Pilot Implementation of Web Content Management System


Material Information

Pilot Implementation of Web Content Management System
Physical Description:
Grant proposal
Sullivan, Mark V.
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, Fla.
Publication Date:


This pilot project will perform several long-term library goals. The project team will implement a web content management system and money will be used for conversion of several large portions of the library web presence to the new system. As the pages are migrated into the new system, the content management system will allow the introduction of new social media options, blogs, and event calendars. It will also allow for more granular control of permissions than is currently able to be supported. In addition, the use of the CMS will allow users to easily create and maintain their own web pages online directly through standard web browser software.
Issuing Body:
George A. Smathers Libraries' Emerging Technologies Mini Grant Program
$10,000 awarded
Dates or Sequential Designation:
Grant period: September 2, 2012 - August 30, 2013

Record Information

Source Institution:
University of Florida Institutional Repository
Holding Location:
University of Florida
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All rights reserved by the source institution and holding location.
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Pilot Implementation of Web Content Management System Emerging Technology Mini Grant Mark Sullivan A. Project Description This mini grant application for support of the Pilot Implementation of Web Content Man a gement System (CMS) seeks to revolutionize the way the George A. Smathers Librarie s (Libraries) web content is managed, while simultaneously opening all the newest possibilities in web pages to all our faculty and staff with the simplicity of editing pages from their web b rowser Fund s awarded will purchase a library wide instance of DotNetNuke, the leading .NET web content management system (CMS) one of the final contestants to be the UF campus wide solution. The grant will purchase the license which includes training and support for the first year to ensure the full system is operational by the end of the grant. This grant will also employ student labor to migrate content to the new system. The primary goal of the project is rs a fully integrated system with a stable underlying architecture that also includes features such as blogging, calendars, social media, and mobile device optimization is critical for our internal operations and will place the Libraries at the forefront o f academic libraries by pr oviding integrated web services Proje ct objectives include: 1) determining output of student labor in converting web pages to the new CMS; 2) updating webpages to the most recent library design; 3) working with units and departme nts on developing templates for migrating pages; and 4) training faculty and staff on using the new system through recurring sessions. B. Project Importance The website is currently composed of over 10,000 pages of static c ontent which cannot access many of the recent social web and media t ools which our patrons have come to expect Th e lack of an underlying content management system makes it very difficult to make large scale changes to the site, either as the library web manager or as a cont ent provider with in the libraries and departments. Updating websites is a laborious process often including installing a streaming instance of Adobe Contribute, configuring your site for editing, and then making the desired changes. The underlying archite cture thus prohibits even standard management and support options, making all web work difficult and time consuming for top level web managers and even for day to day users editing single pages and small subsections of the site. Permissions are made at the folder level, rather than the granular portion of each web page, and there is no way for a library web manager to perform web change review before a page changes for the public. Furthermore, features which users now expect on web pages, such as integrate d access to social media option s, blogs, or event calendars, are all missing. In addition, pages are optimized for viewing on computers, and do not scale correctly for mobile devices. The sum total of all these issues has driven most faculty a nd staff to migrate many pages to LibGuides, which is not the appropriate tool for many of the uses and which still lacks the features one expects in an enterprise level web CMS This mini grant will correct the underlying architectural problems by putting a CMS in place for the entire library website. After the final migration is complete, wide scale changes for design and new features will be easy to test and implement and all approved library users will be able to edit their pages online through a standa rd web interface. This system will provide the following benefits for the Libraries: Simple implementation of themes across the entire site or sub sites Social media options, such as blogs, event calendars, etc. Granular permissions with ability to set a r eview policy for pages before they go public Ability to update pages directly in your browser after logging in Auto scal ing for optimal viewing and access on a number of different mobile devices Simple humanly readable usage statistics on content (as oppo sed to the overly verbose Google Analytic s ) Provides an application development platform for rapid application development within the skill sets of the software department ( C#, ASP.net ) Simple w idget creation using .NET/C#, which is the programming language of choice in the UF libraries


Easy server and system management within the current strengths of the IT department ( Microsoft Windows servers, Microsoft SQL Server, and Microsoft IIS Web Servi ces ) Replaces multiples existing servers including the remaining Linux servers, making system administration simpler Provides an architecture able to support the libraries missions and goals for the foreseeable future In addition, this project will pilot the process of using student labor to convert existing web pages to the content management system. The web unit will supervise the work of the students as they convert existing web sites to the CMS. The students will be given a unit or department at a ti me to cut and paste the content into the system, performing normalization and basic redesigns as requested by the department. In addition, all migrated pages will be updated to the most recent library design. Once the pages are housed within the system, it will be very simple to change the overall look and design of all the library webpages. C. Similar Projects Academic libraries have begun to explore utilizing robust CM S and application deployment architectures. Some libraries turned to LibGuides for all their webpages, as the University of South Florida (USF) recently did, even though the LibGuides system is a very rudimentary CMS. For that reason, USF quickly migrated their main web content away from LibGuides just a year later. Providing our patro ns, faculty, staff, and partners a fully integrated system with a stable underlying architecture that includes features such as blogging, calendars, social media, and mobile device optimization is critical for our internal operations and will place the Lib raries at the forefront of academic libraries in this regard A survey of over half the ASERL library websites showed that 60% of all library websites do not utilize any CMS, but rely on a large number of static pages, just as our site currently does. Of the 40% that use a CMS, all relied on technology which relies primarily on MySQL and L inux servers, with over half of those libraries using Drupal, which is renowned for utilized are enterprise lev el systems nor can they act as a .NET application development framework, allowing simple creation and integration of widgets written in the programming language employed by the Libraries. D. Resources Needed No equipment/supplies will be purchased on this grant, other than the software license for the CMS. ($2,700) Personnel The Principal Investigator, Mark Sullivan, is head of the Digital Development and Web Unit within Information Technology at George A. Smathers Libraries. He will oversee the migration, timeline, and objectives of this grant. In ing the management and training of the student workers hired by this grant award management of this project. The chief project personnel will work closely with each unit and department during the migration of their web content to ensure the migration and slight changes in the design are satisfactory. In addition, the project person nel will train staff and faculty on the use of the new CMS for creating and u pdating web content as well as on new features enabled by the CMS. E. Project Plan of Action /G. Measures of Success Phase Timeline Personnel Activities and Measures of Success Pu rchasing Weeks 1 2 IT / Purchasing Activities: Purchase the DotNetNuke Professional (academic) license. Measures: Is license successfully purchased and software downloaded? Setup and Configurati on Weeks 1 6 Principal Investigator (PI) & Project Manager (PM) Activities: Setup and configuration can begin immediately with the 30 day trial version. In this phase, the server will be configured and the CMS will be installed. Templates will be created for the main departments and each individ ual look and feel. Measures: Is server configured and ready for library content?


Student Hiring Weeks 4 6 (ongoing as necessary) Human Resources, PI, and PM Activities: Hire OPS labor, hopefully work study, to be directly managed by the Project Manager (P M) and housed at East Campus IT Office. Measures: Are sufficient numbers of students hired to complete this project by week 40? Migration Weeks 6 40 PI, PM, and student workforce Activities : 1. For each portion of the web which is migrated, the PI and PM will speak with the affected unit/department prior to migration. 2. If no existing template can be utilized for the unit/department, a new template will be created. 3. Student workforce will then mi grate the content to the new CMS. 4. Finally, PI and PM meet with affected unit/department to determine success of migration and make changes as necessary. Measures: 1. Are sufficient numbers of pages being migrated? This grant will migrate a minimum of 2,00 0 pages of content to the new CMS. 2. Are affected units/departments satisfied with the migration efforts? Faculty & Staff Training Weeks 6+ PI and PM Activities: Principal Investigator (PI) and Project Manager (PM) will train staff and faculty on using the new system in recurring training sessions in the Library West training rooms. Measures: Are staff and faculty successfully utilizing the new CMS for adding cont ent and updating existing content? Once the CMS is installed and configured, students will be expected to migrate a minimum of two pages per hour with up to four pages per hour. The tedious nature of this work is due to the abundant existing coding probl ems on the site This results in a minimum of 2,000 pages of web content to be migrated, but it is hoped that up to 4,000 pages of content can be migrated. Selection of content to be migrated will be roughly based on how heavily pages are utilized by ou r patrons, with priority given to more heavily utilized content Request for prioritization of certain units will also be accepted throughout the period of this grant. Throughout this process, the chief project personnel will work with each unit to ident ify duplicative, un u sed content to be updated or removed further cleaning and improving the overall web presentation. In addition to migrations, all new pages, such as the Records Management pages, will be created directly in the new CMS and any requested design changes during this mini grant will also result in migration to the new CMS. F. If Project is Collection Specific (N/A) H. Long term Financial Implications & Ongoing Costs The solution proposed in this grant will save the UF libraries recurring IT costs for multiple servers and the ongoing cost for support. This solution will combine several existing servers (blogging server, calendar server, web server) into a single solution, reducing the server costs to CNS. Support for this solution will also be cheaper since this solution is completely Windows based, rather than utilizing technologies for which there is little in house expertise. This will reduce ongoing support and training costs for server support and allow for simpler management of securit y of the system. The academic license for the DotNetNuke Professional system costs $2 700 annually This allows for additional previewing of content on mobile devices and provides free training for the system, including setup, configuration, and advanced features of the system. This license will make the transition to the CMS simpler and less time consuming. It is recommended to consider this an ongoing cost for the first two years, with the first year being paid for by this mini grant. At that time, th e training support may be less necessary and we can assess if the additional features are being utilized by our patrons, staff, and faculty. If they are not necessary, at that time we can switch to the free community license. I. Plan for Future of Equipment (N/A)


MINI GRANT PROGRAM DOCUMENTATION Web Content Management System Emerging Technology Mini Grant Budge t 1. Salaries and Wage s Name of PersonSalary times % of effortGrant FundsCost ShareTotal OPS Student Labo r 730 hours $10/h r $7,300.00$0.00$7,300.00 Project Manager (Gus Clifton)$71,909 0.20 FT E $0.00$14,381.8 0 $14,381.8 0 Principal Investigator (Mark Sullivan ) $90,363 0.05 FT E $0.00$4,518.1 5 $4,518.1 5 $0.00$0.00$0.00 $0.00$0.00$0.00 SUBTOTA L $7,300.00$18,899.9 5 $26,199.9 5 2. Equipmen t ItemQuantity times CostGrant FundsCost ShareTotal DotNetNuke Professional Edition (Software)1 $2700$2,700.00$0.00$2,700.00 $0.00$0.00$0.00 $0.00$0.00$0.00 SUBTOTA L $2,700.00$0.00$2,700.00 3. Supplies ItemQuantity times CostGrant FundsCost ShareTotal None $0.00$0.00$0.00 $0.00$0.00$0.00 $0.00$0.00$0.00 SUBTOTA L $0.00$0.00$0.00 4. Travel From/To# of people/# of daysGrant FundsCost ShareTotal None $0.00$0.00$0.00 $0.00$0.00$0.00 $0.00$0.00$0.00 SUBTOTA L $0.00$0.00$0.00 5. Other (services vended, etc. ) ItemQuantity times costGrant FundsCost ShareTotal None $0.00$0.00$0.00 $0.00$0.00$0.00 $0.00$0.00$0.00 SUBTOTA L $0.00$0.00$0.00 Grant FundsCost ShareTotal Total Direct Costs (add subtotals of items 1-5) $10,000.00$18,899.95$28,899.95


The Foundation for The Gator Nation An Equal Opportunity Institution George A. Smathers Libraries 535 Library West Office of the Associate Dean for Technology & Support Services PO Box 11700 0 Gainesville, FL 32611 700 0 352 273 2505 352 392 7251 Fax www.uflib.ufl.edu August 10, 2012 Mini Grant Committee George A. Sma thers Libraries PO Box 117000 Gainesville, FL 32611 7000 Dear Committee Representatives: This letter is written in support of the mini grant submitted by Mark Sullivan, Pilot Implementation of a Web Content Management System The emerging technologies project will introduce modern website standards and allow for the inclusion of web enabled features that students within the university have come to expect. The mini grant will enable Mark and his team to investigate Content Management Systems (CMS), learn more about web maintenance, and to edit content directly on the site. Additionally, t his particular test environment has the capability to integrate blogs and calendars more directly into the website, and will allow a broad and general approval process fo r web information and services with a stable underlying architecture. Part of the difficulty with the current website is that there is duplication of information, old and out of date pages that have not been deleted, and a wide variety of approaches and styles that have occurred over the years. Having a pilot will avail departments the opportunity to do some much needed maintenance on pages prior to migration. The website is the only way that many of our constituents interact with the libraries, and the ease with which we can maintain a CMS will allow more frequent maintenance and efficient review. With more than 10,000 pages, simplification will assist with not only the maintenance, but with the ease of use for our constituencies. The costs of the pil ot are relatively minor when compared with the expected positive outcomes. I wholeheartedly endorse and support Mark in the submittal of this mini grant. Sincerely, Rachel A. Schipper Rachel A. Schipper, Associate Dean Technology & Support Services


From: Bruxvoort,Diane Sent: Monday, August 27, 2012 9:04 AM To: Sullivan, Mark V Subject: Letter of support for CMS mini grant Dear grants committee, I am writing to support the proposal for a new web content management system to run the UF Libraries website. I consider this to be an essential step for the Libraries and strongly encourage you to fund this project. While we take great pains to provide excellent custo mer service for the library users who walk through our doors, we have neglected our virtual users, and the reality is that our virtual users represent the greater population. The website design is outdated, and all too often the information presented is al so. This is poor customer service. A content management system will allow us to update information efficiently, and in a timely manner on a user friendly website. Then need for an updated website is consistently and vociferously expressed by the Branch Ch airs in our meetings. I understand the need to utilize some time of the collection managers and web managers within the different units, collections, and libraries while the migration is performed, and gladly commit their time to assist in this project. Pl ease feel free to contact me if you have any questions. Sincerely, Diane Bruxvoort Associate Dean for Scholarly Resources and Research Services Diane Bruxvoort Associate Dean for Scholarly Resources and Research Services George A. Smathers Libraries 352 27 3 2516


s Emerging Technology Proposal Pilot Implementation of Web Content Management System DotNetNuke: Are there implications if UF does not select the DotNetNuke platform? (from the Project Description)? It will be more than a year before UF has any CMS solution available. Any solution(s) provided by UF for the CMS will not be mandatory, so we can continue with any solution we have implemented here. If we choose to migrate to any other CMS solution, it w ill be much easier migrating from DotNetNuke than migrating from our current web environment. If UF does (or does not) adopt DotNetNuke will that impact the long term financial implications? Will licensing fees be different? Will UF provide for the whole campus? We do not yet know the price structure of the UF provided CMS solution. Once the campus makes the decision and provides pricing we can examine the positives and negatives of their solution. Implementing a CMS solution now is a benefit for our pa trons and will make any subsequent migrations simpler. Upgrading our web solution has been held hostage by some future UF wide solution for far too long. WordPress : Has WordPress been fully investigated as a cheaper alternative? (I have experience using WordPress but of their experience.) Comment: http:// WordPress .org/showcase/tag/education/ This tag leads to the Education tagged sites of WordPress just want to make sure it was fully investigated. It used to have a reputation as being a very lightweight blogging software with security issues but it seems to have come a long way since then.) Implementing WordPress would be a more expens ive alternative for our libraries to support for several reasons: System Maintenance and Security Costs o WordPress runs in a linux environment and our IT department has very little experience erosity to maintain our current WordPress news blog server. This lack of experience is worrisome when coupled with the security concerns which surround WordPress DotNetNuke runs on Windows servers. o WordPress runs on MySQL servers, which again our IT dep artment has very little experience maintaining and securing. DotNetNuke runs on Microsoft SQL Servers which we routinely maintain and secure. o WordPress runs on an Apache web server, unlike DotNetNuke which runs within the Windows Internet Information Service which we use for most web servers in the libraries.


Integration Costs o DotNetNuke can easily integrate into UFAD, allowing for a single sign on using Gatorlink for management. While this is possib le for WordPress it is much more difficult and time consuming to setup and maintain. o DotNetNuke can integrate with SharePoint, which would provide a single interface for both our internet and intranet with simple Microsoft Office editing features, similar to Google documents. Application and Widget Development o DotNetNuke can speed up development of web applications, since it is an application framework. This allows for savings during development of simple web applications. o DotNetNuke accepts widgets writt en in C#, which is the programming language of choice in the libraries. Again, this will make development of custom widgets for our staff, faculty, and patrons very simple. Training and Vendor Support o The price of DotNetNuke Professional nets the librarie s a virtual seat within all online training (current and previous) on the system. This will allow the IT department to quickly implement the system and continue to learn about the options the system provides. o DotNetNuke support is centrally provided and t he license includes any necessary technical support during the installation and configuration. How does DotNetNuke CMS compare to WordPress CMS currently in use by UF&Shands website https://ufandshands.org/ includ ing the Health Sciences Center, EPI, McKnight Brain, UFGI, etc?. Comment: WordPress has the same Web 2.0 features (blog, RSS feeds, social interaction, etc.) I am asking this because as we speak, the content of the Health Sciences Library is being moved to this new WordPress UF&Shands template. Here is the demo website (not public yet) http://library demo.sites.medinfo.ufl.edu/ In addition two librarians have been trained down here to edit and create new pages for the UF Genetics Institute website. http://www.ufgi.ufl.edu/ The w ay content is created in WordPress is really easy and not different from the libguides WordPress is indeed blogging software which has grown into a CMS. However, the CMS remains best utilized for smaller websites. In addition, security remains a major c oncern with WordPress. Indeed, Third party add are inadequately secur ed. These problems are a major reason that WordPress was considered twice by the UF CMS team and twice was eliminated. Editing content in DotNetNuke will be as simple as LibGuides as well and will provide access to more possibilities than WordPress. T he new CMS will be offered to the Health Science Center Library, as it is available to the rest of George A Smathers Libraries However, we have no plan to migrate their pages in this project. They will remain integrated in the current system with the H ealth Sciences Center and Shands.


Student hiring: Is it feasible to get students out to the East Campus for $10 an hour? Is trying to get OPS staff to ECOB for $10 an hour is a realistic expectation? Curious whether there might be an alternative way to accomplish this, perhaps with a temp office on campus? a hurdle. The feasibility of hiring OPS staff at ECOB will continue to be examined throughout the hiring process. If it is determined that there are excellent candidates who cannot work remotely, we will examine other alternatives, such as sitting them in cubicles in on campus libraries. A preference is expressed for Federal work study student s. Is the budget based on the students being hired with work study funds? If Federal work study students can be hired, would this change the costs or the number of pages able to be processed? The budget is NOT based on hiring students with work study fu nds. Any students hired on work study funds will increase the number of hours we can utilize the students and increase the number of pages which can be processed. Is there an estimate of how many students are needed? Is there at least an idea of how ma ny students the project needs to hire? Comment: Based on experience with OPS, and typical hours worked by OPS students in a week. This should be known beforehand so that recruiting can be targeted. Due to the initial cost of training, we hope to secure students early in this grant which can work throughout the project to the completion. I hope to have at least thirty hours of available student labor a week, so we will hire between two and three students, depending on the number of hours each is able to work. They will be hired at the beginning of the grant, provided some basic training, and then will proceed to work through all selected content. Equipment/Software : Based on the description, there has already been a server identified in IT that can b e used for this purpose? No other hardware will need to be purchased? A new server slice will be initially used for testing configuration and setup, but DotNetNuke can then be run on the main web server, alongside the current content. The cost for the te mporary test server will quickly be recouped once the news blog is migrated and the calendar is migrated, making it possible to quit paying the recurring CNS cost for two servers. No hardware will be purchased for the initial test server since we no longer support server hardware.


Section H Recommend ed software cost for 2 years. The application does not provide a letter or commitment of funds from IT and /or Library for second year. Can this be provided? Yes, I have an email of commitment from Will Chaney which will be included with the final grant application submitted for vote. ( See Appendix A ) Content: Content selection will be based roughly on usage Have these pages alrea dy been identified? Are those departments aware of this? I have analyzed the usage for all sites on the main web server over the past two and a half months, so we do have a list of usage and amount of usage per page of content. In addition, there are cer tain units which have requested access to features which are not currently available without a CMS and these units will also be given priority. Comment: by, but there may be an effect/impact on site usag e that should be monitor ed .) I have re ceived emails of participation from: ( See Appendix B ) Rebecca Jefferson Judaica Collections Vernon Kisling Marston Science Library Paul Losch Latin American Collection John Nemmers Special Collections Patrick Reakes Library West Lourdes Santa maria Wheeler Exhibits pages Laurie Taylor DLC pages Benjamin Walker Education Library Long term implication If only 2,000 pages are migrated with this grant award how will the migration of the other 8,000 pages be handled and/ or supporte d by the IT department? It is hoped the project will be able to migra te more than the 2,000 pages. After a preliminary attempt to remove search engine indexing, it was found that the first 2000 pages represent 94 % of all usage. The most heavily used 4000 pages represents 9 7 % of all usage against our web server. So, this project will definitely hit most of the heavily used pages. Pages which cannot be migrated with this project can remain on the main web server, alongside the CMS managed pages and be migr ated as time permits or as the pages are updated. These pages can be migrated by the departments or by IT. It is also hoped that this project will initiate a web clean up period for many of the units and departments prior to migration, thus maximizing th To this end, before we begin each migration, we will provide a complete analysis on the use of content. This will enable each unit or department to decide which pages are no longer in use and determine if content should be re moved or linked back into their main pages.


APPENDIX A : Email of Support for 2 nd Year CMS Costs from IT From: Chaney,Willie L Sent: Friday, August 24, 2012 9:36 AM To: Sullivan, Mark V Subject: RE: Letter of Commitment of funds for year 2 Mark We will commit to funding the CMS for year 2 assuming it is approved. I agree that after year 2 we will review the CMS landscape and consider following the campus lead if at all possible. Please consider this a commitment from Smathers IT to fund year 2. Will Chaney


APPENDIX B : Emails of Participation From: Jefferson, Rebecca Sent: Sunday, August 26, 2012 3:41 AM To: Sullivan, Mark V Subject: Participation in the Emerging Technologies mini grant project Dear Mark, I am writing in support of your mini grant proposal to implement a new web content management system for the Libraries. I am very keen for this project to go ahead and for the Judaica collection web pages to be migrated to this system. At present, updating the Judaica w ebsite is a cumbersome process. It is also frustrating that the ability to work with important outreach tools such as blogs and other forms of social media is so limited, not to mention our present inability to record and manage user statistics. The new content management system promises to revolutionize the way that we work with these tools, and it will be extremely beneficial to the Judaica Library's development plans. I wholeheartedly support this project and very much look forward to the Jud aica web pages being among the first pages to migrate to the new system. I am happy to help facilitate the project's progress by reviewing the migrated pages. Yours sincerely, Rebecca Jefferson ---------Dr. Rebecca Jefferson Head, Isser and Rae P rice Library of Judaica Library West George A. Smathers Libraries University of Florida Gainesville, FL. 32611 7010 Phone: (352) 273 2650 Fax: (352) 392 8118 http://uflib.ufl.edu/judaica/ http://ufdc.ufl.edu/iufjudaica


From: KISLING,VERNON N JR Sent: Friday, August 24, 2012 10:01 AM To: Sullivan, Mark V Subject: RE: Email of participation Mark (& Mini Grant Committee), We here at MSL are very much interested in this new web content management system and fully support it for a Mini Grant. All MSL Librarians will be willing to participate and to contribute subject content material and review migrated materials. We also have a staff mem ber who is knowledgeable in this area and would be willing to coordinate the MSL effort to maintain any and all pages relating to our subject areas and to our MSL services. Vernon Vernon Kisling Chair, Marston Science Library University Librarian / Envir onmental Sciences George A. Smathers Libraries PO Box 117011 / 444 Newell Drive University of Florida, Gainesville FL 32611 7011 USA 352 273 2865 / vkisling@ufl.edu


From: Losch,Paul S Sent: Monday, August 27, 2012 10:22 AM To: Sullivan, Mark V Subject: Letter of support Dear Mark, I am very happy to write this letter in support of your application for an Emerging Technologies Minigrant. Of course, I am not writing as a member of the Grants Management Committee, or addressing the technical feasibility of the project, but as an eager prospective beneficiary, who would like to see his overall website improved, and sti ll retain the ability to make changes as needed. As webmaster for the Latin American Collection site, I recognize that web design has moved on from the basic layout skills that I have and that were sufficient at one time. End users of the site develop quic k impressions based on the graphic design and usability of a site, and we need to make clear to visitors to our site that the Latin American Collection is indeed a welcoming, relevant and up to date source of information. This is true for other units as we ll, of course. Some websites within the library system (such as http://www.uflib.ufl.edu/msl/ ) have evolved nice ly with the times. Quite frankly, ours has not ( www.uflib.ufl.edu/lac ). Rather than having each department try to fund professional design work on its own, it seems very appropriate to have a centralized system for design and layout that allows units to make changes to their information. I would enthusiastically welcome the assistance that would be provided under this minigrant for updating the Latin American Collection website. This is beyond this weekend warrior's capacity for "Home(page) Improvement." We need an "Extreme Makeover." Move that bus, and let's see the new website! Paul ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~ Paul S. Losch Associate Librarian Latin American Collection Smathers Library University of Florida PO Box 117009 Gainesville, FL 32611 U.S.A. 352 273 2745 www.uflib.ufl.edu/lac


From: Nemmers,John Roman Sent: Tuesd ay, August 21, 2012 3:07 PM To: Sullivan, Mark V Subject: RE: Migration of SPEC website to CMS Hi Mark, We'd love to include the /spec pages in your conversion project, and I can participate. As I mentioned on the phone, I think we should try to limit it to the main departmental pages without delving too deep into the curatorial units (e.g., PK Yonge, the finding aids, etc.). If you do want to include one of the curatorial units, then Rare Books might be a good choice. Just let me know what you need. Happy to help! John From: Reakes,Patrick Joseph Sent: Thursday, August 23, 2012 11:35 AM To: Sullivan, Mark V Subject: Mini Grant Proposal for Web Content Management System This message serves to indicate both my interest and formal support for the proposal being put forward by Mark Sullivan to purchase a new enterprise level content management system to assist in the design, creation and maintenance of the UF Libraries web s ite. Our current web presence is in dire need of an update/overhaul and Library West would be more than willing to participate in the pre and post migration processes. From my perspective, additional focus on our online presence should be among the highest priorities of the Libraries. The implementation of a content management system will greatly assist with the creation, editing and maintenance of the site and help to achieve more uniformity among the thousands of associated pages. Please feel free to co ntact me as needed. Regards, Pat *************************************** Patrick Reakes, University Librarian Chair, Humanities and Social Sciences Library (Library West) University of Florida George A. Smathers Libraries 512 Library West (352) 273 2771 www.uflib.ufl.edu/librarywest ***************************************


From: Santamara Wheeler, Lourdes Sent: Tuesday, August 21, 2012 3:52 PM To: Sullivan, Mark V Subject: RE: Email of participation Mark, I am very much interested in participating, reviewing and helping in any way I can in a new CMS system and migration for the Libraries. Please count on my support and participation in your project. Lourdes ------------------------------------------Lourdes Santamara Wheeler Exhibits Coordinator George A. Smathers Libraries University of Florida (352) 273 2564 exhibits.uflib.ufl.edu From: Taylor,La urie Nancy Francesca Sent: Tuesday, August 21, 2012 1:57 PM To: Sullivan, Mark V Subject: RE: Email of participation Hi Mark, Best, Laurie N. Taylor, Ph.D. Digital Humanities Librarian 200D Smathers Library 352.273.2902 http://ufdc.ufl.edu


From: Walker,Benjamin F Sent: Friday, August 24, 2012 12:06 PM To: Sullivan, Mark V Subject: RE: Email of participation Mark, Thank you for considering the Education Library websites for inclusion in this project. I am very interested in participating. I think this project will improve our websites, making them more consistent with the rest of the university. This is something th at I think is very much needed across the libraries. I am willing to commit to this project, and will ensure that my staff cooperate with whatever is needed for this project. I look forward to working with your team on this. Ben Ben Walker Head, Educa tion Library George A. Smathers Libraries University of Florida 352.273.2545 352.392.4789 (fax) bfwalker@ufl.edu