Guide to The College of The Bahamas Libraries 2005-2007

Material Information

Guide to The College of The Bahamas Libraries 2005-2007
The College of The Bahamas, Libraries and Instructional Media Services
Place of Publication:
Nassau, Bahamas
The College of The Bahamas
Publication Date:
Physical Description:
24 p.


Subjects / Keywords:
Academic libraries -- Handbooks, manuals, etc.
Libraries -- Guidebooks -- Bahamas
Libraries -- Bahamas
Spatial Coverage:
North America -- Bahamas -- Nassau
25.0661 x -77.339


Statement of Responsibility:
Libraries and Instructional Media Services

Record Information

Source Institution:
The College of The Bahamas, Nassau
Holding Location:
The College of The Bahamas, Nassau
Rights Management:
Copyright 2007, The College of the Bahamas. All rights reserved.

Full Text

Am- -


2005 2007

The College of The Bahamas Libraries and Instructional
Media Services Department (LIMS) consists of the
main library located at the Oakes Field Campus, and
five branch libraries -The Hilda Bowen Library at
the Grosvenor Close Campus (off Shirley Street), the
Northern Campus Library in Freeport, Grand Bahama,
the Exuma Resource Centre in Georgetown, Exuma, the
Hospitality and Tourism Studies Library, and the Law
Library situated at the Bahamas Tourism Training Centre.

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LIMS will be the leading research library in The Bahamas
and among the leading academic libraries in the
Caribbean region.

The delivery of information resources and services
through a variety of means, including state of the art
technology to support the teaching and research needs
of The College and the wider community.

This guide provides an introduction to the wealth of
support awaiting you.

We are your library

The College of the Bahamas Libraries and Instructional
Media Services (LIMS) Department has a collection
of approximately 75,000 volumes, including books,
audiovisual software, and an especially strong periodical
collection available in print, microform, CD-ROM and
full text publications available through web-based

Reference Collection
Comprising over 1,000 non-circulating titles, this
collection includes general and subject encyclopedias,
directories, digests, indexes, and dictionaries. Reference
sources may also be accessed through XREFER Plus
full-text Reference Books or in CD-Rom format
(Encyclopedia America, Current Biography and Books in

Periodical Collection
Current and retrospective periodical titles are available
through the Internet and other electronic services such
as EBSCOhost, HeinOnline, in print, and on microforms.
A Directory of Periodical Holdings at COB Libraries is
available on the Library's web page.

Reserve Collection
This collection is located at the Circulation Desk and
comprises library and other materials identified by
lecturers for specific courses. These resources are placed
on restricted loan to ensure availability to students on an
equitable basis. Some materials are available on 2-hour,
in-library loan; others are available for overnight or
three-day loan.

A Guid, to T he Coll/ge of T he Bahanas Iibrarnit/s

Audio Visual Collection
The Library's Instructional Media Services Unit holds a
collection of videocassettes, audiocassettes, multimedia
kits, and the relevant hardware for their use. For further
details consult the Media Unit at 302-4460.

Special Collections

The Special Collections at The College of The Bahamas
Libraries comprise the Bahamiana, Law, Caribbean,
Teaching Practice and deposit collections from the
United Nations and such inter-governmental agencies
as the World Trade Organization (WTO), World Health
Organization (WHO), PanAmerican Health Organization
(PAHO) and the International Labour Organization
(ILO). Deposit collections are also received from the
British Science Council and the InterAmerican Institute
for Cooperation on Agriculture (IICA).

Bahamian Collection
The principal Bahamiana Collection (located upstairs,
the main campus library) is a closed-access area. This
collection houses all the materials with a Bahamian
orientation, whether by Bahamian authors or about
The Bahamas. These include periodicals, rare books,
government documents, and faculty and student
research papers. A vertical file in this area contains
pamphlets, newspaper clippings and loose articles. Some
Bahamian newspapers are also available on microfilm,
but these are located in the Microform area near the
Reference/Information desk on the ground floor.

Small Bahamian collections are present at each branch.

Deposit Collections
LIMS hold deposit collections from the United Nations

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and other intergovernmental agencies. Material are
located as follows:
UN, ILO, Science Council, IICA ... Main Library
WHO and PAHO ... Hilda Bowen Library, Grosvenor
Close Campus
UN ... Law Library
WTO ... Hospitality and Tourism Studies

Web-based access to most of these is available. Look for
links on LIMS home page.

Caribbean Dissertations
The library has over 2000 titles on topics related to the
Caribbean from University Microfilms International
Dissertation Programme. This collection is regarded as
one of the most extensive of its kind in the world, and is
an excellent research resource.

Teaching Practice Collection
This collection consists of a wide variety of materials
useful to students enrolled in the primary and secondary
education programmes.


COBWEB, the library's online public access catalogue
(OPAC) is available at all library branches and by
remote Internet access. It provides holdings and location
information for all COB libraries and can be accessed
via the Library's Web Page (
library) from anywhere by anyone who has an Internet

Computerized bibliographic searches may be conducted
using a number of databases including ERIC Abstracts,
SIRS Researcher, and Books in Print, EBSCOhost,
HeinOnline and Quicklaw.

Interlibrary Loan
Materials not available at any branch of COB
Libraries may be obtained from other libraries through
interlibrary loan. Requests can be placed at the
Reference/Information Desk. Costs associated with these
transactions are the responsibility of the patron.

Internet / Wireless Web
Computers with access to the Internet are available at
all library branches. Wireless network access is being
instituted for all libraries to support laptop usage. The
library assumes no responsibility for problems or damage
associated with using or attempting to connect to the
wireless network.

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Web Page
The Library's web pages provide access to a wide range
of resources. Links to the online catalogue, electronic
services, information about library services, locations,
staff, opening hours, etc. are found there.

Individual and group tours are conducted on request.
Tours are also part of the bibliographic instruction
programme, and are usually scheduled at the beginning
of each semester. Please contact the Reference Librarian
at 302-4517 for more information.

Tours of branch libraries may be arranged with the
Librarian at the relevant branch.
The Library's web pages provide
access to a wide range of resources.
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General Regulations

* The Libraries are provided for the purpose of quiet study
and research. Group discussions are prohibited.
* Patrons are to behave in a respectful manner and
must not deface, damage, or remove without proper
authorization, any library property.
* Beepers and cell phones must not be used in the library.
* Drinking, smoking, eating, and socialising are not
permitted in the Library.
* All College of The Bahamas patrons must present a valid
C.O.B. identification card to gain access to the libraries.
Non-COB patrons will be directed to appropriate library
* A patron may not lend his/her ID card to anyone to seek
library entrance or services. A breach of this regulation
will result in the suspension of library privileges of both
* Bags, briefcases, etc. must not be left unattended on
tables and chairs in the library for more than ten (10)
minutes. Offenders will have their possessions removed.
The library will not be responsible for losses or damages
in such cases.
* Before leaving the Library, patrons are required to
present books, bags, briefcases, etc. for inspection by
security personnel stationed at the main library exit.
* Any breach of library regulations may result in
disciplinary action being taken by the library and the
College Administration. Offenders may have their library
privileges suspended or may be expelled from
The College depending on the nature of the offence.
N.B. There may be slight variations in library hours, policies
and procedures from branch to branch. Consult the
branch librarian if a question arises.
A Gide to The Collegc of The IB 3ahaas l.ibrarics

Lending Policies
and Borrower Responsibilities

General Collection
* Patrons registered in any College programme may
borrow materials, provided they present a valid C.O.B.
identification card.
* Patrons are allowed to borrow a maximum of twelve
(12) books on regular loan within any given 2-week
period. Book(s) may be renewed once, if a hold has not
been placed on it (them).
* The patron is responsible for any materials borrowed in
his/her name until they are returned to Library staff.
* The patron must notify the library immediately if he/she
loses/misplaces library materials.
All library privileges will be suspended for patrons who
fail to return overdue books or pay fines or who lend
their cards to others.
* The patron must pay the prevailing market price,
including shipping and processing costs for replacing
any lost or damaged items.
* Student patrons will not be able to register for courses
or receive college certificates or refunds of their security
deposit until they have returned all library materials
borrowed and/or have paid all fines.
* Non-COB personnel may use the library facilities, but
will not be allowed to borrow materials, except under
the Public Borrowers Policy.

Reserve Collection
* Reserve books may be used in the Library for 2-hour
periods only, unless otherwise specified.
* Two reserve items may be borrowed on overnight loan.
* Reserve materials specified as overnight or three-day
loans are available after 4:00 p.m. and must be returned
to the library by 10:00 a.m. on the due date.
* The fines for late return of reserve materials is 504 per
item per hour or any part of an hour.
* Audiovisual software borrowed overnight must be
returned by 10 a.m. on the due date. The fine for late
return of audiovisual materials is $5 per item per hour or
part thereof.

Audiovisual Collection
* Specified audiovisual software may be borrowed.
* Students are allowed to borrow a maximum of two (2)
software items on overnight loan.
* Media hardware cannot be borrowed. However, rental
arrangements may be made for media hardware other
than video equipment (TVs and VCRs).
* Requests for hardware equipment must be made three
days in advance.
* Request cancellations must be made at least two (2)
hours before the scheduled time of use.

Please ask a library staff memberfor help in finding
just what you need. Our staff is skilled at
retrieving informationfrom all types of sources.

A ,Guide to The College of The Bahamas Libraries

Bahamiana Collection

Bahamiana Collection is a closed-access collection. This
means that only library personnel may remove materials
from the shelves. When there are three or more copies
of a Bahamian title in the collection, one copy will be
allowed to circulate.
* Patrons must request materials by using Special
Collections Request Forms. One form should be
completed for each item requested. This form should
then be presented, along with the requestor's valid
C.O.B. identification.
* Patrons may use only two items from the Bahamiana
Collection at a time.
* Patrons are responsible for any items loaned to them.
* Patrons must not use pens when handling Bahamiana
materials. Pencils are permitted for note taking, but the
materials should not be marked in any way.
* Patrons must not place open books face down on any
surface. Pages should not be bent or folded.
* Permission to make photocopies of Bahamiana should
be received from the Unit's Librarian. The patron may be
asked to sign an agreement accepting responsibility for
any breach of copyright law.
* Bahamiana materials must not be taken out of the
Library without authorization. All borrowed items must
be returned to Special Collections personnel.


Policies & Procedures


Users are required to follow these procedures:

* Get personal user ID and password from Management
Information Services Department.

* Access to computers is on a first come, first served
basis. A valid COB identification card is necessary for
computer use.

* Time Limits Per Use
On weekdays, an individual has up to one half hour
on the Internet if others are waiting, and a maximum of
one hour if no one is waiting, regardless of how many
terminals are being used. On weekends, however, an
individual has up to one hour if others are waiting, and
up to two hours maximum if no one is waiting.

* Internet Assistance
Users must have basic computer skills, including
the ability to use a mouse. Library staff members are
available to help patrons with basic computer use or
Internet access, but only on a limited basis. Library staff
may also answer questions and offer suggestions for
more efficient and effective web searches.

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Users may not:
* Use the workstations to gain unauthorized access to the
College's network, or any other network or computer
* Obstruct the work of others by consuming large amounts
of system resources or by deliberately crashing any
library computer system;
* Use any library workstation for illegal or criminal
* Engage in any activity which is deliberately and
maliciously offensive, libelous, or slanderous;
* Attempt to alter or damage computer equipment,
software configurations, or files belonging to The College
of The Bahamas, other users or external networks;
* Intentionally propagate computer viruses;
* Violate software license agreements;
* Violate another user's privacy
* Intentionally seek information on, obtain copies of, or
modify files, or other data, or passwords belonging to
other users;
* Use computers for playing games.

Use and Care
of the Collections

The College intends its libraries to serve its students,
faculty and staff members and members of the general
public. We encourage users to handle College property
carefully so that future researchers may also use them.
Replacing items is expensive, and it is often difficult to
buy even recent books and periodicals at any price. The
seriousness of the problem will probably not be apparent
until you make the unpleasant discovery that an item
you want is no longer available in the collection.

We therefore ask you to join with us in protecting the
collections from damage.

* Do not cut pages out of books and magazines
* Do not handle books roughly; be especially careful of
older items which have brittle pages
* Do not mark, bend or fold pages
* Do not use library materials while eating, smoking or
* Do not drop media equipment
* Do not disregard media handling procedures.

Lost, damaged, stolen and missing books and equipment
significantly limit our ability to provide the resources that
patrons need. Information for all is our goal.

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Fines and Fees

Overdue fines.......... 25: per day per book at all
branches (except Law Library)
........ .......... $1.00 Law Library

Audiovisual fines .......$5.00 per hour or any part thereof

Reserved fines .........$1.00 per hour or part thereof per
book Law Library
.................... .50N per book per hour or any part
thereof (All branches except Law

Maximum fine
per overdue book...... .$30.00 per book

Maximum fine
per overdue audiovisual.. Current market price plus han-
dling fees

Lost/damaged materials .Current market cost plus $15.00

Lost /Damaged
Out-of-print item .......$50.00 per item plus fines

Microfilm copies .......25: per page

Access, Research and Administration FeeS

Fees for non-COB personnel are as follows:

Day pass.............. $5.00

Five-day pass ..........$15.00

One month............ $35.00

Annual ...............$150.00

Corporate ........... Negotiable

Alumni Annual fee ...... $60.00


Administrative fee....... $20.00 flat fee

Research fee........... Administrative fee plus $10
for first hour and $5 for each
additional hour or part thereof

Photocopy of
1 to 10-page article .....0.254 per page

Photocopy of
10+ pages............. 0.15 per page

Postage & handling ...... Cost based on individual request

/I (Guidc to II b (.oilc ,e o/ It h 13ahamas l.ibrarics

Help us improve
our service to you:
USE THE SUGGESTION BOX at your branch library if
you have any questions or comments about The College
of The Bahamas Libraries. We would appreciate hearing
from you!


Branch Opening Hours

Oakes Field Campus

Hilda Bowen
Monday Thursday

Northern Campus
Monday Friday

Monday Thursday

8 a.m. 9 p.m.
9:30 a.m. 6 p.m.
9 a.m. 5 p.m.
1 p.m. 5 p.m.

8 a.m. 8 p.m
9:30 a.m. 5 p.m.
10 a.m. -4 p.m.

9 a.m. 9 p.m.
10 a.m. 1 p.m.

8 a.m. 9 p.m.
9:30 a.m. 6 p.m.
9 a.m. 5 p.m.
1 p.m. 5 p.m.

Hospitality and Tourism Studies
Monday Thursday 9:00 a.m.
Friday 9:30 a.m.

Intersessional Break
(all branches)
Monday Friday

Public Holidays

8:30 a.m. 5 p.m.


Subject to change

5 p.m.
5:30 p.m.

Main Campus Library

P.O. Box N-4912
Nassau, Bahamas
Telephone: (242) 302-4517 (Reference assistance)
(242) 302-4552 (Director's Office)
Fax: (242) 326-7834

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Branch Libraries

Hilda Bowen Library
P.O. Box N-4912
Nassau, Bahamas
Telephone: (242) 325-5551/2 Ext. 206

Northern Campus
P.O. Box F-42766
Telephone: (242) 352-5041 or 352-9761 Ext. 5915
Fax: (242) 352-6167

Exuma Resource Centre
Georgetown, Exuma
Telephone: (242) 336-2790

Law Library
Bahamas Tourism Training Centre
Telephone: (242) 302-6622

School of Hospitality and Tourism Library
Bahamas Tourism Training Centre
Telephone: (242) 302-6620

A Guide to The College of The Bahamas Libraries

For additional information
please visit our website at

Compiled by
Public Services Unit
Libraries & Instructional Media Services
The College of The Bahamas
July 2005

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