Citation
Data Management / Curation Working Group, Meeting Training Workshop, April 28, 2017

Material Information

Title:
Data Management / Curation Working Group, Meeting Training Workshop, April 28, 2017
Series Title:
Data Management/Curation Working Group Agenda/Notes
Creator:
Smith, Plato
Yuan, Linfang
Norton, Hannah
Deumens, Erik
Ridgewell, Natalie
Hawley, Haven
Durant, Flecther
Gonzalez, Sara
Kiszla, Sara
Gitzendanner, Matt
VanKleeck, David
Neu, Ed
Taylor, Lauire
Leonard, Michelle
Maxwell, Dan
Place of Publication:
Gainesville, FL
Publisher:
George A. Smathers Libraries, University of Florida
Language:
English
Physical Description:
Notes

Subjects

Subjects / Keywords:
Data management
Data curation
Training

Notes

Abstract:
Meeting notes for the UF Data Management / Curation Working Group.

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Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
The author dedicated the work to the Commons by waiving all of his or her rights to the work worldwide under copyright law and all related or neighboring legal rights he or she had in the work, to the extent allowable by law.

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DATA MANAGEMENT PLANNING WORKSHOP, PART 2: DATA CLASSIFICATION GUIDELINES AND PRELIMINARY DATA SURVEY RESULTS Plato Smith, Data Management Librarian April 28 th 2017, 2 pm 3pm UF Informatics Institute

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, we are interested in learning more about general best practices for a variety of data management situations and how best to acquire keep manage organize and make the data available Many of us are finding the curation of all the data to be a huge obstacle as there are so many different sources, even within our respective departments. In addition, our departments do not currently focus on NIH or NSF funding so those data management requirements are not applicable A UF Department Assistant Director email (April 12, 2017) A DDRESSING D ATA MANAGEMENT NEEDS

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without an overall understanding of the data you currently hold CARDIO v.2 (Collaborative Assessment of Research Data Infrastructure and Objectives) A SSESSING D ATA MANAGEMENT NEEDS

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1. UF Data Classification Guidelines 2. Importance of Integrating Guidelines in Data Management Planning 3. Identifying Current Data Management Needs 4. Exploring Current Data Management Practices at UF 5. Using Results from a data survey to develop future training workshops 6. References 7. Questions T ABLE OF CONTENTS

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UF DATA CLASSIFICATION GUIDELINES Data Classification data owners responsibility Restricted Data h ighly sensitive (e.g. credit card information) Sensitive (e.g. student records) Sensitive Data Private (e.g. unpublished research) Open Data Unclassified (e.g. public web sites) Data Management & Storage Options data custodians responsibilities ResearchVault Restricted & sensitive data UF Dropbox for Faculty Non sharing restricted and unrestricted data OneDrive @ UF Non sharing restricted and unrestricted/open data

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Data owners are responsible for appropriately classifying data. Data custodians are responsible for labeling data with appropriate classification and applying required and suggested safeguards. Data users are responsible for complying with data use requirements. Data users are responsible for immediately referring requests for public records to the University Relations Division Office of Public Affairs or to the Office of the Vice President and General Counsel UF DATA CLASSIFICATION GUIDELINES

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I MPORTANCE OF INTEGRATING GUIDELINES INTO DATA MANAGEMENT PLANNING

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I DENTIFYING CURRENT DATA MANAGEMENT NEEDS SELECT QUESTIONS FROM UF IRB#201602303 SURVEY 81 34 28 6 2 2 2 0 10 20 30 40 50 60 70 80 90 Q2 What is your primary research role? Research Role

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I DENTIFYING CURRENT DATA MANAGEMENT NEEDS 23 67 84 121 0 20 40 60 80 100 120 140 Purchase data Convert/transform legacy data Share/exchange data Collect new data Q6 What method(s) do you use to acquire data? [Please select all that apply] Acquire data

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I DENTIFYING CURRENT DATA MANAGEMENT NEEDS 1 1 6 7 18 37 46 46 61 61 94 0 10 20 30 40 50 60 70 80 90 100 To technology vendor file server Professional organization/association storage (.e.g ICPSR) ResearchVault (e.g. restricted, sensitive data) Other Institutional storage (IR@UF, campus) Paper/file records External hard drive/CDs/DVDs College or dept. computer network Local computer (e.g. personal laptop/desktop) Q12 Where you store your data? [Please select all that apply] Store data

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 9 18 28 28 36 49 0 10 20 30 40 50 60 In a remote database (e.g. national archive/data center) Other please provide details In a local database (e.g. research group) In a paper logbook In an electronic logbook In a spreadsheet Q13 How do you keep track of where your data is stored and the relationship between data? [Please select all that apply.] Track data

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF Other please provide details Folders I don't do this (yet) In my memory computer files and directories In my head Not so organized Different projects within REDCap I don't Data are compartmentalized by the study. no standardized method repositories such as Gitlab, SharePoint, one drive, in my brain! In my mind SQL database server readme files in data directories We just group the folders by project No documentation just file folders organized well embedded in my SAS and STATA code files

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 13 14 52 57 60 62 0 10 20 30 40 50 60 70 Stakeholders Other Infrastructure/resources Storage/technology Data management plan expertise/experience Budget/funding Q15 What are some barriers for you with regard to managing and storing your research data? Barriers

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 8 14 18 27 35 57 61 75 0 10 20 30 40 50 60 70 80 Problems establishing owners of data Other Security and protection of files Non Locating where data files are stored Q16 Which of the following data management issues have you experienced? [Please select all that apply.] Data management issues

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 5 17 36 47 56 79 81 0 10 20 30 40 50 60 70 80 90 National data center or data archive Other Research groups Project manager Research assistant PI Graduate student(s) Q17 Which of the following are involved in the management and storage of data? [Please select all that apply.] Data custodians

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 9 10 30 41 54 69 96 0 20 40 60 80 100 120 Other National data center or data archive Research Center/Lab Graduate student(s) Research collaborators Institution/organization (employer) PI Q18 Which of the following are the owners of the data? [Please select all that apply.] Data owners

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 1 2 3 4 8 13 14 20 26 30 0 5 10 15 20 25 30 35 > 3 Petabytes 100 Terabytes 1 Petabyte 50 100 Terabytes 100 -500 Gigabytes 50 100 Gigabytes 500 Gigabytes 1 Terabyte < 1 Gigabyte Don't know 1 50 Terabytes 1 50 Gigabytes Q19 What is the estimated amount of electronic research data do you currently hold or will maintain? Electronic research data

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 15 18 30 42 66 84 0 10 20 30 40 50 60 70 80 90 Deposit data in UF's Instituional Repository Other Deposit data in discipline-specific data center or repository Make data available online via a project or institutional web site Make data informally available to peers on request Submit data to a journal for publication Q21 How will you share your data? [Please select all that apply.] Share data

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 8 24 26 32 33 43 48 49 56 61 66 0 10 20 30 40 50 60 70 Other Management of sensitive or restricted data Metadata and documentation Sustainability Other external expertise RDM services Computing capacity fopr data analysis and visualization Computing expertise or software development Data/digital management for organizing data DMP, sharing and preservation training Short/long-term data storage capacity Q23 What resources, support, and training outside of your department do you find useful to data management plan support? [Please select all that apply.] DMP support

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 20 95 0 20 40 60 80 100 No Yes Q24 Do you support a University wide data management guidelines and recommendations document that assist researchers in the aggregation, dissemination, and preservation of research data? University-wide data management guidelines and recommendations

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E XPLORING CURRENT DATA MANAGEMENT PRACTICES AT UF 25 90 0 20 40 60 80 100 No Yes Q25 Do you support a University wide electronic lab notebook (ELN) solution that works on multiple platforms and devices and supports funding agencies data management plans requirements? University-wide electronic lab notebook (ELN) solution

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References CARDIO. Collaborative Assessment of Research Data Infrastructure and Objectives (CARDIO). Retrieved April 27, 2017 from http:// www.dcc.ac.uk/resources/tools/cardio Core Trustworthy Data Repositories Requirements. (2016). Retrieved April 27, 2017 from https://zenodo.org/record/168411#. WQKESmnythE DANS. Data Archiving and Networked Services. https:// dans.knaw.nl/en LabArchives http://www.labarchives.com/professional edition / Open Science Framework (OSF). https://osf.io / UF Data Classification Guidelines. Retrieved April 27, 2017 from https :// it.ufl.edu/policies/information security/related standards and documents/data classification guidelines/ UF Data Classification Policy. Retrieved April 27, 2017 from https ://it.ufl.edu/policies/information security/data classification policy / USGS. (2017). Fundamental Science Practices (FSP). Acceptable Digital Repositories for USGS Scientific Publications and Data. https:// www2.usgs.gov/fsp/acceptable_repositories_digital_assets.as p Zenodo. https://zenodo.org /

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Data Management and Curation Working Group (DMCWG), datamgmt l@lists.ufl.edu Plato Smith, Data Management Librarian plato.smith@ufl.edu | 352.294.1077 Questions