Libraries add new resources
 Frequently asked questions
 900s moved from 6th floor to paged...
 Check out electronic books
 Collection management updates
 Library news survey results

Group Title: Library news : for faculty of the University of Florida
Title: Library news
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00017067/00014
 Material Information
Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
 Record Information
Bibliographic ID: UF00017067
Volume ID: VID00014
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida
Resource Identifier: aleph - 001927378
oclc - 30684097
notis - AKA3361
lccn - sn 94026904
 Related Items
Preceded by: Library news

Table of Contents
    Libraries add new resources
        Page 1
    Frequently asked questions
        Page 2 (MULTIPLE)
    900s moved from 6th floor to paged collection
        Page 3
    Check out electronic books
        Page 4
        Page 5
    Collection management updates
        Page 6
    Library news survey results
        Page 7
        Page 8
Full Text

Volume 11, Issue 3 Winter 2001


For the faculty of the
University of Florida

A publication of the
George A. Smathers Libraries

Libraries Add New Resources

Frequently Asked

Presenation Dept.
Adds Freezer Unit

Add Library
Instruction to
Online Courses or
Class Web Pages

900s to Move From
6th Floor to Paged

Howe Society to
Hold Annual Dinner

Check Out
Electronic Books


Library News
Survey Results

Library Orientations

The Electronic

The AMICO Library
The AMICO Library is a multimedia
archive compiled by the Art Museum
Image Consortium. The database
currently contains 65,000 images and
documentation of works of art from
over 30 leading museums. Works
range from prehistoric goddess figures
to works of contemporary art. The
decorative arts are also included.
AMICO member museums contribute
500 images on an annual basis, so this
resource will only increase in its depth
and breadth of coverage. Works in the
AMICO Library are fully documented;
all entries have basic cataloguing
information and may also include
curatorial texts, detailed provenance
information, multiple and detail views
of objects, and other related

Images are accessible in a variety of
sizes, from thumbnails for quick
viewing to 1024x768 for in-depth study
or classroom projection. Image files
may be downloaded and are licensed
to the University of Florida for use in
educational projects such as classroom
projection, instructional materials,
reserves, and student papers, projects
and theses.

AMICO uses the EUREKA search
interface, which will be familiar to

users of RLIN, Avery Index,
Bibliography of the History of Art, and
other EUREKA databases. To try out this
new resource, type "AMICO" in the
Database Locator http://www.uflib.ufl.
edu/locator.html or look for the
featured links on the Architecture and
Fine Arts Library Web site http://www.
Ann Lindell
Head, Architecture and Fine Arts Library

CrossFire is the electronic version of
Beilstein's Handbook of Organic Chemistry
and Gmelin's Handbook of Inorganic and
Organometallic Chemistry. CrossFire
Beilstein goes back to 1771 and contains
over eight million compounds and five
million reactions. It has more than 35
million chemical property and
bioactivity records that include data
describing pharmacodynamics and
environmental toxicology, transport,
distribution, and fate. CrossFire Gmelin
goes back to 1772 and currently contains
1.4 million compounds including
coordination compounds, alloys, solid
solutions, glasses and ceramics,
polymers, and minerals. It contains over
800 different chemical and physical
property fields such as characterization;
condensed phase data; electric,

(Continued on page 3)


Frequently Asked


\\ hdt should I do If I use
AOL for home computing
and have been denied
access to SOile lilrar\ -
licensed Internet reSource'

Many vendors of Internet
resources use our network
IP addresses to screen for
properly authorized users.
As a result, when you use a non-UF-
affiliated Internet service such as AOL
you may have difficulty getting in.
Using our "Guide to Remote Access"
at: http://www.uflib.ufl.edu/access.
html you should be able to resolve
your access problems, possibly by
using our proxy server.

How can I learn more
about using information
resources provided
through the library?

Classes are offered on a
regular basis by library
experts to help you
improve your skills and
knowledge in the information arena.
You are also invited to address any
questions you may have to librarians
at the reference desk or via our email
reference services. Specialists in your
subject area are best prepared to
answer advanced or detailed
questions about that area. See the
library training schedule in this issue
for class times and places, and be sure
to read our feature articles on
particular resources.

Jimmie Lundgren
Resource Services

Preservation Department Adds

Freezer Unit to Preserve Books

and Materials

The Smathers Libraries Preservation Department has recently
added a blast freeze dryer to aid in the treatment of wet, moldy
and insect infested materials. Freeze drying is one of the few
options available to salvage items which have become wet.
Materials to be treated are quickly frozen to -50 F, and then are
dried, using a sublimation process, over a period of two to
three weeks.

Since Florida's climate is perfect for mold, mildew and insects,
the freezer can also be used as an exterminator. Infested
materials are quickly frozen and thawed over a two-day cycle,
killing virtually 100% of the insects and 95% of active mold

While the freezer will be used primarily for preserving the
Libraries' books and archival materials, it will be available by
request to other departments and administrative units within
the University if space is available at that time. The
Preservation Department may be reached at 392-6962 or
Cathy Mook and John Freund
Preservation Department

Add Library Instruction to Your

Online Courses or Class Web Pages

If you are interested in adding online information about the UF
Libraries or how to use specific information resources to your
course, please get in touch with your subject specialist librarian
or contact Alice Primack (392-2822). The Libraries have created
several online tutorials, and you may see samples at http://
www.uflib.ufl.edu/jgs/hand2.htm. We can tailor a Web page
to your course, incorporating appropriate tutorials and other
Alice Primack
Marston Science Library

Li ,ati d on Llhe irst floor l Smatllheir Librir\
Open Mlon-Thurs 10 a.m.-2 p.m. 392-0355 ext. 176
Botanical reproduction print notecards from the Libraries on sale


New Resources (Continued from page 1)
magnetic, mechanical, molecular, and
optical properties; thermodynamics;
transport phenomena; and thermal

CrossFire is a client server and a
Windows-based product, not a Web
product. CrossFire may be accessed in
two ways:

1. In the Marston Science Library, at
designated workstations. Please sign
in at the MSL Reference Desk.

2. From your lab, office, or home. Setup

Download the Commander software
from the Beilstein Client Distribution
Page: http://www.library.wisc.
edu:4001/ onto your workstation.
Follow the Installation Notes
carefully. CrossFire needs a valid UF
IP address and connection through a
UF network (such as Gatorlink or

Contact the Marston Science Library
Reference Desk (392-2836) or the
Library Webmaster (lib-
webmaster@mail.uflib.ufl.edu) for
the password. You must supply the
14-digit library number beneath the
barcode on your Gator-1 card, and
we will verify that you are currently
affiliated with UF.
Carol Drum
Head, Marston Science Library

Upcoming Mark the Date
Saturday, February 17, 2001 6:00 p.m.
Smathers Library Research Room
Speaker: David Hackett Fischer
Call Susan Lupi at 392-9075 ext. 200
for more information
The Howe Society is a support organization for the
Department of Special and Area Studies Collections

900s to Move from 6th Floor

to Paged Collection

As anyone who has visited the stacks in Libralv \Vest is
\well aware. there is a critical space shortage resulting in
v\irtuallv no shelf space for new materials. Long-range plans
call for an addition to Libralr \Vest. but in the short-term
immediate action is needed to alleviate the current crisis.
Several \-ears of intensive weeding and deselection have
helped, buit it has not provided the grow th room required to
see us through until a new building can be completed.
Consequently. it became necessary to identity a block of
material that could be easily\ transferred out of the stacks to
another location.

Toward this end. the 000s currently shelved on the oL)" floor
of Library \Vest have been earmarked for transfer to the
Paged Collection n n Smathers Library (formerly Librari
East). The 000s fit nicely into this area and allow the
remaining material in Librari \Vest to be shifted and
provide us \with growth space for the ne\t 3-5 \-ears. In
proposing this transfer, library facult- w ere ver\ cognizant
of the needs of students. facuilt\ and staff to have access to
this material. As a result. additional staff will be hired to
ensure books can be retrieved from the Paged Collection in
a timel-. if not rapid manner In addition, mechanisms ill
be in place which will allow those individuals needing to
browse the collection access to the material Finallh, during
nights and weekends when Smathers Librar\ is open.
students w ill be on duti in the library to provide immediate
retrieval and or access to the collection.

During the intersession. materials in the Paged Collection
were shifted ad additional shelving was added to make
room for the O00s. During the Spring Semester. books \\ill
be shifted from Librar\ \Vest to the Paged Collection and
we will begin shifting materials within Librar\ \Vest as
well Please be aware that during the various shifts there
ma\ be some inconvenience in accessing material, but staff
w\ill al\ a\s be on hand to retrieve items for olu Please
check our 1web-page at 1www1.uflib.ufl.edu for additional
updates on the move or contact Garv Cornwell at gtcl'ufl.
edu for information or questions.
GIr \ C1 ni vll
._At Ll1. Cll h '. At 1", S'lvit t-I I D.'pairlint'nl


Chec Ou Elcroi BookIs

Technology and the Internet have trans-
formed our reading habits. First jour-
nals and magazines started to show up
full text on the Web; now books are
available as well. Electronic books (e-
books) are digital versions of books.
Some are available from the Internet
through subscription or purchase. Oth-
ers, like older works in the public do-
main, are available free.

Numerous Web sites offer "libraries" of
e-books; there are sites that link to a
broad variety of titles and others that
specialize in certain kinds of works.
The Library of Southern Literature at
texts.html offers one hundred of its
most important literary works, from
Frederick Douglass' autobiography to
Edgar Allen Poe's Tales. The Florida
Heritage Collection at http://susdl.
fcla.edu/fh/ offers texts related to state
history such as Frances Densmore's
Seminole Music.

Some sites offer hypertext links to glos-
saries, dictionaries, illustrations, or a
translation. One web site for Shake-
speare's A Midsummer Night's Dream at
http:/ /cmc.uib.no/dream/ provides
links from the text to critical commen-
tary. Perseus at http://www.perseus.
tufts.edu contains resources for the
study of the ancient world, including
original Greek and Latin texts, with a
hyperlink to English translations, even
offering several different editions to
choose from.

Not all e-book sites provide authorized
editions. Some sites have the simple
mission of distributing a text free to a
wide audience, not necessarily the most
accurate or complete copy, while others
provide accurate documents for textual

and linguistic analysis. As with all sites
on the Web, you should consider the
source or producer of the site and read its
introductory pages.

The e-book may be a scanned work, that
is, providing plain or ASCII text that can
be read by anyone with access to online
computer capabilities. These plain text
documents do not have illustrations or
graphic material, but one advantage is
that a scanned work can generally be
searched by keyword to find any portion
in the text. Other e-books may be in PDF
(portable document file) or other facsim-
ile format which includes graphics and
page numbers; as the text itself is an
"illustration," these works usually cannot
be searched by keyword. A facsimile for-
mat requires additional software to read,
such as Adobe Acrobat, available on the
Web at www.adobe.com.

E-books can be an acceptable alternative
for printed books when the printed work
is checked out of the library or is avail-
able only through Interlibrary Loan. Con-
venience is another factor. The texts can
be searched in seconds for a name or key
terms and information is truly at your

An e-book must be read using either a
computer or a special reading device.
Most e-book users will simply use their
personal computer for accessing, reading,
studying and printing excerpts from e-
books. However, there is a growing de-
mand for a more portable option. One is
the "Rocket eBook" which weighs just
over 1 lb. and can hold up to 4,000 pages
of text and graphics (many times that if
equipped with a memory expansion). E-
books are downloaded first to your PC,
then via a special cradle into the reading
device. It costs about $350 from NuvoMe-


E-books can be
an acceptable
alternative for
printed books
when the printed
work is checked
out of the library
or is available
only through
Interlibrary Loan.

dia which also supplies more than 1,000
titles for downloading for free and an
equal amount for a charge. Consumer Re-
ports Dec. 2000 issue compares the
Rocket eBook with the Softbook Press
SoftBook. More options are the RCA
REB1100 and 1200, EveryBook's Dedi-
cated Reader. Some personal desk assis-
tants such as Palm Pilots and Handspring
Visors also offer capability for download-
ing and reading e-books. Two advan-
tages of e-books are the ability to have
access to the equivalent to an armload or
even a library full of thick books over the
Internet and the ability to display text in
large font for those with limited vision.
While you still won't be able to read
them in the bathtub, these readers can let
you take e-books with you to class or on
many trips.

At the University of
Florida we have ac-
quired access to an
exciting collection of
electronic books
called NetLibrary.
Our access is part of
a consortial arrange-
ment with the SUS,
and you will be allowed to use NetLi-
brary resources based on the IP address
of your networked computer. To see a
searchable listing of these electronic
books you may go to the "University of
Florida eBook Collection" website at
http: / / search.netlibrary.com/
library home page.asp or you can follow
the link from the library's Database Loca-
tor or Quick Links. There is a button on
the introductory search screen to select to
include "Public books" which will add to
the purchased resources a large and
growing number of free titles, often
works no longer under copyright. If you
are not using Gatorlink, connecting

through the library's Proxy server may
be required to view the licensed collec-
tions. A 2-hour "check-out" period ap-
plies to most of the licensed collections.
While these e-books are not yet listed in
the library's online catalog, WebLUIS,
the records for the individual books in
NetLibrary will begin to appear there in
the near future right along with other
materials owned by the library. You
may find we have some works in both
print and electronic editions. Please
note that there is a limit to the number
of simultaneous users, so if you assign a
reading to your class from this collec-
tion it would be best that they not wait
until the last day and all try to access it
at once. Additional simultaneous user-
access may be purchased for high-use
items. Once accessing a text, either
online or by downloading it to your
computer, you may begin reading or
ask the NetLibrary system to search the
text for a concept of interest and con-
nect directly into relevant passages.
With a little experimentation and prac-
tice you will soon become an expert e-
book reader.

We have prepared a Web page to get
you started on finding e-books in some
of the general, specialized, and com-
mercial sites, and you may access the
page at http://www.uflib.ufl.edu/
instruct2/elecbooks.html. In addition,
e-book sources are included in some
Subject Guides, such as the ones for
English and for reference sources.
Please take a look, play around with
these cool new formats, and do let us
know about your favorites so we can
add them to our list!

Shelley Arlen, Jimmie
Lundgren, Alice Primack


At the
Unii ersit\ of
Florida we have
acquired access
to an exciting
collection of
electronic books

Collection Management Update

The Collections Division at the George
A. Smathers Libraries consists of two
separate, but closely linked
departments: Special and Area Studies
Collections, and Collection Manage-
ment. Within the former are housed
four Area Studies collections for
African Studies, Asian Studies, Judaica,
and Latin America; three named
collections: the Baldwin Library of
Historical Children's Literature, the
Belknap Collection for the Performing
Arts, and the P.K. Yonge Library of
Florida History; and the university's
archives, manuscripts, and rare books
collections. Useful information about
all these components will be found
through the department's homepage
at: http://www.uflib.ufl.edu/spec/.
Although the managers of each area
studies collection have reported to the
chair of the department since April
1998, this relationship is now also an
administrative one with Carl Van Ness
serving as acting chair for the

The Department of Collection
Management is charged with building
the collections of the Libraries in
support of our academic programs at
all levels of the university. To that end,
the Libraries have been successful in
attracting and retaining specialists in
many fields of inquiry, individuals
who are talented enough to
superintend subject areas beyond their
fields of specialized education and
experience. Guided by three
coordinating bibliographers, the
bibliographers and materials selectors
manage a program of collection
development based on SUS funding,
and in some selected subjects, support
from endowments. Barry Hartigan
directs the program in the sciences,
Dolores Jenkins the program in the
social sciences, and Frank DiTrolio in
the humanities. In addition, collections

in the fields of architecture and fine arts,
education, and journalism are being
developed and managed by their
respective managers. Throughout the
system of the Smathers Libraries, there
are almost forty individuals who are
charged with managing our research
resources, and this charge ranges from
one-quarter to full-time involvement in
this responsibility.

Building the collections that support our
undergraduates, graduate students,
faculty, and other researchers is
currently much less an ivory tower
phenomenon than it may have
previously (and traditionally) been
considered from both sides of the
collection management spectrum, i.e.,
users and builders. In the most current
understanding of the term, collection
management is an interactive engage-
ment process that incorporates the
specialized education and library
training of the collection managers with
the sine qua non advice and suggestion
of the faculty in light of the response to
public service responsibilities.

By visiting http://www.uflib.ufl.edu/
subguide.html, a researcher (at UF or
elsewhere) can begin to grasp the
challenges that collection managers face:
an asymptotic ascent to reaching closer
and closer to a full range of material to
support our library users, with the
understanding full well that the
information available only continues to
grow, but never ends.

In coming issues of this newsletter, my
colleagues and I will outline our
expectations for future collections
management at UF, responding to the
current and increasing reliance, not to
say dependence, on non-print media to
accomplish our academic objectives.
John E. Ingram
Director for Collections


A. Smahr
* *S^^^^^^ **^^^^^^


Library News Survey Results

Surveys were included in the last issue of Library News to assess the usefulness of
this newsletter. Below are highlights of the returned surveys. Thank you to all who
took the time to fill out and return the survey.

105 surveys were returned from 43 different university departments from A
(Academic Advising Center, Animal Sciences, Anthropology and Astronomy) to Z
(Zoology). IFAS returned the most number of surveys (18) from Gainesville and
around the state. Sixty-nine of the 105 prefer to read in print; 21 prefer to read online;
and 16 prefer both/either.

Responses to the kinds of articles found to be useful:

# respondents

Article type
Descriptions of new databases and other information resources
Descriptions of new services offered by the Libraries
Highlights of different areas of the Libraries
List of orientations and classes offered by the Libraries
Information about Libraries' faculty and staff
Library space and facilities
New technologies used in the Libraries
Pullout sections for future reference
Upcoming Events
Other (Web addresses; Lib. Schools at USF and FSU

Suggestions for additions or improvements to Library News:
* Hint section on how to be more efficient/effective in online databases searches.
* Descriptions of particular collections (landmarks of science collection, type of rare
books, theatre collections, etc.)
* Report more frequently on activities of subject bibliographers; offer handouts as
inserts directed toward underclass users too shy or proud to request assistance.

Additional comments:
* Keep up the good work! Very helpful. Faculty must know of key developments in
one of the primary resources for teaching and research.
* Library News comes just often enough. If online I'd likely miss it. There is too
much stuff coming online and it's a problem.
* It is most valuable for alerting me to new resources I can use.
* Please continue to mail/e-mail Library News to me. Looks very helpful!
* This is an important news medium.
* Really like current online databases, please try to continue to expand.

Eah sse f ibar Nw


University of Florida
George A. Smathers
P.O. Box 117001
Gainesville, FL 32611-7001
Phone: (352) 392-0342
Fax: (352) 392-7251

We're on the
http;//w\ v.tflib.ufl.

L I B RA N El 'S

P T L' I I
I 11 1 I tlo lka I
I ~-.i ii 'J11~r i IrI

Orientation to UF Libraries
Come to a Library Orientation
session! Learn what library services
are available, which of the libraries is
the best for you to use, about
information resources on computers
(such as WebLUIS, CD-ROMs and the
Internet) and how it is all organized.
Instruction lasts 1/2 hour, and then
you may stay and get help to try it out
by looking for information on a topic
you're interested in. Come to Library
West room 148 at any of the following
Wednesday, Jan. 3, 2-3 pm, LW148
Friday, Jan. 5, 9-10 am, LW148
Wednesday, Jan. 10, 1:55-2:45 pm,
Friday, Jan. 12, 9:35-10:25 am, LW148
Wednesday, Feb. 21, 11:45-12:35 pm,

Presenting the 10th Library:
The Electronic Library
Come see what's new! Learn about the
web-based catalog, indexes and abstracts,
the Database Locator, e-journals, the Web
of Science and FirstSearch. Come to
Library West room 148 (LW148) or
Marston Science Library room L107
(MSL107) as listed for any of the
following times:
Thursday, Jan. 4, 2-3 pm, LW148
Thursday, Jan. 11, 1:55-2:45 pm, LW148
Wednesday, Jan. 17, 9:35-10:25 am,
Thursday, Feb. 22,11:45-12:35 pm,

Please encourage your students to attend
these sessions. If you would like a library
session tailored to your class, please
contact your subject specialist librarian or
contact Jana Ronan for Humanities and
Social Sciences (392-4919) or Alice
Primack for Sciences and Engineering
Alice Primack
Marston Science Library

Look for the new and improved
Ref xPress, the libraries' interactive reference senice,
coming soon!

University of Florida
George A. Smathers Libraries
PO Box 117001
Gainesville FL 32611-7001

Is there another person in your department that you would like us to send a copy of
Library News? If so, please notify us at: bhood@mail.uflib.ufl.edu

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