Tech Fee 2018 | Education Library : E lrod & Lindell |pg. 1 2018 Technology Fee Full Proposal Title : Education Library Tech Upgrade Proposers: Rachael Elrod (Contact) email@example.com |352 273 2627 Head, Education Library George A. Smathers Libraries Ann Lindell Chair, Departmental Libraries firstname.lastname@example.org |352 273 2805 George A. Smathers Libraries 203 Fine Arts A Sponsoring Organization : George A. Smathers Libraries Purpose and Specific Objectives : The George A. Smathers Libraries requests $29,900 to provide and upgrade technology in current and newly constructed group study/collaboration rooms within the Education Library. Additionally the proposal seeks Tech Fee funding to purchase a large monitor to display wayfinding inform ation, and announcements from the Libraries, College of Education, and related campus organizations and student groups. Group Study Room s Upgrade As part of the current comprehensive renovation of the Education Library, two additional study/collaboration rooms are in the process of being constructed along with the updating of five existing group study/collaboration rooms. Four of the group study roo ms will have specialized existing equipment (collaborative technology tables) and this project team proposes the purchase of three touchscreen monitor s with Crestron AirMedia for the additional three group study rooms. The diagrams on the next page show the location of three spaces proposed for proposed enhancement with new technology. One of these spaces is an existing study/collaboration room, and the other two are being constructed from a no longer used stairwell space, and a vacant staff office. These enhancements will allow students to use their own devices to wirelessly display presentation slides, worksheets, documents, and websites to facilitate research and study needs. Library policy states that group study rooms can only be reserved for two or more s tudents but can be used by individuals when no groups have the rooms reserved The added technology will offer technology opportunities offered in similar spaces with in Library West and Marston Science Library
Tech Fee 2018 | Education Library : E lrod & Lindell |pg. 2 Close up view of first floor group study rooms post renovation 1 2 3 ENTRANCE MONITOR STUDY ROOMS
Tech Fee 2018 | Education Library : E lrod & Lindell |pg. 3 Display Monitor T he project team proposes the purchase of a large monitor to serve as a wayfinding device as well as to communicate important announcements with students The monitor will display information in a highly visible area between the main stairwells and face the main entrance. This tool will be a way to communicate with students about collections, services, and events related to the Libraries and the College of Education The Head Librarian conducted one on one interviews with both undergraduate and graduate students as part of the pre renovation process Ten students were interviewed and half described confusion in locating materials, specialized locations (including group study rooms), and specialized equipment within the Education L ibrary. One student commented, P ut signs right in peoples faces and that they want something at the entrance right the re to tell me everything. Impact/Benefit: The Education Library counted over 123,000 visitors during the 2016 2017 academic year. In a pre renovation survey [729 respondents] conducted by the Education Library, every college on campus was represented in the responses, indicating broad use of the Education Library as a study space, beyond those associated with the College of Education In addition to the study/collaboration spaces described in this proposal, the renovated space will offer 101 additional seats for a total of 582 seats, a 20 workstation computing lab, 24 additional computers on the second floor, and an educational makerspace. With renovated spaces, updated technology and additional seating capacity, it is anticipate d that there will be a significant increase in the use of the Education Library by the University community. WELCOME TO THE EDUCATION LIBRARY HOU RS TODAY 8AM 10PM
Tech Fee 2018 | Education Library : E lrod & Lindell |pg. 4 To further support the need for these proposed enhancements and spaces, during p re renovation (FY 2017) students placed 3,343 reservations for five existing group study rooms at the Education Library. Similar spaces in other campus libraries (41 rooms in Marston Science Library and Library West equipped with touchscreen monitors with Crestron AirMedia ) were reserved 61,584 times during the same period. It should be noted that t he Education Library is the only library on campus east of 13th Street where many students live, making it a convenient location for those who need to find a study /collaboration room and use enhanced technology in close proximity Sustainability: The Libraries support this proposal and will maintain the equipment as needed in partnership with Academic Technology per Libraries/ Academic Technology agreements Timeline: August September 2018 Receipt of awarded Technology Fee funds Place orders for equipment Work with Library IT for UF Risk Assessment review of equipment October December 2018 Testing and i nstallation of equipment Staff training Creation of point of use instructional guides and signage for group study room technology. Advertising/Promotion o The Libraries will be beta testing a new reservation system for group study rooms Summer 2018 with full implementation in Fall 2018. o A variety of marketing strategies (website, social media, email, posters, Preview materials, etc.) will feature the newly renovated Education Library and its enhanced spaces and services. Develop assessment plan January February 2019 Initiate assessment plan o Information regarding the g roup study rooms will be included in a post renovation survey. o Unobtrusive observations of space usage will be conducted. o Room reservation system data information will be collected.
Tech Fee 2018 | Education Library : E lrod & Lindell |pg. 5 B udget $29,900 The proposed quantity and current list price of each of the items is listed and may be adjusted based on prices of latest available technologies at the time of the Tech Fee award. Every effort will be made to find the best prices for all equipment purchase d. STUDY ROOMS $29,900 Qty Description Per item Total 3 AirMedia $1,300 $3,900 3 Touchscreen monitors $8,000 $24,000 DISPLAY MONITOR $10,000 Qty Description Per item Total 1 70 display monitor $2,000 2,000
Tech Fee 2018 | Education Library : E lrod & Lindell |pg. 6 Technology Fee Full Proposal Template Sponsor Signature Form Title : Education Library Tech Upgrade Proposer's Name: Rachael Elrod and Ann Lindell Note: By signing this form the sponsor is making a commitment to support the project. This may include providing startup, recurring or equipment replacement resources as presented in the attached budget. Signature of sponsor: College Dean, or Unit Director, or VP for Student Affairs. __________________________________________ ______3/30/18_______________ Judith C. Russell, Dean of University Libraries Date Note: By signing this form the UF IT unit is making a commitment to manage the project if selected for submission of a full proposal. This may include providing startup, recurring or equipment replacement resources as presented in the attached budget. Signature of managing unit administrator: __________________________________________ ____________________________ Name and Title Date