offer
Classes Through UCET
) 4 Library Access to IFAS
Information Sources
1 5 Give Your Students
Information Power
) 6 Florida in a World of
Conflict Display
1 7 Libraries Receive Grant;
Lori Driscoll Named Chair
of Access Services
1 8 Library Orientations

Beginning with this spring
2002 semester, Library West and
Marston Science Library will put
real meaning to the system-wide
goal of being "5-star" libraries by
offering a TRIAGE service. Loosely
adopted from hospital terminolo-
gy, Triage simply suggests making
on-the-spot decisions as to the
level of help needed and then
delivering that help as quickly as
possible. Teams of Triage staff,
stationed at the inside library
entrances, will be there during the
first week of classes to help new
students with class schedules,
registration via ISIS, phone books,
quick online questions, campus
maps all the things that come
up by the hundreds at the begin-
ning of a semester. There will be
large 3' x 6' campus maps posted
by the front doors to help students
find their way to classes. For ques-
tions that are a little more compli-
cated, students will be directed to
service points in the libraries that
will best answer their questions.
This semester's efforts will serve as
a pilot project for the fall semester,
when the number of new students
is nothing short of monumental.

Kate Lee
Marston Science Library

Use of Library Computers

Beginning spring semester, to improve security and comply with University of
Florida policy, the George A. Smathers Libraries are requiring individuals to key in
a 14-digit number in order to use library computers. This number appears below
the bar code on the Gator 1 card and begins with "200" or "21262". For anyone who
has ever used the Gator 1 card to check out books or to access library resources
remotely, the number is active and should work at library computers. People who
have never used the card or who have a new card can activate the number at any
library circulation desk or online at http://www.uflib.ufl.edu/distreg.html.
Campus visitors and the general public may register for a Library Computer
Access card at any Smathers Libraries circulation desk during all hours the library
is open. This card allows access to library computers but does not allow borrow-
ing library materials or remote access to databases.
Because there is no "time out" setting on the libraries' computers, users must
log-off at the end of their session to protect their privacy. The Libraries have
developed a privacy policy statement (http://www.uflib.ufl.edu/privacy.html)
that addresses this topic in the broad context of library services.
Carol Turner
Director for Public Services

Services for Distance Learners

On December 31, 2001, the Florida Distance Learning Reference and Referral
Center closed its doors and discontinued its services because of reduced funding
for library distance learning programs. Located at the University of South Florida
and established through the Distance Learning Library Initiative in December,
1997, the RRC was charged with providing "centralized reference and referral
services to students enrolled in off-campus courses offered by the State of Florida's
public universities and community colleges." The RRC received national recogni-
tion as a model service program for distance learning library support.
The Reference and Referral Center was always designed to augment and not
replace the services provided by the home institutions of the state's distance learn-
ers. At the University of Florida, we provide an array of services for distance learners
that is comparable to those provided for on-campus students, and we encourage
faculty and their students to take advantage of them. These include remote access to
databases, document delivery/interlibrary loan, reference service, and reciprocal
borrowing privileges at all public university and college libraries in the state.
Furthermore, staff will provide special instruction sessions for off-campus classes,
assist faculty with class web pages, arrange for course reserve materials, and make
an effort to meet the various information and library needs of distance learning
faculty and students. A Web page (http://web.uflib.ufl.edu/dltop.html) outlines
these services, but please call or email me if you have questions or seek assistance.

CarolA. Turner
Director for Public Services
(352) 392-0342 carturn@mail.uflib.ufl.edu

Page 2 ) Library News

Q. Have state budget cuts thwarted
plans for a new library manage-
ment system?

A. No, current expectations are
that the purchase will be made
and implemented in all SUS and
Florida Community College
libraries. We are in the final stages
of contracting to buy the Aleph
500 system from Ex Libris. We
expect to be planning and testing
in the coming year and hope to
implement the 15.2 version at UF
in 2003. For further information
check the FCLA LMS implementa-
tion Website at
msimp/imppg.html or the Ex
Libris company Website at

Q. Why are all library users now
required to log in before using
library computers?

A. This increase in online security
is part of a campus-wide effort to
better protect our networked com-
puters. For more information see
the article on page 2 or check the
libraries Website for details at

Jimmie Lundgren
Resource Services

"9/11 Resources" Website

The Smathers Libraries have
recently added a Website of
resources related to the September
11th World Trade Center terrorist
attacks to its list of electronic subject
guides. Developed by Journalism
and Communications Librarian
Patrick Reakes and Science
Librarian Alice Primack, the page
includes numerous links to Internet
resources including Websites, data-
bases/indexes and electronic books.
It is organized into selected
media sources, images related to the
tragedy, media organizations,
academic/university Websites, gov-
ernment Websites, alternative press
resources and miscellaneous sources
that have dealt with the tragedy and

its aftermath. The resources were
generally chosen with the idea of
providing access to information on
the tragedy and its aftermath that
would be more difficult to find, as
opposed to the standard media
outlets. Also included are links to
other relevant University of Florida
resources, such as the Arabic Studies
page, the Health Science Center
Library page on Bioterrorism and
the Islam Research Guide. The "9/11
Resources" page can be accessed on
the Smathers Library Website at
jour/91 lresources.htm.
Patrick Reakes
Journalism and Communications


Watch for publicity from the University Center for Excellence in Teaching and
register to attend our library classes on Desk-Top Delivery of the Electronic
Library. A demonstration of library-subscribed databases and RefeXpress, our
interactive reference service, will be offered on February 5 or 6, and hands-on
sessions to try the resources most suited to your subject area will be offered
February 12 or 13. For more information, contact Alice Primack at 392-2822 or
Library News ) Page 3

UF Libraries and IFAS Work tolmprove Information Sources

The University of Florida and its
libraries have always valued
their association with the
Institute of Food and Agricultural
Sciences. Through IFAS, the libraries
have played a special role and fulfilled
an important duty to serve the needs
of farmers, homemakers, and others in
the state who depend on us to discover
and disseminate current and reliable
information to make their efforts more
Throughout the 20th century the
Institute of Food and Agricultural
Sciences supplied farmers, gardeners,
and homemakers in Florida with
thousands of books and informational
pamphlets to address specific ques-
tions on many subjects, from citrus
crops to dairy cattle and from canning
tomatoes to keeping lawns. These
materials were made available through
the county agent in each Florida coun-
ty, directly from offices on campus, and
through libraries. In time these docu-
ments became too numerous to store
and distribute in print form, and thus
centralized print distribution was
dropped in favor of electronic distribu-
tion. Howard Beck and Jack Haldeman
of IFAS's Office of Information
Technologies have been instrumental
in developing and managing the data-
base of these documents. Initially the
database was distributed on CD-ROM
throughout the state to offices of the
county agents and to public libraries
where each individual document could
be printed as needed. Subsequently, an
Internet database known as EDIS, was
developed (http://edis.ifas.ufl.edu).
As an Internet accessible database,

these resources are now easily available
to anyone in the state or the world who
has access to a networked computer
with a browser. At the same time
authors can update the information as
frequently as is needed. Users can read
the html versions online or print the
PDF versions for reading later.
The UF libraries collected and
cataloged the printed IFAS books and
pamphlets, but discontinued cata-
loging each document separately when
IFAS shifted to electronic versions.
This database is currently cataloged as
one record in the libraries' online cata-
log, WebLUIS, which provides a link to
its Internet address. Access to individ-

docuent wliil ibe

scietist cntnull
wokt poie urn

ual documents in the EDIS database is
dependent on use of a menu system
and keyword searching in the data-
base. While the menu system of access
at first seems very easy to use, the
number of documents now available
makes this approach less than effective
for efficient and thorough access.
While keyword access provides an
important supplement, the searcher

must still sift through many less rele-
vant documents (that may include
incidental mention of the search term
in the text) before finding the needed
information. Additionally, the actual
document may contain a synonym
rather than the search term chosen by
the user and thus be omitted from the
search results. A better approach is
needed. To this end, the libraries and
IFAS information scientists have been
exploring new options for providing a
more effective, concept-based access to
help users obtain the information they
seek more quickly and reliably.
The classic library method for
providing conceptual access is the
Library of Congress Subject Headings,
a long list of subject terms that has
been growing and improving for more
than a hundred years. Approved
subject heading terms are coded in the
catalog records, and the authority
records containing related terms,
which are also in the records, allow
functional cross-referencing. There is a
"cost" associated with such efforts: a
skilled person must assess the docu-
ment and select the appropriate sub-
ject terms) to include in the record.
There are also many thesauri available
that provide both direct and related
terms, but typically they address only
one area of knowledge. The thesauri
generally provide fuller treatment of
the area of knowledge for which they
are developed than the Library of
Congress subject headings do, but they
omit other areas. Conversely, the
Library of Congress attempts to
address the full spectrum of knowl-
edge, but often covers specific

Page 4 ) Library News

areas less thoroughly than thesauri.
Information specialists such as
Howard Beck and his colleagues at the
United Nations Food and Agriculture
Organization's Agricultural Ontology
Service Project (http://www.fao.org/
agris/AOS) are dreaming of a sophis-
ticated net to weave the various the-
sauri together (Web taxonomy site
The individual cataloging of infor-
mation in any medium is not only
time-consuming; it is also a drain on
human resources. In response, UF
libraries are investigating ways to
develop a more efficient and effective
method to catalog material on the
World Wide Web with the aid of an
automated computer program. In
February 2001, UF librarians began to
develop a method for the automatic
generation of MARC-formatted
Metadata by crawling the IFAS
e-publications residing in the EDIS
database. The Web Crawler gathers
relevant metadata stored in each e-
publication in the Web page and the
Converter transforms the metadata
into a MARC-formatted record. The
generated record can be automatically
loaded into the library's online data-
base and later into a bibliographic
utility for sharing. Throughout the
spring and into summer the project
staff worked together to refine the
details of the program, and in July
2001 the system was implemented.
As a result bibliographic records were
created for more than 2,500 IFAS
documents, and the records were
loaded into the online catalog. In the
months since then, library catalogers

have been editing these descriptive
records and loading them complete
with their URLs into an interna-
tional bibliographic utility (OCLC's
Worldcat) which is widely available at
UF and beyond as part of the
FirstSearch group of online databases.
The libraries will once again offer
access to these IFAS information
sources through the library catalog.
While assignment of subject heading
terms has been postponed, the
records include summary and/or
contents notes extracted from the
documents, which greatly enhance

the effectiveness of keyword searching
in the catalog.
A small group of librarians
continues to meet regularly with IFAS
staff to discuss ongoing issues. New
and revised documents will be includ-
ed as the IFAS scientists continually
work to provide current and critical
information to support Florida's enor-
mous agribusiness industry as well its
everyday homeowners and citizens.

Jimmie Lundgren
Resource Services

Give Your Students Information Power

The Libraries provide course-
integrated orientation to library use
and instruction in use of informa-
tion resources for students. A
typical session usually involves a
lecture/demonstration or hands-on
workshop and an assignment creat-
ed by collaboration between the
course instructor or faculty member
and the librarian that teaches the
group. If you'd like to have a library
session in your course, contact your
subject-specialist librarian or one of
the Instruction Coordinators: Jana
Ronan for Humanities and Social
Sciences (392-4919) or Alice
Primack for Science and
Engineering (392-2822).

Course Web Pages
Add Library Instruction to your
online course or class web pages! If
you are interested in adding online
information about the UF Libraries
or how to use specific information
resources for your course, please get
in touch with your subject specialist
librarian or contact Alice Primack
(392-2822). The Libraries have
created several online tutorials, and
you may see samples at http://www.
We can tailor a Web page to your
course, incorporating appropriate
tutorials and other information.

Library News ) Page 5

Florida in a World at Conflict:

The Second World War

Presented by the Department of Special and Area Studies Collections

Florida in a World at Conflict is
the inaugural exhibit in the
newly refurbished exhibit area
outside the Research Room of the
Department of Special and Area
Studies Collections. The exhibit is
located on the second floor of
Smathers Library and runs from
December 7, 2001 through March 2,
2002. The exhibit is open during the
department's normal business hours.
This exhibit is dedicated to the
men, women, and children of Florida
who built the ships, grew the crops,
collected the scrap metal, and took up
arms in the war against Axis aggres-
sion. Featured are wartime publica-
tions, photographs, letters, memorabil-
ia, and artifacts from the P. K. Yonge
Library of Florida History, the
University of Florida Archives, and the
Belknap Collection for the Performing
Arts. Also on display are propaganda
posters from the private collections of
Fay Prost and Michael Gannon. We
thank them for the generous use of
their materials.
Florida was one of the few states
directly impacted by the war. For
several months, German U-boats
wreaked havoc on merchant shipping
along America's poorly defended east-
ern seaboard. Florida's long coastline
was particularly vulnerable. Posters in
public places entreated Americans not
to talk about ship movements and
other strategic matters that enemy
agents might overhear.

Florida was a major supplier of
war material, especially naval stores
and ships and its favorable climate
made it an ideal location for military
training. Photographs of the Jackson-
ville shipyards where minesweepers,
PT boats, and the famous Liberty
Ships were built, are included. The
exhibit also highlights the men and
women who trained in military bases
throughout the state.
The Home Front is looked at also.
Floridians not in uniform contributed
to the war effort in many ways.
Rationing of commodities was
required and the ration book was a fix
ture of every household. Housewives
were encouraged to salvage kitchen
grease for use in industrial lubricants.
The war also produced a number of
memorable songs including the plain-
tive "When the Lights Go On Again".

The exhibit also commemorates
the University of Florida's contribution
to the war. The war virtually shut down
the university's college programs, but
the school's commitments to educa-
tion, service, and research continued.
UF became a center for army officer
training, and faculty in the College of
Engineering played an important role
in the development of the proximity
fuse. The university's extension organi-
zations promoted Victory Gardens and
home canning and helped to alleviate
the wartime labor shortage through its
occupational training programs.
Carl Van Ness
Department of Special and
Area Studies Collections

Page 6 ) Library News

Libraries Receive Library Services

and Technology Act Grant

Ken Wells began work November
26 in the new position of project
cataloger for the Library Services and
Technology Act grant entitled Enhanced
Access to Special Collections in the
Libraries of Florida's State Univer-
sities. He will be based at the George
A. Smathers Libraries Resource
Services Department. The grant,
which is administered by the Florida
Center for Library Automation, is
intended to improve access to a wide
range of valuable, unique, primary
source materials held by libraries in
eight of Florida's state universities,
thus increasing public awareness of
the existence and content of these
collections. In addition, the grant
allows for a trial implementation of
online finding aids using the standard
Encoded Archival Description format.
Wells received an MLS from the
University of South Florida in 2001
and a BA in Spanish from the
University of Florida. He was success-
fully recruited into the library profes-

sion during his undergraduate years
when he worked in the libraries as
part-time student assistant. Before
accepting this position he worked in
the Acquisitions and Serials Section,
Resource Services Department, of the
George A. Smathers Libraries and was
responsible for processing orders for a
variety of areas
including the Latin
Collection. In
Spring 2001 Wells
did a field
practicum as part
of his graduate work which involved
participation in the development of
the Publication of Archival, Library &
Museum Materials digital collection,
a cooperative initiative of the state
universities of Florida coordinated by
the Florida Center for Library
Automation to promote digital
projects such as the Linking Florida's
Natural Heritage project.

I On C On e

Grab your book and be a part of
Gainesville's city-wide reading
program called One City, One Story.
Patterned after similar programs in
Seattle and Chicago, the idea is to ask
everyone to read "The Diary of Anne
Frank" and then share in discussions
and other events including art
exhibits, the stage play, essay and art
contests, readings, and bookclub dis-
cussions. The "Diary of Anne Frank"
stage adaptation by Wendy Kesselman
opens at the Hippodrome on March 1
and runs through the month. For

more informa
tion and a list
ing of events,
or to find out
how to get
involved, see
the One City
One Story
Web page at





Lori Driscoll

Named Chair of
Access Services

Lori Driscoll is
the new Chair of
Access Services
with responsibility
for interlibrary
loan, document
delivery, storage
collection management for all the
George A. Smathers Libraries and for
circulation, reserves, and stack man-
agement services for the Humanities
and Social Sciences collections. In
almost ten years of library experience,
Driscoll has facilitated change and
innovation and provided exemplary
services to patrons. Most recently, she
assisted with the planning and
construction of a new library facility
as the Library Access Services
Coordinator at Santa Fe Community
College. Previously, she was the
Webmaster and reference librarian at
the UF Health Science Center Library.
Lori began her career in libraries
working as the Medical Research
Coordinator for Kemper National
Services managing a corporate
medical library. She is a graduate of
the University of Florida College of
Liberal Arts and Sciences with a BS
in Psychology and a Certificate in
Women's Studies. She earned her
Master of Science in Library Studies
from Florida State University.
Driscoll was recently honored by
the UF Association for Academic
Women for being one of only 19
women who are chairs out of over 150
departments on campus. She has
taught online library science courses
for Santa Fe Community College and
for Florida State University.

Library News ) Page 7

George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
Phone: (352) 392-0342
Fax: (352) 392-7251
email: carturn@mail.uflib.ufl.edu

We're on the Web!

Is there another person in your
department who would like a copy
of Library News? If so, please noti-
fy us at: bhood@mail.uflib.ufl.edu

Library News
Editorial Board
Shelley Arlen
Joyce Dewsbury
Ann Lindell
Jimmie Lundgren
Alice Primack
Carol Turner
Design: Barbara Hood

Equal Employment Opportunity / Affirmative Action Employer

e press

Try RefeXpress!
Consult a librarian without
leaving your computer at

Libraries Offer Free Orientations

Library Orientations

Come to a Library Orientation
Session! Learn what library services
are available, which of the nine
campus libraries is the best for you to
use, about information resources on
computers (such as UF Libraries'
catalog and indexes) and how it is all
organized. Instruction lasts V2 hour,
and then you may stay the second /2
hour and get help to try it out by
looking for information on a topic
you're interested in. Come to Library
West room 148 at either of the
following times:

January 16 (Wednesday) 3:00 3:50
January 24 (Thursday) 10:40 11:30

Presenting the 10th Library:
The Electronic Library

Learn about the Web-based
Catalog, indexes and abstracts, the
Database Locator, e-journals, the Web
of Science, First Search, and other
databases. Come to Marston Science
Library room L107 (MSL107) at
either of the following times:

January 17 (Thursday) 8:30 9:20
January 23 (Wednesday) 2:00 2:45

All subject areas are covered. No
registration is necessary. Need more
information? Call an information desk
at 392-2836 (Science) or 392-0361
(Humanities and Social Sciences).

- what's in store at the



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Gainesville FL 32611-7001

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