Scholarly Communications Working Group Meeting Minutes
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Permanent Link: http://ufdc.ufl.edu/IR00001208/00008
 Material Information
Title: Scholarly Communications Working Group Meeting Minutes
Physical Description: Meeting Minutes
Creator: Fruin, Christine
Publisher: George A. Smathers Libraries
Place of Publication: Gainesville, FL
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Christine Fruin.
 Record Information
Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management: All rights reserved by the submitter.
System ID: IR00001208:00008


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May 2011 Meeting Minutes ( PDF )

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Scholarly Communication Working Group Meeting Minutes May 9th, 2011 Prepared by Melody Royster Present: Isabel Silver, Dina Benson, Stacy Ewing, Melody Royster, Beth Auten, Christine Ross, Jenny Wondracek, Rae Jesano, and Tara Cataldo 1. Minutes: this meeting Melody Royster 2. Minutes for previous week approved. Welcomed new members Christine Ross and Jenny Wondracek. Committee members agreed to schedule time to meet with Christine Ross our new Scholarly Communication Librarian. 3. Isabel reviewed notes from IMLS sponsored Library Publishing conference. Copies of notes will be emailed later this week. This workshop focused on merging libraries and university’s press. Through Open Journal Systems, libraries could provide customized services based on users need. This could provide new and interesting options for universities, academic libraries, and department liaison librarians. 4. IR subgroup will meet in mid summer to discuss promotion of IR. The Acquisitions and Cataloging subgroup reports that DOAJ titles are searchable within our catalog. We discussed ways of promoting and encouraging patron’s usage of these titles (vendor ions, instructional slides, “free logo” signage). Accessibility and patron education were determined as positive way to increase awareness. Other factors are departmental cultures/attitudes toward OA. 5. Christine is currently working on a copyright video. Jenny agreed to assist. 6. Rae has created a Refworks shared account for impact factors and open access articles. Interested task forces members can contact Rae for the username and password. 7. Christine is creating a subgroup on best practices and OA polices. This subgroup will continue to review materials on OA mandates. 8. We are moving forward on our proposed state and regional libraries collaboration project. At present Isabel is contacting interested library directors for potential participants within their libraries. Potential participating universities: University of South Florida, University of Central Florida, Florida A&M University, University of Miami, and FAMU. Potential participating colleges: Santa Fe, Indian River State College, and Broward (St. Petersburg College). Initial meetings will take place via teleconferencing. Topics for agenda: discussing ways for collaboration, what schools are currently doing, presentation on IR@UF.


9. We discussed process made on the Open Access Journal Publishing Platform. Currently working with the DCL on education and promotion. Judy requested MOU from each department. Isabel is working with Laurie and Mark from DCL on expectations and individual responsibilities. 10. Plans are underway for the 3rd Annual Open Access Week. We will be hosting it again at the Reitz union; however, this year we reserved ballroom with partitions. The following information was obtained from the event proposal prepared by Beth Auten and Isabel Silver, 05 02 11. Open Access Week Date: Wednesday, October 26, 2011 Time: 1:00 3:30 Set up by 1:00 p.m., posters and coffee from 1:00 1:30 p.m. Presentations: 1:30 2:45 p.m. Roundtable discussions: 2:30 3:30 p.m. Place: Rion Ballroom, Reitz Union Events: 15 minute presentation by speaker 1 15 minute presentation by speaker 2 15 minute presentation by speaker 3 15 minute presentation by speaker 4 15 20 minute poster session before and after 30 45 minutes of roundtable discussion (one committee member will be assigned to each table to facilitate discussion). Topic for discussion: Copyright, UF OAP, Open Access movement, federal mandates, discuss last year’s topics, digital scholarship open journal publishing, open peer review, IR@UF, UF faculty mandate(other universities have them), Sophie findings Poster topics: Ways to be involved, Author’s Rights, DOAJ, Open Source software (Free Culture students this would be a great topic to include them), Research poster assignments (Tara suggested collaborating with faculty members on involving student research and OA week), and OA Speaker’s topic. Estimated Cost Room: Rion Ballroom $250 Projector $85 Microphone


Screen $0 Total: $335.00 Catering form Classic Fare: Brownies/cookies (for 75) $149.25 Coffee (for 75 3 regular gallons, 1 decaf) $87.96 Bottle water (for 50) $25.00 Total: $262.46 Video streaming/recording (presentations only): Set up $60 Multimedia streaming (for content), from website $115 Total: $175 Total for event: $772.46 Note: If we increase the time allotment of keynote speaker, this will increase streaming cost. Budget will be submitted once final quotes are obtained from Academic Technology department. 11. Next Meeting: scheduled for the second Monday of every month: June 13th, 10:30am, LW 429. Minutes: Isabel