Film on a Boat: Digitizing Historical Newspapers of the Caribbean

Material Information

Film on a Boat: Digitizing Historical Newspapers of the Caribbean
Durant, Fletcher
Taylor, Laurie N.
de Farber, Bess
Torres-Alamo, Myra
Vargas Betancourt, Margarita
Reakes, Patrick
Dinsmore, Chelsea
Van Kleeck, David
Hines, April
Huet, Hélène
Birch, Stephanie
Perry, Laura
de Roche, Sheila
Renner, Randall
Soto, Angie
Moczygemba, Sara (Moxy)
Young, Hank
Torres-Alamo, Myra
Millán Díaz, José A.
Ordóñez Mercado, María E.
Torres, Soraya
Place of Publication:
Gainesville, FL
George A. Smathers Libraries, UF
University of Puerto Rico
Digital Library of the Caribbean (dLOC)
Publication Date:
Physical Description:
Grant proposal


Subjects / Keywords:
Grant proposal
Puerto Rico
Spatial Coverage:


Film on a Boat will serve a continuing partnership between the University of Florida (UF) and the University of Puerto Rico-Rio Piedras (UPR) to digitize each institutions' unique, hidden holdings of Caribbean newspapers on master microfilm. This three-year project seeks to digitize and make freely available 800,000 pages of pre-1923 Caribbean newspapers. The partners will produce new second generation microfilm negatives; catalog individual titles; conduct issue-level collation; send to a vendor for digitization, creation of derivative files, and OCR text files; perform quality control on deliverables; and ingest into the Digital Library of the Caribbean ( and Biblioteca Digital Puertorriqueña ( Once available digitally, these resources will provide scholars with access to previously unavailable information on daily life in the Caribbean to enable new research and research questions from a variety of fields and disciplines on cross-cutting issues including migration, social movements, history, and literature.
General Note:
Sponsor: Council on Library and Information Resources (CLIR). Proposal submitted in September 2018, requesting $434,124.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
This item was contributed to the Digital Library of the Caribbean (dLOC) by the source institution listed in the metadata. This item may or may not be protected by copyright in the country where it was produced. Users of this work have responsibility for determining copyright status prior to reusing, publishing or reproducing this item for purposes other than what is allowed by applicable law, including any applicable international copyright treaty or fair use or fair dealing statutes, which dLOC partners have explicitly supported and endorsed. Any reuse of this item in excess of applicable copyright exceptions may require permission. dLOC would encourage users to contact the source institution directly or to request more information about copyright status or to provide additional information about the item.


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Film on a Boat, CLIR Grant Proposal Components Eligibility 2 Initial Proposal Phase 4 Representative samples of materials to be digitized 45 Rights, Ethics, and Re Use statement 51 Project Plan 53 Technical Plan 55 PI Resumes/CVs 59 Digital Preservation and Discoverability Plan 65 Budget Narrative 66 Additional Information 72 Budget Detail 152 List of C ollections to be D igitized 153 Letter s of Support: Letters of Institutional S upport 156 Letters of Community S upport 160 Letters of Scholarly S upport 168 R epresentative Thumbnail Image 175 Subcontracts 176 Final Proposal Supplemental Questions 203


Film on a Boat 1 Representative Sample Documents B ecause this project focuses on master negative microfilm, those holdings are in secure, cold storage and photographs are not availa ble. The following pages include images of the local access holding s at UF and the access record informa tion for a sample of selected titles with the existing metadata A lso included are sample documents that represent newspaper i mages digitized from m icrofilm holdings at UPR and UF which are already available online. Latin American and Caribbean Collections L ibrary at UF, microfilm cabi nets for access copies of microfilm. Photograph taken 30 March 2018.


Film on a Boat 2 The Dominica G uardian newspaper reels were micr ofilmed by UF in 1962 from the originals in the files of the Court House of Dominica, BWI. The physical holdings are within the microfilm cabinets, w ith the other microfilm reels. The records fo r these reels are brief in the UF catalog and WorldCat. Microfilm reels for the Dominica Guardian and other Caribbean newspapers, from the Latin American and Caribbean Collections L ibrary at UF, in the microfilm cabinets for access copies Photograph taken 30 March 2018. The catalog records for the Dominica Guardian are provisional records, despite the extreme rareness of this title. The record within the UF catalog is: STA |a PROVISIONAL |5 FU FMT SE LDR 00303nas^^22001215^^4500 001 029038269 008 980509||||||||||||||^n||||||||^^|||||||d 245 00 |a Dominica Guardian |h microform. 651 0 |a Dominica |v Newspapers. 951 |1 08 |a UFU01:002353460; |5 FU SYS 029038269


Film on a Boat 3 The user display for the D ominica Guardian includes this information and the holdings, but the dates are only in the holding records. This limited cataloging results in the display in WorldCat which references UF for master negative microfilm, yet reflects zero holdings for access copies


Film on a Boat 4 The image below is from La Correspondencia de PuertoRico which was digitized as part of the NDNP grant. The files are now online in Chronicling America ( 1/ ) and are in process for loading to dLOC and the Bibliote ca Digital Puertorriquea.


Film on a Boat 5 T he citation for this is: La correspondencia de Puerto Rico. (San Juan, P.R.), 06 Feb. 1910. Chronicling America: Historic American Newspapers Lib. of Congress. < 1/ > Additionally, UPR has created full CONSER catalog records for the titles digitized for the NDNP grant program. UPR s nondigitized newspapers were catalogued at the US Newspaper Project standard when all of their film was generated.


Film on a Boat 6 The image below is from L a Gaceta which was digitized as part of the NDNP grant. The files are now online in Chronicling America ( 1/ ) and are in process for loading to dLOC and the Bibliote ca Digital Puertorriquea. The citation for this is: Gazeta de PuertoRico. [volume] ([San Juan, P.R.), 12 May 1846. Chronicling America: Historic American Newspapers Lib. of Congress. < 1/ >


Rights, Ethics, and Re Use S tatement Film on a Boat seeks both to preserve and to provide enduring open online access to newspapers from the Caribbean Basin, in collaboration with the Digital Library of the Caribbean (dLOC) with its more than 40 national/ international partners. dLOC has partners and affiliates in all of the countrie s included in the title list, and will leverage its partner ship with the Association of Caribbean University, Research, and Institutional Libraries to ensure that the materials are free of any restrictions ; promoted within their countries of origin and dia sporic connected locations ; and that copies of all digital files are available to be delivered for holding and hosting onsite within their designated and originating countries and communities. Rights Statements In order to further use and re use, all mate rials digitized from this project will be shared through dLOC with a rights statement in accordance with the statements from Currently, statements on are only available in English ( ). For the newspapers in languages other than English, UF, UPR, and dLOC will collaborate to contribute translations for the rights statements, to ha ve statements in use in the same language as the materials. Copyright All materials selected for this project are from 1922 and older. These older newspapers have been selected to support research comprehensiveness on the development of the region in rel ation to the major migration with the building of the Panama Canal, as well as to ensure that as few restrictions as possible apply. All of the newspapers from the University of Puerto Rico are from Puerto Rico, and so are free of copyright in following US copyright law. The newspaper s are also free from any embargoes or other restrictions. The newspapers from Puerto Rico will be digitized and displayed with the No Copyright United States statement from US/1.0/?language=en While all US publications prior to 1923 are out of copyright, copyright restrictions for other countries vary. The newspapers from the UF holdings spa n multiple countries. The countries for the selected materials and their copyrights and moral rights legislation are: Antigua, The Bahamas, Barbados, Domin ica, Guyana, St. L ucia, Trinidad and Tobago, ode=TT Based on the review of copyright, intellectual property, and moral rights defined by the laws of the included countries, all materials appear to be free from restriction. If the project is awarded, the UF project team will collaborate directly with officials in the different countries to ensure that any additional restrictions or concerns are fully addressed and supported. The newspapers to be digitized will utilize the No Copyright United States statement from

PAGE 52 US/1.0/?language=en As the materials are digitized and more information is available to share with researchers for further investigation on copyright, selec t materials may be changed to have the No Known Copyright statement from applied : Ethics: Moral Rights For the nonUS publications, moral rights apply. Moral rights include the right to proper attribution (or to no attribution when a pseudonym or anonymity is desired) and the presentation of the work as a whole (as opposed to a selection of an artistic work, for example). The materials digitized for this project will be presented with full bibliographic citation information, including updating the currently limited records to full catalog standards so that the materials are easily findable, referenceable, and us eable. The materials for this project will also be presented in full, with full pages, issues, and reels for the most complete context possible. Ethics: Privacy The materials selected for this project were also selected to ensure they do not infringe up on the privacy rights or concerns of any living individuals. Ethics and Re use In addition to the technical presentation, the project institutions will collaborate through dLOC with partner institutions in the region and country as applicable to share ne ws of these resources being available online, to further the original intent and design of the materials within the community and country of origin. The project institutions will also collaborate with dLOC partners and through other library, scholarly, arc hival, and other communities to promote awareness of these materials throughout the diaspora, in keeping with supporting the communities for context and use of materials.


F i lm on a Boat 1 Project Plan UF, UPR, and dLOC will partner together to complete this project. For the project plan of activities, UF will lead the project, with a subaward to UPR and dLOC partners as collaborating contributor s with additional outside vendors to compete this project. The primary production stages of this project consist of: Regeneration of microfilm Microfilm review, issue level report preparation, and shipping Vendor digitization Creation of CONSER records Ingest of vended materials, digitized according to NDNP Specification Promotion and outreach At the start of the project, UF will contract with Iron Mountain as the sole source vendor for the duplication of UF master negative microfilm held in cold storage at Iron Mountain. UPR Microf ilm Center will duplicate master negative microfilm from their holdings. The duplication process will begin immediately with the start of the grant period to ensure the film is available in a timely manner for digitization for successful on time project completion. Also at the start of the project, UF will initiate a competitive biddi ng process for microfilm digitization. Recent vended project experience s with NDNP and the Latin American Materials Projects have utilized Creekside Digital and Digital Divide Data to undertake similar projects. In the first quarter of 2019, UF will hire the Assistant for the project UPR will hire the student assistants, and the project team will select the digitization vendor to begin digitization in the second quarter whi ch will then continue for almost the full duration of the grant Starting in the second quarter t he UF and UPR Assistant s will collate the reels, create metadata as necessary for the issue present indicators and page present indicator s. The UPR team will prepare and send the collation information along with the duplicated reels to UF. The UF Assistant will then prepare and ship the UF and UPR reels with collation information to the digitization vendor. The vendor will create the deliverable s (TIFFs, derivative images, me t a data, OCR files) and validate the delive rables using the NDNP DVV tools. The vendor will ship the validated deliverables to UF. UF will trace receipt of the deliverable s and revalidate. Starting in the fourth quarter of 2019, UF will create CONSER MARC records for the newspaper titles and upload materials to dLOC Along with the UF and UPR project team members, t he UF and UPR Assistants will continue these different work activ ities this work throughout the full grant period. Throughout the grant period, as reflected in the c h a rt on the next page, UF and UPR will ensure quality control of metadata and materials, and open access and archiving of all materials from the dedicated webpage in dL OC for these titles, with UPR undertaking similar quality control for materials hosted on Biblioteca Digital Puertorriquea (BDP) Also throughout the grant period, UF, UPR, and dLOC partners will conduct outreach and promotion, as has been executed for oth er major collections and programs within dLOC, to engage scholars, teachers students, and communities on these materials.


F i lm on a Boat 2 2019 2020 2021 Activities & Responsible Institutions J an Mar Apr Jun Jul Sept Oct Dec Jan Mar A pr Jun Jul Sept Oct Dec Jan Mar Apr Jun Jul Sept Oct Dec Create 2N silver negative microfilm from UF masters ( UF and Vendor, Iron Mountain ) Hire and train Assistant II (UF) UF collates reels (UF) Duplicate selected newspapers from master negatives housed at UPR RP Microfilmin g Center (UPR) UPR collates reels (UPR) Create metadata as necessary for required Issue Present Indicators and Page Present Indicators (UF and UPR ) Deliver to UF duplicated microfilms (UPR) Create deliverables: TIFFs, derivative images, metadata, OCR files, per guidelines specified in the technical plan (Vendor) Validate deliverables using DVV (Vendor) Ship validated deliverables to UF (Ven dor) Trace receipt of deliverables (UF) Revalidate all deliverables from vendor (UF) Upload delive rables to dLOC ( UF ) Update/create CONSER MARC r ecords for newspaper titles (UF and UPR) Ship deliverables to UPR (U F ) Upload to Biblioteca Digital Puertorriquea (UPR) Outreach and Promotion ( UF, UPR, dLOC partners )


1 Technical Plan OVERVIEW Film on a Boat follows technical standards set forth in the National Digital Newspaper Program (NDNP) and the successful processes and workflows in use with the Florida and Puerto Rico Digital Newspaper Project, which has completed two funding phases and is currently in process on the third phase MICROFILM DUPLICATION Once project staff has confirmed titles for digitization, the second generation silver negatives will be created from camera master negatives. The UPR film will be reproduced by UPRs Microfilm Center and the UF film will be duplicated by an outside vendor currently handling all film duplication processes for UF T he cost of film duplication has been normalized at the same cost per reel for both UF and UPR RP to ensure equitable distribution of funds and to allow for possible fluctuations in duplication costs. Following duplication, all film will be temporarily housed at UF prior to being sent out for digitization. VENDOR SELECTION The Film on a Boat Project will rely on a vendor to scan microfilm, create the derivative files, perform OCR and encode metadata. Florida state law requires selection of the vendor through UFs Request for Proposal (RFP) process. Consequently, a vendor cannot be chosen until after the project team has received notification of the grant award. Upon receipt of competitive bids, project staff will select a vendor based on cost and these additional factors: Ability to conform to NDNP Technical Guidelines for project deliverables Prior experience with microfilm digitization and OCR conversion Expertise in derivative file creation and metadata encoding. Ability to perform work on a timely basis and meet deadlines Proven quality control procedures Endorsements from past clients Protocols for ensuring the proper treatment and security of microfilm negatives METADATA PREPARATION The Film on a Boat Project will provide structural and technical metadata to mee t guidelines specified in Appendices A, B and C in the 2017 NDNP Technical Guidelines Prior to sending second generation, silver negatives to the vendor for digitization, project staff will gather basic information about the reels employing use copies held by UF and UPR RP. Where use copies are unavailable, the secondgeneration negatives will be checked directly. They will examine each page, paying particular attention to such discrepancies as: Newspaper title changes on a reel Inconsistent volume, title and page numbers Missing or duplicated pages Pages out of order S taff will create a spreadsheet for each reel and note the discrepancies, along with newspaper title, Library of Congress Control Number (LCCN), date, issue/edition and page number. The spreadsheet will be provided to the vendor responsible for digitization of the microfilm and metadata encoding.


2 For each reel, t he Film on a Boat Project staff and the vendor will create structural metadata that includes the following: A title identifier using LCCNs normalized to MARC21 standard A unique identifier for each issue, using LCCN, issue date and edition order A unique identifier for each page, using LCCN, issue date, edition order and record sequence number Issue/edition metadata for issues/editions known to be published but not available as a digital asset. This information will be represented with a record for the issue/edition, and use of the Is sue Present indicator to note that the issue/edition described is not available. Page metadata for all pages known to be published but not available as a digital asset. This information will be represented with a record for the page and use of the Page P resent indicator to note that the page described is not available. Project staff and the vendor also will create technical metadata for each newspaper page that supports the functions of a trusted digital repository. Additionally technical metadata concerning the quality characteristics of the digitized microfilm will be encoded in a METS object with other digital assets. UF is a CONSER member with several catalogers trained in creating CONSER records. As part of the Film on a Boat project a cataloger will review the existing CONSER records creating original fulllevel CONSER records where no records exist, authenticating nonCONSER records and enhancing CONSER records as needed. Project staff will export the updated records to the Library of Congress i n MARC21 Communications format and confirm the record's inclusion in the CONSER/USNP Union List prior to submitting associated digital pages. MICROFILM DIGITIZATION The vendor will scan from a clean, secondgeneration duplicate, silver negative and cr eate derivative files according to specifications described in Appendix B of the NDNP Technical Guidelines The silver negative will be scanned in 8bit grayscale with a maximu m resolution between 300400 dpi, relative to the physical dimensions of the original material. Scanning will produce an uncompressed, unprocessed TIFF 6.0 file for each newspaper page on the microfilm. In cases where newspaper titles were microfilmed with two pages per frame, the vendor will make adjustments to produce a single image file for each newspaper page. The scanned TIFF will be de skewed and cropped to the page edge, if necessary. Prior to digitization of each reel, the vendor will scan a target. The vendor will scan a second target during the reel digitization to aid in monitoring of scan quality. Each target will be described appropriately in reel metadata. The target will be purchased from a source specified by the Library of Congress. In ad dition to a TIFF 6.0 file for each newspaper page on microfilm, the vendor will produce a: JPEG 2000 file from the TIFF 6.0 file. The JPEG2000 file will conform to the 21 specifications listed in Appendix B of the NDNP Technical Guidelines For instance, each JPEG 2000 file will have 6 decomposition levels, 25 quality levels and a compression ratio of 8:1. PDF file from the TIFF 6.0 fi le. The PDF file will conform to the 18 specifications listed in Appendix B of the NDNP Technical Guidelines. It will have a file name corresponding to a specific page image, hidden text and metadata referring to the source publication, the date of publica tion, page number, the reel number and sequence order.


3 CREATION OF OCR FILES The vendor will create one OCR text file for each newspaper page image. The text conversion process will produce files that meet the specifications listed in Appendix B of th e NDNP Technical Guidelines. Each text file will contain: Uncorrected text Word bounding boxes zoned for column recognition. Files will be free of article level segmentation. Bounding box coordinate data at the word level. UTF 8 characters No graphic elements T he text created through OCR will be encoded using ALTO Version 2.0. If possible, the vendor will supply confidence level data at the page, line, character, and/or word level. Additionally the vendor will seek to provide point size and font data at the character or word level. QUALITY CONTROL AND VALIDATION The Film on a Boat Project Coordinator at UF will remain in frequent communication with the vendor via telephone and email. Additionally, project staff will establish a wiki to document procedures, maintain a schedule and track deliveries. After completion of microfilm scanning, file creation and metadata encoding, the vendor will validate files using the NDNP DigitalViewer and Validator (DVV). Vendor staff will validate the follo wing files: TIFF 6.0 master digital page image JPEG 2000 derivative digital page image PDF page image with hidden text The OCR text file with bounding box coordinates T he vendor also will validate that all metadata is in METS as prescribed in App endices A and C of the NDNP Technical Guidelines. Upon completion of the validation process, the vendor will send validated files on external hard drives to the Smathers Libraries where project staff will: Note the receipt of d eliverables in the projec t space Revalidate all deliverables Request vendor recreate deliverables that failed to validate Confirm vendor has accounted for discrepancies noted by project staff during their initial evaluation of reels Ensure vendor correctly used Issue Present and Page Present indicators Verify the four digital files associated with a newspaper page (TIFF, JP2, PDF and OCR text file) use the same file name and differ only by respective file extensions. Resulting digital files will be ingested into and made available via the Digital Library of the Caribbean (dLOC), and dLOCs Caribbean Newspaper collection, as well as in the Biblioteca Digital Puertorriquea, hosted by UPR. The ingest processes rely on internal programming tools for the SobekCM Open Source Digital Repository, where the tools batch prepare and ingest materials digitized to the NDNP specifications, with materials automatically sent to the Florida Digital Archive and the online site for access and preservation.




Fletcher Durant E DUCATION 2008 MSIS, School of Information, University of Texas at Austin 2008 C ertificate of Advanced Study in the Preservation and Conservation of Library and Archival Materials Kilgarlin Center for the Preservation of the Cultural Record, University of Texas at Austin 2003 BA, History, Wesleyan University WORK EXPERIENCE Head of Conservation and Preservation C onservation and Preservation Department, George A. Smathers Libraries, University of Florida, Sept. 2018 Present. Associate University Librarian. Preservation Librarian Preservation Department, George A. Smathers Libraries, University of Florida, Sept. 2 015 Present. Visiting Assistant Librarian. Preservation Archivist Barbara Goldsmith Preservation Department, Bobst Library, New York University, June 2013 August 2015. Assistant Conservator, Specialist II, Barbara Goldsmith Preservation Laboratory, New York Public Library, June 2008 June 2013. PUBLICATIONS Book Chapters: Durant, F., (Forthcoming) Preservation Assessments in Kimberley Edwards and Michelle Leonard (eds.) Analysis and Assessment in Technical Services, Association of Library Collections and Technical Services: Chicago. Durant, F. and Smith, B. (Forthcoming, Fall 2018) Preservation Librarian Position Overview in Megan Hodge (ed.) The Future Academic Librarians Toolkit: Finding Success on the Job Hunt and in Your First Job ACRL Press: Chicago. SELECTED PRESENTATIONS Collection Care for Archives. Invited presentation for Connecting to Collections Care and the Foundation for the American Institute for Conservation, webinar: October 20, 2016. The C alls Are Coming from Inside the State: Phone banking after Hurricane Irma. Paper to be presented at the Society of Florida Archivists Annual Meeting, Tallahassee, FL: May 8, 2018. Fast, Cheap, and Sustainable: 3 D Printing Exhibition Book Cradles. Pape r presented to the American Institute for Conservation Sustainability Committee, Chicago, IL: May 31, 2017. University of Florida George A. Smathers Libraries 352 273 2802,


Preventive Conservation in Archives. Panel organized and paper presented to the Society of American Archivist Annual Meeting, Washington, DC: August 2014. DigitizationD riven Large scale Conservation Projects. Paper presented to the Library and Collections Care Discussion Group of the Book and Paper Specialty Group at the American Institutes for Conservation Annual Meeting, Milwaukee, WI: Ma y 2010. CONTRACTS AND GRANTS Listn Diario: Preserving and Digitizing an At risk Dominican Republic Newspaper, Phase I Latin American Materials Project. (CRL, 2017 2018) Opening St. Augustine: Preserving & Providing Access to 450 Years of American History National Historical Publications and Records Commission. (NARA 2017 2019) MEMBERSHIP AND ACTIVITIES IN THE PROFESSION American Institute for the Conservation of Historic and Artistic Work (AIC) Associate (2005 2011), Professional Associate (2011present) Book and Paper Group (BPG), Assistant Program Chair (2013 2014), Program Chair (20142015) Nominating Committee (2016 2017) Electronic Media Group (EMG) Assistant Program Chair ( 2008 2009) Program Chair ( 20092010) TechFocus Planning Committee ( 2009 2010) Publications Committee ( 20102012) Society of American Archivists (SAA) Member (2003 2005, 2012present) Election Teller (2017) Preservation Section, Member (2012 present) Elected Member at Large, Steering Committee (201 6 present) Preservation Publication Award Committee ( 2015 2018) College and University Archives Section. Member (2012 present) Security Roundtable, Member (2012 present) Member, Association for Library Collections and Technical Services (ALCTS) Monograp hs Editorial Board (2017 present) National Endowment for the Humanities Sustaining Cultural Heritage Co llections grant review panelist ( 2015, 2018)


Full CV online: vitae cv/ LAURIE N. TAYLOR, PhD Digital Partnerships & Strategies Librarian Scholarly Resources & Services George A. Smathers Libraries, University of Florida 352.273.2902 | | | @laurien CURRENT POSITION Digital Partnershi ps & Strategies Librarian & Chair ( Tenured University Librarian ) Editor in Chief LibraryPress@UF Graduate Faculty, Art and Art History Affiliate Faculty, Center for Latin American Studies Affiliate University Librarian, Center for Gender, Sexualities, and Womens Studies Research SUMMARY The Digital Partnerships and Strategies (DP& S) Librarian and Department Chair is responsible for providing leadership for digital partnerships between the Smathers Libraries and partners across the university, regionally, nationally, and internationally. The DP&S Librarian works closely with library colleagues to create and sustain supports for collaborations for building collections, community, and capacity. The DP&S Librarian leads program development and manages program operations for Scholarly Communications, the LibraryPress@UF, and the Institutional Repository (IR@UF), ensuring alignment with the Smathers Libraries Strategic Directions and support for the Libraries collaborative partnerships, initiatives, and programs. L eads digital scholarship initiatives, including projects associated with th e UF Digital Collections (UFDC), Digital Library of the Caribbean (dLOC ), the IR@UF and other digital collections and scholarship efforts hosted at UF, including support for digital scholarly publishing. PRIOR POSITIONS 2013 2018 Digital Scholarship Librarian, UF 2011 2013 Digital Humanities Librarian UF 2008 2011 Interim Director, Digital Library Center, UF 2007 2008 Digital Projects Librarian, Digital Library Center, UF PUBLICATIONS, PRESENTATIONS AND GRANTS Peer reviewed publications include monographs, an edited collection, 21 chapters in edited collections and 18 journal articles Presentations include 43 international presentations and workshops with 11 invited PI, Co PI, and Investigator for internal and external grants totaling over $3 million ; focused on creating and leveraging digital collections for digital and public humanities. Selected Publications: Laurie N. Taylor, Meredith Morris Babb, Chelsea Dinsmore, and Brian W. Keith. Libraries, Presses, and Publishing: ARL SPEC Kit 357. Washington, DC: Associ ation of Research Libraries 2017. Presses PublishingSPEC Kit 357/


Full CV online: vitae cv/ Brian W. Keith, Bonnie J. Smith, and Laurie N. Taylor. Building a Collaborative Digital Archive and a Community of Practice. portal: Libraries and the Academy 17.2 (2017: 419434): Laurie N. Taylor, Margarita Vargas Betancourt, and Brooke Wooldridge. The Digital Library of the Caribbean (dLOC): Creating a Shared Research Foundation, Scholarly and Research Communication 4.3 (Dec. 2013: 7 pp.): http://src Laurie N. Taylor, Poushali Bhadury, Elizabeth Dale, Randi Gill Sadler Brian W. Keith, Prea Persaud, and Leah R. Rosenberg. "Engaging the Digital Humanities with Graduate Internships in Libraries for Transformative Collaboration." Digital Humanities, Libraries and Partnerships Eds. Kate Joranson and Robin Kear. Chandos Publishing, 2018. Laurie N. Taylor, Suzan Alteri, Val (Davis) Minson, Ben Walker, Haven Hawley, Chelsea Dinsmore, and Rebecca Jefferson. Library Collaborative Networks Forging Scholarly Cyberinfrastructure and Radical Collaboration. Handbook of Research on Academic Library Partnerships and Collaborations. Ed. Brian Doherty. Hershey, PA: IGI Global, 2016: 130. Selected Presentations and Workshops Generous and Generative Communities for the Digital Humanities with the Digital Library of the Caribbean (dLO C) and Caribbean Studies. Refereed short paper presentation for the Digital Humanities 2017 Conference, Montral, Canada, Aug. 9, 2017. Critical Connections with GLAMR (Galleries, Libraries, Archives, Museums, Repositories) and Scholars. Refereed presentation within panel Collaboration Across Disciplines to Make a Path Where None Existed for the Association of Caribbean University, Research, and Institutional Libraries (ACURIL) C onference, Puerto Rico, Jun. 59, 2017. Roundtable Discussion on Teaching with Caribbean Digital Libraries & Archives. Refereed presentation within Roundtable for the West Indian Lit erature Conference (WILC), University of the West Indies, Western Jamaica Campus, Montego Bay, Jamaica, Oct. 7, 2016. The Digital Library of the Caribbean (dLOC) and Digital Humanities. Presented (with Leah Rosenberg, University of Florida) for the Diaspora and the Digital Workshop of the Diasporic Literary Archives, New Haven, CT: Yale University, Oct. 24, 2014. Selected Grants Caribbean Studies Data Curati on, Host Institution (CLIR, 2017) Collaborating Across the Divide: Digital Humanities & the Caribbean (UF, 2017) Books about Florida & the Caribbean: from The Florida Press (Me llon, 2015) Digital Humanities Collaboration Bootcamp (UF, 2015) Florida and Puerto Rico Digital Newspaper Project (NEH, 2013) Selected Honor 2018 Caribbean Information Professional of the Year, awarded by the Association of Caribbean University, Research, and Institutional Libraries (ACURIL)


es-PR Myra Torres lamo es-PR Urb. El Conquistador L47, calle 13 es-PR Trujillo Alto, Puerto Rico 00976 es-PR es-MX es-MX EDUCATION es-MX MLS (Magna Cum Laude), Universidad de Puerto Rico 1984 es-PR B.A. in Humanities (Cum Laude), Universidad de Puerto Rico, Recinto de Ro Piedras 1974 es-PR WORKSHOPS, TRAININGS AND CONFERENCES American Library Association Mid Winter Meeting: CONTENTdm Users Group Meeting, Special Collections Digitization Projects Task Force, Virtual Reference & Institutional Repositores, Philadelphia, PA, January 2008 Borderlands and Boderlines in Higher Education (31st Conference of the Association for the Study of Higher Education) / Anaheim, California November 2006 es-ES Sociedad de la informacin y brecha digital: un enfoque multidisciplinario de opciones y soluciones / EGCTI, UPR, Campus Ro Piedras October 2006 European Conference on Research and Advanced Technology for Digital Libraries (ECDL: Towards the European Digital Library, Universidad de Alicante, Spain, September 2006 es-PR Digital Libraries (CINF6995b) / Escuela Graduada de Ciencias y Tecnologas de la Informacin, UPR January-May 2006 Virtual Caribbean Colloquium (UPR, Campus Ro Piedras) May 2006 Copyright at the Crossroads: the Impact of Mass Digitization on Copyright and Higher Education, University of Maryland College, Aldelphia, MD, June 20 06 es-PR Digital Libraries (CINF 6995b), / Escuela Graduada de Ciencias y Tecnologas de la Informacin, UPR January-May 2006 Managing Digital Projects with CONTENTdm, SOLINET, January 2006 es-PR Information Service on Higher Education (CINF6995023) / Escuela Graduada de Ciencias y Tecnologas de la Informacin, UPR August-December 2005 es-PR Visit to OCLC Digitization and Preservation Service Center and to Lehigh University Bethlehem, PA March 2005 es-ES First Forum of Digital Libraries in Puerto Rico (Consorcio de Bibliotecas Metropolitanas de PR) February 2005 es-PR Practical Digital Libraries / Depto. de Ciencias de Cmputos, Fac. de Ciencias Naturales & Universidad de Kentucky -January 2004 es-PR Preservation in a Digital World: Introduction to the Digital Image (Seminar) / Escuela Graduada de Bibliotecologa y Ciencia de la Informacin y NEDCC March 1998 es-PR Creation of CD-ROMS (CBIB6995a-b) / Escuela Graduada de Bibliotecologa y Ciencia de la Informacin, UPR, Campus Ro Piedras January-December 1997 es-PR Workshop on Conservation and Restoration of Photographs / Archivo General de Puerto Rico del Instituto de Cultura Puertorriquea December 1997 es-PR es-PR PROFESSIONAL EXPERIENCE es-PR Coordinator Puerto Rican Heritage Digital Library Project, Library System, UPR, Campus Ro Piedras : 2003 to present es-PR As sociate Director, Library System, UPR, Campus Ro Piedras : 20012003 Coordinator, Project of Digitization of the Collection of Photographs of El Mundo Newspaper.: 1995 to present


Interim Associate Director, Library System, UPR, Campus Ro Piedras: 1999 2001 Internal Director, Library System, UPR, Campus Ro Piedras : 19931995 COMMITTEES AND INSTITUTIONAL WORKING GROUPS es-PR Academic Senator of Campus Ro Piedras, Universidad de Puerto Rico, 2007 to present Committee of Staff of the Library System, 2011 to present. Member of the Copyright Committee, Library System, UPR, Campus Ro Piedras, 1998 to present. PRESENTATIONS Presentation on the Puerto Rican Heritage Digital Library at the Video Conference III: Digital Resources in Puerto Rico, organized by the Center for Puerto Rican Studies, Hunter College, CUNY, New York / November 16, 2012 es-PR El Archivo Fotogrfico del Peridico El Mundo: Recurso para la enseanza, el estudio y la investigacin acadmica ( Presentation at the Semana de los Archivos Histrico Universitarios / November 13, 2012) es-PR La Biblioteca Digital Puertorriquea: al rescate de nuestro patrimonio histrico y cultural (Presentation at the Asamblea Anual de la Asociacin Puertorriquea de Historiadores) / October 5, 2012) es-PR Del Proyecto El Mundo a la Biblioteca Digital Puertorriquea (Presentation to students, Course CINF6300, Escuela Graduada de Ciencias y Tecnologas de la Informacin, UPR, Campus Ro Piedras) / September 2009 es-PR Nuestra herencia cultural: viaje por El Mundo y otros senderos ( Presentation of the Puerto Rican Heritage Digital Library Project, UPR, Campus Ro Piedras) / February 28, 2007 es-PR Impacto social de la Bibliotecas Digitales (Semi-annual Meeting of the Sociedad de Bibliotecarios de Puerto Rico Universidad Metropolitana, Cupey, P.R.) / September 8, 2006 Puerto Rican Heritage Digital Library Project: an Initiative to Preserve and Access our Institutional and National Cultural Legacy (Virtual Caribbean Congress, UPR, Campus Ro Piedras) / May 3, 2006 Puerto Rico Newspaper Digitization Project: Phase I (Presentation at the Virtual Caribbean Collloquium, UPR, Campus Ro Piedras) / May 3, 2006) es-ES La Biblioteca Digital Puertorriquea: del sueo al hecho (Conference at the Universidad de Puerto Rico in Utuado)/ May 2, 2005) es-ES Del Proyecto El Mundo a la Biblioteca Digital Puertorriquea: Trayectoria de una transformacin impostergable ( Presentation at the Library System, UPR, Campus Ro Piedras, ) / July 1, 2004 es-ES Biblioteca Digital Puertorriquea de la Universidad de Puerto Rico (Presentation to the Office of Management and Budget of the Puerto Rico Government) / June 24, 2003 es-ES Biblioteca Digital Puertorriquea de la Universidad de Puerto Rico (Presentation to the Board of Directors of the Libraries of UPR, in UPR Campus Aguadilla) / May 23, 2003 es-ES Biblioteca Digital Puertorriquea: al rescate del patrimonio documental nacional (Presentation to es-ES


Digital Preservation and Discoverabilit y Plan The UF Libraries are committed to long term digital preservation of all materials in the UF Digital Collections (UFDC) and in UF supported collaborative projects including Digital Library of the Caribbean (dLOC), and the Jewish Diaspora Collection (JDoC). Redundant digital archives, adherence to proven standards, and rigorous quality control methods protect digital objects. The UFDC infrastructure provides a comprehensive approach to digital preservation, including technical supports, reference services for both online and offline archived files, and support services by providing training and consultation for digitization standards for long term digital preservation. The UF Libraries support locally and partner created digital resources, encompassing over 561,000 digital objects with over 13.5 million pages (as of March 2018). In practice consistent with all digital projects and materials supported by the UF Libraries, redundant copies are maintained for all online and offline files. The online files are maintained by UFs multiple data centers which power UFs full research and operational enterprise, with consistent administrative and technical supports for control and cost effectiveness at scale. The digital archive is maintained by the Florida Aca demic Library Services Cooperative (FALSC). Completed by the FALSC in 2005, the Florida Digital Archive (FDA) ( ) is available at no cost to Floridas public university libraries. The software programmed to support the FDA is modeled on the widely accepted Open Archival Information System. It is a dark archive and no public access functions are provided. It supports the preservation functions of for mat normalization, mass format migration and migration on request. The FDA is designed to provide a cost effective, long term preservation repository for digital materials in support of teaching and learning, scholarship, and research in the state of Flor ida. In support of this mission, the FDA guarantees that all files deposited by agreement with its Affiliates remain available, unaltered, and readable from media. For supported formats, the FDA will maintain a usable version using the best format migratio n tools available. The technical design, procedures and policies of the FDA are based on OAIS Open Archival Information System Reference Model (ISO 14721:2003) and on ongoing work to define and certify trusted digital repositories, including Trusted Digital Repositories: Attributes and Responsibilities (RLG May 2002), the RLG/NARA Audit Checklist for Certifying Digital Repositories (RLG August 2005), and Trustworthy Repositories Audit & Certification: Criteria and Checklist (NARA, et al., February 2007). T he State is investigating potential changes to FDA; if a new system or process is selected, UFs existing workflows will support ease of migration and ongoing archiving. As items are processed into dLOC, UFDC, and/or other UF supported digital collections a command in the METS header directs a copy of the files to FDA. Information about the archival processing for all digital objects, both online and offline or "dark" archived objects, is tracked and maintained within the SobekCM Management and Reporting Tool (SMaRT) as well as the SobekCM online system under "Work History". The SobekCM "Work History" tracking includes the "History" which lists the workflow name (for the name of the archive and the process; e.g.; FDA ingest), date the workflow occurred, and location/notes (e.g.; the FDA IEID). Under "Work History" is another field titled "Archives" which lists all of the archived files including filename, size, last write date, and archived date. SobekCM has integrated tools in the main system and includes the SobekCM METS Editor as a separate tool for preparing files directly for submission to FDA without loading. The preparation process creates the Submission Ingest Package (SIP) file with the metadata and in the format for submission to FDA, including: MD 5 checksum numbers, file format and version information, and administrative and


bibliographic metadata. UFs administrative agreement with FDA and the bylaws for dLOC confirm UFs responsibility and ability to submit partner materials for archiving, as with the University of Puerto Rico (UPR), along with requesting and distributing copies of archival files if a disaster requires a return to archival files. As the technical host for dLOC, UF has responsibility for maintenance and sustainability of dLOCs mat erials, including migration. The process for any technical changes includes UF presenting to the dLOC Board for discussion and approval at the annual meeting, or as needed when urgent situations arise. In following dLOCs governing bylaws and partner agreements all partners retain rights to their content, and partners frequently load their materials within separate institutional archives. UPR hosts the Biblioteca Digital Puertorriquea and all materials digitized for this project will be included there as well to increase discoverability in context with these rich collections. Metadata processing is common for all materials to support preservation and discoverability. Metadata Encoding and Transmission Standard (METS; metadata is cre ated using the SobekCM tools and system, which are a full suite of production, digital collection (access), and repository (preservation) tools. The production workflow is integrated with the access system for consistency. As items are processed, the metad ata is enhanced automatically and manually as objects move through the imaging/curation workflows. The SobekCM system assigns a unique Bibliographic Identifier (BibID) to each object processed, and that BibID is used to track the item (see UF Metadata Info rmation, The METS files include technical and structural data about each image, as well as descriptive and administrative information. The Libraries create METS/MODS metadata for all materials. Citation information fo r each digital object is also automatically transformed into MARCXML, Qualified Dublin Core, and Dublin Core, with all metadata accessible online. These records are widely distributed through library networks and through search engine optimization to ensur e broad public access to all online materials. SobekCM includes integrated support for OAI PMH (Open Archives Initiative or OAI) to ensure all metadata is harvestable following OAI PMH standards. The SobekCM system specifications are optimized for data ex change for harvesting by other digital libraries such as the U.S. National Science Foundations National Science Digital Library, the U.S. Institute for Museum and Library Services National Leadership Grant collection, and OAIster at the University of Mic higan. Additionally, the SobekCM APIs allow for various queries and data pulls, updated MARC records for all materials are available via download and technical experts at UF provide regular consultations on accessing, using, and ingesting data for library and digital scholarship projects and needs. In addition to infrastructure that enables technical discoverability, UF librarians liaise with vendors and scholars to have materials and collections included in database systems and digital scholarship program indices. Further, UF and dLOC representatives regularly present, conduct outreach, teach, and provide training on the digital Caribbean newspapers to make the necessary personal connections for broad and inclusive outreach. For example, for the Florida and Puerto Rico Project, UF hired an Outreach and Promotion Assistant to identify and contact various departments at UF and other universities, public school administrators, and other organizations throughout the region about the project and the accessibility of newspaper digital content. Additional outreach activities underway include promotion to public libraries, historical societies, and K 12 media specialists. These in place resources and processes will be utilized in implementing a full outreach and promotion plan for this project.


Budget Narrative Personnel (CLIR Request) $188,136 For UF project coordination, the request includes hiring a temporary part time professional Library Assistant II beginning in the third quarter of year 1 (.5 FTE year 1, 2, and 3, including fringe benefits totals: $61,471). The Assistant II will conduct the reel collation, oversee shipping of reels/hard drives to and from the vendor, and perform quality control on deliverables (see Appendix for job description). The management and completion of micr ofilm duplication activities for master film reels at UPRs Microfilm Center with oversight from the UPR Library Staff will substitute for vended duplication. This method is a best practice because of the past success using this process as evidenced by the successive cycles of NDNP projects since 2012 Myra Torres Alamo, Co PI, (.11 FTE year s 1, 2 and 3, including fringe benefits totals: $35,782) will lead the UPR project team, including Library and Microfilm Center staff. Director of the Microfilm Center, Jose A Millian Diaz (salary differential during year 1, 2 and 3, including fringe benefits totals: $ 4,089) will directly supervise the duplication of master microfilm reels, including the work for collation and for pulling, packing, and tracking, as well a s the hands on training for the graduate student assistants. Maria Ordonez will serve as assistant researcher (.03 FTE for years 1 and 2, including fringe benefits totals: $5,976). Soray a Torres will serve project cataloger (.02 FTE years 1, 2, and 3, incl uding fringe benefits totals: $5,133). Mario Torres will serve as webmaster coordinator (.02 FTE years 1, 2, and 3, including fringe benefits totals: $4,398). Myra Torres Alamo and Jose A Millian Diaz will both train and supervise the students in the loading of digital files to the Biblioteca Digital Puertorriquea ( UPR will hire three graduate student assistants starting in the second quarter of 2019 ($12/hour X 15 hours/week X 130 weeks across the three years X 3 number of students, totals: $71,287) will perform work for the duplication of master microfilm reels, including the work for collation and for pulling, packing, and tracking and the loading of digital files to the Biblioteca Digital Puertorriquea. Pers onnel (UF Cost Share) $ 87,872 Head of Conservation and Preservation Fletcher Durant, PI, (.10 FTE year s 1, 2 and 3, incl uding fringe benefits totals: $22,080) will lead the overall project team, including supervising and training the UF Library Assistant II, coordinate with UPR RP Co PI Torres Alamo in coordinating cataloging, metadata creation, CONSER record creation and overall production. dLOCs Digital Scholarship Director, and Chair of Digital Partnerships & Strategies at UF, Laurie Taylor, Co PI, (. 05 FTE year s 1, 2 and 3, incl uding fringe benefits totals: $19,497) will coordinate efforts related to promote collections and work with scholars on projects that analyze content and produce new scholarship. Associate Dean of Scholarly Resources and Service s, and PI of the current NDNP project, Patrick Reakes (.02 FTE year s 1, 2 and 3, including fringe benefits totals: $ 13,739) will monitor and troubleshoot issues related to the overall project. Curator of Caribbean Studies, Margarita Vargas Betancourt (.01 F TE year s 1, 2 and 3, including fringe benefits totals: $ 2,829) will conduct outreach to stakeholder communities of scholars. Chair of Digital Production Services, Chelsea Dinsmore, (.01 FTE year s 1, 2 and 3, including fringe benefits totals: $ 3,376) will ens ure troubleshoot issues related to staffing, workflows, and


other management activities related to digital curation. Interim Chair of Cataloging, David Van Kleeck (.01 FTE year s 1, 2 and 3, including fringe benefits totals: $2,312) will oversee the creation and updating of catalog records. Journalism Librarian, April Hines (.01 FTE year s 1, 2 and 3, including fringe benefits totals: $2,146) will conduct outreach to stakeholder communities of scholars. European Studies Librarian, Hlne Huet (.01 FTE year s 1, 2 and 3, including fringe benefits totals: $ 2,541) will conduct outreach to stakeholder communities of scholars. African American Studies Librarian, Stephanie Birch (.01 FTE year s 1, 2 and 3, including fringe benefits totals: $ 2,186) will conduct outreach to stakeholder communities of scholars. Manager of Digital Production Services, Laura Perry (.03 FTE year s 1, 2 and 3, including fringe benefits totals: $6,896) will coordinate workflows, supervise quality control, and ingest of deliverables of digital files. Digitization Workflow Supervisor, Sheila de Roche (.03 FTE year s 1, 2 and 3, including fringe benefits totals: $ 5,576) will oversee and manage ingest of digital files. Digital Assets Coordinator, Randall Renner (.01 FTE year s 1, 2 and 3, including fringe be nefits totals: $ 1,948) will ingest files into dLOC and Florida Digital Archives for redundant digital preservation and storage. Digital Support Metadata Specialist, Angie Soto (.01 FTE year s 1, 2 and 3, including fringe benefits totals: $1, 707) will create subject metadata for inclusion in dLOC records. Social Media C oordinator, Sara Moczygemba (.0 05 FTE year 1, 2 and 3, including fringe benefits totals: $ 1,039) will promote project and collections to raise awareness of the project and available resources. Vended Services ( CLIR Request) $213,088 DDD/Creekside (estimated according to past billing experience for the NDNP project) will provide digitization services (800,000 X $0.24/page total $ 192,000) over the three years. Iron Mountain will provide services related to microfilm regeneration from the UF master microfilm (400 reels at $44.77/reel in year 1, totaling : $17,908), which requires an item retrieval fee (400 reels at $1.55/each, totaling: $620), item refile fee (400 reels at $1.55/eac h, totaling: $620), and project management fee ($1,940) Total amo unt to Iron Mountain: $21,088. Shipping (CLIR Request) $9,000 To manage the transport of approximately 800 reels of film and hard drive content between UPR, UF and CCC/Creekside, $3,000 i n year 1, 2 and 3 has been estimated at $9,000. Supplies (CLIR Request) $1,200 The purchase of 12 hard drives ($100 per drive for 4TB) will be needed to transfer deliverables to/from the vendor, UF, and UPR. Supplies for UPR Microfilm Regeneration (CLIR Request) $22,700 At $56.75 per reel ($56.75 X 400 reels) in year 1.


Appendix for Film on a Boat Included here are rapid reference images of archival materials covering the history of UFs Caribbean newspaper collections on microfilm. Preceding these is an article on the microfilm survey conducted by the UF Preservation Librarian, published in 1991. The archival materials cover critical aspects of the collaborative collection development and preservation of materials on microfilm (including the exciting portable microfilm camera, and much more). These materials and additional resources are noted here as support materials for the research activities to foster and build upon conversations and shared terminology/concepts with different groups within other institutions. This proposal is possible because of dLOC and dLOCs early precursors in microfilm, and the letters and materials in the archival folder show the difficulties of collaborative work even when there are shared terms, understandings, and goals in place, and thus the critical need for inperson meetings and site visits. UF University Archives includes administrative files from the Libraries for the boat film for the microfilming done in the Caribbean (in 1951, 1961, etc.) that are part of an early example of a major collaborative, international project. Based on review of this finding aid ( ), relevant materials include: Subseries 8b: Administrative policy records 1947 1968 Box 11, Farmington folder Box 22, Rockefeller fold er 8b, Box 4, Association of Research Libraries Farmington Plan. 19581961 8b, Box 13, Foreign Documents, Report on. 19481950 8b, Box 13, Foreign newspapers project. 19551963 8c, box 2, Farmington plan 8d, box 13, Latin America Microfilm Project; Miscellaneous Corres. 1963 A dditional Resources: UF history for Latin American Studies: Curtis Wilgus volumes: Wilgus recordings: Researcher on Wilgus: SALALM 1956 report: SALALM/ARL: About SALALM/UF: Farmington Plan: http://ufdc.ufl.e du/l/UF00100867/00001 Librarian s ( involved include : Stanley West, Corbeau, Annette Liles, Maurice de Young) Zimmerman: Maurice de Young: Margaret Knox Goggin: Stanley West:


ll to I t c es rec\or of L ranea llr an Li rarian, Can Poi t-ot-pai.A1 'ft1:nS


CARIBBEAN COMMISSION ltltGHAPttlC CENSEC PORT-OF-SPAIN Mr. Stanley West, CENTRAL KtH r ltOUar: PORT-OF-SPAIN TRI NI DAO. B W I Director of Libraries, University of Florida Library Gainesville, Florida, U. S. A. Dear Mr. West: 16th June 1952. 111 2 1 241 il..1 ;>4!'.j Three months have passed since you wrote to me asking for conm1ents on your letter of March 15 to Mr. Keyes D. Metcalf concerning the University of Florida Libraries as a depository under the Farmington Plan for publications of the Caribbean area. As you stated that there ,.,as still a lot of work to be done in defining your progranne, I have allowed ntrself a long time to consider the subject. 1 my contributions are worth anything to you, I hope they are not too late. On page 2 under heading 3 you have specifically cited obtaining publications as :found in (a) the 'C.B.I .for 1951 and most of those for 1950" and (b) the 1RITISH NATIONAL BIBLIOGRAPHY, 1950 and 1951. I believe that you should add to these the BRINKMA.N'S CUMULATIEVE VAN BOEKEN or NIEUWE UITGAVEN IN NEDERLAND, and BIBLIOGRAPHIE DE Lit not only because important works are published :i.n the Netherlands and France concerning their respective possessions in the Caribbean, but also because of the related interest in the whole area in both col1ntries. As you stated in the third paragraph of your letter that you "might most advant-ageously undertake to be responsible so far as we can for those parts of the Caribbean not already reasonably i..1ell covered otherwise", I would advise you to subscribe to the official "gazettes0 and "chronicles" of the French Departments and the Dutch territories. French Guiana issues "Bulletin des Actes Administratifs de la Prefecture de la French Guyane; Martinique issues "Recueil des Actes Administra.tifs de la Prefecture de la MartiniqueY Guadeloupe, tt Recueil des Actes Admi nistra tif a et d' Ini'or111a ti on de la Prefecture de la Guadeloupe. The official publications of Surinam are: "Gouvernements A.dvertentie-Bladn and 'Gouvernementsbla.d", and those of the Netherlands are ''De Curaoaosche Courant" and ''Sta ten van Curacao''. An important tool fran the Netherlands which you should subscribe to is DOOUMENTATIEBLAD VAN DE AFDELING 'lROPISCHE PRODUCTEN",


2 weekl.y' by the Kon:inklijk Ins'bmt voor de Tropen ough it is primarily economic ax1 devoted to abstracts' ot the articles of maDJ' countries, its coverage or SuriNP am the Antilles is remarkably up-to-date. It you do not already have an e.xcha.nge the Royal tropical Institute in sterda, I bel!eve you will greau..svto Your advantage to negotiate one. I believe you abo11)a also c0--plete 1 imi ted or f'ull agreements vi th the Co11ege '.fropieal St. A1J.g1JStine, Trinidad; the Institute of Xingston; U!li.versity College of the West Indies at Mona; and the Instita,t YraDC.ais d Amerique 'lropicale, vhich bas now established a branch at Cqercne if you have not already done so. I realise that the Farmington Plan lays stl:'ess on current &C\l'Jj ai.t1aaa, but you have written me that you are building your collecticaas as far back into the past as possible. I w011ld hesitate to advise you concer11ing your best approach to retrospective acquisitions except that upon the occarton ot s, :first visit to Gainesville you asked 111a to keep interests in m1 id vben I vas making DG" tour of the Unjversity Libraries last :ran. 'Dlexefore, I reco1m1)end the SUBJECT CATAI.OGUE OF THE ROYAL EMPIRE SOCIE!! and the CATAl.OGUE OF THE LIBRARY OF THE WEST INDIAN COMHIT'CEllC as two ot the best gciides to the limited purchases you may wish to make of historical materials ot=the BritiSb possessions. The next subject for discussion concerns ta]r1ng advantage of' the f'act ot location in the West Indies and DJJ famil1ari14r vithtie materials to assist the Acquisition progranune of the Uni"ersitJ" ot i mida Libraries. Upon the occasion or lJ\V' visits either on htsiness or on leave to one ar another of the territories, I shall be ahle to search for publications for you as I did in Barbados. B.Y" now, however, you JD87 have c01ue to feel tliat these tz:lps of mine are too jnfr,quent to be depended upon as a base for organised acquisition policies. On the other hand, you may be willing to let such chance arrangements control the 8"quisi tion of back numbers as long as :rou can make certain of regnlar receipts of Fa1ington Plan depository materials. I suggest, therefore, that 7ou let me try to be of service to you in coJl3nnction with 1DJ efforts tor the Library of Congress. This j,nvolves contacting bookstores that vill lie able to supply at list price plus postage the private nont1governaent publications ot their respective territories that are listed in the C CARIBBFAN BIBJ.IOORAPHY. Thus far, I have located stores in Trinidad, Grenada and Barbados that are willing to do business directly with the Library o:t Congress, and I aJI sure that these stores would serve you if you so desire. I have also written to prospective agents in Surinam and Jamaica on the same quest. I haw received no answers to date, hut I shall keep you intoned of developmen It" last point concerns the paragraph on page 5 or your letter in vhi cb .rou state: V e expect to build up rather exceptional holdings concern1ng the Caribbean Republics, but to what extent they will be inclusive


l' f'' i l r1 m \ J) 1 i l1 m 111 I lJ fJ1 :li1 J 1 1v ) 1111,l 11 J ,r ri 11 ; / I 1, 1 1 m 1 11 1 J, I 1 ,, I tJ1 l ll I Ot i1 Ix 11 ,, 1 1 1 I ]1 I ti' lil J ;an f(f l/llliJ 1 t I, J1 :A I I tf: ( I Ult 1 J \#f tll JJ1 '/ to llJ .. rt1c l ltJ t U p11Ii1 y f 'jj, 1 f .01ltnct WiJ lj lm 11. J

.,,,, '''"r: \tNsf. 1'0N l()f.SPAIN CARIBBEAN COMMISSl O N Cl.Nl HAL !>l:.C.Rl:;TAHIAT POHT 01 SPAIN 1HINIOAO. ll.W. I 3rd Maroh, 1952. Mr. Stanley Woat, Libr ian, Unive rsi't\Y of Florida Lil:raries, Florid a U. S. A. Dear Stanley': l(l.\ .. tlONl 2.1 241 -2.' 245 I have received just a short note from Keyes D. Metoall a cknowledging DG" letter concerning the Farmington Plan, and saying that he would reply at greater length at a later date vhen he had discussed details with the experts at the Library or Congress. Mr. B.L. \ll'alcott, Librarian or the Bridgetown Public Library, Barbados, B.t.J.I., had duplicate copies or 1ocal piblications which be ean l e t you have for the cost or the charges from Bridgetown to Gainesville. /These are the Barbados {Legislative) Blue Books ror 1888, 1878, 1879; 18881 1890, 1897, 1898; 1899 aJVl 1912-14; and !he Barbados Official Gazette for July-December 1892, J'anua12y....Tune 1894, July December 1902/' and the entire set for It 7ou are interested, vill JOU c01mnunica te directly with Ml'. Walcott, for Ile vill return the TOlwces tO their former storage place in the stacks if be does not bear rr01n you within the month. I picked up single copies ot the tol].oving three titles which you may h ave for the asking. The last one in particular is in short supply a t the present tiUI Great Britain. Economic Advisory Council. Conmittee on Nutrition in the Colonial lmpire. Pin:t report, part I. Nutrition in the Colonial lllpire. Part II. mmeey of information regarding nutzaition in. the Colonial lmpire. London, H.M.s.o., 19!59. 6050 & 6051, Jq 19!9). Leeward Islands. Blue Boot, 1890. Great Britain. West India !loyal CC1111ission report. London, H.M.s.o., Cmd. 6601, 194.5. In"9stigation ot social and eoonoaic condit.1.0lls in Barbadoa, British Gtt:lna, British Bondu1"as, Jamaica, the Leeward 11landa, Trinidad and Tobago c 0


\ 2 Mr. Neville Connell, Cura. tr,;r of c:; Historical Society, is in a position to publlea tions of tbe Territory. Klny pe13pl..e a-:. ere ? ,,,, :r2::0i.: sz, the value ot the old papers they f1n6, offer eL alternative to throwing t hem avay. He onl y that he is sure of disposing of tor he has ?l? ex.ces.5 -,,_,. Museum. I told him that I vaa not sure :y. ':Jti: f. t.e as you had not yet determined of what me --:.-e::";.;: of the University of Florida Yere to consist. collect Caribbean terr! toria.l documents viil 1w -f- m: a: I can cairnmica te vi th him. Then he vill pro'.belb-f V!''.!.t.e "TD :i :-r: .. out just what type of materials you are in. ,, ,).,..,__. ..., --,. Mr. B.E. Rolfe, Colonial Developn-ent ana ellsre !J:l West Indies, Hast:J.nge House, st. Michael l8, ante WW:J m:ieZJ ;.ci ec-__ ,..:::;-..:. a copy of the paper read by Fred L. Soper at the Conferenoe 7.e Caribbean at Mid-Century, 1951. If it is possible, ..:t'"' s9:him a copy of this paper by retta-n ail,ail. Can e..lso : .. v at yau:r convenience copies ot the other papers that uei,e .T .. the field of Public Health? I received Dr. Wilgm' last letter m:. : .-r noted that I shall hear fran you later vbetl\er ar not JotL cJ? .. to print Vol1111ae II of the Bibliography. !be last uaber of I: li11 will go to press next week and will be tar disk .... thereafter. I am enclosing an extra coPJ ot the BibliograJi:Gr en ............. "British Government Publications ot Colonial Interiest hl1 ,s'he0 Colonial Office Infomation Departaent. 1be7 isslw> us m:m list or current publications vhich is 111valuable to those l:nie:. = the Caribbean. DD:w Bnc. Sincerei, ours, Dl9 !I> K. &!S -:1 Librarian. --


Li I vnlA lie vt i 1iatM ra of \be ri orl 1 who ooull \ h I l ther hapbasud it would proba'olJ 1 4. U. and ett f o with 113" a: i as


It \dll be u r t 3 ;pr j t if rr nt o n 1 i 01 S1Q.r1ri c s vi th th de i tory li br r:r. It I .. r t1on f 011med on on tween the University ot F1or1d Li 1 ........ n i sion 17 It 1a irobabl th t I ..... i t th University c4 Florid 's superior ...... IU'\.J ct repayment by loc ting public t1, wi h s to purchase. I discussed the Fa1nington Plan with Mr. t nle7 We t th en I was in Gaine ville. I knlv t he int ....a. n it nd I hoped that the -UJdversity-ot Florida Li ries migh\ ....,.,,._sigmt a depository for categories ot C rib territ nr:umentsJ for I vant to cooperate in locatinl Carib l \iona or s depository, but, from my pure]3' practical po'111t; of 'rt v, I should 1ike to pool nrr eff'orts so that I could be ot aervioe \o niversity of Florida simultaneousl)r. I realise that I have presented ..,. Yieva rather preoipi\o,1sl7 dthout first learning vhether or not you bava alroac!7 Q.,l..rangements to secure tlB needed puhlioationa Boweftr t sensible to diapellSe with the }ll2el1minary letter of r-.iJl order to acquaint you with the cirouaatanoes that vO'lil4 ett usefulness as a collaboration, so that you could sa on the question without loss of t!1ne KE:vv Sincerely yours, DAVID K. E STOI, Librari n.


I '' I I { I 1 1} 1 'fJ I 111111 f ----


... .s


UNIVERSITIES HAVING FARMING PLAN RESP01SIBILIT"l IN LATIN AM.ERICA. Bo 1.:. vi.a Brazi.l Caribbean Chile Colo:n:bia Costa Rica Ecuador Guacemala, Honduras, and Nicaragua, El Salvador Mexico Panama Paraguay Peru Ur1..lguay la Syracuse University Duke Uni11ersity o= Illinois University of Florida University of California University of Arizona University of Kansas Duke University Tulane University University of Texas University of Arizona Syracuse University Cornell University Syracuse University University of Virginia ) -I


lt'Nary 6 t 967 Dear Har on: Ia a fev day will ndl .. to ou a file pertaiahag to the Latia Ameri tt... Actually tlai ti baa a 11, iafonaa aroup o f fla i l f.t Marietta. ttie l:aa Benaaa ... ll;Jlf. t of tile ... tlqa u v e W.. Mld la coo Juaetloa witla tit 111 eoaf rwea ... t\ work"- coaaiate4 lar1el7 la eufportf.aa daelr project or a a peraoal baaia aa IV rviq aa llaiOll betweell the r Oolllaitte d S!l'M ..._rd lae'a project at dae Kiapma:ic Pouadatioa. You will tut a Iara t of oorre U. Mill to do vitla tiyiag to ecare tatlatlea ... rrta ham -.rto.a partieipatlllg U.tltutl. liaee ua ... ... tt.t taehtlea an ao lo ... r I .... rel oa till la... tlle otlaer point vllich has cauaed gmteat cweia 1 tllat place libt Arlsoea aad lyr1cu .. aot ...._ '-lfllllaa l ..... t: bOlfeer, lace .,. Jolla8oa laa .... to M ... ct... a lot better l' Oil' tut ieltioa p10 gram. S,raeu a.a, I pect, Yiqlata till an Mt too wt 1ou vlll ... t corn npNi.. l -tttt ...... etally Syraeu .laope th1t Jlllil CID naaae wtlac -..a.y ... April 24 eel 15. are HClleattaa tH ... ltltrar, oa ti. 21 _. 22 so I would aot M able to Mk it tlaea. llr. *rloa A. 1111 1 lrector of Ll irt7 of Seattle. Siiacerel1. of


May 21. 1963 Dea.r Sir: The University of Florida, in 1952, wee designated by the Association of Research Libraries, which ie composed of some 70 of the largest tmiversity and research libraries in the United States, as the institution having the primary responaibility for collecting and preserving books published in the Caribbean area. Under thia cooperative plan, we lend books published in this area to other librariea and individuals throughout the country who have occasion to the. We have been aoniewhat at a loaa to know what to do about thi progrm since the enactment of the law prohibiting taade with Cuba. The other research libraries in the country depend oa U8 to secure booka from this area and for many year we have bad exchange prograu with librariea and other cultural institution in that country. We feel that it 1 important. to have in thi country at leat a few copies of the book.a wnich are being publihed currently in CUba. I have been advied that the Federal Reserve Bank in New York 1 the agency vhich furniahee advice as to how to proceed to 1ecure permiion to purchase book.a and to cat"ry on exchange in Cuba. We hall appreciate any aaaiatance you can furnish in thi matter. Hr. Alfred Hayes Prident lederl leaerve Bank of ew York 33 Liberty Street ev lork 45, ev 'fork IM/hv Sincerely, Stanley L. Weat Director of Librarlea


J..cco'Ullt or a To F'-state -B.>S 2 l 1 496 f .. l 1 51.6 cw .. ..... ..


(r---: ('; .. G.J ... ..:;:::. ../.. S. 9 S::: I &-4.. ... ,.,,. ... ,.. ..... u ,,,.,, ............. 0 0,.. -; a 9 .. C / / 1? / r. I P'4li-u;.-::.:woll.-rca.--The function of e. library in an ln::lti tutlon m hi ghcr .. :on is largely that of pmvldlna su:pp-ort for the insl:.rr .. io!l attd research vhich is done ln In kP-ep-!ng vi th the :nterest of .he faculty in. the area, through yea-rs t.-"le r.i versi ty of Florid.a Librarieo ha"'ve acquired biJ purchase, oicrot'i .!Ding, ant! eY.chaog:e a sign:fic.e.nt collection of bookn, periodie!t!.ls, oet.'ISpapers an1 doc1nents fro:i the co1.:.ntries of .. area. Tnis po!.:cy extends back t o decades :.rd has been increasing n --:'!! n th2 University 1'.:as grovn in size and dzpth. In l9h9 fni* eTs:ey was given the recponzibi1ity, by the Jlssocia-:on of esea?"Cn Libraries in the United Stat2n, of beina the educa-tional inst! in the United States prlori iy responsible !or ecquiri 9 terials f!'o:J the Caribbean area, and since t.hat ti.ce it as he..... 1:cy o! the University of ,....lorida Library to acquire one copy f every jor publication in of the countries in thle icance 958 this e.cquisi tions progran had or signif ; sti_y an anfjual ptiblicat!on of the list of books acquir ed fro= e rea. n 1s plblication is used e..s a reference book am buy-j e by lS i.tuti ons in botll the United States aoo Europe. ec .. t nts by the Rockefeller oundation to the University or b:mn es, to assist in the icro!lblng of nevspapers anti es the Caribbeanf have asslsbed the University nly in the accpisition of newspapers but by having


f\ t a Th m t wt1i oh c1rtat nly oan b !tu L ''' a um orturat ty to t r l!udam rat rad t,;,o t v nt <'l v lopm nt n Cuba, I ts1 l! In vary! ng tor111 t1arO\JQl1ou tt1t1 wtiol C&rlli'l>e al' 1 M.etid throughout Latin Am ioa. D o uo tlala mov m t 1 t.rt.lng trom di.ft' r1 ng tag of po11 ti .,.1 ind 1oof al developrn nt n varl OUI Island and bacau o! the di!! rt no ra.clal and cultural heritage of tJ1e countrle tl1 movtment ln tJ1 r a la csxodlngly complex. Anal-ysis ot th !act-or nd pot ntl 1 !nvo1vtd. l t..rther compllcattd. 't1y the tact tho.t lthough tl1 wt1ol r glon l in because of the di stanc involved arxl the di!! ring languages and racial tock many tit:i s ther ia very 11 ttle commun1catton between peopletJ of the various islands thams0lv1 Further compllcatlng the oituatlon la the fact that two di.ff rent communi t ideo 1091 e are bel ng advocated, the extent and m thod of one of wll1cl1 (Chln0se) we are sti 11 relativelf unfaml 11 ar. Almost certainly in any institution doing 1erlows vork ln the Caribbean area the:r e wi 11 be an e!f ort to study thi a movement. l n l ii many aspects. Because of l ts importance to the Americas and, lndtld, the lllhole world, it !a believed that a 1erlou1 lftort 1hould be mld.e to acquire rd make available tor use ln the United Stat u rmacn of the printed revolutionary material &1 po11lbl1, particularly, 1uch things as revolutionary pamphlets, bro1d1ldl1, po1ter1, and other pro1'lganda device


3 -t the outset that this tiill be a difficult to. 1 11 th t its importance justifies the effort. TI1c 1r:.a..., ....... l l c nnot b obtained through ordi nnry channels and .most of l t l o 1 thnt 1 t. wi 11 require specia l handling in the library l {roo ob i n It is also believed t.he.t the work of collecti n g .... :1:1n t 1 l could b e done more effectively b y a native of the Caribbean ..._. tJ l n f rom the United States It !s suggested that fUnds ra de available for the full-time salary of the to g o from country to country to collect the mateCS-litih the sources of acquisi t!on and that funds be tain this peison on a part-time basis for a period of i l y s. s n lopment l.:1hich has important i mplications for the "F'O .... ld is the relatively new but very strong relationship which /IJILt .. c the peoples of the British and French West Indies 1 1"'"'ft' d th r i n g countries on the west coast of .Africa. Although the olnt ls primarily a matter of the peoples of the Carib... ,,.,n it s iq>ortant implications for the people in the United th p ject of acquiring the revolutionary pUblications and ccu r i n ri 1 published in the Caribbean and on the west coast or ttlc nin g to the relationship of the people of the two areas, ,.."'"' 1..._."t t $5, 000 be made available for the salary or a lihr t he Caribbean area to work f'ull time !or one year, and co ultant at the rate of 1,200 per year for the next to 1 of 10,000. It is believed that a well-trained


4 ... p rson C o t.h1 uld fl igni!lc nt t ri 1 but ul For t v 1 in conn tl n ith th For th exp Ith th of p 1 t .. ___. For so.lnri s ( s stnt d on th n P gc) l th the ass ls tone e of th Rock'L ...... of Florida tms oblc in 1958 to i'i l m o i cal do crments. l'hc Hai ti e.n gov rnm nt. 11 ..... that country, became very n th uas realized for the present, t 1 st., adequately preserve the files of th p'""""" they lack the technicians and equip nt eh this. asked the University's assistance in th Hai ti which would insure the preservat n \I.I. and government l'eco .ros. This proj t, of University of Florida to undertake without 1 nn n n probablJ' t1ould involve participation by bo Haitian governments. Haiti by filnfng the materials ln the v ious r nch


c. 1 nd. At tllC 1>resent time, r not. roodi ly avat lable to l ttril t S t nor In J!o.l ti. lt is beli CN"ed orm1ng could ... "' rvic to American scholarship and .cml:)cr of our library staff who th J{ St! n pro.J ct n ::bo has done most of the rork l th ly Ji l ti n docum nt. t..r l'l vc oquir to France to locate the t; 1 !tlr1t tl1 filming by French agency. thnt this film be made vo1 lnb1 o itl t ab olute cost wl1en officers in. that country l d f c111 ti .., !or preserving it. It is stressed that noth.lng trould b filmed ttl1ich i alroady nvnilob1e ln print or micro.fl lm !or 1 tho.t Jbnt wno fl lmcd woul d be done by the most economical m thod po lbl 1l1!cli w assume be by requesting that it be done by tll no lnboratorl s in the French institutions. Univ r'"'l ty of Florida trould agree to pay the salary of one person nd !or h lf of the cost of the microfilm, but would request th tion to provide the per diem and expenses and share th co t of u hase of the microfilm. It i r d that the Fourrlation contribute: expenses to France nni to Haiti for of selecti the terlal t>o be th t10 library projects for five years $ 2,000 8,000 $10,Gtm $30,000


O F APTS A N O SCIENCE S UNIVERS!TY OF FL_0PJ G/"' GI-., ES lf:r Sta..riley 'Director University o: F:.orida :ibrary Library 200 Camp11r; Dear _:r. -. c.---. As you lr...::m:: J:ocKc!".:'elle has gi-1en trte Uni-versi ty o= a to be .1..Jo f :narLCe a fO',:rarn of studies ;--:_ -r, .e J:..rea This pro-c:;:. c:.m,,ld be in b:-:961. -;e not as j-ret no!"'":.inated sr.yo;_e 2.s di rectcr of this program. need ':o r-2ke a --er:r careft:-ana ysis of availzb_ e personne:.. <.nd '::.o propose the no:-C::.nat:..(,:-c o! the be5t a-railable ... ,, Person -it..;i,, .. _:::, !" :;:,_ ..;_ .. the dirsctor : d like to recuest t11.c.t ser-e as a o:: al!. --:r. n_11 -be c_h_::=:-_r .... ec -n..1. -1--e of \ ........ l:. -llJ.. -JJ ... v -b ... J. c;..1:1 unden:ay. I sr10J.ld l.:ke,, a ; o to h;; t:_e tha qual; .!'-i ca-..! on.:::: of' i r.di -ri ---.,o.,.,., cl'Y""l---1 d.-1. .. -----t; ___ ...,. -'::; .;. e r '!. a J..ea 110 serve as directo:."' o: t:.e -f' -roll are -n_ l l tc i n th.: s c """Pac..! ty .....: J.1 a.,.... -r_ e c1_ ::;+.e .., e ,., ...... r. -,.ou t t u. a..... !:". ......., c.. -l'--'"' a :,,..o-ur convnience. <\... ..


r )

PAGE 100

.. .. ( ':. ( \ ) I / I ll\'!l"r :. 1 t }, t gl\J .Y acs 1 r + ,() oj' ocJ BC .er, Caribb8an p11blio or priva+, e l1i: l1a:'" .. lready h:3ppened m <.,\-ro)u .ionary pamphle+,s, broadsides, Tllt .. se :::1ro sources, ........... i: 1"fa:trs, bt1t, also for a ( syst.ema+.ically collec,..ed lil, o disappear. (3) Tapes\, it1 wi t h Caribbean leaders, <' "t!l" \ll'ld m0vemen+.s, and wi+ h refugees. in+,erviewing and + a .ping + ,he reac+icri.s "G'\r J \lt ion who are flowing int.o .uami). of oral history while i+ is or shifting political views will .. "-J1a re,rol.ut ,icnary moveroon+,s, and par+icu.a.rly )

PAGE 101

, 1 1ose + .hat. are st.rongly Marxist. in charac+,er, have a t .cndency 1,() pas+, and +,o rewri+, e his+.ory, and somet,imes t ,hey are no above delibera+,ely dest,roying records achieve -this purpose. In situations such as this it, is highly desirable t ,hat, a non-par+.isan agency engage in the collections of sources and + .he writ:ing of so +,hat the in so fa. r as it can be determined will not, be lost,. In connection with the collect.ion of sources for +.he st,udy of Caribbean culture, Mr. has a number of very valuable specific ideas. J

PAGE 102

I J IC ... ,_

PAGE 103

I i 'en J ersity of ......a. i esvill u ... u J Ul I Octob r 26, 1959 eet1n 1 of th Executive ber 22, 195 9 action s of Florida for the Page 2-Florida Alligator Frid3y, March 25, 1955 --$2,500 Rockefeller Grant lo library the Caribbean. This su._111 n g November l, 1959 s provide{ l -will be used D\ltch Caribbean of news e : F'rench and Dutch y will contribute to the ment the salary of a es of the camera operato r To Further Research .;t\ grtlt'lt !ro\n lhc i:ockemi-a.nnual upon efcllcr to lhc Un1ver a t the bev.nning of :tft\ '\VUS this send US a l S O annual state'\\ J\ctt11g President Dr. John e of the funds unexoended S ,.\llcn i .. l ... Director Stanley West on tl1e grant '\-VOttld be used by tl1t' l ,ibrn ry to turther in ill be made i n the next t110 <. ... i\t'ibboan area. He pointed 011t tllnt tl1e University Library '.lov1ever, no obJection on 11us l l cc11 designated as the library r to the Foundation's itl responsible for the rable. I n this c o n nect; o n n qt1isition of Caribbean materials. d 'l l1e dcsig110.tion of the University statement o f the 111 t llC Caribbcatl area \\'8S made in UI1Celf18nt Of grants 1952 b\' tl1c .1\ssociation of Research Lib1 in a cooperative acqu1siti011 l"rogram \\l1ereby certain liOU brn i ies n.rc dcsig11ated as ''cleari1ig l1011ses'1 for collection of cere l y yours tnil1 materials. '''est said that the Rockefeller gra11t ,,,ill ''in large part be used let 1'1. P a ine for tra\rel to Caribbean nations f.or tl1e pttrpose of locating and col-t S lecting magazines, books. manu n ecreta.ry scripts, antl other materials, either directly from authors, the book stores and publishing houses or arranging for exchange of materl .. als \\'ith Latin-American libraries.'' As a collecting point for Carib bean materials the University Li brary will make its collections available to scholars and research i era throughout the country. I

PAGE 104

COPY Please quote: RF 59177 Dear President Reitzr I have the honor to i:ntot1" yon t.aa-a-c. .=::s1 .... :-;e --Co1tc11it tee of The Rockefeller Foun! :n O=w c: 22 taken providing up to 18,000 U> L -n:-7er:s-.... -further develo ent of its P..esearch is for use during the threeyear pmlo c c.,... a: Drrf ..... -It is our understanding t :a is for the microfilming in the Brit1sn, F1erach --Ai ........,._ ...... papers and pamphlets, and for t .. e 1r. u.e ;=::...: ""--...__._ territories of selected ianu.script ... :-,:-iii".:_ -_,,.,..;-..--:....e.c .. Joi,il expenses of filming and transportat!.on camera operator, and travel and per 0;.: el! and technical advisors. Payments on this grant ill be ,..i.J::;. ..... recPipt and acceptance of a budget for each fiscal year of the E=""'1: --ments of receipts and expenditures. J:...v oo .aics-.... -=:::1c: on October 31, 1962, lrlill revert f,o A brief public announcement our _ii quarterly report of the Foundation. !.s, :m: siEJ.-, our part to your announcement of the grar.:i:"' r-: :!'" c __ report if for any reason it appea.s to I am enclosing, as a matter of e, a Rockefeller Foundation policy regarding e It is a pleasure to report tnis "tO a;. -/s/ ... v. ?a .m President J. Wayne Reitz University of Florida Gainesville, Florida Copy to Mr. Stanley L. West

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...... d J .. I

PAGE 106

RE: 0 I I l cl i h pro u ct fo th third and fi 1 ye r of rib crofil u proj ct. We xpect to c 1 t ehc fil tu .UgtlS l 62. I ball be very grat ful if th fut l b4la9ce of t b r 1 t thi tt trill e fr th repor in nt dir ct to you by th f lori inc Of rt i e .es& for the to adva c fun a in or oj ct mtgbt be con ri the t t of this fi e l y r. The r 1 aue of tbe LH..;O cruld E it et in t o fl ibility needed r ti .... but b ch e have not d e c pt by drawi eh ly upcm Uni r ity r-uu th n h d en tleip t d. Aft 1: provi ... t n ce ry 1 ry nd tr 1 ceounts, ve request the r i r fun e pl c d in th it of lo 1 ex no a. 1 r ri_ ...... i CJ:pl itt. d 1 _ear, it ti b .. ec -eaary to pro i he in the iwla de i of po iti crofilm of the pages Univ r it of 71 r d i 1 ly yi fer tb greet bulk f thi fr th b t it i hop d that v c n u for thi tion t. It i. der ... di g t t h r i oal nee of $6,666. in oft ori f. 1 Sine" VY r ovr. .n, nythins f cilf.t .. t 1 r 1 a of the final will be H. Gr t n l l no 111 SOtb St,:;-1& 20. nclos r inc re J.y youra St.nley L. Director l .. -

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.... r F und11t Ion York oe ct 3 960 t-2nd. r.A:I t -!nd yea r o a s vailable for Grant year, ending 10/31/61 A. f Corbeau-12 months ts: aphue Lebega w ma Pel gr1m Consultant $ 50.00 Consut tant .. 00 a It S. l. West C. Harkins A. Corbeau c f & positive see aneous expense. I. Corbean E.xpres5 charges to est tnd res o a I ure s llance at Oct. 31, 1961 $ tftS .'65 909.59 Jso.zz $ 193.87 754.98 1,l7J.l0 $4.133.28 350.00 2,121.15 l ,425. 81 \ $2,960.72 l .006. 28 $7,934.00 $a.CJ30. 24 ($ 226,,p5)

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'l J 1 < I > c < 1 t f 11 1 I r 1 I I I t THC HUMA ff l J Stanl y: This is a bri f kn 1 nt o f your I qui ree th you bout H h Pop n d ,,,..._ .... th the orientntion l1e has t n d l 1 te11ns or both :focus and ntum. Tl1 1 ability and l' exp ct tio n 1 th t h time, make Florida synonymous th i t r-d p r on the problems 0 man ond th l d. I 'l.M,y;;;l also be given to politic d historicu... on. I leave the c feel.ings. 1 look fon and certainly to generf On the other ha...lld I wiJ r I'! II in .. t r l t ily i n r c ti ti on here at the Foundation jj the city of New York. o ......... wt c rt nly {\>...A..I f .,)J \ By the ay, J poems published by JonE enjoy as ell as want 1 I suppose you have seer several of my West Indi feel howe\ .All the best, s Mr. Stanl.ey L West Director of Libraries The University Librarie The University of Flori Gainesville, Florida JPH:MSK -'1.) 00 / 8 6 I l I ... cotts p rson ly b an lit r tur .. i.s '' hich nov l. I

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T h e Roe n --.... < c::.+--""" -C> IC '!W!V .::. -_... __ .__ 1 auit.e with -:::..e terms of sch0! ar -Y :. -::r t imt:;. "' .., Q; i1?'i .-:.., .. _, > :..C ._ ur ... -G on the p:-ob:..e::-:= a.-::"" aleo oe gi en iOO po:..:i e.J!.. on. :..eave ;feelings. --"' 0 -'f;J-....,,,1_ .... ... -..... : ......... __ and cenai:-...:..y oo ge:::=a On the ar.her : here at the Fo::rnae .-:. _.,a as the city 0 e -'J_ .... poems enjoy 8:;1 publ.:she:: by -J!"'/>-0 11.f-i;;; as ell GE 1 suppose you heve Qf r:()T several feel diff eren1 .,. ,,, All me ees-. Stanley L es Director of Lihrares ,,, The The Uni versi t r :. Universit;y of Gainesville, orica t. ;::.. ...... --e -r E ---. ... '-1 l t t t ... .. \ .... \, I \I I w l .. l l .._. Wal t' 'l1al l \' y i att11 '. 'l\ t I

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Deal-Jacki Hugb lft tbe 0 talk ri ,... 1 utuidno It J>IM9 tb&tJt bslng contlsteat wt ukl UI kHV. He ls 1'Mmfl wt tar he bu been wrklDQ wry wll with people C1111P11 aid 1 ... bllavlJ.7 on people lU. ARdale carr a lDt .,_.Ince. lie I I Yia thlng1 and I Jib The t l t thlng H. told M -. that to go to Tau. I j\llt vi.rt tMt or other law up to lev.1 at Florida to lnterat In Hepe to get to you Olletl either In lw York bef' atteza ,w get to Auatln. We vlll be t ot pl.ns after get there. With best r.garcts, Dr John P. Harrl aon AINclate Dlrtctor Jtl Dlvl1lon 1 Vt S0Ui Street 11 Yark 20, lell York SUl1Jt h1a 19'1 J

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/. I .::. Dear Jackr Thank y-ou for Wl"ltll\'J s you did about the li ln in Doalnloa. Corbcau ls In G'-'Bdeloup now lnc it. is all right. with you and ff Davfd Lo nthal c n t us per lsslon, s will go to Dominica as soon as h ff. nishes .filming the rmt.ula 1 in th r-chlves ln Basse-Terr 'lhe reason I u not. about Do: lni t l t I di not want t-o with qything thnt the Uni r lty Coll of th \i st Ind! ight b doing. Sfrx; t l r1 tis lsl nd, th ls chance t they am pl nning to go th r Ho r, f o t I c n det.ermln th Ir r-oJ ct l ovi o lo 1ly t will year befo y n t rou to it, 1f v 1 njo d 1' r r ctlon, spcclol1-)' n Llbr ry td the fll Ing proj ct. I vlsh d appointment. her but can certalnll' wnerstarv.i, ee to gl ht o t coopl o t.o ..... to do,. r)' uCh, an:.1 you """ l n th to accept the lnc his pr nt Ob th t.hl ngs van ts W had hoped th t Hugh Pop no 1 poln lt uld by nov, but oae tlons h d rlsan h will tay t t 1 ,.;:""" in the. nWhl 1 advisory AgrJcultur l pcrl nta S t on ntl 1 July, t. 1 t. a tyle v told you, I 11 rw u cbal n of th co ltte 1 wf th Hu Pop noe s a mb r of th c i t 11 you or about the d tails lf we hould ch nc I can to talk o ti e urlng tJll! spr!na t r Llbrarl s r. JOhn Ha1r! on A ocfat Di ctor Hunanf tf s DlvJ l n Th Rocke! Iler F lo 111 e t th Nev York 20, ev y,,.. .. ) ,. \ -

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l l I t <.l t [ 0 I It l 1 Ill y Ill '. 0

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Page 2 November 3, 1961 a!crotl 1111ng 11n!t at a cost. of $SOO. 111 llho l9 tbl oan packed !n suitcue, and the qua1lt ot the t la &a g11od u that produced i,y ow blG $6,ooo cu.ra. lt 11 lantld o tbat aoaeone could go tnt.o th archlws o.t gowr ... nt. reoord .. and be ready tu 1tart tl lalng ln tlttAen ml n. t\ldent 1 using lt ln st.. Kltu tJll !*11, and w li4 know soon ft lt. is as good u ve hope. Sincerely,

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Iii July 5, 1960 l lrs. Ada S. Cor cnu, no is a member of the ..,,..,...,.,,."'fty of Florido. Librcric Corbeaus mission nt t i re of the University of Florida to microfilm papers, manuscripts, archival records in nis of Floric,a project is 7Jartially Foundation. It being carried on in sc n ls an entirely non-p 'it which can rued .. 1rs. Corbeau \Ii 11 by t11e officers o t:. l 1 rary of this i nsti 1,,Uti n

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I tor oc I t.ted to the GovenDent. u.... em-1 to be in agre on the desimbllit.y of cordltion precedent to the iscusslon. After explalni t.ter 0 principal vit.h \JS but. simply one o'f nt. t.hat. !n order to shorten the time required the the oney we could save way could be a;pplled to itlws for daposlt in Pa&L of Spa.In. I hope thl tishctocy to 100 Bi to the a1u-1at.lon ( thl certainly ?an azranged to aploy as a consultant the c as the best quallf led ..., to be wry cl t oaas. All tJlll COUUWt&t varl.Uon ol tM o.rlglal plan, wt, I feel U..t llliWn of Uw ga'&Dt. WbBn I ee 1ou, I vtll go lnto f detail, J1S tlat racial tale ln South Africa ad In our own South c t.l 111 .... JIU'tkl lea am Trlnldld

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In Kingston for a d._y to talk o el'h!U\1 v Ch:ince to ta lit wlth sane o:f th JMd>r of tJW OOMMl\ t the University College. all agreed th:lt. ltcep each othar lrd'oraod and Uwn n> tmd@' the two projects. Banlaf(l l atlll d 1 in Trinidad ls accepted, l shall a.gttes;ient. I the f'omula .might be tttoe 1 vlng llllU'idng an article by one of the librarians cant. In it is a short intuitive express!. 1 of illlch seem._s uw a. f#OVlng mcwem.ent on the part f th yo\ll\g ln\I l I i 11. et a chance to talk to you Kr .la P. Aal lstaat. D n. u .. Tbe p; Ion "9 Vat "9 -. ran 20. a. Yll'k

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'*"'""I;: Dear Jacki -.. ,. .. -;i7-Jt-_. ... A.,. /-3 Jan,.w.ry 23, 1960 Marian Youngs returned today rom Jamaica Where she has spent the last two weeks at the Jamaica Institute. e still do not knoll whether or not tt1ey will let us do the filming. Miss Youngs was able, however, to get a pretty good estimate of the total n\Uliber of volumes of newspapers in the library and an estimate of what we would consider to be the most essential, both from the standpoint of preservation and of importance to scholars In the United States. She also left. all the material she had taken down about current microfll.m!ng practice and what infonnation she had been able to collect about the pre6ervat1on of newspapers. The uituation is confused. Something certainly has gone wrong in the past fev weeks and Bernard Lewis evidently felt he couldn't tell Youngs eve!)'tblng. I have not heard from him since the Monday after New Yerss, when I called to tell him that, you had said we could use Foundation funds In order to supply them. some positives of 'What we filmed. Needles to say, I am disappointed. by the ttrn things have taken. I honestJ.y do not. fieel that there could have been a mlsunderttaoolng. At the r1sk of Im.posing on your tlme, I am enclosing copies o! all the relevant correspofk!ence, even to the last long let.tu !rem Marian to Bernard. ln respon e to hi question about the free cow ot fl lm. I gave the lut letter to h r or r ply, because I felt that since she would be the one to be workln with him, it was time they hll4 1ort of lntroductlon. Perhaps I houl have hard led that one 91111t. -\ \

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Pa g 2 J nus r y 2J, 1960 If, as 1ario.n seen1s to feel, the & cl ion of' the Board will b not. ... t.o let us do t.hc filming, I eA-pect that w wi 11 go on down to Trlnl and start there. I can only hope that thlngs are still on a good, solid .footing there. lifr. John P Harrison Assistant Director The Humanities The R ockefeller Foundation 49 West 49 Street Nev York 20, New York SLlitnt Enc. Sincerely, Stanley L West. of Libraries

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ovat>er S, 19S9 Dear Jacki Iii received word. of BPJ>l'OV of tbs grnt.. ''Iba Pxe1ld.elJll;. tBs vrlt;ten to r11ss Rhim em I Wilt to tell,.,.. hoW mdl w all have done ln the preparation aDt the presentat.lon of the bore c nccned ls very ha.PW D' w u-. mklng p19ns \o git. started l.n Jallialca as soon as possible. I also app&wiate 10UE' vrltlng as ,.a dl4 llMNt. W. c;oncern. I hope It Is hued on hla mu::z'tal regard.lag th9 slbat. You aa;y' J\DMll>er that \dw:n w int ta1Dcl ebaut> the Jmai pnjeot, th!s 1'&111 all I c041Jd be re ot wa $JOO la Ula Jut, gNM.. It ts tnle t:M.t th!s would oftly have allmed t.o grit narte4 project. I did Dr>t. knov antll S&bJv taa a.. MV g&nt 1Dll4 i. JlJlll"O'WJd for sure;1 am 11atll tMn aauld rot :w hla ir ddlal\e as to W COll!d doe In 19 :a.tter. 1 gested that HIBs Jllrlan Y1?1?1endatlons as list could ur.t '' be .._ Jl8J*l'S !a thitb' cold!tlon, am bla ttat. It the wre 8HX'OV84 w could li8ep a CWft Md. m ._.. i..,. to that ng that-. eo.14 be fli-t ... praaarnd. In his last letter dat.S lh M--.! m .less reassured. The papers I saw on the Jast trlp tbln --4 in good eJ011gl1 S1*pe to f l1m without av prior Youngs bas assUNd me that ln neither Halt! DOJ1 Jlusau baw w cut apart a slnsJe vobame. ie shall cartal tseck t.o -there ls m\l' lne:xpenslve they r:1n be Weated tc ta.Ir tectlon aid to restore contrast. Fl'Oll rq 1 suspect that the rag vlll not. need lt ur1 tbat .,U.1111 w would do tb the sulfite piper would not. M wq tll!teat.lw .im acbally 1amlnat.ed it. The whole s!twat!on is CCMpllcated. promls us that Mr. "" ls U.u to wrk v!th us f .. tll8 very tint -11 for tra!nl He is, vague .._ U. of tM Olam'&1 bl&\1 U I DOV that W dlJ.t I can usunt ,.,u tJat w vlll 1eaw our operator thent lons muF to ocmplete f 1 critical BD! 11\Y "'*" ls tJat. can In tlaree months. Jlov tat, w Jaw that w 11 not do a Jalt.-, JdJ aa4 bring PM11p Shl!rloak hlwlt llU tM
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2 to 1 t.o try to ever have b n do I 'm o bu ..., o c """""-o As 1111 nl l .feel tho.t UniVl .wlty of Flo 1 l sree vit11 you 11t t m!E)lit b pi:,U\to 'l.AJ a certain unt t m o.ey a.le could. !1ope, ho rcvcr, that s !nee c t1111 be i the ,PWlic d0D1in h will not went, to v ... yw: .. spec!al]\V cince t !s very posolbl !. '" o the wrmae t. ttiat Bernard hwelf .. ,.. nnd 1f tllc control zmauld get !nto the t 021.eom WhO ld believe !n schOJ.orly resenrch1 th! cou24 po e quite a prdJ ?lo one in II !ti r !n Nassau ,!np>:i ouo tlpulatlon -""' fev cases filmed pipers aM. book! b longing to private iooiv!dtmls, re to fumlsh them a po11ltlw ot the tllll m l all of the cases tlgreed to se11 t.2*11 po ltlw caple1 at coet.. e can not db about getting hlrt1d MN until tha or 1 icln11y accepts the grant at ltl llJHtlng on Jk#mlr1r 20, but I Shall. to Berm.rd a.M to W!lllla OOCk!ng to.wrov, t.lll'DQ them tit the Thls v!ll glve a tJbnc to n.l .-. ot these point and I shall know ha\t things progre1s. Thatllw ... JOhn P a. on As fsta.nt The FQUD1atlon u9 1est Yor.41: York S frnt ... JM z

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TIIE ROCKEFELLER FOUNDATION l 'llK llUM,\11/1111"1> r.1rAns tA '' rAJrs. t111t1t\!"tt.l4' rttAJ>lll'lfjtH ''' "ATtttt;, AlllSO<.:tA1 n IJllCKC:lOI': J0tt1'f f., ASS11t"IAlR l>tltKC'r-Qlt JC'tlfH t. JIAltlCIO,tt,.,, 11(111 I \'I', Jtll.V'. AllrllrAN-r UIMllCT<>fl tit)\ It M tttM 1 r 0,. t TA HT t111 .. Jf,\HtJ 11. 1'01 111, rt1"8Ul.TAKt Dear .Stanley: JO, 1959 CAaLll AODlllt$:1" tlOCKl'OVNO,Naw Yoa& TllL&nfO .. & I COWMS\,'S S-110'1 By now yot1 must have received the co-p-.f of ldiss Rbi nd' s :Letter to President Reitz te11 ing him that our Trustees have appro,red you:r request for suppor-r. of the Caribbean microfilming progrwn. Yesterday I received a letter from Bernard Lewis t;}1at dict1esses me somewl1at. It was, as his letters always are, temperate and quite conctructj,ve i1l iit.t turc, but he did suggest that we might include funds that VTOuld 1ni1lro it posai' b].c i'or the Institute to treat some of the newspapers, both for their pro and to re:::tore c.:oritrast before tr1ey were microf i1 med. This is a 1.egi ti Jna te cor1cern, and one perhaps we should have thought about. It will not be possi"ole 11 re to ect a supplement to your grant, and I imagine that State fUnds would not be ava:f 1ablc for this purpose. Should the process, howeirer: not be expensive, a.Tld you f cl tl1at the funds available to you can be so budgeted tl1at something could be allocated for thio work, it wou1d be within the terms of our grant to Florida. Lewis seemed to believe that the program as described by you could not complete the microfilming work, v1l1ile I had the impression that your equipment would be replaced by that of the UC.WI v1hen it arrived in Jamaica, and that between the two mochiJlCS the complete collection could be microfilmed. In any case, I think the .. B})Onoi bili ty of Lev1is for the preservation of bi.s holdings is such that the rnicro fiJmi11{J will have to be arranged so that none of the volumes will be taken apart and p11t tog ther more than once. I am sure that you and he will work out the best poz ai l>lc aolutio11, and if at any place you think consultation with me might assist you pleas '\'rri te me. As Le ns s shop is a iesearch institute. how will you ma.Y..e the microfilm ,,a 1ablc t;o institutions other than the University of Florida? It occurs to me th t Lclvis might 1ant t-0 reserve for the Institute the privilege of saying who can purchcw such microfilm, and at the same time sale of tru s material might be -priced in uch a 1ay that a modeat token payment could be made to the Possibly this letter is a bit rambling, but I would li}r,.e to hear from you i11 r eard to what seems to me a real and legitimate concern on Lewis s part. With best wishes to all, Ml'. St y t Director of Libraries Univ rsity of Florida 0 in ville Florida JPH:ms Sincerely, I 5 ) "- -\

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Enc g t p rtulnlng to th verslt sistanc f r tn mlcrofllmt g project I \tbml t t a trip to Jaraalc alX1 Tri c: 1 tlon vlth offl e nlverslty Coll gc of the t Indies, the Director of the I tltute of Jomstlca, varl us of the Tr1 ldad Gc:Werrnent, and embers of the staff of th Ccaa:ai lon. 9S It ls on the asstcuptlon tl\at oniy such materlal wll be mlcrotl l2od Vh!ch l re l ly ard ecollD11lca1Jy f'l lmed in the ls laoos than elseWbare. Every' effort has been IUd vlll continue to be made to IDStre the caoperaUon an:t partlclpe.tion ot the institutions ln the Islams ii1bere tb :filming is to be done aM. by such libraries ln the United states as Interested in tJle project. 0-&r experience In Nassau 800 ln Halt.I lndlcates that the most, lmt ard dU'flcult part of the project, ls to obtaln the permission to film the mat ;erlal aoo, uK>re especially, to secure the advlce or local people as t.o ""8re unique material ma\Y exist outside of Ule goverment llbra1i Ith the assistance of the Foundatlons former gnmts to the Unlvers!ty, several meui>et's or the staff have become more or less clallsts In. the SJ*ftlsh, French, Dutch, am English lslards ln the Carlti>ean. They have naintained correspondence with the people ln their areas of Interest since their orlglr-.1 trlp there. It \95 telt that acqualnta1>ee With the and vlth the blbllographlca1 hotdlr..gc In the lsJrds was such an lm t, factor that. lt. has been decided to as t.h to lse projects ln their rupectlve areu. ,...,_hnical person would do the actual fllalng ln accordance the er:raJ19e21ents mde by the supervlson a MMAld be ln the lslamll only durln 1ntt.la1 period. Becane tbere 11 no alcrotlla at prese n of these Islams or lllcNflla supplJ o.Ulce ""1ch aould furnish or slstance ln cue of cal trt.le, lt ls btllwed that et .ar Jan Is to semi a t.ralned penon fro bet rather loy a local person to do tbl tlJalng. SI a1tt:hlvist to be apJolnted bJ ta.a Vnlwnlt)' College Vl11 bf& concer th this type of terlal, w ..t1lon lect.lng archival material n1y the French am Dutch l1 SIM the knowledge neces-sary to e the selection of t.hl ti hl"'111J>1Cl&11Hd1 w have made 1 lons to serd a "1 lt neca1&17 to rench am utch lslarlls. ... .... I I

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Septemb r 25, 19S9 c J can phas ject ls based on Co een the University of Florida ard e Unlver lty IDiles Whereby ve will Inaugurate the project. th 0tir tor BOO caaera af undertake to train S01lleOne on the Uni staff to take ow:r When the caaxaera :which that inst. "'"""",,111_io been lo.stalled. It ls hoped by this plan that. the fl S essential e.n1. .fragll e nevspapcrs can proc ...__. survey f the Bt'itl h islands lrst. assign ent hi ist. rr::rs., ty of ashlngton ls 1,ao-,"' anxious to obtain copies of ram:lc--before 1800. The .-e buiget does not irdlcate contrib on the University of lda Uh1ch will lm::Wde th 1ar! ..-i be oL tlle projects in the various islards, the CDst of the Cacnl aJXi the rav microfilm '-lblcb vi.11 be used. I! this reQ'test pproYe.d ve shall lsledlately notif)' other unlvers ty libraries who ar, e ted sn this area to advl e tbea that we will welcome thelr particl tlan In th project aDi vll1 adv se all concerned that the film Vhtch v taln I l be ava11ahle to thea. !he interest 111 this vea ha o auch ln recent p1rs that. we are confident that good use will be 1rzade and arctiival records. Hr. J l 11 s11lstant Director of Hiaanlties Rockefeller ou.'1tlatlon est 9th treet Y:or. 20 Sincerely yout's, Stanley L. West Director of Libraries -

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Estl t Budg t or Unlv rsi ty of J.ori\.i.(A licrofi lmlng Proj ct l n the .. J aica Salary 0 camera operator 2 onths Travc. l of operator & l viDit by Sf.\Pervlsor lncidcntal expense Salary 0 camera operator 8 months Trave 1 0 operator & l visit .by supervisor Incidental expense 668 700 / 200 $1568 / $2672 1000 .I 800 Salary of camera operator 6 months 2004 (on these islands would film both nevsJ>a:pers and selected archival Travel of operator & 1 visit by supervisor University faculty specialist to select archival and related materials filming, if neces sary (travel & per di em only) Incidental expense Guiana-Curacao-Aruba 800 ...-500 600 $3904 Salaey of camera operator B months $2672 Travel of operator & 1 visit by supervisor 1500 University faculty specialist to select archiwl and related materials for filming, ff necessacy (travel & per diem only} 500 Incidental expense 1000 materials) (in these areas would film bobh newspapers and selected archival materials. The best collection of newspapers for the Dutch Colonies ls in Aruba) s. l LU

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.+ .. 1 Clln.I .. .. _.......41> --......... -.,j ........ -z,e t.o do, and .. --., ...... ,I!; tJtnrmt vi 11 -,..._ hzwe Mt yet ,,.u--__ a ls .. 1! of semln.g -,,,..,.,,_ ;r=oi:ogtBpD.1C .. .. -:, :a pbot.6-llMir detcrlorat.loa of ln 11111' _,. cm tb, mtlre trtp .. ,,.icer tor the Carib..., ._..than a lblUQ that 1mw 1Mrl to J c i r ll' all
PAGE 130

Iar pos le ng pro f lex!b e tbe pro that ....... for lr llo ma I n verbal '"". th In th Ir b get r and t. tate, to gtt noUUb llDM)' to nu-)10 tmy aqring th prl 1960. I 1<:o1Jd not see n Haltl any slgns of vltallty ln thl 1lb ment. s a contrast. vlth t wu going o l dj ard ,__ ca Ulder British le:dushlp, Wher thq &av. PL&t o 01tms n n! that t em to ae1caethlng ahould. bl doM gain, It ed to that f th re wu ever a Jue lf lcatlon tor e ge1. 1:y such pxogm, lt, l hen, wlth the gov le am l finar.:: er sis. If co.n poa1lbly train l*'J)1l bo po t cal at least se peraoftl will tom a nuci..s ... ink 1 aaeone there, we can n.chmore people than w eldl them to the U.S. present gnant cq>lre1 on S er )0. about 300. ( 1) Do 10'& thlnk it wu1d po 1 ,...,. exteo11d to Decaber 31, llhloh would allow Ml11 to cation tory, to get 4tva to ltart tM tllal ,...... .., .. tut. am to train thllr JM The ldA .. '"-: t vou1d stay tMre to tnln their .. ,.... until thelr1 *10h have not yet, better )'9t, lf w get the new grant, coul4 nay be Id for this purpo1e'l 2) Do )'Ola haft 8111 idea )19t ot Um fate ot our present the extmaslon o! tba tllalng ln the wtcrn C&rlbbean?

PAGE 131

ur that ther ls material there to be filmed ,,.n p '"' n t.o ln lt. I would like;, Mcrever: cam I ln the rn Caribbean, that we go !WI' ""'"t t o t T r.n papers. l ight be -.. 11 t th Unt r ity College grant will be n., 1. Th n fn t11e smaller isl nds bllsoo on the report e by Clinton Black am T "" .. ?"t o!nt an chiv1"t but have had to rule out crofi l ln_g ecnuse of the expense. I i,.,"\nn ld y uch i 011cd. and happy i.f le could ren act. ong 1 t.ter, rd I it reaches you at a ttoc uv It. lo ....,tanley L. lest, Dii"ector of Libraries I

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... .. """' Dear Jacka Tbsnk \1 r" .... "Carihb n Pl te1l you that .from Haiti. w Reoordak laborat .. in business. I' encloa'lng a She has been val ..a.u. allowing tor considerabl.e n ara ott to a pretty tart it tries to start a ie to hold a lot 0 po ibil:lti >""' about i\. peN in I expect Jnid Ba h intelligent. You that we tra:ln one o and that in retuza 8he tilJls. I th:lnk I .,, 11., 1.9$8 o PT or until I could --t ot mi.orotila aahed tt. I eaa w are in n her trip. inc. hen I t.hink 118 norid& 1: uation .._. ..

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I Page 2 Au st ll, 1958 us as well as the library program in the Virgin Islands. Do you see any reason why we could not use the grant funds to pay the living expenses of one of her people while shw was in training for about. a month? It's interesting that you mentioned Guyanae. Someone else recommended it and we have been trying to get it for the past six months, but the publisher doesn1t even answer our letters. We will try again. Sincerely,

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'.1 '11 t H\f:l.t \\l C"ll\11: ,. r l '' l''l \0-,_1'1. \:tL \ '\ K l'\R R J' ''' "\X'.'l: \: \' tl 'l l t:. J01l:'\ !" }tj\l<;t.:r.,-'' \'S'l'' \'I 1'li' \ \ -,,,._\, \-..-.::-'ii'' i '\ R Cl..'). l) 0 .,, 1 \ \ '\ l Rli:"ll \"l> -.; "' :\"'\ : t \ '\ : a r:, 1 ,I/ 7 1 J 01 'I r IV l J y OPJ IGL 1"'1\ u I tt j\ 11111! 1 IUll 1t111 N11w .,,11 I 1 It 10tf1 I ( 'lit''"'""' 5 8 1110 This :i.s t t.hank \"OU for :\FO'lll' 1velcc1ne 1 tte1.. w.1 t.11 :its exceJ.J ent statement on the p e a atons for The University of Florida's newspaoer micro r pro,iect in tre ... ribbea11. If intelligent. plan11ing is tl1e ma) n inC-!I"edient needed for success, you sl1ot1ld be 'in.' Certair1.l.y :l t, l&Ji 1.:1 l10J.d to a inimum the une.."O)ected that som0l1ow seem always to -On the early Vir >in Islands papers, I feel f airl. v cei,,ta:l n th t the materials in the Natjonal rchives are more extensive and si.P"nifcant than r1hat mav be on the Islands. f-liss Baual1, I am sure, has a p;enera). knowledf;e of htrlat is in lashington. rhere are two virtt1ally complete -I believe running from the 1820ts through 1900-lqlO -plus ouite a few copies of a variety of short-run papers for the first ouarter of this century. The devalonments in Jarria.ica. are still :Ln motion, but hoiJ far forward tl1ey will go in the next year or two is a quest:cr. The Jamaica Institute has hopes of an additional buildi..nq being constructed which will permit eauipment to be used. Wor further reference, yo i maJr want to contact -e q r1,r next year -avid Lowenthal, Cultural Geoorapher of the American Geographj c Society, who rill kn011 by then rlhether he i-rill be doing extensive field \\rork in Monserrat nd T.brrdnica next year. Does your Library subscribe to Vox. Guyanae (H. Pos, Tote \faterstraat l4, Paramaribo)? Possibly VOlJ do, but I thoue-ht I would ntion it, as the articles it contains i n English, at least seem excellent. separate cover, I am sending y-ou a copy of ''Caribbean .Plays'' for the Li.brary it doesn't have it -for you if it does _s to the second matter in your letter, I have discussed :i_t with my lea.a-ues, and Tam sorr1r to sav there is no possib'litv of gettng favor-e consideration for it here The Rockefeller Foundation The i mprove t of library servjces for Peneral education purposes at the junior college el is not part of our present program interests. Actually, improvement ibrarv services the development of new techniques from a Founon point of view -is beina met by the Council on Library Resources. th st person al re tanlev L. Test, Director rsi ty Li brarj es ni versi ty of Jflor da vi 1 le. Florid;> h j ncerel'r \. -

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I Jul)' S, 19S ttl\t (;A A "'oc Ii: .II o. l:W '\. a:: M. Wt l\Ut :l t-.'t""Wt' t II 1 nll:'l'ff co..c; :-:. lh, 1958 h s is t thank \TOU ror '\rour welcone let, wi. th its excellent e-:en o t p eparations or mhe Uni rersitv of Florida's 1r 110: oro iect in the "a.ribbean. If plannine i.S the -r.-re :.: en neede ", for success, you should be 1 in. 1 Certainlv it will h<:>ld t.o rini u:-the ted difficulties thaT. somehow seem always to arise On the early VirP-in Islands paners I feel fairlv certain that terials in the Archives are more extensive and t,han m t be on the Islands. Jriss Bat1"h I an; sure, has a penera.1 lr..no1-iledge a'hat is in tashington. There are two nek."Spapers virt1Ja.lly complete -I running from the 18201s 1900-1910 -plus ouite a fe copies o Z' a variet v of short-run papers .for the first a11arter of this century. The in Jamaica are still in mot.ion. but how far forward they go in the next year or tvo is a question. The Jamaica Institute has hopes of an ad itional buildinq beinB which will permit eouiprrcnt to be use i. k'or ftrrther re "'erence,, yo 1 ma'r v1ant to contact -early next ;y-car -a Lowenthal_, Cultural Geoarat:her of the American Geoi::rapt1ic Society, rill knrn bv then whether he will be doing extensive v-:ork in l'onserrat and Tb.:11inica neJ....-t year. Does your Library subscribe to Vox Guyanae (H Pos, Grote aterstraat lh,, Paramaribo)? Possibly you do, but I -r,r1ouo-ht I v.ould wention it) as the articles it contains -in English, at least. -seem excellent. Bv separate cover: I am sending vou a copy of 11Cari bbean Plays1 1 for tl'le Library if it rioesnt have it: -for vou if it does. "' As to the second m_atter in your letter, I have discussed it rr:.v colleagues, and I am sorrv to sav there is no possibilitv of able consideration for it here The Rockefeller The oi librarv services for education at the junior colleae level is not part of our present program interests. .Actua .lly iri:rorovell"ent of li. rarv services the development of nsw techniques -from a dation point of view -is met by the Council on Librarv Resources. personal reoards. ir. Stanlev L. West. llirector Unjversity Lihrar)es 'Phe TTni versi tv of Florida ,.,rainesvi Jle, Florida JPR:ebh '"'incerel v.

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I -July s, 19S8 r Jack r.hl ltter ha two purpoaeaa tlr8t, to be a ..-or report an U. mlcrof llmfng project, and, to tel JUU of nother l paan t In Florida fn which I hope you my be lntut.ed r our reirentatlve deJJrted to begin tbe aleroftt.. r t n evpepers In Haiti, permlslon for tbe iitlalng t1IO ,apers Jng been Mcure d during th! Chrlsba9 holidays. lbe porbbl .... .... !ch w prchased, had special attachments Ede It b.r oar engineering and ao w feel that ve ?ave solved the major tecmleal J&'Oblw. 1 ng v l t h the caaaera are being sent volt ter, testing klt.e, et.c. Ill llargar e t 1610X, our Reference t bad, will apend a well ., In Haiti to lake certain tmt prov sl0n Is :f'fhl ever)thlng ... wish, and de Young, whom I think you while JOU wre here. re J n .ror the suwr to do the filming. A8 a 90rt of good vl11 to U. Haitian t, w are pre9erltlng a lcrotlla copy ot tba u eollect!on on the French Vest Indies, which we bot'tltt re.-ftt>_Jy. On an earlier tr!p, RI Vlvlan Prince, bead of our Tedmleal Pro_., cmnpleted all negotiations for fllafng tbs ,.,_.. ti.. the camra vfll be aent ttaare tpOril ca11pletfm1 the Haitian jeet. TJdng law taken a rather Interesting and t.uru ln the lrgl n Ilanft. CUrtf V!lgue, who went there to ... wtat J8per8 a.I he available, learned that Jlfu Enid Bmigh, lf.bcartan at St.. Thaaa, i..n ..rkfng to a te a tile ot the pnper1 to 1170. It la r.lly mi URU8Ually good oollect!on. She la alao foam! tb9 ..-y to arder a afarotllm cwra, but lt Ima not yet arrived. As ma _.. know how to operate IUch a eaael'B, w vl11 9end a,,..._ tn n J operator and then buy posltlfts ot tJJe flbls flrm )lftsent tfme table, ft looks as lf lt will be tS.. nut 8Jrfng before w get the camera to Trinidad, but l with the wy thfngs are going. Completlna a 1 heert euy, there wre IO mny tters I lad not realised !t, but tn ad w llld to have a cnera lift& md f.ffaatf ons fn the camra lad to he atte to '-I 9"8ral different kfnd1 of current lat tallUN ot one ot the r-ata. Ve !aft tried to wcng "'1fch Jlfght delay the entire in.Je lnrned vlll he of value not on17 to ... Ions plann fng to go Into 1fllflar projeeta ... tr..

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. July S, 19S8 hi mw junlor colleges vhf ch wre g!s a ure In 19.$7. There are six Although their est.ab-...... !ltudy owr a t period, fm'arfes and purclaslng books hov to cffcr Instruction in of I t beer1 allowd the llbrarl sary !erence books and bibliographies ttl fen ordering d the books needed for :ror n1a1p a, Jbc Un!
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0 nr. J F. HatT n July 5, 1958 ulflll d or vhett.?r it still existed. If t a 1 glslatl appropriation for it vill be ? S!nccrel.y, Stanley L. West Df of Libraries sslstant Dir ctor of Rumanitfes Rockc..feller FO atlo.n West h9th Stre\lt New Yor 20, Y. 4 = ..

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Dear Mr. Harrisona I hope it will be possible tor the Rockereller fouMatiOD to approve the enclosed request tor aaaiat1nce in m.icrotilaSac the back .files of some of the tta.Jor nevapapera ot tlMt Caribbean. This seeitS to ms to be the next lo.;ical atep 1n tbe Un1-vera1 t7 projl'8m J.n that area. We eertainl7 enJo.f9d talking vit.b 7ou ls t. gepnth re ard1QC en exchnge or persona to and tra the Caribbean area. It ie our hope that in due course the details on such an arruae-nt. can be worked out. Hr. John P. Ra1ri1011, Aaaiatant DJrectcr The Rockefeller 'oundation 49 V.t 49tlt Street lev York 20, ltN York

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THE ROCKEFELLER TION TJl.8 CHARl.KS a. PAHS, DIRltC'TOJ: C llA IJ80Ultl'IB Cl LP,\ TR IC, \!'-$0CIATS JOI!.!'' MAMSHALL, ASSOCIATit DUUfCTOR r. JIARRISO:O-', .ASSIST.\:0-"T DlREC IOJt NODJmT \\,JUL\", ASSISTA!'\T DIR!:C IOR Dear .f'.1r 1-Ve st : 49 ,,.EST 49th "TREET, NE'\\' 1.'0RK 20 0 2'? i 0::7 c"Gober _,,_,, "" CAJILZ AODJl.BSS: ROCXl'OUND, NEW YOKIC TllLEPllONZ s COUTKaUS S.SlOO DurinE ot:r oleasant conversations here The Rockefeller .... Foundation on October 3rd_, inquireci as to \:,he possibility of Foundation assistance in the o: parvicularly iltportant in the BaharnasJ JamaicaJ anti You explained why the University o: ?lorida could pay the salary of a camera operator r,he United and outlined m -11he microfilming of certain newspaoers was for Univarsity's specialized collection on Florida and At time I asked you whav research use haa been ma:e of v-our Caribbean materials and you replied \",hai:, ntlile. you did not. havie "{..he inforrr1a-tion at hand, you v1ould be able w prepare S'.)!:e evidence on the extent to which your Caribbean collection had used by your faculty and graduate stt1d.en'ts. .i r,hout. a major project of this matter, I w-ould apprec:.ate some evidence in support of the research use of your Caribbean collecr,ion. I woul d like also, as you sug esteri, corae to Gainesville to talk with you, members of fa .... Lllty who specialize in Latin American studies; and any administrative officers interested in the development of Caribbean studies at the University of Florida. I must be in ... ,ex:ico during early Dece mber when the Caribbean Conference be held! but purposes of conversation perhaps another time be more Could you let me know whether November 7 and 8th irould be a satisfactory time for you and others with r.lhom I should If is a good time, I will try to arrange my work here so that I can be with you in Gainesville at that Mr. Stanley V.1est Director of Libraries The University of Florida Gainesville, Florida JPH:ebh Sincerely yaurs \ l

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c i l r "C t t t t -I r n r l l t .. l .. l l 1nt 1 l l t l i I .. ,. r t J vr t I ; I\ i I f I f I t' I I l i 111 I I 11 t 1. ( J t I t t t i ti 1 l l) ( I ; ( ( t -, v !i th l t r n y

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J 8Jc56 Page 3 August 7, 1956 representatives of institutions but as individuals as weLl, are the ooly means by wr1jcl1 1-Je are going to get this material, mucr1 of h;ch is imoortant no\-1 a nd 11ill be even more important in ye; to come. Sincerely yours, Star1ley L. Director of Librarjes Mr. Charles B. Fahs, Director Humanities 1he Rockefeller Foundatjon Lo est L9th Street l'ew York 20, 'e1'1 York cc: President J. teitz ) -0 p rp

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I ) t 8Jc56 '")/ 'J' 111!: HU hl AN I 'J' 11!: S ClfAJlllHCl"OR ITD\\',\flD I'. U'Aftllt:>,ASSOCIATF OJRBCTOR CHAD110URl"F. CTf,J'A'TlllC, ASSOCIATB DIRBCTOR Nnui:;R 1 "'. JUI.\' 1 ASSIST,\ NT DIK:CTOR Dear Dr. Llest : ltuci. 11011N111 N1 \\' \'uui. 1 '111,tll'llllh 1 1 C<>t,\11'>11111 r of Florida and to get a better over-all view of the program there with regard to the Caribbean I hope ve!'J'" mucl1 that this tvill be possible sometime this i-.r:inter but I can make no present commitment. Dr. StanleJ' L. Ties t Director of Universitj of Florida Gainesvj.lle, Florida CBii':lm SincerelJr yoi.1rs (ti ..

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A 0 T ro MICROFJU1.... ClRJ..,.,,......, n Sf AP R!l Al D OTH .A MAJ'ERJ ALS for years there bu been a cert.a1a bond beWN.D tbe bun area and tho eouthowst rn eeet1on ot the United Stet.ea f1lo e1s.1lar1t7 in eliJ:ato, tho Yez'1 proxiwt7 ot t tvo reiona, the of plant nd an1m&l lite and t.t the feetora contribut;ing to t epecial 1ntoreat 1:n v1rt1111J l)-all poctti ot Woat lnt'lian Florida particularly bae e.llrcya felt Tery close hlDtoricaJJy to tho &r9& because 8 nutber Of the fir t expeditions to the at.ate i r ori icated in or caz. the earlier settled ielonda. fodCJ' vith auch ra,p1d tran.portation, the tvo arena are ctwll1' next door. Logicall7, tho political, ecor.om1c, r cial end cultural J:OVel'l9nte ot the area are ot 1r::ed1ote importance, not onl,y to acbolare, scientists and go. rruccnt otticiala but to the ever,rda,y bua1ne1a an. ach ye r core ot our proreeaiorusl people have becun studies ot one typo or tinother relcted to the Caribbean The U oiYorait7 ot Florido teola a etrone obl1gat10ll to collect end cake aYailcble the librllJ7 reaource necea11J7 to eontinu. cuch atudiea. lt alao :is deterclned to tcy to insure that the recorda and c.rch1Yea or tho Cnribbenn re not lost to poaterit7. s t.he r ... preaentatiye tor tho area in the Fcrleington Plan, current printed tcr1 la arc now r otJon bl7 well repre1ented. Dut tor the reaource.e o r t h o o.rl7 pnrt. of 1.ho tvont1et.h century and tho years preceding, t.heru 1 d1.U1g :r t.h:t oi::e 1n will cert.a1nl7 be lout. 1955. ..tatt lllti:.bera were enabled to Yia1t the ialt.nde end tberebf met find t1ilk v1th bookeeller1, 11brariana, rchiv11t1 and govern nt otticials. 1'hr01Jih uch cont.act.a ooq did thq leorn a gr at d l about people ot the area but alao 1 u 'billliocra.PblceJ. reeouroee ot "..i t s wtcn11 via U.. te"'lS"I et e111r111 ,_ I

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t cf p .. !.l:tec! 'te..-iw. rt1 re r. let.e, baire c as!!Ured o t sourcea 1D t?le crea, a rep:x-eser.tative tr-o. the Un1versit7 io to r.d the hclld.l.ys collectiq publications for the Lib:-a.r;y ... e sos rtsi 1ng i:c f&Sti. toe Qf tte rost sinit'icant results or the staf'f' visits was the d!.scoorerr c.! r:w-.a or earl;r nevspepcrs aDd othttr t '"ius -.!"e-.Ctl!"'US ::iot mtl7 or great Y&lue for the Of the islands c! :h:; to the J110ther countries a.nd to the Uni tad => Preu:tl7, cuch or raterial is accualble only in the !s!eMa e.m, :!J:l so:e i:cstar:ces, o:il7 after considerable negotiation. L"! &gl!sb scoolar :-ece....-tl7 de.scribed the situation in &&yi?J.8, some 8re perfect:l)-protected ev J7"thing except of tb9 liniYe?"oit7 or Floriaa Lib.&r7 r be lieve d.cro!t!i::fr;i is tbe coat :logical &r.:d ecoz;ocical method to preserve the i:ater!aJ. So 1a this belief that the Onl:v e.t"sitT v1ahes to u f'ull7 u it can \Ulder Florida lav in undertaking ituch a progra?: ot To some extent in Cuba orxt Puorto Rico mc:-of!ldng or the resources baa begun 'but a.tte.r con,vider ble 1nvest1cat!cn the conclw.ion is that there ia not a single a1crot11.a CS"re?"& in WJY of tbs Brltisb ialama. It ia believed the sr:e la true tor l!aiti. and 't.b.e other iclc.n-:a. 'b..n n.vapapera but r-,,..,. '-or the back files. aerrlce would be rendered to all scholars interested i n the <.:&ri b bean through s:&king &Tlable Oll aicrofila the files Of the oldest. -.1GI" .. spapera DOW in the &rel-.ina, libraries and D8V8Jlll,.. efftgp. ia t::.e 1.slanda. h ffai t.1, tor enaple, t here are rwne et a1 .. pc 1 1re -

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_,,, ... are u clc! u tbl Republic 1 taelt. fhe &u :Qnr41p :z:eG alaioat CODtinuouai,, eince 190) and the lfAIO&W 1z:ce l ; both are ot :r.ajor iaportance 1:n C.aribbe.n ir:i1]ar tiles an to be found in Jn=ica Md O.!cr.: .... then are otber publ1cat1ona also or f1r1t vb.ich could be located nd a1crotils1d and thW!I sc lars eJ)Vhon mcrorila readers are avAilable. n:s l'n.:ltt:e.1.'$ or Plo:-ida "'111 glad 17 cooperate in 1'ur.n1ebing a:::cl: t1la tor the a1crof1l na progru, but the ae or state tund1, the Un1Yerait7 l'Wl not tr&Tel expe:::aea ot a techn1c!n who woul edit ....... a t a Carib an location. We recow:aend that v ?'oi!a.; and ;pcssiblT the l2lt Trihupt be ldcro-tl:a ll08t 1a:inortant of the earq Haitian new11-u z cu::: e t] LI r
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( I 'f l t 1 t I l I f i t I 7 'I I

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1 u u f ur n ished n car :for neWw per A for lgn v aper microfilm office so ttet posttivea of these films """'-7 err/ person or interested ln the rwterlals. In original description of the project, ..,..41:! .-_"" F orl a has purcbaMd a portable camera and of t r v lcro!llm and the incidental ._,.,, ct. The Rockefeller Foundation funds were tor the salary of the staff in l'Iai t l ... 11!11 vl11 be sent to Nassau and the filming of will be started. It ls estimated that this ths and that ve will acquire in this vay some wor should go faster becaul8 thlre vl11 .... -' Vol. tJransporting the materials to be fll.-d. ey this project we have acquired and Cholers, terlal which la practically made it available to ion o the fl 1 Ing In tha f lr1t vlll cOJRPl .. d and 11 funds of the present xplratlon date of the grant to i ofll similar materials ln llii.., ... .!.....s_.....,. ,..._ J't.D Qu.-lbbe specially Trinidad, Gua de-if !07-..lbl th Gui neas. s ln the uld be to fl nly urials which ar nnc s ib1 I.f t.hey exlst ln the Unit d ml Gil'"oJ:...-WilSil x.pense than der our project, such an J,,,,A;; fo 1 Thls would tend to hold the coat !ni o.nd aga!n vould accomplish the purpo -' ,_ D

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I ill lo !pa :;arttnfque combined t1 somewhat exceed that in Probably a year in all will be required. For th ls, it I \A:::d that 10,000 be made aveJ1ilb1e. Under the present t tt ha en possible to provide the irellmlnary .rn,ml to keep the ca1oora operating In the field for nine hould like to stress that (1) the newspapers and the arch! 1 tcrl 11 of the islands of the Caribbean are In many :es not Ing adequately preserved in the islands, (2) that esn tlnd no records that many of them exist In any other fn t world, and (3) that they contain information i'lfch fu l rtant not only to the history of the Caribbean area but to ct vf t s in thfs area of the United States, England and Un er !ty of Florida has the camera. We have learned the t of ocedure and have solved most. of the technical a l tiei procedural problems involved. The University admlnls111 ng to supply the suppleD.?ntary funds which are to cy on the project ft ls urged that the Roe te I r undatlon assist us f, carrying on this work to Its one ...Q (./\ ..t) I

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BUDGET AND FINANCIAL REPORT Council on Library and Information Resources 1 9/19/2018 CLIR DIGITIZING HIDDEN COLLECTIONS BUDGET AND FINANCIAL REPORT Summary of Expenses by Category Organization Name (1) : Budgeted Actual Grant Title (2) : $41,450.00 $0.00 Grant Start Date (3) : $20,022.00 $0.00 Grant End Date (4) : $0.00 $0.00 Name: Requested Amount (5) : $1,200.00 $0.00 Title: Awarded Amount (6) : $213,088.00 $0.00 Email: Reference Number (7) : $158,365.00 $0.00 Date: 1/1/2019 12/31/2019 1/1/2020 12/31/2020 1/1/2021 12/31/2021 1/1/2019 12/31/2021 Description Budgeted Actual Budgeted Actual Budgeted Actual Budgeted Actual Opening Balance 434,125.00 0.00 269,463.00 0.00 130,086.00 0.00 434,125.00 0.00 Investment Income (9) 0.00 Total Expenses 164,662.00 0.00 139,377.00 0.00 130,086.00 0.00 434,125.00 0.00 Closing Balance 269,463.00 0.00 130,086.00 0.00 0.00 0.00 0.00 0.00 Category (10) : Expenses (11) : Salaries/Wages TBD-Library Ast II-.50 FTE 7,999.00 16,478.00 16,973.00 41,450.00 0.00 Fringe benefits Rate of 48.3% 3,864.00 7,959.00 8,199.00 20,022.00 0.00 Services Digitization-DDD/Creekside 64,000.00 64,000.00 64,000.00 192,000.00 0.00 Services Microfilm Regeneration-Iron Mountain 21,088.00 21,088.00 0.00 Other costs Shipping 3,000.00 3,000.00 3,000.00 9,000.00 0.00 Other costs University of Puerto Rico Sub-Contract 63,511.00 47,940.00 37,914.00 149,365.00 0.00 Supplies/materials Hard Drives 1,200.00 1,200.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 This budget and financial report has been reviewed and approved by the following individual who has institutional responsibility for financial reporting (12): GRANT INFORMATION University of Florida Film on a Boat Salaries/wages 1/1/2019 Fringe benefits 12/31/2021 Consultant/training fees Lauren A. White $434,125.00 Supplies and materials Grants Accountant Services Other costs 9/6/2018 Cells shaded gray contain formulas that cannot be edited. Hover over red numbered items for additional guidance (also located in Instructions tab).* Reporting Period I (8) Reporting Period II (8) Reporting Period III (8) Total Grant Period

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BUDGET AND FINANCIAL REPORT Council on Library and Information Resources 2 9/19/2018 1/1/2019 12/31/2019 1/1/2020 12/31/2020 1/1/2021 12/31/2021 1/1/2019 12/31/2021 Description Budgeted Actual Budgeted Actual Budgeted Actual Budgeted Actual Reporting Period I (8) Reporting Period II (8) Reporting Period III (8) Total Grant Period 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Expenses: 164,662.00 0.00 139,377.00 0.00 130,086.00 0.00 434,125.00 0.00 Variance: *This worksheet should be used both for proposal budgets (budgets submitted with the grant proposal) and for interim and final financial reports on approved grants. Grantees should save the budget worksheet submitted with the grant proposal and update the Actual columns in the same worksheet for each Reporting Period. After the proposal budget is approved, categories of expenses and funding sources and amounts in the Budgeted columns cannot be changed absent the prior written approval of CLIR. (164,662.00) (139,377.00) (130,086.00) (434,125.00)

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Holding Institution Collection Title Collection Size University of Puerto Rico La Abeja 3 reels University of Puerto Rico El Agente 6 reels University of Puerto Rico El Asimilista 4 reels University of Puerto Rico El Avisador 3 reels University of Puerto Rico La Azucena 3 reels University of Puerto Rico Balanza Mercantil 3 reels University of Puerto Rico La Balanza 5 reels University of Puerto Rico La Bandera Americana 13 reels University of Puerto Rico Bolet’n Eclesiastico de la Diocesis de Puerto 10 reels University of Puerto Rico Brisas del Caribe 4 reels University of Puerto Rico La Bruja 7 reels University of Puerto Rico El Buscapie 11 reels University of Puerto Rico La Conciencia Libre 10 reels University of Puerto Rico El Deber 3 reels University of Puerto Rico El Diario de Puerto Rico 4 reels University of Puerto Rico El Diluvio 5 reels University of Puerto Rico El Eco de las Lomas 3 reels University of Puerto Rico El Fenix 6 reels University of Puerto Rico El Globo 3 reels University of Puerto Rico Gr‡fico 4 reels University of Puerto Rico Heraldo del Trabajo 3 reels University of Puerto Rico Heraldo Espa–ol 7 reels University of Puerto Rico El Ideal Cat—lico 16 reels University of Puerto Rico La Ilustraci—n Espa–ola y Americana 17 reels University of Puerto Rico La Instrucci—n Pœblica 4 reels University of Puerto Rico La Integridad Nacional 7 reels University of Puerto Rico El Iris de Paz 5 reels University of Puerto Rico Juan Bobo 4 reels University of Puerto Rico El Liberal 3 reels University of Puerto Rico La Libertad 4 reels University of Puerto Rico El Magisterio de Puerto Rico 4 reels University of Puerto Rico El Noticiero 4 reels University of Puerto Rico El Pa’s 6 reels University of Puerto Rico El Peque–o Diario 3 reels University of Puerto Rico Pica Pica 11 reels University of Puerto Rico La Prensa, 7 reels University of Puerto Rico El Progreso 6 reels University of Puerto Rico El Publicista 4 reels University of Puerto Rico El Pueblo 4 reels University of Puerto Rico Puerto Rico Ilustrado 29 reels University of Puerto Rico La Raz—n (Org. Partido Autonomi) 3 reels University of Puerto Rico La Raz—n (Pol’tico. Literario...) 6 reels University of Puerto Rico La Revista Blanca 4 reels University of Puerto Rico Revista de Puerto Rico (San Juan) 3 reels University of Puerto Rico Revista de Puerto Rico (Ponce) 5 reels University of Puerto Rico Revista Puertorrique–a 3 reels University of Puerto Rico The San Juan News 17 reels

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University of Puerto Rico El Tiempo 41 reels University of Puerto Rico La Tribuna 3 reels University of Puerto Rico Uni—n Obrera 19 reels University of Puerto Rico El Unionista 4 reels University of Puerto Rico La Verdad 3 reels University of Puerto Rico Vida Alegre 3 reels University of Puerto Rico La Voz de la Patria 6 reels University of Florida Nassau Guardian 143 reels University of Florida Port of Spain Gazette 86 reels University of Florida Berbice Gazette 18 reels University of Florida Dominica Chronicle 16 reels University of Florida Dominican 15 reels University of Florida Voice of St. Lucia 15 reels University of Florida Nassau Times 10 reels University of Florida Barbadian 12 reels University of Florida Leeward Island Gazette 9 reels University of Florida Royal Gazette of the Leeward Islands 11 reels University of Florida The Creole : a commercial, literary and political weekly journal. 9 reels University of Florida Dominica Guardian 7 reels University of Florida San Fernanado Gazette 7 reels University of Florida Bahama Argus 6 reels University of Florida Times 6 reels University of Florida Bahama Herald 5 reels University of Florida Demerary & Essequebo Royal Gazette of British Guiana 5 reels University of Florida Tobago Chronicle and Tobago Gazette 5 reels University of Florida Nassau Daiily Tribune 3 reels University of Florida Royal Gazette of the Leeward Islands 2 reels University of Florida Dominica Colonist 2 reels University of Florida Tobago Gazette 2 reels University of Florida Bahama News 1 reel University of Florida Independent Press 1 reel University of Florida Trinidad Gazette 1 reel University of Florida Tobago Administrator 1 reel

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The Foundation for The Gator Nation An Equal Opportunity Institution George A. Smathers Libraries 535 Library West Office of the Dean of University Libraries PO Box 117000 Gainesville, FL 32611 7 000 3522732505 3523927251 Fax September 12, 2018 Council on Library and Information Resources 1707 L S treet NW Suite 650 Washington DC 200364201 Dear Members of the Review Committee, Please accept this letter of institutional commitment and support for the activities outlined in the proposal, Film on a Boat: Digitizing Historical Newspapers of the Caribbean. If awarded, this three year partnership with the University of Puerto RicoRio Pedras (UPR) will make freely available 800,000 pages of newspapers published in and about the Caribbean which are currently at risk of being lost forever, for a variety of reasons. Furthermore, these hidden collections of newspapers are essential for meeting ongoing research and community history needs, which are all the more urgent as a result of migration and displacement caused by hurricanes. The project focuses on n ewspapers published in: Antigua, The Bahamas, Barbados, Dominica, Guyana, St. Lucia, Trinidad and Tobago, and Puerto Rico. The Film on a Boat project team is acutely aware of the importance of accessing historical newspapers for research purposes. These newspapers are hidden with limited holdings and minimal records (many records include only a partial title, for uniquely held materials on microfilm), Scholars at UF and beyond lament the lack of access to these resources with many noting that the need for access to conduct their own research, supervise graduate student research, and teach undergraduate courses. Scholars, librarians, and community members all emphasize the critical importance of access to newspapers from this specific region. Notably, the nee d for access at scale has been repeatedly articulated. The project team has learned that the history and stories of the region are told across the lands, and thorough research requires access to materials that tell the tales of migration, change, and commu nity that go beyond national borders or land boundaries. The CLIR Hidden Collections program is unique in scale and in focusing on hidden materials. This project presents the opportunity to change access to core materials from and about the Caribbean in a fundamental way. Faculty and staff of the George A. Smathers Libraries at the University of Florida (UF), a Land Grant and Sea Grant university, agree to manage the partnership and subaward with UPR, produce new second generation microfilm negatives; catal og individual titles; conduct issue level collation; manage vendor shipping for digitization, create derivative files, and OCR text files; perform quality control on deliverables; and ingest into the Digital Library of the Caribbean (dLOC) and Biblioteca D igital Puertorriquea. UF staff further commits to coordinating all grants management activities and a promotional campaign in collaboration with the over 40 national and international partner members of dLOC as described in the application. Emphasis will be placed on

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Page 2 CLIR RE: institutional support The Foundation for The Gator Nation An Equal Opportunity Institution targeting academic institutions, including libraries and museums, whose scholars, patrons, students, and faculty seek easy access to historical newspapers of the Caribbean. Project team members will leverage the efforts of UF and UPR for extensive collaborative experiences using social media as a primary means of engagement on historic newspapers. Once available digitally, these resources will provide scholars with access to previously unavailable information on daily life in the Caribbean to enable new research in a variety of fields and disciplines on crosscutting issues including migration, social movements, history, literature, and more. For example, UF in partnership with dLOC, are working on a current National Endowment for the Humanities (NEH) award for an Advanced Training Institute in the Digital Humanities, focusing on migration, mobility, and sustainability. The project arose from discussions on the critical needs for access to more Caribbean materials and complementary training on d igital humanities, with an emphasis on access to historical newspapers for teaching and research purposes. UF's longstanding partnerships with UPR and other dLOC partner members, as well as its six -year funded project through the NEH National Digital Ne wspaper Program (NDNP), demonstrate its steadfast commitment to preserving newspaper collections and making them fully accessible throughout the world. Where NDNP is limited to US publications and with a cap of 100,000 pages during each twoyear grant peri od, CLIR offers the opportunity for improved access to interconnected international titles at an expansive scale by leveraging UF's and UPR's collaborative assets in staffing, methodologies, quality control, digital collection infrastructure, exposure to current dLOC users and communities, and promotion to maximize impact from the digitization of 800,000 pages within a three-year grant period. UF is committed to supporting the necessary work for the project management, promotion, and for overall successful grants management and reporting. We very much appreciate the opportunity to submit this partnership proposal to CLIR. Thank for your time and serious consideration. Sin cerely, Judit h C. Russell Dean of University Libraries

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Digital Library of the Caribbean (dLOC), Phone: 305.348.3008 | Email: September 13, 2018 Council on Library and Information Resources (CLIR) 1707 L Street NW Suite 650 Washington DC 200364201 Dear Members of the Review Committee: This letter confirms support and collaboration from the Digital Library of the Car ibbean (dLOC) for the proposed Film on a Boat: Digitizing Historical Newspapers of the Caribbean project submitted by the University of Florida and University of Puerto RicoRio Pedras (UPR), which are both dLOC partners. Film on a Boat is exactly the so rt of work that the Digital Library of the Caribbean (dLOC) was created to support, foster, and amplify. dLOC is a cooperative digital library for resources from and about the Caribbean and circum Caribbean that currently supports more than 40 partners tha t contribute content to the collections and shared governance dLOC provides a home for dig ital collections and materials and resulting scholarship, as well as the connecting framework for the community of practice related to digital libraries Additionall y, dLOC serves related communities that are interested in and connected with historical and cultural materials. Scholars and community members including librarians, archivists, museum professiona ls, educator s, and members of the public consistently share t he value and importance of newspapers. Further, they share the importance of having access to the collected set of materials across islands and lands, for being able to read historys many voices and perspectives, as people influence each other and as people migrate across different areas. If awarded, t he sheer scale of this project would be revolutionary in terms of access and opportunities for teaching, learning, and growing understanding about the Caribbean and our connected communities. Notably, this project will help catalyze existing work by many partner institutions and scholars, providing critical mass for many new projects and research inquiries. dLOC is always looking to provide enhanced supports, including with new collaborations for scholarly p rojects and needs. dLOC is part of the collaborative team, for hosting and other technical supports for the project and project materials as they develop, and for furthering the collaboration to build capacity for this and new digital library and digital s cholarship projects. We are excited to support this project. Sincerely, Miguel Asencio Executive Director Digital Library of the Caribbean

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1 August 20 2018 To the Members of the Review Committee for CLIR Digitizing Hidden Special Collections and Archives Grant Application Dear Committee Members, I am writing to offer the University of Puerto Rico Ro Piedras (UPR) and the University of Florida (UF), invited finalists t o the Council of program. As a free lance archivist and cultural heritage professional, currently residing in Barbados, West Indies, I am familiar with with and impact in Caribbean and Latin American Studies through my work and professional associations and activities in the region. I first partnered with dLOC when digitizing the Barbados Synagogue Restoration Project records that were subsequently uploaded by my side to help me solve any technical issues I had, particularly since it was the first time I was using the platform. Since then, UF librarians, and in particular the dLOC team, have been supportive in an array of projects I am involved in and always contribute their time and knowledge not only for technical matters, but also to point me to other people and collaborative opportuniti es in the region. They have introduced me to Caribbean as well as US based, professional networks and a community of people passionate about preserving and promoting access to Latin American and Caribbean material. More specifically, Dr. Laurie Taylor, Co PI in this application, was instrumental in my partnership with the Barbados Archives to secure a British Library Endangered Archives Programme grant to digitize the Barbados Mercury Gazette and has supported this project since its inception. You can re ad more about it here UF librarians and tech staff have provided the training for the digitization, as well as technical support during the wri ting of the grant and at every step after that. Library (CNDL) This is not simply for preservation purposes ( i.e., having three sets of the

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2 digitized images in three different locations : British Library, dLOC, Barbados Archives), but also to position this newspaper among a network of other newspapers by mak ing it accessible through the CNDL, as a one stop point for the study of the Caribbean. Newspapers are important primary sources for scholarly purposes, but also for genealogists, students, and history enthusiasts. Providing federated open access to newspapers is of great importance for the Caribbean and Latin American regions considering the following: a) The challenging climate conditions in the region that make archival and library work a race against time, b) The recent natural disasters due to cli mate change that become more catastrophic each year, c) The fact that due to chronic underfunding repositories i n the area have limited inventories and already disappeared, either due to preservation conditions or through theft. st, preserve and promote digitized material is critical, and has in fact become urgent. It is because of this urgency that I would like to strongly Hidden Collections grant. Beyond digitization, my opinion as an archivist is that one of the most important results of this project will be the work with metadata Firstly, because the existing PDF guides cannot be searched or queried properly, thus metadata will be reviewed updated and created and the material will be properly described and inventoried. Secondly, because through enhanced increased access and retrieval. Thirdly because by making the digitized files and associated metadata available in 9 platforms the material will gain even greater visibility. history since they cover a tumultuous period of the region, i.e. colonialism, slavery, abolition and its aftermath, independence. As mentioned above, it might be the case that it is not anymore possible to locate or access some of the physical pages and/or titles that were microfilmed in the 1 950s and 1960s by UF librarians, due to climate conditions and political upheaval and restructuring accompanying the transition to independence by the former British colonies represented in this collection. Digitization, metadata creation, and open access great importance for scholarship on the Lesser Antilles region of the Caribbean which has been limited due to lack of accessible material, as well as difficulties accessing local institutions. The scale, compre hensiveness and representation of the material is simply breath taking, and as such will be crucial for scholars researching the region or teachers teaching history, both in the region as well as abroad. Because these newspapers are incredible primary sour ces, it will provide scholars with a window to the voice s of local actors in the writing of history and will make current narratives of and about the Caribbean more inclusive.

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3 Last but not least the availability of the material digitized online and their accompanying metadata can facilitate new ways of scholarly inquiry through visualizations, spatial digital image is also of importance in view of the recent collections as data trend in archives. program because: ject to completion. All of them have proven track record of digital projects and work with collections that have made a difference in the Caribbean and Latin America. dLOC has already a n extensive network of partners in the region and the US and has the te chnological capacity and personnel to sustain the necessary work and collaborations to maximize the impact of this project on the multiple communities that will benefit from it. dLOC and the project PIs share the passion of engaging communities and helping create communities of practice, connecting people, resources, projects. They are uniquely positioned to amplify and promote this material and enhance access and scholarship with it. ollection but will be part of the CNDL network of resources. As a primary source, it will be greatly contextualized through its association with other newspapers of the region, and other pertinent material. l enhance scholarship that has impact on multiple disciplines and areas of study. UF and UPR have already collaborated and as such this collaboration is not an experiment but is based on workflows and protocols already tested and personnel already familiar with working in the region. Because of the above reasons and considering the importance and potential of these collections, funding purposes I would like thus to offer my full support to and Digitizing Hidden Special Collections and Archives Grant. Sincerely, Amalia S. Levi Amalia S. Levi Chair, The HeritEdge Connection Inc. e mail:

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The Center for Research Libraries 6050 South Kenwood Avenue Chicago IL 60637 USA Review Committee Council on Library and Information Resources 1701 L Street, NW Washington DC 20036 4201 September 7, 2018 Members of the Review Committee I write to offer my most fervent endorse ment of the funding proposal Film on a Boat: Digitizing Historical Newspapers of the Caribbean submitted by the University of Florida (UF) and the University of Puerto Rico Rio Digitizing Hidden Special Collections and Archives program. The project proposed will digitize and make freely available on the web a collection of Caribbean newspaper titles from the nineteenth and early twentieth centuries. A side from materials preserved but largely unavailable in U.K. and European collections these materials are among the relatively small number of documents of Caribbean history and material culture to survive from the colonial and post colonial eras As such they provide a v ivid window into the politics, culture, and everyday life in a region from whence emerged many in the West Indian diaspora communities of New York, Boston, Chicago, Miami, and other American cities For the many U.S. ethnic and immigrant communities from the region the project would open a new window on their past. Newspapers are among the most important primary source materials for historical research in general. ecialists in Latin American and Caribbean studies unfailingly identify newspapers as among the most desirable sources of information on the region used by researchers in a wide variety of disciplines ranging from economic history to politica l science to sociology to environment al studies Cultural historians now mine such materials for evidence of the lives, interests and achie vements of indentured and enslaved peoples in the region, on which contemporaneous written records are scarce. For a region whose future is part icularly sensitive to climate change, the newspapers also hold important data on meteorological phenomena in past eras. Unfortunate ly th e collection of newspapers assembled by the UF and UPR partnership is truly Brought together only on microfilm, the materials are essentially unavailable to historians and researchers Students and scholars are increasingly reluctant to use film based materials The materials are also entirely inaccessible to the people of the region whose history and culture they document. The project will build upon the successful multi year partnership created by the University of Florida and the University of Puerto Rico Rio Piedras. That partner ship has preserved critical cultural heritage materials and has digitized and made available via the web historic newspapers from the Caribbean The proposed project will exploit the Digital Library of the Caribbean (DLoC) a robust platform built and sustained by the University of Florida Florida Inter national University and other partners DLoC has emerged as a trusted portal to digit al primary source materials for the study of Latin American and Caribbean history As such it is the Open Access repository of choice for historical newspapers and government documents fro m the region

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The Center for Research Libraries 6050 South Kenwood Avenue Chicago IL 60637 USA digitized cooperatively through CRL partnerships with the Law Library Microform Consortium and several U.S. and Canadian research universities. The project proposed will enlarge in significant ways the existing body of newspapers from an important region available electronically The Library of Congress National Digital Newspaper Project (NDNP) has created a sizable open access repository of digitized newspapers from the U.S. However a search of the NDNP Chronicling America database turns up only three Puerto Rican newspapers and for those tit les only fragmentary holdings CRL has played an active role in coordinating microfilming, and now digitization, of newspapers from the Global S outh by U.S. and Canadian libr aries The Area Materials Pro jects (AMPs) work under the CRL umbrella to identify and preserve important at risk new spa pers from all world regions Th is is an activity to which even the largest U.S. research libraries are able to devote only limited resources these days : acquisition and microfilming ha ve been sharply curtailed and collection s are actively being weeded to reclaim space for other purposes. To date CRL and the AMPS together have digitized fewer than 25 newspaper titles from the Caribbean and only partial runs of those at that By adding the titles identified to the Digital Library of the Caribbean the current project proposes to effectively double the number of digitized titles from the region available electronically significantly expand ing open web resources for Caribbean studies Moreover by adding these materials to the open access DL o C d a tabase the project will help counter a problem atic trend : the monetization of public domain materials by commercial publishers In recent years publishers like ProQuest Gale Adam Matthew and others have negot iated from certain academic and public libraries exclusive rights to electronic publication of archives and other historical collections. The resulting i nclusion of these materials in expensive proprietary databases disadvantages users in the Global South and is a growing s tress on the budgets of U.S. lib rar ies. CRL has endeavored to discourage this practice by uniting U.S. and Canadian research libraries in dealing with the publishers and advancing our common interest s The proposed project would be another powerful wedge in our effort The University of Florida has a proven reputation in the fields of preservation and digital resources Its specialists have played leading roles in Latin American Materials Project (LAMP) and Latin American Research Resources Program (LARRP) initiatives that preserve Latin American cultural a nd historical materials under the Center for Research Libraries umbrella. The University is eminently qualified to implement and complete the proposed project. Its commitment to sustaining the digital Library of the Caribbean, moreove r, has been demonstrated by more than a decade of investment and is clearly evidenced by the trust that other U.S. and Latin American institutions have placed in it as a repository of record. Therefore I hope that the Committee will give the Film on a Boat: Digitizing Historical Newspapers of the Caribbean proposal its fullest consideration for funding. Sincerely, President

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Amherst College, P.O Box 5000, Amherst, MA 01002 -5000 Telephone (413) 5422231 Facsimile (413) 542 2141 AMHERST COLLEGE Department of English August 30th 2018 Dear CLIR grant reviewers, I am delighted to be able to write in support of th e proposal to digitize hidden collections of Caribbean newspapers and periodicals now hous ed at the University of Puerto Rico and the University of Florida Its a particular pleasure to know that once digitized the collection will be stored on the DLOC platform, where it will be accessible to a broad range of users within and beyond the academ y I have worked with DLOC collection s since 2010, when I helped launch Panama Silver, Asian Gold, a project on literary archives designed in collaboration with staff and librarians at the University of Florida at Gainesville, The University of Miami, and my home institution, Amherst College. Our project examined, among other things, the relationship between literary works and archival holdings related to migration from Asia to the Caribbean and from the Caribbean to Panama during the late nineteenth an d early twentieth centuries. We were ably assisted in this process by the librarians and archivists at the Smathers libraries in Gainesville. During a visit to the library at the inception of our project, I had the privilege of working with no less than ei ght librarians and archivists, who gave us full access to their vast Caribbean and Latin American collections and also explained to us how DLOC worked and how we might best use its resources in developing our research and teaching plans. They facilitated o ur access to visual and written materials relevant to our project by uploading to the DLOC data base all the select ed materials we culled from UFs extensive print and photographic collection s They also guid ed us in our use of nineteenth and early twentie th century newspapers and periodical holdings already stored in DLOC. This continuing collaboration has produced several dozen individual and jointly authored scholarly articles and conference presentations over the last eight years including a long stat e of the field article I recently authored called Panama Silver, Asian Gold: Caribbean Literature as Diasporic Archive. I n it, I argue for new ways of conceptualizing national literary traditions if we take into consideration the kinds of nontextual fo rms of cultural production best captured in digital form. The article will appear later this year in a collection published by Cambridge University Press. The Smathers librarians and archivists also worked closely with the students who took the ambitious cross institutional courses we developed alongside our research project. Graduate students from the two participating universities and advanced undergraduates from Amherst College met weekly via teleconferencing technology. Students worked in groups that c rossed institutions on a number of DH projects and, in one iteration of the course they developed complex S calar projects that were uploaded to DLOC. Thanks to the inclusive and expansive approach to archival work fostered by DLOC, m any of our course note s and course modules also found a home on the data base. I n this way, other teachers and scholars can now use some of the course materials we developed about the Panama and Asian migrations, without them or their students having to undertake prohibitively costly treks to scattered archives. In the case of Panama, we were able to work with the Friend s of the Afro Antillean

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Amherst College, P.O Box 5000, Amherst, MA 01002 -5000 Telephone (413) 5422231 Facsimile (413) 5422141 Museum Society ( SAMAAP ) a local museum which curates a modest collection of artifacts related to the Afro Antillean community in Panama. Access to DLOCs educational materials has allowed the museum to expand its educational resources about West Indian migration. The Smathers Libraries role in such collaborations has been crucial, both in maintaining and expanding the DLOC data base and i n hosting visiting scholars who have used the digital archive and want to take their work with it to a new level. On a number of occasions they have hosted visitors from Panama who wanted to learn more about their holdings and to share some of SAMAAPs hol dings through DLOC. They have also taken the initiative to locate and upload to DLOC a wide range of materials that they gained access to through our work together, ranging from an obscure self published memoir by a IndoTrinidadian school teacher to my 30 year old unpublished PhD dissertation, which a colleague at another institution then was able to use as the basis of a graduate course she was teaching. DLOCs capacity to keep relatively ephemeral materials in circulation alongside more established works is one its great strengths. This is especially useful with regard to Caribbean materials whose potential value in many cases is still difficult to assess. The present hidden collections grant proposal s focus on less well known newspapers and periodical s, many from under researched areas of the Caribbean is thus particularly apposite The hidden collections project has direct relevance for scholars engaged in the kind of literary historical work I do. Until now, accessing print versions of the Caribbean newspapers and periodical s stored at the University of Florida and the University Puerto Rico has been a costly and cumbersome undertaking. Moreover, as we learned in the course of our research on the connection between Panama and the Anglophone and F rancophone Caribbean, scholars hoping to establish links between Caribbean and circum Caribbean communities face many hurdles due to the logistical difficulties of working across so many languages and locations. A great deal remains to be done in this reg ard, along the lines of Lara Putnams splendid historical monograph, Radical Moves which chronicles the cultural impact of West Indian workers migrations to Costa Rica and other parts of Central America. In my own case, since my Spanish speaking skills are limited, I am much less familiar with Hispanophone archives than I am with Anglophone Caribbean archives. Having digital access to the English Language newspapers and periodicals included in the list of mate rials to be digitized from the U niversity for Puerto Rico collections would enrich my research immeasurably, as it would allow me to test my hypotheses about cultural exchanges among Caribbean territories more fully. I am also very excited about the prospect of gaining digital access to Dominican and St Lucian newspapers and periodicals. Historically, writers associated with both these islands have had close ties to the press, including Phyliss Shand Allfrey, who edited the Dominica Herald for more than a decade, and Nobel laureate Derek Walcott, whos e earliest poems were published in the Voice of St Lucia. Having access to these newspapers in digital form would help literary scholars like me fill in the gaps in our understanding of the relationships between the regions writers and their home communit ies. I could also imagine using DLOC as a platform to create and disseminate teaching modules about Dominican and St Lucian writers along the lines of the work we did on Panama. My collaboration with the faculty and staff at Gainesville associated with DL OC has given me a deep respect for their competence and professionalism. Having worked closely with Dr. Laurie Taylor, Digital Scholarship Director of the Digital Library of the Caribbean I feel very confident that the project will be in good hands. A superbly credentialed digital librarian, Dr Taylor s field of literary expertise was not the Caribbean. Over the years, her contribution to our collaborative work has shifted from a primary engagement with the digital aspects of the data base to full immersio n in the field of Caribbean studies. Later this year, my Gainesville colleague Professor Leah Rosenberg and I will be

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Amherst College, P.O Box 5000, Amherst, MA 01002 -5000 Telephone (413) 5422231 Facsimile (413) 542 2141 part of a conference panel in Trinidad that Dr Taylor initiated which explores a new DLOC based project focusing on Caribbean literary responses to the 1865 M orant Bay Rebellion in Jamaica. Dr Taylor and Professor Rosenberg also have developed an NEH project on Migration, Mobility, and Sustainability: Caribbean Studies and Digital Humanities Advanced Institute in which I hope to participa te Projects like these prod those of us who feel occasionally overwhelmed by the rapid advance of all things digital to move beyond our comfort zones. T he deep intellectual curiosity and openness to collaboration that the digital librarians associated wit h DLOC bring to their work with Caribbeanist scholars augers well for Gainesvilles capacity to su stain and augment this database over the long term The goals of the hidden collections digitizing project meld seamlessly with the stated goals of the Co uncil on Library and Information Resources; to build trust and foster collaboration among libraries without encroaching on the independence of individual institutions. I was particularly pleased, in reading this grant proposal, to note that the librarians based in Puerto Rico will play a major role in selecting and preparing the materials for digitizing. With so many places in and around the Caribbean in danger of succumbing to the depredations of climate change, libraries in vulnerable locations are facin g new challenges around the stewardship of their collections. Collaboration among regional and extra regional institutions has become one practical way to ensure the preservation of their valuable collections. We know how important earlier digital projects have been in preserving access to valuable materials damaged in the earthquake in Haiti. Recent weather events in Puerto Rico have given this timely project a new degree of urgency. I have no hesitation in supporting this proposal and I look forward to us ing the se newly digitized materials in my future research. Sincerely, R honda Cobham Sander Emily C. Jordan Folger Professor of English and Black Studies AC# 2234, Johnson Chapel Department of English Amherst College Amherst, MA 01002 (413) 5425832 (Office) (413) 542-2141 (Fax)

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A MHERST C OLLEGE Department of Black Studies Campus Box 2251 Tel: (413) 542 5800 Amherst College Fax: (413) 542 2133 Amherst, MA 01002 5000 August 19, 2018 CLIR Grant Digitizing Hidden Special Collections and Archives Council on Library and Information Resources 1707 L Street NW, Suite 650 Washington DC 20036 4201 Members of the Review Committee, I enthusiastically support the collaborative project between the University of Puerto Rico and University of Florida, titled Film on a Boat: Digitizing Histori c al Newspapers of the Caribbean The digitalization of newspapers from the University of Puerto R ico will radically expand access to an important collection of historical documents. I am an Associate Professor of American Studies and Black Studies at Amherst College. I earned a PhD in Latin American and Caribbean Studies at the University of Wiscons in Madison. My research focuses on the modern history of Puer to Rico, the Caribbean, and US e mpire. I have worked with the newspaper microfilm collection at the University of Puerto Rico since 2001. My doctoral dissertation and first book project on the to pic of education and US empire in Puerto Rico required that I visit the UPR and use the microfilm ed newspapers to research the debates and opinions of teachers, parents, and students in the early twentieth century. I have also taken frequent trips to the U PR to conduct newspaper research on my second book project, supported by the ACLS, on the history of street children and incarcerated youth in mid century Puerto Rico. I am familiar with the microfilmed newspaper collection as well as with the difficulty o f securing research and travel funds to visit the UPR. Puerto Rico has an exceptionally rich newspaper history. Scholars who se research focuses on the late nineteenth and twentieth centuries must access historical newspapers. Significantly, the newspaper collection at the UPR includes newspapers that were published outside of the main metropolitan area of San Juan. That allows historians to access the ideas and perspectives of journalists and authors in the diverse regions of the island especially the s econd city of Ponce in the southwest, and other larger cities in the northwest (Mayaguez), sout heast ( Guaya ma ), and northeast (Fajardo). For my current book project on street children, I am particularly interested in conducting research in newspapers from the cities of Mayaguez and Ponce orrectional schools were located In the newspapers, I can trace the debates that emerge between the staff and inmates at the institutions with the local communities.

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The ne wspapers in the collection also provide a diversity of perspectives. Significantly, newspapers are one of the main sources for the history of labor unions and workers in Puerto Rico (unionization and strikes of men and women in sugar, m ar i time and textile industries). The diversity of newspapers in the collection also allow s historians to examine the intricate politics of colonialism throughout the twentieth centur y, that is the perspectives of nationalists pro statehooders, and repression of political dissent. In addition, Puerto Rico is part of the greater Caribbean and the news papers allow us to trace how political ideas and movements emerged concurrently through out the region. This allows scho lars to move beyond limited natio nal/colonial bou ndaries and trace ideas and movements across the island, the continental Caribbean, the United States, and Europe. While h istorians are required to visit the newspaper collection at the UPR u nfortunately, in the last decade, it has beco me harder than usual to gain access. Th e US recession that began in 2007 ge nerated a funding crisis for universities on the mainland and the overseas territories It has become increasingly difficult for doctoral students and faculty to secure research and travel funds to visit the island for any extended period of time. Newspaper research is time c onsuming and short visits due to lack of funding hamper the depth and substance of scholarship. In addit ion, over the last twenty years Puerto Rico has suffered a severe economic downt ur n which led to the government declaring bankruptcy. In turn, public libraries, archives, and universities have lost public funding and have been forced to cut back on staff a nd hours of service Often, those scholars who have secured funding and are able to travel to the UPR find upon arrival that the library is closed or staff are not available to g rant them access to the materials. For these reasons, I hope the reviewers will make this project a priority for funding. I enthusiastically support the UPR and UF collaborative project, Film on a Boat Digitizing the newspaper collection from the University of Puerto Rico and making it accessible to a larger number of scholars (located both in the United States and the island) through the Digital Library of the Caribbean (dLOC) could revolutionize scholarship on the history of Puerto Rico, the Caribbean, and US empire. Once scholars can more easily access the rich and diverse co llection of voices in the historical newspaper collection, we will be able to produce a more nuanced and balanced critical scholarship. Please contact me with any questions. Sincerely, S. del Moral Solsiree del Moral Associa te Professor American Studies and Black Studies Amherst College

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University of Florida Film on a Boat Newspaper Digitization September 13, 2018 Prepared by: Jacquie Tannenbaum jacquie.tannenbaum www.digitald

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 2 of 26 Table of Contents 1. About DDD ................................ ................................ ................................ ................................ .......................... 3 2. About Creekside Digital ................................ ................................ ................................ ................................ ....... 4 3. Client references ................................ ................................ ................................ ................................ ................. 4 4. Project Summary ................................ ................................ ................................ ................................ ................. 8 5. Reference Documents ................................ ................................ ................................ ................................ ......... 8 6. Assumptions ................................ ................................ ................................ ................................ ........................ 9 7. Technical Specification ................................ ................................ ................................ ................................ ........ 9 8. Data Retention Policy ................................ ................................ ................................ ................................ ....... 16 9. Metadata profile ................................ ................................ ................................ ................................ ................ 16 10. Pricing ................................ ................................ ................................ ................................ .............................. 22 11. Terms and conditions ................................ ................................ ................................ ................................ ....... 23

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 3 of 26 1. About DDD Digital Divide Data launched in 2001 with a team of ten people in Phnom Penh, Cambodia. Today the company has a staff o f over 1200 across Asia, Africa, and North America. While the founder of the company was travelling in Cambodia, he was struck by the mix of poverty and progress he saw in this country still recovering from the devastation of the Khmer Rouge regime. While there were computer schools offering training to young people, there were no jobs for the students once they graduated. Recognizing the opportunity to make a difference, and seeing an opportunity to bring India's Business Process Outsourcing model to South east Asia, DDD began in a small office in Phnom Penh. Today, with over 1200 employees globally (~300 in Cambodia), DDD successfully delivers content related work to hundreds of international and local clients from four operations delivery centers located i n Phnom Penh, Cambodia, Vientiane, Laos, Nairobi, Kenya and Virginia USA. DDD is the largest technology Impact Sourcing model has developed a growing network of young professionals and propelled hundreds of families out of poverty. Impact Sourcing is a segment of the BPO industry that was pioneered by DDD and has evolved into an economically susta inable approach to alleviating poverty. By employing people in developing economies in the BPO industry, this model provides high quality digital content services to local and international businesses while creating jobs and developing a workforce capable of competing in the global economy. employment and higher education that enables young people to identify and attain their goals. The structured program that DDD offers enab les youth to develop their skills, grow personally and improve the socio economic well being of their families. DDD has been recognized for industry leadership and commitment towards human capital development by being awarded the Skoll Award for Social Ent repreneurship and The International Association of Outsourcing Professionals (IAOP) includes DDD as a Rising Star in its Global Outsourcing 100 list in 2015 and 2016. DDD is regarded as a leading BPO provider in delivering digitization and preservation ser vices for libraries, private and public archives with rare collections, research universities and museums around the world. These services unlock and extend the value of data, documents, publications and archives, making them searchable and accessible onli ne, on mobile devices, or in any information system. This is a core competency of DDD and we currently process (digitization and metadata creation) up to 150k pages per month. DDD combines deep domain knowledge with core capabilities to deliver a high qua lity, single source solution that provides great cost efficiency, scalability and customer care. DDD is incorporated in the USA as non profit corporation to facilitate the creation of sustainable jobs and educational opportunities in emerging market coun tries. The U.S. non profit owns for profit companies in Cambodia, Laos, Kenya and the USA. A 12 member board of directors provides oversight. DDD had revenues of $10m total revenue in fiscal year 2015. The senior operations team at DDD possess well over a decade of expertise in scanning, metadata tagging, and digitization services and prior to working at DDD, have worked for firms in the US, Singapore and Philippines.

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 4 of 26 year old, 6 story modern building current employs 280 associates. The current capacity is approximately 500 seats, with 4 of the 6 floors utilized for production today. We have the ability to expand to 725 seats in the same building. Newspaper digitizatio DDD has been recognized worldwide for quality service, innovation, and social impact. Among many awards and recognitions, the Global Sourcing Council prese nted DDD its 3S Award for Sustainable and Socially Responsible Sourcing. DDD has been consistently on the list the Top 100 NGOs worldwide in The Global Journal and is a recipient of the Google Award for Innovation in Business Process Outsourcing (BPO). DD D is a signatory of the Lyon Declaration ( /) and supports the UN Global Compact Initiative ( ) 2. A bout Creekside Digital digitization services available today, as well as related software applications. Over 85% of our projects are conducted with cultural heritag e institutions and executed against Federally administered image specifications (i.e., FADGI Still Image Working Group or National Digital Newspaper Program). Our state of the art services are delivered by people who have many years of experience in photo graphy, imaging, and software, and are passionate about what they do. Our Glen Arm, MD facilities are located within close proximity of many institutions in the Mid Atlantic region housing significant collections of the types of materials which we typical ly digitize. In a relatively short time, we have gained a number of highly satisfied and enthusiastic reference customers, the majority of which are cultural heritage institutions requiring our preservation class digitization services. 3. Client r eferences D DD has prov ided digitization and metadata services for many prestigious libraries and archives over the past decade. Below find brief descriptions of representative engagements over the past decade: WCDI University of California Riverside Services Califor nia Digital Newspaper Collection WCDI Contact Brian Geiger Director Center for Bibliographical Studies and Research Telephone : +1 951 827 7007 Email : bgeiger@ucr edu Address : B 111 Highlander Hall University of Cal ifornia Riverside Riverside CA 92521 USA Project description DDD has provided article level Mets / Alto conversion for a variety of State and Local newspapers for University of California Riverside for roughly four years Most images are 8 bit grey scale images scanned to NDNP specifications for TIFF source images Source materials were processed as article level newspapers using CCS docWorks to specifications required by UCR Project URL http :// www cdnc ucr edu

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 5 of 26 Client Princeton University Services Digitization of Princeton University student newspaper Digitization of European and American avant garde arts journals Client Contact Clifford Wulfman Coordinator of Library Digital Initiatives Princeton University Telephone : +1 609 258 7290 E mail : cwulfman@princeton edu Address : Firestone Library Princeton NJ 08544 USA Project description Beginning in March 2009, DDD digitized the historical archive of The Daily Princetonian Princeton University s student newspaper The archive contains 77,000 pages from 1876 to 2002, all digitized from original paper volumes The project output data is METS / ALTO XML with TIFF and JPEG 2000 images with headline metadata accuracy at 99.95%. As part of its newly inaugurated Bl ue Mountain Project the Princeton University Library has created digital editions of 34 avant garde arts journals produced in Europe and North America between 1848 and 1923. The collection consists of approximately 3,500 magazine issues and 46,000 pages The magazines are in English French German Czech Danish Dutch Hungarian and Italian The work process and deliverables followed the standards and METS / ALTO specifications previously established between DDD and Princeton Project URL http :// theprince princeton edu / http :// dailyprincetonian com / archives http :// bluemountain princeton edu / Client Pe nnsylvania State University Services Newspaper Digitization Client Contact Sue Kellerman Judith O Sieg Chair for Preservation & Head Digitization and Preservation Department Telephone : +1 814 863 4696 Email : lsk 3 @ psu edu Address : 402 Pattee Library University Park PA 16802 USA Project description The Pennsylvania Digital Newspaper Program PaDNP digitized approximately 101,500 newspaper pages published in English German and Italian in Pennsylvania from previou sly produced microfilm and made the resulting METS XML ALTO XML JPEG 2000 and TIFF images and PDF files publicly accessible via the Library of Congress Chronicling America : Historic American Newspapers database http :// chroniclingamerica loc gov The selected titles represent a balanced geographic cross section of the state and cover the time period 1836 1922. Project URL http :// www librarie s psu edu / psul / digipres html Client brightsolid ( DC Thomson Group ) in partnership with the British

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 6 of 26 Library The British Newspaper Archive Services Newspaper Digitization Client Contact Richard Callison Telephone : +44 1382 210100 Email : rcallison@dctfh com Address : Gateway House Luna Place Dundee Technology Park Dundee DD 2 TTP United Kingdom Project description DDD digitized over 4 million pages of the British Library s newspaper collection to article level METS / ALTO with JPEG 2000 images DDD also provided technical advice about image file formats metadata and METS and ALTO XML brightsolid is a Scottish online technology and publishing company owned by D C Thomson It owns and manages the genealogical we bsites http :// findmypast co uk / http ://1911 census co uk / and http :// friendsreunited co uk / It also operates http :// scotlandspeople gov uk / ( on behalf of the General Register Office for Scotland ). Project URL http :// www britishnewspaperarchive co uk / Client National Library of Australia Services OCR and digitization services for newspapers books and journals Client Contact Wan Wong Director Digitization & Photography Telephone : +61 2 6262 1514 Email : wwong@nla gov au Address : P arkes Place Canberra ACT 2600 Australia Project description In March 2014, DDD started converting 19 th and 20 th century Australian newspapers into METS / ALTO XML for the National Library long running and very successful newspaper digitization program DD D s team developed tools and added new project management capabilities to comply with NLA s project and technical requirements At present the Trove digitized newspaper collection is more than 11 million newspaper pages and growing DDD has added books an d journals to this project Project URL http :// trove nla gov au / newspaper Client Jewish Joint Distribution Committee Archives ( JDC ) Services JDC Archives Digitization Client Contact Jeffery Edelstein Digitization Project Manager Telephone : +1 212 885 0845 Email : jeffery edelstein@jdc org Address : 402 Pattee Library University Park PA 16802 USA Project description Since 2007, DDD has continually worked with JDC to digitize their institutional archive The archive comprises over 1 M pages of material in several formats : correspondence internal memos reports magazines newsletters books and ephemera The material ranges from 1914 to present day DDD s work for th is project includes image

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 7 of 26 clean up PDF creation document separation metadata creation and OCR The metadata for this project is exported into an XML format designed to be inserted into JDC s EAD finding aids DDD designed a custom metadata tool and scr ipts to manage document separation and metadata creation Project URL http :// www libraries psu edu / psul / digipres html Client National Library Board of Singapore Services Newspaper conversi on Client Contact Kenny Chan Deputy Director Telephone : +65 6546 7252 Email : kenny_chan@nlb gov sg Address : 100 Victoria Street Singapore 188064 Singapore Project description In September 2010 CD Imaging Lt d won the 3 rd newspaper digitization tender published by Singapore National Library Board with Digital Divide Data as its data conversion partner The project digitized 4,000,000 pages of Chinese English and Malay language newspapers over 4 years Digita l Divide Data provide data conversion services for the English and Malay newspapers The output data was ingested into NewspaperSG Project URL http :// eresources nlb gov sg / newspapers Client Dutch National Library Services Newspaper Digitization Client Contact Wim de Boer Project Manager Karmac Special Products Telephone : +31 320 28 69 50 Email : wimj de boer@karmac nl Address : Pascallaan 72, L elystad 8218 NJ the Netherlands Project description Since November 2007, DDD has served as an outsourcing partner for companies digitizing newspapers at the Koninklijke Bibliotheek The monthly volume of this work is in excess of 100,000 pages Output p roducts are METS XML ALTO XML TIFF and JPEG 2000 images Project URL http :// kranten kb nl / Client University of Maryland College Park Services NDNP Newspaper Digitization Client Contact Liz Caringola, Historic Maryland Newspapers, University of Maryl and Libraries Telephone: +1 301 314 2677 Email : Address: B0111D McKeldin Library, University of Maryland, College Park, MD 20742 Project description An NDNP project jointly done by DDD and Creeksid e Digital This project is English and other languages including German Fraktur font. Project URL data services

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 8 of 26 Client North Carolina Digital Heritage Center University of North Carolina at Chapel Hill Services Newspaper Digitization Client Contact Nicholas Graham, Program Coordinator Telephone: +1 919 962 4836 Email : Address: Campus Box 3930, 208 Raleigh Street, Chapel Hill, NC 27515 Project description A newspaper digitization project jointly done by DDD and Creekside Digital with technical requirements similar to but not identical with NDNP technical requirements Project URL Client Boston College Services Newspaper Digitization Client Contact Telephone: +1 617 552 1989 Email : Address: 140 Commonwealth Avenue, Chestnut Hill, MA 02467 Project description A newspaper digitization project jointly done by DDD and Creekside Digital with technical requirements similar to but not identical with NDNP tec hnical requirements Project URL 4. Project Summary The U niversity of Florida ( UFL ) has requirements to digitize and OCR newspapers from 2nd generation microfilm negatives. It is anticipated that t his would be a three year project (including sending batches of film over a 30 month period) to digitize 800,000 pages of microfilmed newspapers from the University of Florida and the University of Puerto Rico to N ational D igital N ewspaper P roject (NDNP) spec ification s. 5. Reference Documents The following documentation was u sed as reference : Document NDNP Technical Guidelines for 2018 Awards Overview of NDNP Technical Guidelines METS Official Web Site ALTO Official Web Site Beyond NDNP Guidelines [developed by the Newspaper Digitization Interest Group]

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 9 of 26 6. Assumptions 6.1. Inputs For NDNP newspaper digitization, DDD assumes that the input is multiple reels of 2nd generation 35mm silver h alide microfilm positives to NDNP standards. O n average the r eels have 600 frames each, shot 2 up. U FL estimate s that t here are about 800,000 pages in total. 6.2. Outputs/Deliverables DDD will produce the following output data, all of which will conform to the corresponding NDNP specification s found in NDNP Technical Guidelines for 2018 Awards : 6.2.1. One BATCH XML file per delivered batch 6.2.2. One REEL METS XML file per microfilm r eel 6.2.3. One METS XML file per issue 6.2.4. One ALTO XML file per page 6.2.5. One PDF file per page 6.2.6. One JPEG2000 image file per page 6.2.7. One TIFF image file per page 6.3. Volume The volume of this project is approximately 800,0 00 pages. 6.4. Turnaround In collaboration UFL and DDD wil l develop a production and delivery timetable 7. Technical Specification 7.1. Overview of process and p rocedures Between the imaging performed by Creekside Digital and the post scan processing done by DDD, there are five components to the digitization workflow: 1. Project management and setup 2. Scanning 3. Processing 4. Data export and quality assurance 5. Delivery 7.2. Project management and setup All communication with UFL will be done by DDD from its SE Asia production offices T he project manager will convey all UFL project ins tructions not covered in the RFP or in the NDNP technical specifications as well as UFL feedback to Creekside Digital imaging personnel and to production team. The project manager also ensures that the data is delivered according to requirements.

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 10 of 26 UF L experience with digital conversion projects, and specifically with the NDNP program, has shown the importance of spending adequate time with clients to review all of project specifications before starting work. Therefore, a project initiation meeting will be scheduled with UFL immediately on award of the contract. In this meeting and in subsequent comm unications as needed, we will define work rules to guide our operations staff, specify image cleanup guidelines (if any), and determine any requirements that deviate from NDNP specifications. Administrative metadata beyond those already required by the ND NP specifications (if any) will also be determined. We emphasize that this is a collaborative process between DDD and UFL After this meeting, DDD will develop a complete set of work rules and follow up to collect any additional required information. 7.3. Inventory and check in During receipt of the microfilm, Creekside Digital visually matches each roll of microfilm to the corresponding entry in its inventory tracking software. Each roll is named per the task specification and this nomencla ture is carried through the rest of the workflow. Additionally, each item is inspected for damage at this time. Any damage arriving slightly creased from sustaining minor impact during shipment is documented via digital photography, and UFL It is assumed that all microfilm to be digitized will be properly labeled / identified and be free from damage. As a policy, neither DDD nor Creekside Digital will attempt to load or otherwise work wi th rolls of microfilm containing cracks, splits, or other signs of obvious damage due to the possibility of causing further harm under such circumstances to the media. We also find that careful scheduling of shipping, scanning and client approval of samp le images reduces the inevitable handling to move material from shipping boxes to the work of microfilm rolls, which are similar in terms of film type, reduc tion ratio, and content. In order to streamline workflow and minimize setup time for each roll, our personnel seek to identify 7.4. Roll Setup During setup, the oper film may indicate a ratio, it is never assumed. We will identify a target with known dimensions, ction ratio, and also double checked (of particular importance when d ealing with 35mm film with wide frames, such as newspapers). Each roll is different, and presents its own set of challenges. Creekside Digital captures microfilm using a 10 bit CCD camera, which line scans 8,192 pixels 024 shades of gray we work with is determined how the lamp and gamma is set prior to capture. It is not possible to compensate for improper lamp /

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 11 of 26 manipulation, which is wh y Creekside Digital places such importance on proper setup of lamp and gamma prior to capture. Microfilm should never be overexposed during scanning. This results in loss of fine details such as paper texture and bleed through and distortion of text, whic h results in a decrease in Technical Guidelines for Digitizing Cultural Heritage Materials the aimpoint for the neutralized white point should be 3% to 6% black, which represents an 8 bit level of 239 to 247 he film, which can blow out highlights and details. Creekside Digital sets up each roll using a graphical gamma display (see the screenshot below) part of the NextScan software suite -that visually displays the gamma curve to the operator using the ro ll of microfilm to be scanned. It setting the white point too hot and allowing overexposure / burnout as the white point will be represented by a flat line on the bottom of the graph (or, with negative film, the top of the graph). Creekside Digital sets gamma and lamp using frames of the actual source material rather than targets which may be to peak white for any given document should float in the 3% to 6% zone. This allows us to avoid over / under exposure while maximizing dynamic range to capture the density spread on the source microfilm as accuratel y as possible critical with historic documents. Having a tightly focused lens at the proper aperture is critical for achieving edge to edge image sharpness. The higher the reduction ratio, and the wider the physical width of the frames, the smaller th to center, or to get crisp 8 ; scanning large 35mm newspaper frames and having consistent edge to edge sharpness -while retaining as

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 12 of 26 much dynamic range (density spread) as possible aperture does increase the size of the focal plane, and makes getting a sharp focus easier, but it also decreases the amount of light the scanner is able to project through the film to the camera so it must be compensated for with lamp and gamma settings which may decrease the image and not render as much density variation as the source microfilm contains. A balance between edge to edge sharpness and density dynamic range must be maintained. As part of the will check every single roll scanned, every time, for edge to edge image sharpness, in various parts of the roll prior to capture. 7.5. Ribbon scanning Creekside Digital uses next generation microfilm digitization hardware and software from n extScan Its staff has been trained on this equ ipment by n extScan employees. These scanners incorporate fiber optic lighting sources and proprietary microprocessors into their design, providing top quality scans and ensuring that digitized images represent the frames on the film as accurately as possi ble. Plus software takes an innovative approach to rollfilm digitization. Rather the the scanner, the NextStar Plus software captures the entire r oll of film as a contiguous frame detection software has correctly defined image boundaries. This eliminates the chance of misfiring frame detection algorithms cropping or skipping images due to changes in image density on the film a common problem when dealing with older materials on microfilm of often dubious quality. All ribbons are initially captured in 10 bit grayscale, regardless of the olor depth (e.g., 8 bit grayscale or black & white). roll, creating a ribbon. Each ribbon represents the entire roll of film leaders, targets, every single fra me, and all the black space between each frame. No images are actually output as the film passes through the scanner instead, the ribbons are stored as raw binary image data on our servers until they are audited during a QA session. This makes it possi ble for the operator to remain focused on optimizing image quality during setup in our opinion, the most important part of the digitization process. This also eliminates the need for rescans rame which was mistakenly cropped on one edge) the ribbon data may be accessed at any time in the future and the required images re output as many times as necessary. 7.6. Auditing and initial QA NextStar Plus provides the operator with a visual environment i n which to perform quality assurance. Once capture of a ribbon is complete, the NextStar Plus software will perform initial frame detection upon the ribbon and automatically identify the frame boundaries for each roll of film. If the process skips frames etc., it may be re run as many times as required until as many frames as possible are automatically detected by the machine. This allows the human operator to focus their QA time on the most difficult sections of any given roll.

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 13 of 26 Frame boundaries can also be manually adjusted by the operator. In the above screen shot, a in image density, the operator was abl e to perform initial frame detection and then manually draw in missing frames which had been skipped by the automated frame detection (such as the very dark documents in row two). This type of image manipulation and frame capture was not possible prior to For NDNP projects, the operator will ensure that images have sufficient overscan for the required downstream processing (e.g., deskewing, cropping, 2 up splitting). Once the operator marks a ribbon as QA complete, it is ready for output (meaning that the raw, uncompressed 8 bit TIFF files will be created from the ribbon data). The output prog ram is typically run at night or between shifts in order to maximize machine time. Output logs are created to ensure that each ribbon was output 100% completely with no errors. 7.7. Processing All metadata creation, post scan image processing (deskewing, cropp ing, 2 up splitting), OCR (using docWorks with ABBYY FineReader SDK), and derivative file creation (JPEG2000 images, PDF files) will be performed at Phnom Penh, Cambodia production facility by operators with skills honed on other METS/ALTO newspaper digitization projects. The software, licensed and used by Digital Divide Data since 2007. If the source microfilm has any duplicate pages, Creekside will scan all pag es. DDD operators will select the best image and delete the others. If pages are missing from the source microfilm, Creekside and DDD will ignore the missing page. If any issue is missing from the source microfilm, Creekside and DDD will follow the Nation al Digital Newspaper Programs Technical Guidelines for Applicants (201 8 ) only if UFL advises Creekside and DDD which issues are missing

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 14 of 26 Note that CCS developed the ALTO specification for NDNP in collaboration with the Library of Congress. Since August 20 09 ALTO has been administered by the Library of Congress and the beginning of the NDNP program. 7.8. Data export and quality assurance The final production step is export o f data from docWorks. Exported data includes all NDNP deliverables: METS and ALTO XML files, uncompressed TIFF images and compressed JPEG2000 images as per NDNP specifications, and one searchable PDF image on text file per page as required by NDNP specif ications. Reel and batch XML metadata files are also created at this stage. Operators review metadata and images at several stages during the production process and, if a deviation from project requirements is noticed, will mark the metadata or image for immediate re processing or re scanning. Thus in theory all exported metadata and images must conform to requirements. In practice, however, even skilled operators make mistakes and computer systems can make systematic errors because of software or hardwar e defects, power fluctuations, etc. Thus a final quality assurance is necessary to ensure that the output metadata, METS, ALTO, batch, and issue XML files, PDF files, and TIFF and JPEG2000 images are in accordance with project requirements. The final qua lity assurance has two parts: A manual human review and an automated software validation. A sample (some percentage of the exported data) is randomly selected. A team of quality assurance inspectors, separate from the production team, examines the data gi ving particular attention to metadata that may have been entered by operators from the image, for example, page numbers, volume and issue numbers, date of publication, etc. Special attention is also given to data that has been programmatically created (so ftware generated) but cannot be automatically verified, for example, reading order, duplicate pages, reel number, section label, image skew angle, etc. If any error is discovered, the data is rejected and returned to production for re processing. Followin g manual human review to ensure that the metadata is accurate to project specifications, DDD will validate the data using the DVV tool provi ded by the Library of Congress or UFL The validation will be done on the data after it has been copied to the deli very hard drive. This eliminates the possibility that errors will be introduced by copying validated data from DDD internal storage to the drive. These steps ensure that the data delivered to UFL will be technically correct and within the error limits req uired by UFL and NDNP. 7.9. Delivery For past projects input/output data was delivered on hard drives shipped by UPS or Fedex. Since the number of files for these legacy titles is relatively small, DDD suggests using Amazon S3 buckets to deliver the input/outpu t data 1 The amount of data for this project can 1 The advantage of Amazon S3 buckets is speed of delivery and low Asia production center takes 3 5 days with similar times to deliver a hard drive back to UFL.

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 15 of 26 be copied to an Amazon S3 bucket in less than 24 hours, assuming a reasonably good Internet bandwidth. If UFL wants to try Amazon S3 as the delivery medium, S3 details will be provided by DDD when the projec t begins. However as before, UFL is responsible for delivery costs (Amazon S3 buckets or shipping) Internet delivery costs include Amazon S3 storage and delivery to/from DDD SE Asia offices. Physical delivery costs include UPS or Fedex shipment hard driv es from UFL Asia production centers centers to UFL There are 2 options: (1) UFL can pay for the aforementioned delivery costs using its own Amazon, UPS, or Fedex account. Or (2) DDD will pay delivery costs on behalf of UFL DDD will invoice UFL for shipping at cost. Whichever option UFL chooses, DDD will, at UFL the manufacturer, model, and type of hard drive or for Amazon S3. Note that the model and type of hard 3.0 external hard drives. 7.10. Technology DDD will use Content Conversion Specialists GmbH d ocWorks workflow software to process the fil es and create all deliverable files. docWorks software uses ABBYY FineReader 10.x OCR software. docWorks software is widely used by cultural heritage organizations in Europe and by Harvard University, University of California Riverside, and others to digi tize print materials. Creekside Digital will use NextScan Flexscan (Lumintec LED lighting) scanners with NextStar Plus s oftware for image production. 7.11. Specifications and Standards NDNP technical requirements as descr ibed in NDNP Technical Guidelines for 2018 Awards will be rigorously followed. 7.12. Quality and Accuracy The output data will conform to all NDNP specifications A page sample is com prised of a random sample of pages from each delivered batch. An issue sample is comprised of a random sample of issues from each delivered batch. 7.12.1. Each batch shall validate with the NDNP Digital Viewer and Validator (DVV). (DDD can validate the batch prio r to delivery if the UFL shares its copy of the DVV with DDD.) 7.12.2. All files referred to in the METS files exist. 7.12.3. All files comply with their file format specification 7.12.4. All XML files validate against the relevant XML schemas. 7.12.5. The structure of the data is 100% c orrect (i.e. there are no missing files and all files and directories are correctly named). 7.12.6. Page images shall be de skewed to within 3.0 of vertical. Text blocks, not page

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 16 of 26 edges, shall be used as the vertical reference. Page images shall be de skewed to 95% accuracy (5 or fewer incorrectly de skewed page images per 100 images). 7.12.7. Page images shall be correctly cropped to the page edge. No part of a page image shall be removed. Page images shall be cropped to 95% accuracy (5 or fewer incorrectly cropped p age images per 100 images). 7.12.8. Issue metadata created by DDD operators shall be encoded to 99.95% accuracy (5 or fewer errors in 10,000 metadata characters). 7.12.9. Metadata suppli ed by UFL (cf. 8 Metadata Profile ) shall be presumed to be 100.0% accurate. DDD will make no changes to UFL supplied metadata. 7.12.10. OCR text shall be provided with no accuracy guarantee. 7.12.11. If any file in a batch does not meet quality standards 7.12.1 7.12.2 7.12.3 7.12.4 or 7.12.5 the batch may be rejected. 7.12.12. If more than 5% of pages in the page sample are not correctly de skewed (quality standard 7.12.6 ), the batch may be rejected. 7.12.13. If more than 5% of pages in the page sample are not correctly cropped (quality standard 7.12.7 ), the batch may be rejected. 7.12.14. If the average character accuracy of issue metadata in the issu e sample is less than 99.95%, the batch may be r ejected (quality standard 7.12.8 ). Issue metadata character accuracy = 100% x [1 (total number of issue metadata character errors in the sample) / (total number of issue metada ta characters in the sample)]. 8. Data Retention Policy DDD will retain all digital input and output files for 60 days after delivery. After 60 days, DDD assumes that UFL has accepted the output data and both the digital input and output files have been prope rly stored and backed up by the client. After notifying UFL 's project manager by email that the retention period is about to expire, and, unless otherwise stated, we will delete all input, output, and working files after 60 days. Upon request DDD will ba ck up client input, output and working files beyond 60 days for a reasonable fee. 9. Metadata profile The following assumptions are the basis for the choice of NDNP METS metadata elements: Newspapers should be retrievable by issue. Items may be sorted and re trieved by date of issue or publication. Multiple editions may exist for a particular issue. Aggregated and common titles should be used to retrieve issues. Identifiers should be present to correspond with additional metadata resources. Full text search of newspaper pages is assumed. DDD shall follow the metadata recommendations in Appendix A of the NDNP Technical Guidelines for 2018 Awards S ome me tadata shall be provided by UFL and other metadata, mostly i ssue and page metadata shall be encoded by DDD and Creekside Digital

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 17 of 26 9.1.1. DDD and Creekside Digital shall encode all blue metadata in the table below. 9.1.2. UFL shall supply to DDD all black mandatory (M) and mandatory if available (M A) metadata in the following table. The docWorks workflow software used by DDD will format and encode this metadata in the METS files. The metadata shall be supplied in a spreadsheet or CSV file (cf. 9.1.8 below) 9.1.3. UFL may supp ly any blue metadata in the table below. The metadata supplied by UFL shall be used ; DDD and Creekside Digital will not attempt to correct or enco de blue metadata supplied by UFL 9.1.4. Appendix A of the NDNP Technical Guidelines for 2018 Awards lists other optional (O) metadata fields that are not listed in the table below. These shall not be encoded by DDD or Creekside Digita l unless they are supplied by UFL 9.1.5. Information about missing pages and printing anomalies shall be encoded in the METS files as per NDNP technical guidelines. 9.1.6. All metadata supplied by UFL is assumed to be 100% accurate and correct. It shall be encoded in the METS files without change. 9.1.7. All issue and page m etadata en coded by DDD shall be encoded to 99.95% accuracy (5 or fewer errors in 10,000 characters). 9.1.8. DDD shall provide UFL with a metadata spreadsheet to supply black metadata from the following table as wel l as any blue metadata that UFL may wish to supply. UFL su pplied optional (O) metadata not listed in the table below must also be encoded in the provided spreadsheet.

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 18 of 26 METS Metadata Data Description Data Type Example Notes Repeatable R = repeatable NR = non repeatable Mandatory M = mandatory MA = mandatory if available O = optional General Information Awardee Name string UNLV Name of the institution that received the NEH award NR M Award Year enumeration 2016 Year of the NEH award NR M Original Source Repository string Examples: Library of Congress, Washing ton DC USA; University of Hawaii at Manoa, Honolulu HI USA Owner of original source (microfilm, paper) NR O Original Source Repository Code enumeration dlc Normalized MARC organization code of the owner of the source. NR MA Digital Responsible Institutio n string Examples: Library of Congress, Washington DC USA; University of Hawaii at Manoa, Honolulu HI USA Awardee institution NR N Digital Responsible Institution Code enumeration dlc Normalized MARC organization code of the awardee. NR MA Batch Name (sa mple) string batch_dlc_2016sample For initial sample batch, use this naming structure: batch_[MARC organization code*]_[year of award]sample NR M Batch Name (production) string batch_dlc_apple For production batches, use this naming structure: batch_[MA RC organization code*]_[keyword**] NR M Title Information LCCN string sn 83031150 or 2007123234 Use canonical (normalized) form of LCCN for associated title bibliographic description. NR M Title string The catholic standard and times (Philadelphia, Pe nnsylvania USA) Use location (city, state, country) and masthead or header little. Combine MARC 245$a and 260$a NR M

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 19 of 26 METS Metadata Data Description Data Type Example Notes Repeatable R = repeatable NR = non repeatable Mandatory M = mandatory MA = mandatory if available O = optional Volume number s tring 27 Following SICI standard: (1.) All numeric information shall be converted to Arabic numerals. (2) Alphabetic data u sed as enumeration designations shall be transcribed as they appear on the piece, and converted to uppercase. NR O Edition Order positive integer Multiple examples: 1, 2, 3 Default is 1. If more than 1 edition on this date, number in chronological order. NR M Edition Label string Evening edition If present, record as printed. (If not present, do not generate.) If symbol is used to indicate edition label (e.g., two stars), describe the visual symbols and the meaning of those symbols in parentheses (i.e. if 2 stars are used to represent Final Edition, then Field value should be "Two Stars (Final Edition) .) NR O Issue Number s tring 3 Following SICI standard: (1.) All numeric information shall be converted to Arabic numerals. (2) Alphabetic data used as e numeration designations shall be transcribed as they appear on the piece, and converted to uppercase. NR O Issue Date date 1928 01 14 Actual date issued, corrected if necessary. Use ISO 8601 style: YYYY MM DD NR M Issue Present Indicator string Not dig itized, published Valid values are: Present; Not digitized, published; Not digitized, not published; Not digitized, publishing unknown. Note: "Present" means Published and digitized). NR O

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 20 of 26 METS Metadata Data Description Data Type Example Notes Repeatable R = repeatable NR = non repeatable Mandatory M = mandatory MA = mandatory if available O = optional Issue Present Comment string No issue published due to weather. To record any additional known information indicated in film on missing issues. NR O Issue Date As Labeled date 1928 01 14 If date printed was in error (not the date issued), this field reflects the incorrect date as printed. Include this field only if date printed was in error. Use ISO 8601 style: YYYY MM DD. R MA Language string Spanish = es Non English language text in the ALTO XML must be encoded by TextBlock to automate differentiation between language sets using ISO 639 2 alpha 3 codes (cf. s/iso639 2/php/code_list.php ) R O Page Information Section Label string B If present record as printed to reflect logical Section navigation. If not present, do not generate. NR O Page Sequence Number positive integer 13 This orders the records for page records within an issue, regardless of printed page number. See Page Number field below. This field is useful for multi section titles. NR M Page Number string B3 Exactly as printed. If not printed, should be omitted. If not used, this field should be omitted. NR MA Page Physical Description string microfilm Valid values: microfilm, microfiche, print NR M

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 21 of 26 METS Metadata Data Description Data Type Example Notes Repeatable R = repeatable NR = non repeatable Mandatory M = mandatory MA = mandatory if available O = optional Page Present Indicator string Present Value values are Pre sent, Not Digitized, Published Not Digitized, Not Published, Not digitized, Publishing Unknown. Present means Published and Digitized. NR O Page Present Comment string Best copy available Record any additional known information. NR O Reel Information Reel Number string 375892205698 Reel number to correspond with LC barcode supplied for all duplicate microfilm reels deposited with LC. -Not mandatory if page is missing (even if page is represented by a target). NR MA Reel Sequence Number positive in teger 33 Orders the records within a reel. Indicate the position of the image within the microfilm reel. NR MA Object format string microfilm Valid value: microfilm NR M Tech Target Label string Preservation Microfilm Scanner Target PMT1 Valid value: Pre servation Microfilm Scanner Target PMT1 NR M Titles on reel string Multiple examples: The national forum. (Washington, D.C.) The Weekly roundabout. (Frankfort, Ky.) Combine MARC 245$a and (260$a) OR Combine MARC 245$a and (264$a) [for RDA records] OR MARC 130$a. NR O Start Date date 1881 11 22 Use ISO 8601 style: YYYY MM DD NR O End Date date 1881 11 16 Use ISO 8601 style: YYYY MM DD NR O Position string 2a 1a, 2a, 1b, 2b NR O Reduction Ratio string 20x If stated, transcribe. If not stated, estima te. NR O Capture Resolution string 300 Resolution relative to original material measured NR O

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 22 of 26 METS Metadata Data Description Data Type Example Notes Repeatable R = repeatable NR = non repeatable Mandatory M = mandatory MA = mandatory if available O = optional Original in pixels per inch (or mm). Capture Resolution Film string 6000 Resolution relative to microfilm measured in pixels per inch (mm). Capture resolution F ilm = Reduction Ratio x Capture Resolution Original NR O 10. Pricing UFL shall pay DDD all amounts due as per pricing table below. Since the actual number of output characters, pages, records and the like may differ from the parties best estimates made as of the date of this Agreement, it is under stood and agreed the final payment due shall be based upon the actual amount of Work delivered to UFL b y DDD. DDD shall have the right to change the price if the input provided by UFL differs materially from the assumptions or estimates used by the parties. DDD will promptly give written notice of any such change to UFL and may suspend Work until the change is approved in writing by UFL Item Unit Price P rocessin g following the Library of Congress NDNP Specifications for English language newspapers ( not using Fraktur font ) ( P rice assumes that the languages are Latin character extra cost for Arabic and Asian languages ) p age $0.185 Newspaper Processing according to Library of Congress NDNP Specifications for languages using Fraktur font p age $0.255 Scan 35mm duplicate master microfilm to create TIFF 6.0 images as described in this proposal page $0.055

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 23 of 26 11. Terms and conditions 11.1. Terms and conditions described herein ar e an agreement solely between DDD and UFL 11.1.1. Both DDD and UFL agree that this Agreement commits them only to the Work outlined in this agreement, and not to any additional work. 11.1.2. UFL shall be responsible to pay for any sales, use or other taxes due as a resul t of this Agreement or the Work. 11.1.3. This Agreement shall be governed and construed in accordance with the laws of the State of Florida 11.1.4. Neither party shall be liable for any delay or default in the performance of this Agreement if such delay is due to Acts of God or acts of war, insurrections, riots, fires, explosions, governmental order or regulation or other causes reasonably beyond the control of the parties. In the event of such delay, the parties agree to promptly discuss the appropriate steps to be ta ken as the result of such delay. 11.1.5. DDD agrees to promptly correct any defects or mistakes that it makes in the Work at no charge to UFL for a period of thirty (30) days following the completion of the Work. DDD shall be responsible for loss or damage to any of AM property which is caused by DDD; provided, however, in no event shall DDD's liability under this Agreement or in any way connected with the Work exceed the Price paid by UFL to DDD for the Work pursuant to this Agreement. 11.2. Representation and warrant ies UFL represents and warrants the following: 11.2.1. UFL owns the copyright or has permission to copy any data or materials ("Materials") that it submits for Servicing; 11.2.2. The Materials are not unlawful, threatening, abusive, defamatory, obscene or invade another person's privacy or further the commission or concealment of a crime; 11.2.3. UFL is lawfully authorized to transmit the Materials; and 11.2.4. The Materials are not the subject of, or infringe upon, any patent, trademark, trade name, trade secret, copyright, right of pub licity, moral right or other intellectual property right of another person or entity.

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 24 of 26 11.3. Escalation table Functional Level University of Florida DDD First Level Name: Name: Title: Title: Project Manager TBD Phone: Phone: Email: Email: Secon d Level Name: Name: Country VP TBD Title: Title: Phone: Phone: Email: Email: Third Level Name: Name: Gabor Toth Title: Title: COO, Business Operations Phone: Phone: +855.99.782.069 Email: Emai l: 11.4. Notes to pricing UFL shall pay DDD all amounts due as provided above. Since the actual number of output characters, pages, records and the like may differ from the parties' best estimates made as of the date of this A greement, it is under stood and agreed the final payment due shall be based upon the actual amount of Work delivered to UFL by DDD. DDD shall have the right to change the Price if the input provided by UFL differs materially from the assumptions or estimate s used by the parties. DDD will promptly give written notice of any such change to UFL and may suspend Work until the change is approved in writing by UFL 11.5. Payment terms DDD will send a statement or invoice monthly listing the value of output delivered an d the amount due. All invoices due Net 30 days. DDD charges a late fee of 2% on all payments that are made later than 30 days from the due date of the invoice. The fee will be either added to the next invoice or a separate invoice will be sent in case the final invoice was paid late. 11.6. DDD payment options The following are the payment options for DDD customers: 1. Send a check via USPS, payable to Digital Divide Data Ventures LLC to Digital Divide Data Ventures LLC 1 15 West 30 th Street Suite 400 New York, NY 10001

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 25 of 26 2. Wire Transfer/ACH Bank Name: Cambridge Trust Company Account Name: Digital Divide Data Ventures LLC Routing/ABA: 011300595 Swift #: CAUPUS31 Account #: 1413941300 Address: 1336 Massachusetts Ave Cambridge, MA 02138 Customer will be responsible for any outgoing wire fees ( DDD will be responsible for any incoming fees). For payments in currencies other than USD, please contact DDD to inquire about the banking information for such currencies. 3. Credit Card and PayPal Payments PayPal Account: Credit Card Payments: Please add 3.5% percent processing fee to all credit card and PayPal transactions. 11.7. Mediation and arbitration In the event of a dispute under this Agreement, the parties agree to submit such dispute to non binding mediation and to use their best efforts in resolving such a dispute th rough mediation. In the event the parties are unable to resolve such a dispute through mediation, then such dispute or other controversy arising under or in connection with this Agreement shall be settled exclusively by Arbitration conducted before an Arb itrator in accordance with the rules of the American Arbitration Association then in effect. Said Arbitration shall be held in New York, New York. The decision of the Arbitrator shall be final and binding on both parties and their heirs and legal represe award in any court located in New York, New York. Each party shall be responsible to pay for its own costs in connection with the Arbitration and the parties shall bear the costs of Arbitration itse lf and the mediation in equal shares. 11.8. Successors and assigns The parties agree that this Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their successors and assigns 11.9. Cooperation Each party hereto agrees to cooper ate with the other in carrying out the terms of this Agreement. In connection therewith, each party agrees to execute such documents and take such steps as may be necessary or advisable to carry out the purposes of this Agreement, whether before or after the date of this Agreement.

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University of Florida Digital Divide Data September 13, 2018 Film on a Boat Newspaper Digitization Confidential 26 of 26 Digital Divide Data Work Authorization & Signature Form Please provide the following information in the space provided or separately: Client Company: University of Florida Company Mailing Address: 542 Library West Gainsvil le, Florida Project Contact Name: Fletcher Durant Preservation Librarian Smathers Libraries Project Contact Phone: (352) 273 2802 Project Contact E mail: Project Description: Film on a Boat Newspaper Digitization Target Star t Date: Target Delivery Date: Estimated Total Cost: Payment Terms: All invoices due Net 30 days. Billing/Invoicing Contact Name: Billing Mailing Address: Billing Phone: Billing Fax: Billing E mail: IN WITNESS WHEREOF the parties h ave signed this Agreement as a sealed instrument. Please sign here: Name: Signature: Date: Please email a signed copy to: Jacquie Tannenbaum

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PRICE ESTIMATE FOR: DATE: 125V3 BILL CODE DESCRIPTION Rate Unit of Measure Quantity Price 5910 Retrieval, Item $1.550 EA 400 $620.0000 8609 Duplicate Rolls, 35 mm Silver Direct $44.770 EA 400 $17,908.0000 5930 Refile, Item $1.550 EA 400 $620.0000 390 Shipping / Outside Courier $0.000 EA 1 $0.0000 3000 Project Mgmt Fee $1,940.000 EA 1 $1,940.0000 $21,088.00 PRICING INFORMATION TOTAL PRICE CUSTOMER INFORMATION Customer ID: Please note, final charges may be affected by the location, quantity, type and size of material, how the material is or will be stored, and labor time to complete. Estimate does not include any applicable taxes, management fees or fuel surcharge. Price estimate based on current customer Contract rates which are subject to change periodically.

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Final Proposal Supplemental Questions Final Proposal Adjustments Following the initial proposal round, reviewers provided feedback regarding your application. The final proposal should be revised to address the comments made by reviewers. Briefly summarize the changes you have made in the final version in response to their comments and point to where the revisions can be found in the final proposal. (250 words max.) Per reviewer comments, the comm unity engagement content has been revised to address the full scope of planned activities. Updated: Budget detail and budget narrative: reflect that the total request has reduced (due to reduced vendor costs), and the total cost share has increased (due to increased project staffing and updated staffing costs) PI/Principal staff: added that Laurie Taylor received the Caribbean Information Professional of the Year award (2018). Title entries and CVs for PI Durant and CoPI Taylor updated to reflect n ew position titles Number of staff increased to add 1 staff member and 1 student Updated related Initiative #3 to reflect the new NEH grant award New materials added: 3 Scholar support letters added 3 Community support letters added 3 Institutio nal commitment letters added Vendor estimates Rationale for digitization service provider selection If digitization will be conducted by an external vendor, explain why you selected that service provider. Discuss elements of the service provider proposal that had significant impact on the final decision and why you trust they will perform technically competent and cost effective digitization. Compare these elements with the offerings of alternate service providers considered during project planning. (150 words max.) This project will utilize two subcontracts. Iron Mountain (IM) will be utilized to produce duplicate silver halide negative copies of

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the University of Floridas master microfilm reels. UF does not have onsite capacity to duplicate microfilm. UF has an existing contract with IM to store master microfilm in cool and cold storage facilities. This contract includes market rates for film duplication at the storage site, eliminating the need to transport unique, master reels that are vulnerable to c hanges in temperature and humidity. Digital Data Divide (DDD) will be contracted to scan and produce digital files for the microfilm reels. Neither UF nor UPR have the onsite capacity to digitize microfilm to NDNP specifications. UF and UPR have worked wi th DDD across 3 phases of NDNP projects, consistently completing high quality work at rates far below other vendors. Is your organization a college, university or federally recognized tribal organization? Yes