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PAGE 1 A Recruiter's Perspective on Job Hunting for a Professional Library Position NEFLIN January 30, 2014 PAGE 2 Brian W. Keith Associate Dean for Administrative Services and Faculty Affairs George A. Smathers Libraries University of Florida PAGE 3 All of these slides are posted at http://ufdc.ufl.edu/AA00019641 PAGE 4 UF Libraries employment page: http://www.uflib.ufl.edu/pers/careers.htm PAGE 5 What will we cover? 1. Overall Advice 2. Where to Find Job Postings 3. Search Committees and Hiring Authorities 4. Recruitment Process 5. The Job Posting 6. Your Application 7. Preparation for the Interview 8. The Interview 9. Post Interview 10. References 11. Closing Thoughts on Improving Your Odds PAGE 6 Disclaimers Too much to thoroughly cover everything in the time permitted But, links to additional sources are provided throughout PAGE 7 Disclaimers My examples will be largely drawn from a large academic library at a large public university But, my belief is the examples and advice will translate to other types of institutions PAGE 8 Disclaimers But, knowledge, preparation and technique will improve your odds PAGE 9 Overall Advice This market means more deliberate recruiting Many libraries are shrinking Which positions to post Distinguishing between minimally, well, very well, ideally and overly qualified Selecting a candidate to hire PAGE 10 Academic Libraries Recruitment Efficacy and Outcome Study http://www.uflib.ufl.edu/recruitmentstudy Review the Professional Librarian searches for the representation of: Working Titles Specialists PAGE 11 Overall Advice Determine your salary requirements, and apply accordingly Refer to the ARL Salary Survey, ALA APA Salary Survey or others Trailing partner considerations? PAGE 12 Overall Advice The fewer the better The better the better PAGE 13 Overall Advice Develop your message How your qualifications (uniquely) match the job Why the job makes sense for you Do not rely on the search committee to determine the above on their own Deliver your message Application materials, interview, reference selection, etc. PAGE 14 Overall Advice Take advantage of the unique opportunity afforded by your cover letter PAGE 15 Overall Advice PAGE 16 Overall Advice Engagement Enthusiasm Leadership (NOW!) PAGE 17 Overall Advice Consider your employment alternatives Possible references: www.simmons.edu/gslis/careers/lis.php www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm PAGE 18 General Reference ALCTS e Forum: Job Hunting: A Conversation About How To Do It Well (5/4 5/5/11) Led by Tiffany Eatman Allen, and Erica Findley Archive: http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/e forum/0504job.cfm PAGE 19 General Reference In the Library with the Lead Pipe What Not to Do When Applying for Library Jobs (Group post) http://www.inthelibrarywiththeleadpipe.org/2009/what not to do when applying for library jobs/ Quintessential Careers Career Resources Toolkit for Job Seekers http://www.quintcareers.com/career_resources.html PAGE 20 General Reference ALA JobLIST Career Development Resources http://joblist.ala.org/modules/jobseeker/controller.cfm San Jos State University School of Library & Information Science http://slisweb.sjsu.edu/resources/career_development/ PAGE 21 General Reference Jeannette Woodward (ALA Editions) http://www.alastore.ala.org/detail.aspx?ID=3295 ALA Placement Center Conference Services http://www.ala.org/ala/aboutala/offices/hrdr/placementservice PAGE 22 General Reference Candice Benjes Small, Eric Ackermann, and Gene Hyde Virtual presentation at ACRL 2011 is available at: http://www.learningtimes.net/acrl/2011/job hunting what search committees want you to know/ Conference paper available at: http://www.ala.org/acrl/sites/ala.org.acrl/files/content/conferences/confsandpr econfs/national/2011/papers/job_hunting.pdf PAGE 23 Posting Sites Regional/Consortia Professional Associations Electronic Mailing Lists PAGE 24 Posting Sites ARL Joblist http:// www.arl.org/resources/careers/positions/index.shtml ALA Joblist http ://joblist.ala.org / The Chronicle http ://chronicle.com/jobCategory/Library information sciences/58 / LibGig http :// libgig.com LISJobs.com http ://www.lisjobs.com / PAGE 25 Posting Sites Lists of posting sites available at: http:// slisweb.sjsu.edu/resources/career_development/jobsearch_resources.htm http://www.libraryjobpostings.org / Academic Libraries Recruitment Efficacy and Outcome Study (see venues) http://www.uflib.ufl.edu/recruitmentstudy PAGE 26 Posting Sites Tools for m anaging your search: Aggregators for example: www.indeed.com RSS Feeds for example: www.LibWorm.com PAGE 27 What you need to know about search committees Selection is weeding out Assessing qualifications takes 2 forms 1. Measurement Years of experience Educational credentials 2. Judgment or inference Good colleague? Inventive? PAGE 28 What you need to know about search committees They have limited means to learn about you and use those to learn different things Documents CV or Resume Cover Letter References Interview Sessions Presentation (Do not underestimate the importance of this!) Your interactions with staff PAGE 29 What you need to know about search committees Members: They are conscientious They are likely to be intelligent They likely have a stake in the position and, therefore, the search PAGE 30 Prepare for the 6 things interviewers want to know 1. Do you have the necessary skills, knowledge and abilities? 2. Do you have the untrainable attributes? Attitude Aptitude Motivation 3. Will you fit in? (Personality) What you need to know about search committees PAGE 31 Prepare for the 6 things interviewers want to know 4. Do you understand the job and its purpose? 5. How do you compare to other applicants? 6. Do you want the job and will you stay? What you need to know about search committees PAGE 32 The Recruitment Process Advertise Application Period Assess Applications Telephone Interview(s) Assess Applicants Reference Checks Assess Applicants On Site Interview(s) Assess Applicants Job Offer(s) PAGE 33 The Recruitment Process The typical is 3 6 months from application to offer with periods of little or no activity apparent to applicants PAGE 34 The Job Posting Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position Assess 1. Deadline 2. Salary and location 3. Qualifications Required v. Preferred 4. Responsibilities 5. Interesting? PAGE 35 The Job Posting Submit all of the required information in the requested format PAGE 36 The Job Posting Please: Cite works used in developing any essays or opinion pieces Observe word limits and other instructions PAGE 37 The Job Posting Sample Position Vacancy Announcement PAGE 38 The Job Posting short ad v. full ad Make sure you have the full advertisement PAGE 39 Your Applicant Submission These documents are your representative to the screening committee Tailor these documents to information in the posting PAGE 40 Your Applicant Submission How is your submission used and how are you assessed by the Search Committee or Hiring Authority? Sample Criteria Chart PAGE 41 Your Applicant Submission Grammar, punctuation and decorum in all documents and communication are critical (Short documents but very time consuming) Aim for succinct Enthusiasm preferred PAGE 42 Your Applicant Submission Cover Letter Use the opportunity to deliver your message This is your narrative Can be up to 1 or 1.5 pages PAGE 43 Your Applicant Submission Cover Letter Use correct address information Refer to the correct position, including requisition number, in the subject line PAGE 44 Your Applicant Submission Narrative Explain your interest why this position is a good move for you Clearly connect your qualifications to the unique job why you are a good bet for them and will contribute shows thoughtfulness and understanding PAGE 45 Your Applicant Submission Narrative Explain your career or personal path PAGE 46 Your Applicant Submission Narrative Address Significant changes in job types or institution types Breaks in employment Frequent or numerous job changes PAGE 47 Your Applicant Submission Narrative How have your experiences improved your suitability for this position? How have you stayed current? How have you credentialed yourself? PAGE 48 Your Applicant Submission Narrative A different Industry A different Professional Level While in School Through your Professional Service PAGE 49 Cover Letter Links Making Your Cover Letter Work For You http://liscareer.com/allenmurray_coverletters.htm Cover Letters, Resumes, and Interviews, Oh My! http://mrlibrarydude.wordpress.com/2011/04/20/cover letters resumes and interviews oh my/ Avoid These 7 Killer Cover Letter Mistakes http://career advice.monster.com/resumes cover letters/cover letter tips/Avoid 7 Killer Cover Letter Mistakes/article.aspx Your Applicant Submission PAGE 50 Cover Letter Links Open Cover Letters anonymous cover letters from hired librarians & archivists http://opencoverletters.com/ Your Applicant Submission PAGE 51 Cover Letter Links The Interview Trump Card: The Cover Letter to be presented for the ALA JobLIST Placement Center at the 2014 ALA Midwinter Meeting http://ufdc.ufl.edu/l/IR00003638/00001 Your Applicant Submission PAGE 52 Your Applicant Submission Curriculum Vitae Resume Primary Audience Academic or professional Business Covers Complete and detailed list of employment, education, trainings, presentations, publications, professional memberships, g rants and fellowships, awards, and honors Education, employment, awards, and accomplishments PAGE 53 Your Applicant Submission Curriculum Vitae Resume Length Unlimited 1 2 pages Format List of Lists A list of accomplishments including facts, figures, measurements, etc. PAGE 54 CV and Resume Provide links to publications, web content, etc. Do not include personal information or photographs Use an appropriate font and color PAGE 55 CV and Resume Links http://www.careerrocketeer.com/category/resumes Crafting a Winning Resume http://liscareer.com/allen_resumes.htm How to Write a Resume http://career advice.monster.com/resumes cover letters/resume writing tips/how to write a resume/article.aspx Writing the Curriculum Vitae http://owl.english.purdue.edu/owl/resource/641/1/ http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm PAGE 56 Communication Email Send messages from a suitable address Treat this as professional correspondence Voicemail Message Is it suitable for potential employers? PAGE 57 Communication Telephone Interviews Have a beverage Do not multitask no typing clicks Prepare, plan and take advantage of this medium PAGE 58 Online Presence and Branding Social networking Do you control access? Google and Google Alerts ( http://www.google.com/alerts ) Slideshare Scribd List serves PAGE 59 Online Presence and Branding See: Social networking with a brain: a critical review of academic sites, Kim Leeder http://www.inthelibrarywiththeleadpipe.org/2008/social networking with a brain a critical review of academic sites/ You: The Online Version, Michael Porter http://www.libraryman.com/blog/2009/10/02/you the online version/ PAGE 60 Preparation for Interview Practice Role play with someone Practice effectively touting your strengths get over being embarrassed Practice discussing (and addressing) your weaknesses PAGE 61 Preparation for Interview Practice Prepare for common interview questions (the internet abounds with lists) Assess and work on your interview weaknesses Learn as you go on interviews through self assessment PAGE 62 Preparation for Interview For recent MLS graduates, in particular: Convey your maturity Show your flexibility PAGE 63 Preparation for Interview If you have another degree type, in particular: Convey you get libraries PAGE 64 Preparation for Interview For changes in library types, in particular: Convey you get their type PAGE 65 Preparation for Interview Learn about the organization (do your homework) Key people Services and products Patron/Student population Size Structure University/Parent Organization Peer organizations Latest news PAGE 66 Preparation for Interview Learn about the organization (do your homework) Basics of the catalog What databases are available Results Avoiding embarrassing gaffes Making a positive impression PAGE 67 Preparation for Interview Learn about the position What it does How it fits into the organization PAGE 68 Preparation for Interview Learn about the position Status Faculty Tenure Accruing What do those mean? Additional expectations for the position? Scholarship (Publishing) Service PAGE 69 Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Why is this position available? Expectations for the position? from various stakeholders, including supervisor Are there opportunities for (advancement) learning and professional growth? PAGE 70 Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews What are they looking for as far as candidate attributes? PAGE 71 Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Questions for interviewers or others might include: What do you like best about the institution? What do you like most about your position here? What was your background? Where did you go to school? PAGE 72 Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews could bring up? PAGE 73 Preparation for Interview Do not ask about salary or benefits, first. PAGE 74 Preparation for Interview Balance your enthusiasm for professional development activities Do not ask how soon you can take your first sabbatical PAGE 75 Preparation for Interview How will you get around campus, from the airport, etc.? Ask if not discussed Stake out the location and parking before the day of the interview PAGE 76 Preparation for Interview Communicate any special needs PAGE 77 Preparation for Interview Learn who you will be meeting with Review the itinerary if not offered, inquire Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them PAGE 78 Preparation for Interview Sample Interview Itinerary PAGE 79 Preparation for Interview If there is a presentation, you can solicit reasonable information or clarification regarding: Audience affiliation expertise level Topic Media PAGE 80 If there is a presentation Put appropriate effort into it Cover the topic Incorporate relevant information about the institution Be prepared for technical glitches PAGE 81 If there is a presentation Practice Plan based on time limit and provide for Q&A Answer questions Involve Engage audience PAGE 82 The Interview Appearance Fresh and rested Alert Listen PAGE 83 The Interview Conduct Be polite to everyone Act interested and show it with body language and feedback to interviewer Lean forward Maintain eye contact Nod your head PAGE 84 The Interview Conduct Indicate where your previous training or experience applies Attitude and demeanor are as important as responses to questions PAGE 85 The Interview Appearance Do not smoke or smell like smoke Dress for the position, lean towards conservative Tattoos and piercings PAGE 86 The Interview Conduct Effective answers to questions Be positive about your qualifications Describe how your qualifications relate specifically to this job Mitigate weaknesses with your strengths Avoid judgmental or negative remarks about previous employers PAGE 87 The Interview Conduct Effective answers to questions Be brief but thorough in your communications Use specific examples from your experience to illustrate your points whenever possible Be sincere and direct PAGE 88 The Interview Conduct Humor Appropriate No reference to violence (or bombs or guns) or sex at all PAGE 89 The Interview Conduct Be honest Be on guard Ask great questions PAGE 90 The Interview Conduct Relax, your talent got you here Enjoy yourself, people are going to be really nice to you PAGE 91 The Interview Conduct Meals Purpose? PAGE 92 The Interview Conduct Meals Purpose More relaxed setting Can assess fit, and how well rounded Opportunity to observe curiosity about position, institution or community PAGE 93 The Interview Conduct Meals Manners Drinking PAGE 94 The Interview Honestly, but diplomatically, address issues in your employment history: Gaps Demotions Terminations PAGE 95 The Interview For all phases and sessions It is better to ask for clarification for a question or take a moment to think than to give an irrelevant or unnecessarily incorrect answer If you cannot answer specifically, communicate how you would get that information PAGE 96 The Interview For all phases and sessions Get across your message Do not count on the interviewer(s) to do a great job PAGE 97 The Interview In Summary Strive to express these sought after qualities: Communications and Interpersonal Skills Intelligence and Aptitude Enthusiasm and Energy Flexibility Leadership Maturity PAGE 98 The Interview Links Interviewing: At a Glance http ://www.crc.ufl.edu/students/studentInterviewGlance.html 25 Weirdest Interview Questions of 2011 http :// jobs.st701.com/career resources/index.php?c=article&aid=37982&title=25 weirdest job interview questions of 2011 PAGE 99 The Interview Links First Impressions, Lasting Impressions: Tips for Job Interviews http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html Interview Checklist http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx Interview Advice http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview. cfm PAGE 100 After the interview Follow up? you need to clarify or address an issue (ASAP) you are anticipating another offer PAGE 101 After the interview In anticipation of an offer, consider Do you want the job? How much would you need to be paid? Partner considerations? PAGE 102 After the interview In anticipation of an offer, consider How will you negotiate your salary? Reference: Qualifications from advertisement Salary surveys PAGE 103 After the interview In anticipation of an offer, consider When could you report for work if offered? Notice to current employer Completion of school Move and other personal arrangements What other information do you need: Benefits Relocation assistance, if relevant Trailing partner assistance PAGE 104 References Cultivate them Work School Professional Service PAGE 105 References Select according to what the position Coach them Provide a current resume for their reference Share your cover letter and job posting Tell them why you picked them what they speak to PAGE 106 References Do not send a general (or previously obtained) letter of reference, unless requested PAGE 107 References Current Employers It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you Most employers are going to understand and support advancement PAGE 108 Credential yourself now Seek: Training and education Leadership and service opportunities In order to: Build competencies Prepare for the next job Keep yourself relevant Demonstrate interest Demonstrate aptitude and ability Network PAGE 109 Credential yourself now Examples: 1. Lead (or contribute meaningfully to) a student group or an important project at work 2. Convert papers or blogs into scholarship 3. Attend professional meetings or discussion groups 4. Attend state, regional or national conferences 5. Join a professional association PAGE 110 Credential yourself now Incorporate these experiences and accomplishments into your application materials and interviews in a way that enhances your narrative and distinguishes you PAGE 111 Helpful Links First Time on the Market? (The Chronicle of Higher Education) http://chronicle.com/section/First Time on the Market /146/ PAGE 112 One last piece of advice for interviewing: get sleep eat breakfast and lunch drink coffee PAGE 113 Thank You and Best of Luck! Brian W. Keith Check out the UF Library Employment website: http://www.uflib.ufl.edu/pers/careers.htm |