The ARL Position Description Bank: A Collaborative Model


Material Information

The ARL Position Description Bank: A Collaborative Model
Alternate Title:
The ARL PD Bank: A Collaborative Model
Physical Description:
Conference poster
Smith, Bonnie J.
Keith, Brian W.
International Federation of Library Associations and Institutions (IFLA) Conference
IFLA World Library and Information Congress : IFLA General Conference and Assembly
Place of Publication:
Lyon, France
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Subjects / Keywords:
Digital Scholarship


Poster on the ARL PD Bank, A collection of Position Descriptions from major academic and research libraries throughout Canada and the United States fosters the sharing of information through a searchable database and demonstrates the concept of a sustainable, shared, user-centric infrastructure developed to meet the needs of a community of practitioners.
General Note:
Conference poster 108

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University of Florida
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University of Florida
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Copyright by Creator. Permission granted to University of Florida to digitize and display this item for research and educational uses. Permission to reuse, publish or reproduce this item for purposes other than what is allowed by fair use or other copyright exemptions must be obtained from the copyright holder.
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PAGE 1 The ARL Position Description Bank: A Collaborative Model Brigham Young University, George Washington University, Georgetown University. Purdue University, Queen's University, Rutgers Un iversity, University of Alabama, University of Chicago, University of Florida University of Georgia Libraries, University of Iow a, University of Kansas, University of Louisville, University of Massachusetts Amherst, University of North Carolina at Chapel Hill University of Oregon, University of Tennessee, Knoxville, University of Texas, University of Utah, Vanderbilt University Li bra ry, Auburn University Libraries, Bibliothques de l'Universit de Montral, Boston College Libraries, Boston University Libraries C anada Institute of Scientific Research National Research Council, Canada (NRCC), Case Western Reserve University Libraries, Cent er for Research Libraries, Clemson University, College of William and Mary, Cornell University, Duke University, East Carolina Unive rsi ty, Florida International University, Florida State University, George Mason University, Georgia State University, Harvard Un ive rsity Libraries, John Hopkins University, Louisiana State University Libraries, McGill University Library, Michigan State Universit y, National Library of Medicine, North Carolina State University, Northwestern University, Oklahoma State University Library, Pennsylvania State University Libraries, Princeton University, Rice University, Smithsonian Institution Libraries, Southern I lli nois University Carbondale, Syracuse University, Temple University, Texas A&M University, Tulane University Library, Universi ty at Buffalo, SUNY, University of Alberta, University of Arizona Libraries, University of British Columbia, University of Californ ia, Berkeley Library, University of California, Davis, University of California, Irvine Libraries, University of California, San Di ego, University of California, Santa Barbara, University of Cincinnati Libraries, University of Colorado Boulder Libraries University of Gu elp h, University of Hawaii at Manoa, University of Houston Libraries, University of Illinois at Chicago, University of Illinois at Urbana Champaign, University of Kentucky Libraries, University of Manitoba Libraries, University of Maryland Libraries, University o f M iami, University of Michigan, University of Minnesota, University of Mississippi, University of Missouri Columbia, University of Nebraska Lincoln, University of New Mexico, University of North Carolina at Charlotte, University of North Carolina at Greensbor o, University of Notre Dame, University of Oklahoma, University of Ottawa, University of Pittsburgh, University of Rochester, University of Saskatchewan, University of South Carolina, University of South Florida, University of Southern California, Uni ver sity of Toronto, University of Washington, University of Waterloo, University of Wisconsin Madison, Virginia Commonwealth University, Wake Forest University, Washington State University, Washington University in St. Louis Libraries, Wayne State Un ive rsity, Western University, Yale University Library, York University Libraries OPPORTUNITY Library Human Resources (HR) managers spend a considerable amount of effort managing (archiving, locating, and retrieving) and distributing position descriptions. These documents serve as important elements of effective HR management, but are only useful if maintained, organized and accessible. STRATEGY The institutional level return on investment comes from the improved document findability, access, and archiving which enhances position description (PD) usefulness and maintenance. The resulting use of the system by institutions to manage their PDs can result in better maintenance of the data and documents. Use will result in a better, and sustained industry level collective collection of position descriptions which better informs us about our industry and benefits libraries. PARTNERSHIPS The Association of Research Libraries (ARL) served as a catalyst and provided partial funding for programming. The University of Florida Libraries developed the system with broad input from over 20 ARL member institutions, via surveys, focus groups, and beta testing. The result of this collaboration is a common language among this community of practitioners. The University of Florida Project Team included active professional ties to other libraries RESULTING DESIGN Web application featuring: based access Simple, intuitive, easy to use interface for a variety of potential users Varying access levels Highly effective keyword searchability An ongoing resource not simply a one time effort to collect documents Available to participating institutions at no cost TWO TYPES OF DATA IMPLEMENTATION onboarding of peer institutions subsequently ASERL members) sessions telephone orientation tutorials and videos in the UF Institutional Repository ASSESSMENT In 2013, the ARL PD Bank Working Group was established and charged to assess the system. A survey of users was conducted. 17 users responded (a 38% response rate) and overwhelmingly, the responses were positive. Functions respondents rated highly: Ability to store position descriptions from the home institution Ability to look at position descriptions from other institutions Ability to compare across organizations Ability to borrow language from descriptions For more information, scan here: Optional data viewable by institutional users only Required standard data viewable by all users All Other 93% Law Library 3% Medical Library 3% Non University Library 1% POSITIONS BY FUNCTIONAL AREA A collection of Position Descriptions from major academic and research libraries throughout Canada and the United States fosters the sharing of information through a searchable database and demonstrates the concept of a sustainable, shared, user centric infrastructure developed to meet the needs of a community of practitioners. POSITIONS BY LIBRARY TYPE Expansion to non ARL libraries Leveraging the web of collaborative relationships In 2014, the PD Bank was first offered to academic library consortia in which there is an ARL library willing to take respons ibi lity for the non ARL consortia This model is not Fee based but rather Community and Service based. Onboarding costs are borne as professional service based on existing collaborative relationships within consortia. Model as opportunity to add libraries, build community, add content, and build on existing relationships while distributing t he required overhead and effort.