Federal personnel manual system


Material Information

Federal personnel manual system
Portion of title:
FPM letter
Physical Description:
United States Civil Service Commission
United States -- Office of Personnel Management
United States Civil Service Commission
Place of Publication:
Washington, D.C
completely irregular


Subjects / Keywords:
Personnel management -- Handbooks, manuals, etc -- United States   ( nal )
Civil service -- Handbooks, manuals, etc -- United States   ( lcsh )
Personnel management -- Handbooks, manuals, etc -- United States   ( lcsh )
federal government publication   ( marcgt )
periodical   ( marcgt )


Issuing Body:
Vols for 1979- issued by: Office of Personnel Management.
General Note:
Description based on: 410-19 (Aug. 22, 1977); title from caption.
General Note:
Latest issue consutled: 292-23 (No. 3, 1983); title from caption.

Record Information

Source Institution:
University of Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
aleph - 021549616
oclc - 06727309
lccn - 2009238041
System ID:

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Full Text

I Offie of Persoanel Management
Federal Personnel Manual System
bM t el 351-8

ST S : Early Retirement Authorizations u
of Public Law 95-454

ii Heads of Departments and Independent Establish

under Section 308


Published in advance
of incorporation in FPM
Ch. 351

Washington, D. C. 20415
August 13, 1979

L Bulletin 351-3 dated December 29, 1978, contained interim guidelines for the implementation of
section 06 of Public Law 95-454 (the Civil Service Reform Act), which permits the Office of
Personnel Management to authorize early retirements when it determines that a major RIF,
reorganization, or transfer of function is underway. The bulletin also requested comments on these

2. The purpose of this letter is to transmit the final guidelines, which are essentially the same as
those contained in Bulletin 351-3. Attachment I to this letter is a revised appendix E to chapter
351, and' it incorporates these guidelines. It also contains additional information on the procedures
which agenoes should follow when submitting requests for early retirement authorizations.

Jule M. Sugarman
Deputy Director



Inservice Placement Branch, Staffing Services, 632-4533


351, Reduction in force


OPM FORM 652 1/79


Attachment 1 to EPM Ltr. 351-8 (1)

Appendix E

Requesting Early Retirement Authorization

E-1 Authority

Section 306 of Public Law 95-454 permits the Office of Personnel Management to
authorize early optional retirements for employees of an agency or segment of an
agency when it is determined that a major RIP, reorganization, or transfer of
function is underway.

E-2 Criteria for Authorization

The Office of Personnel Management will authorize early optional retirements for
an agency or segment of an agency when 5 percent or more of the positions in the
component for which the authorization is requested will either be abolished or
transferred to another commuting area or when the combination of transfers and
abolishments equals 5 percent or more. Early retirements may be authorized in
rare eases when the 5 percent guideline is not met if other significant factors
including: (1) a severe impact on the local economy; (2) poor placement opportuni-
ties for employees; or (3) serious disruption to agency operations are present.

E-3 Coverage of Authorization

An early retirement authorization may cover an agency or segment of an agency.
It may be limited to certain grade levels or occupations if the RIP, reorganization,
or transfer of function will primarily affect only these occupations or grade
levels. Generally the early retirement authorization will be limited to the
commuting or competitive area of the activity which is being affected by the RIF,
reorganization, or transfer of function. OPM will consider expanding an authoriza-
tion beyond a commuting or competitive area in rare cases where it can be
demonstrated that this expansion will materially improve placement opportunities
for affected employees or will minimize the disruption to agency operations.

E-4 Time Period for Authorization

Early retirement authorizations will not ordinarily be granted for more than a
6-month period. An authorization will not be granted more than 1 year in advance of
the effective date of the planned RIF, reorganization, or transfer of function, and it
may not continue beyond the expiration date of the authorization.

E-5 Submitting Requests

Requests for early retirement authorization should be addressed to the Office of
Personnel Management, Staffing Services, 1900 E Street, N.W., Washington, D.C.
20415. Requests must be signed by the head of the agency or his or her designee
and must be routed through the headquarters of the department or independent
agency involved before submission to the central office of the Office of Personnel

E-8 Voluntary Retirements versus Discontinued Service Retirements

Employees who retire under an early retirement authorization granted by the .
Office of Personnel Management should have their retirements processed as |
voluntary retirements. However, an employee whose retirement is involuntary may
have it processed as a discontinued service retirement even if he is in a component
for which voluntary early retirements have been authorized. An employee who
retires voluntarily and is subsequently reemployed is a reemployed annuitant.
However, an employee who retires involuntarily and is subsequently reemployed,
acquires a new retirement right if his employment is not excluded from retirement
coverage. For additional information on this subject see FPM Supplement 831-L

E-9 Voluntary Nature of Retirements

Agencies which are granted early retirement authorizations must ensure that
employees are not coerced into retiring. A statement affirming the voluntary
nature of retirements must be issued to all employees. If agency management
becomes aware of any coercion against employees, aggressive action should be taken
to eliminate it.

Attachment 1 to FPM Ltr 351-8 (3)

E-10 Reporting Requirements

Agencies receiving early retirement authorizations will be required to submit
reports to the Office of Personnel Management on the use of the authorizations no
later than 45 days from final date of each authorization. The reports must contain
the following information: (1) the number of retirements under the authorization
broken down by occupational series and grades; and (2) an analysis of the extent to
which these retirements lessened any adverse impact on the agency or its
employees including: (a) the actual number of encumbered positions abolished or
transferred to another commuting area; (b) the number of employees, if any, who
were not separated or transferred to other commuting areas because of early
retirements; (c) the number of retirees, if any, who were reemployed within 30
days; and (d) the number of employees who were separated, demoted, or
transferred to other commuting areas.

E-ll Continued Monitoring of Early Retirement Authorizations

The Office of Personnel Management is very concerned that section 306 of Public
Law 95-454 is implemented in the most practical and effective manner which is
consistent with the content of the law. Therefore, the Office of Personnel
Management will continue to evaluate the effectiveness of the guidance contained
in this appendix, and if necessary, changes will be made after consultation with

U. S. GOVERNMENT PRINTING OFFICE : 1979 0 280-535 (204)

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