Material Information

How are we doing? Annual survey of University of Florida journal publishing program serves to educate and assess DEI practices
Series Title:
Library Publishing Coalition Forum 2020
Stapleton, Suzanne
Johnston, Chelsea
University of Florida George A. Smathers Libraries
Publication Date:
Physical Description:
Presentation [video recording]


Diversity, equity, and inclusion (DEI) is a strategic direction of importance to the University of Florida George A. Smathers Libraries, throughout library services and activities. In 2019, the journal publishing team at the UF Libraries retooled its annual survey of publishing partners to explore the current status and understanding of DEI in scholarly publishing. The survey instrument served not only to assess current practice, but also to inform and educate responders on DEI practices. In the survey, DEI was broadly defined to include composition of contributors (authors, reviewers, editors) as well as content and format of published material. Questions in the survey included multiple choice, ranking, and open-ended responses for current and anticipated practices. A selection of questions were repeated from the 2018 survey to review trends over time. Results from both years indicate satisfaction with the ability to find the journal online (discoverability), journal usage, and archiving as well as the quality and promptness of the service team. Open-ended comments enabled nuanced responses, important for questions such as “In your opinion, what can editors and publishers do to reduce barriers faced by under-represented or marginalized scholars in academic publishing?” Survey results are shared with participants, while respecting privacy, and inform publishing program development. The survey introduced a number of DEI practices and considerations for journal publishers. Related topics were featured during the Libraries’ Publishers Round Table series before and after the survey was distributed. This annual assessment tool impacts the journal publishing program policies and educational programs, and guides development of future services.
Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Suzanne Stapleton.

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University of Florida
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How are we doing? Annual survey of University of Florida journal publishing program serves to educate and assess DEI practices Panel: Discovering Best Practices through Research and Assessment Library Publishing Coalition Forum 2020 Monday, May 4, 2020 Suzanne Stapleton & Chelsea Johnston George A. Smathers Libraries, University of Florida


Diversity, Equity, & Inclusion: A strategic direction for the UF Libraries


Publishing at the UF Libraries Monographs, born digital scholarship, and more: Open access journals: Program is growing!


...reduce the impact of bias in content selection ...create hospitable environments for a diversity of identities, viewpoints, and approaches What purpose does the survey serve? How An Ethical Framework for Library Publishing


Journal publishing program survey 2018 82% of active journals (9 journals represented) 11 respondents (15% of invited) Open for two weeks Invited only editors in chief and journal managers Self assessment ( Qualtrics ) 2019 81% of active journals (13 journals represented) 36 respondents (20% of invited) Open for ten weeks Invited all editorial board members and journal managers 2 sections: Self assessment ( Qualtrics ) and External Assessment


2019 Survey Details Self assessment 30 questions est. 20 min to complete including 4 open ended questions including 3 ranked responses update contact information rate satisfaction ID educational & service needs explore DEI practices External assessment 30 characteristics/criteria est. 20 min per journal Size & frequency of publication evidence of best publishing practices (e.g. transparent policies, accessible PDFs)


2019 Survey Self assessment Responses regarding your journal? How does your journal demonstrate a commitment to diversity, equity and inclusion? 0 2 4 6 8 10 12 14 16 18 20 Authors Ed Board Research Topic Research Results Respondents (no.) Diversity of Identity Diversity of Thought 0 5 10 15 20 25 Respondents (no.)


2019 Survey Self assessment Responses create a diverse editorial board actively seek out under represented authors & reviewers provide mentoring train reviewers to provide constructive reviews use double blind reviews Open ended responses included: What can editors and publishers do to reduce barriers faced by marginalized scholars?


Accessibility in practice Familiarity with ADA Guidelines Website design PDF screen reader access Other: Multi language dashboard 2019 Survey Self assessment Responses None Image: https ://


Transparency is best publishing practice 2019 Survey Self assessment Responses The policies of my journal(s) are clearly communicated to readers, authors, reviewers, and editorial board members . 0 1 2 3 4 5 6 7 8 9 Strongly disagree Somewhat disagree Neither agree nor disagree Somewhat agree Strongly agree Respondents (no.)


Transparent on journal website Yes No Editorial Board affiliations 13 4 Peer Review policy 11 6 Publishing fees 10 7 Gold OA 13 4 (Bronze) Licensing policy 14 3 Publishing ethics statement 6 11 Archiving policy 4 13 Indexing displayed on journal website 1 13 2019 Survey External Assessment Responses Data represents number of journals


Other considerations Self assessment Responses: Why publish with the libraries? work, affiliated with UF, for Anticipated needs: Publication of audio visual content and hyperlinks to external content External Assessment Responses: Screen reader spot check Website issues of concern Young Frankenstein 4 300x160.jpg


Survey as Educational Tool Survey questions prompted reflection Combination of self assessment and external evaluation was informative Survey is complemented by our Publishers Round Table series Guest speakers & educational themes On going conversation Survey serves as inspiration & motivation to take our next steps together Link to 2019 survey instrument:


Next Steps Encourage journals to review the survey and identify areas of growth and concern Offer to virtually meet with interested journals during Summer 2020 for personalized support to address these areas and other suggestions Identify potential topics of focus for next annual survey https:// Link to survey summary report:


Thank you! Questions/comments? Contacts : Suzanne Stapleton, Agricultural Sciences & Digital Scholarship Librarian Chelsea Johnston, Scholarly Repository Librarian Perry Collins, Scholarly Communications Librarian


Credits References engagement/council on diversity/ Boczar, Jason; Collins, Nina; Cummings Sauls, Rebel; Fishel, Terri; Horton, Valerie; Inefuku, Harrison W.; Melton, Sarah; Neds Fox, Joshua; Robertson, Wendy C.; Roh, Charlotte; Schlosser, Melanie; Sipovic, Jaclyn; Thomas, Camille; and Westin, Monica, "An Ethical Framework for Library Publishing" (2018). LPC Publications. Paper 1. Roh, C. (2017). Scholarly Publishing Education for scholarly publishing, information literacy, and social justice [presentation]. Images Accessibility: cessibility_1024x1024.png?v=1510669088 Image of Gene Wilder from Young Frankenstein(Young Frankenstein 4 300x160.jpg) Resources LibraryPress@UF Florida Online Journals Publishing with Florida OJ LibGuide