Scholarly Communications Working Group Meeting Minutes
Full Citation
Permanent Link: http://ufdc.ufl.edu/IR00001208/00006
 Material Information
Title: Scholarly Communications Working Group Meeting Minutes
Physical Description: Meeting Minutes
Creator: Fruin, Christine
Publisher: George A. Smathers Libraries
Place of Publication: Gainesville, FL
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Christine Fruin.
 Record Information
Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management: All rights reserved by the submitter.
System ID: IR00001208:00006


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2012 Goals and Objectives ( PDF )

January 2012 Meeting Minutes ( PDF )

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Scholarly Communication Working Group Meeting January 9, 2012 Prepared by: Melody Royster Present: Beth Auten, Dina Benson, Stacey Ewing, Rae Jesano, Christine Ross, Melody Royster, Isabel Silver, and Jennifer Wondracek 1. Minutes: this meeting Melody Royster 2. Approved November’s minutes (no meeting was held in December) 3. Introduced and greeted our guest Lois Widmer, Chair of Digital Services and Shared Collections and commenced with introduction of SCWG members 4. Reviewed the UFOAP survey results Survey revealed most recipients found value in Open Access and were in favor of the fund continuing 1/3 of students and faculty saw benefits in OA and the publishing fund Results could be used in support arguments for continuing funding Discussed non funded applicants funding options Reviewed comments on improving processing time and automating application forms Discussed predatory publishers and adding information to libguides warning potential applicants; will also include lists from Open Access Scholarly Publishers Association (OASPA) and Jeff Beal 5. Reviewed and discussed strategies/plans from 2011. Many goals and plans were accomplished, others are ongoing in nature and will be carried over into 2012 Promoting the IR The renaming of the IR from IR@UF to UF Air is on hold until the next University Libraries Committee Services Meeting. There is a good chance the name will remain IR@UF due to lack of library wide consensus. Other possibilities might be ALICE. i. We will continue faculty pre/post retirement outreach to encourage usage of the IR to achieve their work Acquisitions/Cataloging DOAJ titles are continually being added to the catalog. For project updates Check with Tara Copyright Presentations i. CITT online course modules were completed and links to this materials are on the SCWG’s LibGuide ii. Multiple invitations to department meeting last year have developed into possible outreach activities for this spring. Outreach workshops being consider for this spring is Author Right’s targeted towards faculty members. All materials will be accessible through the LibGuides H Factors Tutorials ( Tara & Rae)


i. Tutorials were created to assist researcher in selecting OA publishers and journals. This information can be used to add prestige to OA journals. SCImago Journal (open source, open access) ranking also provides impact factors for the social sciences and humanities. SCWG LibGuide i. A LibGuide was created for the SCWG. There you can access meeting notes, agendas, OA related online tutorials, and much more. Campus Mandate i. We have concluded this must be a faculty led initiative. The Libraries will continue to provide support and conduct discussion around campus on these and related topics, but this must be led by the Faculty Senate. It is unclear if the mandate made the Faculty Senate’s agenda for upcoming meetings. Working with other University i. The Florida Scholarly Communications Interest Group is the unofficial state wide working group for Scholarly Communication issues. As of now FL SCIG is scheduled to present a panel during FLA this summer and is working on formalizing the group for greater accessibility. Discussion are organized through posterous Spaces. Digital Scholarship and Lab i. This project might interest DLC and will be discussed further with Lois. OA Journal Publishing Platforms i. Project is moving forward and DLC is currently working with some subject liaisons and faculty in creating OA Journals. There is a possibility existing UF OA Journals might merge into Florida OJ. Open Access Week 2012 i. We want to include the best of 2011 into the planning process for 2012. ii. Needs fresh new look and feel, attendance was lacking for 2011, despite mass advertising iii. Want to add incentive for attendees, incorporating awards and inviting dynamic outside speakers iv. Want to include Creative Commons workshops throughout the semester, especially leading up to OA events. v. Incorporate Open Data/Open Source during OA and invite liaison librarians to bring their departments to events vi. Time of day might also help increase attendance, considering having events later in the day from 4 6pm. Next meeting: second Monday of the month, February 13, 2012; minutes Isabel


Scholarly Communications Working Group Goals and Objectives for 2012 GOAL: INCREASE AWARENESS AND USE OF THE INSTITUTIONAL REPOSITORY Objectives : Work with the University Library Committee and the Library Dean on determining a viable new name for IR@UF, and if a new name is chosen, assist with the conceptualization of a new brand and look for the IR. Develop a marketing plan that will increase visibility, recognition and use of the IR by the UF community Identify retiring UF faculty members and contact them regarding deposit of their works into the IR GOAL: HOST WELL ATTENDED, INFORMATIVE, AND USEFUL INTERNATIONAL OPEN ACCESS WEEK EVENT Objectives : Investigate possible speaker for open access week event (candidates, funding,??) Determine program agenda for open access week and any interim period open access events (e.g. open data, creative commons, student involvement) Devise set of awards to be given at open access week event Set venue, date and time and make appropriate reservations Prepare marketing materials and establish and confirm firm dates for distribution or posting of materials GOAL: EDUCATE FACULTY AND GRADUATE STUDENTS ON COPYRIGHT ISSUES AFFECTING THEIR RESEARCH AND TEACHING Objectives : Create an Author’s Rights workshop for faculty and for graduate students and market to department chairs and through grad student list serv Schedule short presentation/Q&A sessions at each library with library liaisons GOAL: INCREASE VISIBILITY AND USE OF OPEN ACCESS, CREATIVE COMMONS LICENSED, AND PUBLIC DOMAIN RESOURCES Objectives : Encourage and educate selectors/liaisons on how to locate, select, and add open materials to the Library’s collections and catalog, including journals published in by UFOAP recipients Produce useful tutorial and/or LibGuide on locating impact factors of open access journals


GOAL: SUPPORT AND PARTICIPATE IN LOCAL AND STATEWIDE INITIATIVES ON OPEN ACCESS AND SCHOLARLY PUBLISHING REFORM Objectives : Participate in campus conversation series by providing overview of open access at UF Provide data, expertise, and other support to University Library Committee and Senate Leadership as needed and required during their deliberations concerning UF participation in the Berlin Declaration or adoption of a UF Open Access mandate. Promote and facilitate use of local and statewide open access publishing platforms such as Orange Grove Texts and the FCLA Open Journal System Continue to participate with Florida Scholarly Communications Interest Group on collaborative projects concerning open access and other topics GOAL: DEVELOP PLAN FOR COLLABORATIVE SPACE AND/OR COMPREHENSIVE SERVICE PLAN FOR THE PROVISION OF DIGITAL SCHOLARSHIP SUPPORT AND RESOURCES TO FACULTY AND GRADUATE STUDENTS. (tentative)