Library of Congress information bulletin

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LIBRARY


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CONGRESS ,"


INFORMATION


BULLETIN


December 8, 1972


OFFICE OF TECHNOLOGY ASSESSMENT
CREATED TO AID CONGRESS
In its last month of activity the 92nd Congress
passed and on October 13 President Nixon signed
into law legislation (Public Law 92-484) which cre-
ated an Office of Technology Assessment (OTA). The
structure of the Office consists of a Technology
Assessment Board, an Advisory Council, and a Direc-
tor and staff, intended to serve Congress "as an aid in
the identification and consideration of existing and
probable impacts of technological application." Not
yet fully operational, the Office has already begun to
organize itself within the legislative branch. The 12
congressional members of the Technology Assessment
Board were appointed by the Speaker of the House
and the President pro tempore of the Senate on Octo-
ber 17. The legislation specifies that the Board shall
consist of six members of the Senate and six members
of the House of Representatives, three from the
majority and minority parties in each House, and the
Director of the Office as a non-voting member.
The appointed members include: Senators (Demo-
crats) Kennedy, Hollings, and Humphrey, and
(Republicans) Allott, Dominick, and Schweiker;
Representatives (Democrats) Davis (Ga.), McCor-
mack, and Cabell, and (Republicans) Mosher, Gubser
and Harvey. Two of these members (Senator Allott
and Representative Cabell) were not re-elected to the
93rd Congress.
The Technology Assessment Board is the policy-


making body of the Office, and will appoint the
members of an Advisory Council, selecting 10
members from among outstanding scientists, skilled
educators or public citizens, plus the Director of the
Congressional Research Service of the Library of Con-
gress and the Comptroller General of the United
States. These appointments are expected to take
place early in the 93rd Congress, along with the selec-
tion of the Director of the Office and his Deputy.
The relationship between the OTA and other
(Continued on next page)

CHRISTMAS CONCERT, CAROL SINGING
SCHEDULED FOR HOLIDAYS AT LC
The music of Christmas will be heard at the Library
of Congress at two events sponsored by the LC Wel-
fare and Recreation Association.
The WRA Choral Society will present its annual
Christmas concert on Friday, December 15, at 11:45
a.m. in the Coolidge Auditorium. The staff is invited
to attend the program which will feature Christmas
carols from countries around the world. Chorus mem-
bers and their children will sing the carols in groups
and in solo.
On Thursday, December 21, the Library staff, their
families and friends are invited to participate in the
annual WRA Christmas Carol Sing around the Christ-
mas tree in the Great Hall. The sing begins at 2:30
p.m. with a greeting from the Librarian.


Vol. 31, No. 49


3 // t









LC Information Bulletin


*o

o *






CONTENTS

Christmas Concert, Carol Singing at LC ....... 523
Credit Union to Close Early . .... 526
Delayed Broadcasts of Juillard Concerts Set 528
Fitzgerald Bibliography Presented to Library 525
Library of Congress Publications ... 528
Materials in Spanish for Blind and Handicapped 524
News in the Library World . ... 528-532
Office of Technology Assessment Created 523-524
Staff News . . ... 525-528
Stradivari Memorial Concert Scheduled 524-525
Appendix-Annual Meeting of SAA A-193-A-197


offices in the legislative branch is still at a formative
stage, but certain cooperative functions are specified
in the authorizing legislation (P.L. 92-484). The
General Accounting Office will provide financial and
administrative services, and other such logistic sup-
port as may be appropriate. The CRS is authorized to
make available to the OTA all services and assistance
that it provides for Congress, which it may furnish
with or without reimbursement from OTA as agreed
upon between OTA and the Librarian of Congress.
The Librarian may establish within CRS any addi-
tional divisions or structures which may be necessary
to carry out the purposes of the Act.
The authorizing legislation provides $5 million for
OTA for the next 18 months, but no funds have been
appropriated as of this date. The operational staff is
not expected to exceed 100 professionals at full-
strength with a much smaller initial group. Most of
the work of the Office will be conducted on a con-
tractual basis with outside analytical groups. The
Office itself will not operate any laboratories, pilot
plants, or test facilities.
The Office of Technology Assessment is intended
to provide Congress with new and effective means for
securing competent, unbiased information concerning


the physical, biological, economic, social, and politi-
cal effects of technological applications.


MATERIALS IN SPANISH FOR BLIND
AND HANDICAPPED FEATURED ON TV

Two Washington television stations in recent weeks
have broadcast program segments describing the
materials produced by the Division for the Blind and
Physically Handicapped in the Spanish language for
eligible readers in the 50 states, the District of Colum-
bia, Puerto Rico, territories, possessions, and citizens
living abroad.
The two shows, one on Washington's NBC affiliate
WRC-TV and the other on the educational station
WETA-TV, featured interviews of Hernando Silva, a
retired broadcast journalist, native of Colombia, and
volunteer consultant to the division. WRC-TV moder-
ator Mariano Sanchez on November 11 interviewed
Mr. Silva during the first half of the weekly half-hour
Spanish language program, "Welcome, Amigos." Mr.
Silva displayed a copy of the division's first print pub-
lication in Spanish, Libros Parlanies, examples of
talking books, and playback equipment, and dis-
cussed the use of volunteers as narrators and monitors
of talking books.
On October 9 during a five-minute segment on
WETA-TV's regular weekly half-hour show in Span-
ish, "Media Hora," Mr. Silva discussed the Library's
special program for the blind and handicapped and
Spanish materials in an interview with program
moderator Lito Hernanz. The division produces
Selecci6nes del Reader's Digest, Buenhogar (Good
Housekeeping), and an average of one book in Span-
ish each month for national distribution.
Members of the division and the Information Office
staffs assisted Mr. Silva in preparing for the television
interviews.


STRADIVARI MEMORIAL CONCERT
SCHEDULED FOR DECEMBER 18, 19

On Monday and Tuesday evenings, December 18
and 19, the Gertrude Clarke Whittall Foundation in
the Library of Congress will sponsor its annual pro-
gram of chamber music in memory of Antonio Stradi-
vari, who died on December 18, 1737. The Juilliard
String Quartet will be using four of the Stradivari
instruments presented to the Library by Gertrude
Clarke Whittall. The ensemble members, Robert









December 8, 1972


FITZGERALD BIBLIOGRAPHY
PRESENTED TO LIBRARY

The first copy of the first definitive bibliography
of author F. Scott Fitzgerald was presented to the
Librarian of Congress by Fitzgerald's daughter,
Frances Fitzgerald Smith of Washington, D.C. on
November 17. Accompanying Mrs. Smith to the pre-
sentation at the Library were the editor of the bibli-
ography, Matthew J. Bruccoli, Professor of English
at the University of South Carolina, and F. A. Hent-
zel, Director of the University of Pittsburgh Press,
publisher of the volume.
F. Scott Fitzgerald: A Descriptive Bibliography is
one in a series of volumes known as the "Pittsburgh
Series in Bibliography." The book details everything
both F. Scott and his wife, Zelda, wrote, showing
title pages, dust jackets, and contracts, and lists,
among other unusual items. Fitzgerald's published
works in Japanese and in braille.
Also attending the presentation were Mrs. Smith's
children, Cecelia and Jack Lanahan; Ronald Berman,
Chairman of the National Endowment for the Hu-


Mann and Earl Carlyss, violins; Samuel Rhodes, viola;
and Claus Adam, violoncello, will be assisted by John
Graham, viola. Their program will include Concer-
tino, for string quartet, by Igor Stravinsky; Fantasia
for String Trio by Irving Fine; Quintet in G minor, K.
516 by Wolfgang Amadeus Mozart; and Quintet in C
major, Op. 29 by Ludwig van Beethoven.
Each concert will begin promptly at 8:30 p.m. in
the Coolidge Auditorium of the Library. The Monday
evening concert will be by invitation only to the
guests of the Gertrude Clarke Whittall Foundation.
Tickets for the Tuesday concert will be distributed by
Patrick Hayes, 1300 G Street, N.W., beginning at
8:30 a.m., Monday. December 18. A service charge of
25 cents is placed on each ticket, and only two tick-
ets are distributed to an individual. Telephone reser-
vations may be made on Monday morning by calling
393-4463. Mail orders are not accepted.
The entire program will be heard by delayed broad-
cast on Friday, December 22, at 8:30 p.m., on
WETA-FM (90.9), and made available to stations in
other cities through the Katie and Walter Louchheim
Fund in the Library of Congress.


Mrs. Smith and Mr. Bruccoli


manities; J. M. Edelstein, Librarian of the National
Gallery, William Emerson, Director of Research and
Publications at NEH; O. B. Hardison, Director of the
Folger Shakespeare Library; Philip W. Bonsai, former
U.S. Ambassador and members of the Library staff.


STAFF NEWS

AWARDS
Mrs. Anna S. Tresek, Subject Cataloging Division,
was presented with a 30-year Federal Service Award
pin on November 13 by William J. Welsh, Director of
the Processing Department.
Mrs. Tresek joined the Library's staff in 1942 as a
Leave Clerk in the Personnel Office and transferred to
the Accounting Office in 1949. She worked in the
Processing Department Office in 1956 and during
1957 as a Statistical Clerk. Beginning in 1958 she
worked in the Aerospace Technology Division and in
1960 in the Defense Research Division. Mrs. Tresek
joined the Subject Cataloging Division in 1967 where
she now works as a Shelflister in the General Shelflist-
ing Unit.
Raymond L. Vickery, Head of the Special Services
Section in the Photoduplication Service, was pre-
sented a 30-year Federal Service Award pin on
November 14 by F. E. Croxton. Director of the
Administrative Department.
Mr. Vickery began his Government service in 1942
with the U.S. Navy and in 1946 began working for
the Department of Commerce. During July 1948 he









LC Information Bulletin


joined the staff of the Library of Congress Photo-
duplication Service Publications Board Reports Unit
as Head of the Order Unit. In 1951 he became a
Library Searcher and assumed more responsible posi-
tions in the Searching Unit until 1967 when he was
appointed Supervisor. He was appointed to his pres-
ent position in August 1970.
Mrs. Harriet Ostroff, Descriptive Cataloging Divi-
sion, was presented a 20-year Federal Service Award
pin by Joseph H. Howard, Division Chief, on Novem-
ber 17.
Mrs. Ostroff was employed as Library Assistant at
the City College of New York before coming to the
Library of Congress in November 1952 where she was
first assigned to the Preliminary Cataloging Section
and Foreign Languages Section and finally to the
English Language Section. From October 1954 to
June 1955, Mrs. Ostroff served in the Catalog Mainte-
nance Division on a temporary assignment. In 1959,
she was reassigned to the English Language Section
where she has held increasingly responsible positions.
Currently she is Index Editor of the National Union
Catalog of Manuscript Collections.
Mrs. Ostroff received her B.B.A. degree from the
City College of New York and her M.S. degree in
Library Science from Columbia University.

PERSONNEL CHANGES
Appointments: Jerry Allison Abel, accounting clerk, GS-4,
Cop Serv, 4298; Dicran Barsam Barian, legislative attorney,
GS-15, CRS A, 4169; Eileen M. Donigan, cataloger, GS-7,
Cop Cat, 4335; Laurie A. Gibson, assistant secretary, GS-5,
LAPS, 4295; Helen Gold, file clerk, GS4, Cop Serv, 4344;
Andrew M. Johnson, deck attendant, GS-3, S&R, 2-600; Eric
McKennly Keaton, stack cleaner, WG-1, Bldgs, 11-100;
Judith A. Kuhagen, cataloger, GS-9, Ser Rec, 4313; L. Ro-
berta Lawson, research assistant, GS-9, CRS SPR, 4258;
Linda K. McWilliams, paper conservator, GS-5, Restor, 4228;
Mary L. Nordberg, microphotographer assistant, GT-3,
Photodup, 5-100; Albert D. Rhodes, reading room assistant,
GS-2. S&R, 5-600; Michael R. Thompson, assistant electro-
static print operator, GT-3, Photodup, 8-100; David L. Watts,
gift accessioner, GS-5, E&G, 4188; John H. Wilson, optical
character reading equipment operator, GS-5, Card, 4130.
Reappointments: Rosemary R. Driggers, invoice examiner,
GS-5, Ord, 4359; James M. Kennedy, special policemen
(private), Bldgs, 4275; John A. Knight, senior deck atten-
dant, GS-4, S&R, NP; Margrit B. Krewson, loan reference
assistant, GS-9, Loan, NP.
Promotions: James T. Chandler, III, to issue desk assistant,
GS-5, S&R, 4319; Sheila A. Crump, Ser Rec, to card copy
editor, GS-5, Cat Publ, 4156; Vaughn C. Garner, to senior


CREDIT UNION TO CLOSE
EARLY ON DECEMBER 15

The LC Federal Credit Union Credit Committee
will meet on Wednesday, December 13, instead of
its regular meeting on Thursday. On Friday,
December 15, the Credit Union will be open from
9 a.m. to 11:30 a.m. Regular business hours will
be resumed on Monday, December 18.

arranger, GS-4, Card, 4281; Leroy P. Hardy, to issue desk
assistant, GS-5, S&R, 4319; Michael E. Holland, to stack
supervisor, GS-'i, S&R, 4220; Patricia A. Menapace, to secre-
tary, GS-5, Cop Serv, 4289; Gertrude B. Turner, to senior
arranger, GS-4, Card, 4281.
Temporary Promotion: Larry W. Colwell, to issue desk
assistant, GS-5, S&R, 4319.
Transfers: Julia F. Carlson, GR&B, to bibliographer. GS-9,
CRS L, 4237; Felicia R. Giedrys, Share Cat, to reference
librarian, GS-9, CRS C, 4264; Robert W. Goedecke. FRD, to
subject cataloger, GS-11, Subj Cat, 4082/4200; Earl W. Scott,
Mss, to assistant programmer, GS-5, Proc, 4225. Elaine F.
Sizer, Card, to arranger, GS-4, Share Cat, 4334.
Resignations: Bernice E. Cook, MARC Ed; Michael R.
Fort, Photodup; Norma W. Dyas, CRS SPR; Mabel N. Hamp-
ton, Cat Mgmt; James C. Jaeger, S&R; Arvilla Laster, Cat
Publ; Walter T. Scott, III, Cop Serv; Daniel Hugh Shields.
CRS D; John Whelan, Share Cat.

STAFF ACTIVITIES
Alan Jabbour, Head of the Archive of Folk Song,
and Joseph C. Hickerson, Reference Librarian in the
Archive of Folk Song, participated in a meeting of
the American Folklore Society in Austin, Texas, on
November 16-19. Mr. Jabbour participated in a panel
discussion on American fiddling styles. Mr. Hickerson
organized and chaired a session on computerized cata-
loging in folklore archives, which included a report on
the 1966-1968 Archive of Folk Song pilot Automa-
tion Project (AFSAP).
Mark A. Lillis, Assistant Chief of the Reference
Division in the Copyright Office, was guest speaker at
the November 9 monthly luncheon meeting of the
Falls Church-Arlington branch of the National League
of American Pen Women. Mr. Lillis spoke about
copyright problems which are of special concern to
writers and artists. About 30 members and guests
attended the meeting.
Waldo H. Moore, Chief of the Reference Division of
the Copyright Office, gave a talk on November 17 on
the general subject of copyright to members of the









December 8, 1972


V


Ir


Robert B. Lane (left), recently appointed Field Director of
the PL-480 office in Karachi and Acting Fielding Director of
the PL-480 office in Cairo, relieving Alvin Moore, Jr.,'who
was Director of both the Cairo and Nairobi offices since 1969
and now Field Director of the Library's NPAC office in
Nairobi. Mr. Moore will now devote a full-time effort in areas
of eastern Africa. See LC Information Bulletin story in the
September 8 issue on pages 404 and 405.



District of Columbia Teachers College Chapter of the
American Association of University Professors. His
talk was followed by a question and answer period.
Approximately 30 members attended the meeting
which was in the Wilson Building of the college.
William S61lyom-Fekete, Senior Legal Specialist in
the European Law Division of the Law Library, pre-
sented a lecture on the "Significance of the Golden
Bull of Hungary" at a commemorative session held at
the University of Maryland on November 18. The
session honored the 750th anniversary of the Golden
Bull, frequently referred to as the Hungarian Magna
Carta, during the opening of a memorial exhibits of
books in the McKeldin Library. The session was spon-
sored by the University of Maryland and several
Hungarian societies.

ANNOUNCEMENTS
The election of WRA officers for 1973 will be held
on Thursday, December 14.
The two candidates for 1973 Vice President and


President-Elect for 1974 are Jack McDonald, Office
of the Director of the Reference Department, and
Thomas Miller, Office of the Director of CRS. The
candidates for Treasurer are Dan Burney, Rare Book
Division, and Joseph Powell, Catalog Publication Divi-
sion; for Corresponding Secretary, Betty Copenhaver,
Personnel Office, and Jean Orne, Descriptive Catalog-
ing; and for Recording Secretary, Mildred Henninger,
Examing Division of the Copyright Office, and
Dorothy LeBaron, Office of the Law Librarian.
Donnie Draughon, Exchange and Gift Division, the
1972 Vice President and President-Elect for 1973 will
succeed Nathalie Wells, Card Division, as President.
Membership cards must be recorded at the polls.
Ballots may be cast at the following times and polling
places: 9 a.m. to 10:30 a.m. and 2 p.m. to 3:30 p.m.
in the Cafeteria and Snack Bars in the Annex and
Main Buildings; 10 a.m. to 11 a.m. in the lobby of
Building 159, Navy Yard Annex, the lobby of the
Snack Bar in the Massachusetts Avenue Annex, the
Pickett Street Annex staff room, and the Taylor
Street Annex Snack Room; 10 a.m. to 11 a.m. and 2
p.m. to 3 p.m. in Room 521 of the Crystal Mall
Annex. The Char Force can vote from 7 a.m. to 8
a.m. in the Guard Office of the Main Building or in
the Guard Office of the Annex Building.
The Library of Congress Professional Association
will hold its annual Christmas program in the Coo-
lidge Auditorium on Wednesday, December 13, at
2:15 p.m. The Majestics Gospel Singers will appear
once again this year.
The results of the LC Professional Association elec-
tion, held during the first week of November, were as
follows: Peter Watters, Management Specialist in the
Office of the Director of the Reference Department,
President; Susan Aramayo, Cataloging Instruction
Office, Vice President; Lois Rose, Subject Cataloging
Division, Secretary; and Nancy Davenport, Library
Sciences Division of CRS, Treasurer. The new officers
assumed their posts on December 1.
The newly-formed Library of Congress Travel Club
has scheduled two trips for 1973. A trip to Greece.
has been arranged for April 7-15, 1973. Reservations
and information are available from Jim Golliver,
Geography and Map Division, telephone 370-1119.
Details on reservations and information about a trip
to Hawaii, scheduled for August 3-10, 1973, will be
announced.
Officers of the Travel Club are Ernestine Lyon.
Chairman; Jim Golliver, Co-Chairman: Bettye Blake-
ney, Secretary; Pauline Turley and Cynthia Sheppard,
Business Managers, and Jack Womeldorf, Program


Jack Womeldorf, Program









LC Information Bulletin


Chairman. A membership drive will be conducted in
January.
The Club's final program for 1972 will feature a
slide presentation on the People's Republic of China
by Chi Wang of the Orientalia Division. All staff
members are invited to this program which will be
held on Thursday, December 14, at 12 noon in the
Whittall Pavilion.


LIBRARY OF CONGRESS PUBLICATIONS

Accessions List: Israel. Vol. 9, No. 10. October
1972. (pp. 371-393.) Continuing subscriptions free to
libraries upon request to the Field Director, Library
of Congress Office, American Embassy, Tel-Aviv,
Israel.
Accessions List: Pakistan. Vol. 11, No. 9. Septem-
ber 1972. (pp. 78-91.) Continuing subscriptions free
to libraries upon request to the Field Director, Ameri-
can Consulate General, Karachi, Pakistan.
LC Classification-Additions and Changes. List 167.
July-September 1972. (110 p.) For sale by the Card
Division, Library of Congress, Building 159, Navy
Yard Annex, Washington, D.C. 20541 at $20 a year.
Merrill Moore: A Register of His Papers in the
Library of Congress. 1972. (99 p.) This new register,
No. 37 in the series, provides essential information
about the papers of Moore, psychiatrist and poet, pre-
sented to the Library of Congress by the Moore
family, 1937-72. It is available free to charge upon
request to the Manuscript Division, Library of Con-
gress, Washington, D.C. 20540.
New Serial Titles-Classed Subject Arrangement.
October 1972. (28 p.) Prepared under the sponsor-
ship of the Joint Committee on the Union List of
Serials and published monthly by the Library of Con-
gress. For sale by the Card Division for $25 a year.
Subject Headings Used in the Dictionary Catalogs
of the Library of Congress. January-June 1972.
Supplement to the 7th edition. (212 p.) With the
Supplement April-June 1972 of Subject Headings for
Children's Literature. (2 p.) For sale by the Card Divi-
sion for $30 a year.
The Wide World of Children's Books. 1972. (84 p.)
Compiled by Virginia Haviland, Head of the Chil-
dren's Book Section. For sale by the Superintendent
of Documents, U.S. Government Printing Office,
Washington, D.C. 20402, at 50 cents a copy.
A catalog designed to accompany the Library's
exhibit in observance of International Book Year, this
publication lists 130 items representing 38 countries


DELAYED BROADCASTS
OF JUILLIARD CONCERTS SET

Concerts by the Juilliard String Quartet at the
Library on October 12-13 and 19-20 have been
scheduled for delayed broadcast over WETA-FM
(90.9) on December 15 and 29, respectively, at
8:30 p.m.

on display, only a small sampling of the Library's
rapidly growing collection of foreign children's
books.
The entries in the catalog are in bibliographic form,
including an English translation of the title where
necessary and an LC classification number. A brief
note accompanies each entry, commenting on the
story, illustrations, or author of each book. Twenty-
seven black and white drawings taken from the
entries illustrate the catalog.


NEWS IN THE LIBRARY WORLD

Return of FLC Questionnaire Requested
Data gathering for the Survey of Federal Libraries,
1972 will be concluded in December and results of
the survey will be published by the National Center
for Educational Statistics, U.S. Office of Education.
Federal libraries which have not completed the ques-
tionnaire distributed earlier are asked to contact
Edwin E. Olson, Principal Investigator, FLC Statis-
tical Project, Federal Library Committee, Room 310,
Library of Congress, Washington, D.C. 20540, as soon
as possible. All participating Federal libraries will
receive a copy of the Survey.

1972 UNESCO General Conference Report
on Copyright Matters
Three items relating to copyright were considered
at the 17th Session of the General Conference of
UNESCO which met in Paris on September 16-
October 17.
On the question of adopting an international instru-
ment on the protection of translators, the commis-
sion approved a resolution inviting the Intergovern-
mental Copyright Committee of the Universal
Copyright Commission and the Executive Committee
of the Berne Union to examine at their joint sessions
in 1973 the adequacy of copyright protection for
translators under the two conventions and in national
laws and to propose any steps deemed necessary to


528








December 8, 1972


ensure that such protection is adequate. In addition,
the Commission invited the Director General of
UNESCO to submit to the 18th session of the
General Conference in the light of the outcome of the
work of the two committees a report on the desir-
ability and possible scope of an international instru-
ment on this subject.
On the question of adopting an international regu-
lation on the photographic reproduction of copyright
works, the Commission adopted a resolution first
expressing the opinion that it might be desirable to
prepare an international instrument on this question,
decided that in any case such an international instru-
ment should take the form of a recommendation to
member states, invited the two committees of the
UCC and the Berne Union to examine at their joint
meetings in 1973 the possibility of preparing such a
recommendation, and authorized the Director
General to prepare, in light of the outcome the work
of the two committees, a draft recommendation for
submission to the 18th session of the General Confer-
ence.
On the question of an international instrument for
the protection of television signals transmitted by
satellite, the Commission authorized the Director
General to convene in 1973 jointly with the Director
of the World Intellectual Property Organization
(WIPO) a third Committee of Government Experts
and decided that if the third committee should so
recommend that the Director General, in cooperation
with the Director of WIPO, should make plans for a
conference in 1974 to adopt an appropriate inter-
national convention on the subject.
[An earlier report on the 17th Session of the
General Conference of UNESCO appeared in the
appendix of the December 1 issue of the Information
Bulletin.]

Inter-American Seminar Deals with
Integrated Information Services
Representatives of libraries, documentation centers,
and archives in Latin America and the United States
gathered in Washington, D.C. on November 6-17 to
discuss ways of developing integrated information
services for Latin America and the Caribbean.
Organized by the American Library Association in
cooperation with the Organization of American
States, the Inter-American Seminar on Integrated
Information Services of Libraries, Archives, and
Documentation Centers in Latin America and the
Caribbean focused the attention of specialists in these
three disciplines on common problems, achievements


to date, and the need for development of national
plans toward the formation of an integrated informa-
tion network for Latin America.
At the opening session on November 6, Mrs.
Eleanor Mitchell, Program Coordinator, read a letter
from Robert Vosper, U.S. National Representative to
UNESCO, who summarized the purpose of the con-
ference as one of "establishing permanent dialog
between archivists, librarians, and documentation
specialists, for the purpose of considering their
common responsibility in developing national centers
of information." Other opening remarks were pre-
sented by Foster E. Mohrhardt of the Council on
Library Resources, Morris Reiger, Deputy Director of
the International Council on Archives, Dr. Alfredo
Arreaza, Assistant Director of the Pan American Sani-
tary Bureau, and Dr. Javier Malag6n, Director of the
Department of Cultural Affairs, OAS.
Three of the working papers presented were state-
of-the-art summaries devoted to the problems and
potential of information transfer for national pur-
poses in the three separate fields of archives, libraries,
and information centers. A paper presented by Dr.
Aurelio Tanodi, Director of the School of Archives
and Humanities at the University of C6rdoba, Argen-
tina, reviewed the current state of archives in Latin
America and the Caribbean and appraised archival
information services in that area. Presenting a similar
report on the status of libraries was Dr. Julio Aguirre
Quintero, Assistant Director of COLCULTURA,
Bogota, Colombia. Dr. Armando M. Sandoval, Direc-
tor of the Center for Scientific and Humanistic Infor-
mation of the National University of Mexico,
summarized the current status of principal documen-
tation centers in Latin America and the Caribbean.
Setting the broad framework for discussions at subse-
quent sessions was a working paper entitled "A
National Integrated Program for Library Information
Services," presented by Dr. Carlos Victor Penna, the
Program Chairman.
The affect and potential of new technologies as
related to storage, retrieval, and information transfer
in the various fields also received special attention in
the panel presentations. The discussions revealed that
there were great differences in the level of develop-
ment of libraries and information centers in Latin
America and the Caribbean, and stressed the need for
each country to prepare a national plan for the
development of library and archival resources. The
panelists pointed out the need for appraising current
resources and developing a realistic set of priorities
for their libraries and archives. They felt that libraries








LC Information Bulletin


and archives were a rich source of information that
could be utilized for economic development projects
and the overall cultural enrichment of each nation.
During the second week, the participants were orga-
nized into various disciplinary working committees
which considered legislation, training, reprography,
automation, technical assistance and funding, and the
elements appropriate for joint or cooperative action
in developing a model integrated international pro-
gram for documentation, library, and archive services.
Visits to the National Archives, the Library of Con-
gress, the National Library of Medicine, and the
Educational Resources Center of the Department of
Commerce were also part of the program. During
their visit to the Library of Congress on November 8,
the participants toured several divisions including the
Latin American, Portuguese, and Spanish Division,
and attended a Reference Round-up which featured a
display of important reference works and related
guides and bibliographies published by various divi-
sions of the Library of Congress. Later that after-
noon, Seminar participants were guests at a reception
in the Library of Congress given by the District of
Columbia Library Association.
Secretary General of the Organization of American
States, Galo Plaza, addressed the closing session, call-
ing attention to the importance of the deliberations
and the need for cooperative action to realize the
conference's objectives. After final approval of the
conclusions and recommendations, Conference Chair-
man Carlos Victor Penna adjourned the Seminar.
[Earl J. Pariseau]

Microfilm Committee Meets in Salt Lake City
The National Microfilm Association Operational
Practices Committee held a two-day meeting in Salt
Lake City, Utah, November 9-10. The meeting, which
was a working session, resulted in a preliminary draft
document which will be revised at the committee's
next meeting. When completed, this specification
should prove extremely useful to librarians and archi-
vists engaged in microphotography.
On the evening of November 9, three members of
the Committee were invited to speak to local mem-
bers of the proposed Inter-Mountain Chapter of the
National Microfilm Association. The speakers
included Harold Fromm, Research Associate, East-
man Kodak, who gave a slide presentation of his
recent trip to microphotographic installations in
Europe; John J. Langers, Director, Technical Services
Division, National Archives and Records Service, who
reported on microphotographic service offered by the


National Archives and Records Service, and Charles
G. LaHood, Jr., Chief, Photoduplication Service, who
spoke on microphotography at the Library of Con-
gress. [Charles G. Laffood]

Berkeley Uses MARC Tapes in Automation Project
The Institute of Library Research at the University
of California (U.C.) at Berkeley has initiated a project
to automate catalog card production from Library of
Congress MARC tapes. This U.S. Bibliographic Center
(BIBCENTER) Pilot Project was scheduled to proto-
type service of presorted card sets individually cus-
tomized for a given card catalog by September.
Four U.C. campuses-Berkeley, Los Angeles, San
Diego, and Santa Cruz-are participating in the pro-
gram and provide a significant amount of design
work, programming contribution, computer time, and
other resources. The MARC tape subscription now
maintained by the UCLA University Research Library
will render the source cataloging data on an interim
basis.

ALA to Prepare New Photocopying Directory
The Reproduction of Library Materials Section of
the American Library Association's Resources and
Technical Services Division has announced that it will
publish the fifth edition of the Directory of Institu-
tional Photocopying, last published in 1969, and will
retitle the work Directory of Library Reprographic
Services. A data-gathering form is presently being
mailed to all institutions listed in the last edition of
the Directory and in the supplement printed in the
Interlibrary Loan Procedure Manual.
The scope of the new edition will be enlarged to
include all reported photoduplication units offering
reprographic services. Therefore, all libraries and insti-
tutions not mentioned in earlier editions are urged to
obtain a copy of the questionnaire by writing to
Joseph Z. Nitecki, Assistant Director, Technical Ser-
vices Department, Paley Library, Temple University,
Philadelphia, Pa. 19122.

Papers of Orientalist Librarianship Published
The National Library of Australia has just pub-
lished International Cooperation in Orientalist Librar-
ianship, a compendium of papers presented at the
Library Seminars of the 28th International Congress
of Orientalists which met in Canberra, January 6-12,
1971. The 30 papers, emphasizing problems which
lend themselves to solution through international
cooperative action, were edited by Enid Bishop,
Asian Studies Librarian, and Jean M. Waller, Associ-


530









December 8, 1972


ate Librarian, of the Australian National University
Library.
The Library Seminars, the first major activity of
the International Association of Orientalist Librar-
ians, were chaired by IAOL President J. D. Pearson of
the School of Oriental and African Studies, Univer-
sity of London. The seminars were attended by
approximately 100 librarians, many from Asian coun-
tries.
The papers, commencing with "Library Co-
operation in Southeast Asia: A Re-examination" by
S. D. Quiason, Director, National Library of the
Philippines, and concluding with "The Establishment
of a Southeast Asia Co-operative Acquisitions Pro-
gramme" by W. G. Miller, Indonesian Acquisitions
Librarian, National Library of Australia, Djakarta
Office, fall into two broad categories: those con-
cerned with the wider aspects of Orientalist librarian-
ship in general, and those treating particular areas or
specific bibliographic problems.
Papers presented by three Library of Congress staff
members and included in the collection are: "Some
Aspects of Descriptive Cataloguing Standardization in
Indonesia" by J. N. B. Tairas of LC's Djakarta office;
"Impact on American Libraries of Current Trends in
Oriental Area Studies," by Warren Tsuneishi, Chief of
the Orientalia Division; and "Traditional Studies and
Modern Area Studies; Their Impact on Libraries:
U.S.A.," by Louis A. Jacob, Head of the Southern
Asia Section. (At the time of presentation, Mr. Jacob
was Director of the Asian Reference Department,
Van Pelt Library, University of Pennsylvania.)
The 284-page book is available for $5.00 Australian
from Miss Waller, IAOL Regional Representative, The
Library, Australian National University, P.O. Box 4,
Canberra, A.C.T. 2600 Australia. The price for IAOL
members is $4.00 Australian. Application forms for
membership in IAOL are available from the
Secretary-Treasurer, Professor Y. Suzuki, Graduate
School of Library Studies, University of Hawaii
96822.
It is expected that the Library Seminars will be
reconvened during the 29th International Congress of
Orientalists meeting in Paris, July 16-22, 1973. Orga-
nizing the seminars will be M. Toutzevitch and M.
Barkan of the Bibliotheque Nationale, Paris.

Wangensteen Library Dedicated at U. of Minnesota
The Dr. Owen H. Wangensteen Historical Library of
Biology and Medicine was dedicated at the University
of Minnesota on November 21. Housed in the Univer-
sity's Diehl Hall Bio-Medical Library, the collection


numbers 20,000 volumes, with rare items dating back
to the 15th century. Special areas of emphasis are
medical Americana, surgery, opthalmology, cardi-
ology, anatomical works, herbals, and mushrooms.
Dr. Wangensteen, professor and chairman emeritus of
surgery at the University and an instrumental force
behind the library's growth, was honored by his stu-
dents, friends, and colleagues at a reception following
the dedication ceremony.

AFI Elects New Board Chairman and
16 New Members, Names Filmmaker in Residence,
and Announces Film Distribution and
Book Publishing Programs
Charlton Heston has been elected the new chairman
of and 16 new members have been added to the
Board of Trustees of the American Film Institute. Mr.
Heston succeeds Roger L. Stevens, who served in that
capacity for three years, following the Institute's first
Board Chairman, Gregory Peck. Mr. Heston's term is
for one year.
The new members are Berle Adams, President of
the Berle Adams Co., Inc.; Anna Bing Arnold, Los
Angeles civic leader and Trustee of the Los Angeles
County Museum of Art; Daniel Boorstin, Director,
National Museum of History and Technology, Smith-
sonian Institution; David Brown, Partner and Director
of the Zanuck/Brown Co.; Barry Diller, Vice Presi-
dent, Feature Films, ABC-TV, Circle Entertainment;
Raymond Fielding, Professor of Film at Temple Uni-
versity and President of the Society for Cinema
Studies; William Friedkin, film director; Marvin
Josephson, President of International Famous
Agency; David Mallery, Director of Studies, National
Association of Independent Schools; Harry C.
McPherson, Partner, Verner, Lipfert, Bernhard &
McPherson; David V. Picker, President and a member
of the Board of Directors of United Artists; Henry C.
Rogers, Chairman of the Board of Rogers, Cowan &
Brenner, Inc.; Daniel Selznick, independent producer
and Vice President of the Louis B. Mayer Founda-
tion; Gordon Stulberg, President, 20th Century-Fox
Studios; Frank Yablans, President, Paramount Pic-
tures Corp.; and Paul Ziffren, Senior Partner, Ziffren
& Ziffren law firm and member of the Board of
Governors of Film Industry Workshops, Inc.
Film Director John Cassavetes will serve as the first
Filmmaker in Residence at the AFI Center for
Advanced Film Studies in Beverly Hills. His associa-
tion with the Center began in October when AFI fel-
lows aided him with pre-production chores on "A
Woman Under the Influence...." On a rotating









LC Information Bulletin


basis, fellows will assume functional learning roles in
the production and will have access to screenings of
daily rushes. They will also join Cassavetes and his
associates at screenings of the film in its post-
production phase up to its completion.
The Institute currently has 38 fellows in residence
at the Center. In addition to the Cassavetes program,
some AFI fellows are serving as interns on film pro-
ductions through the Academy of Motion Picture
Arts and Sciences sponsored internship program.
The American Film Institute has made arrange-
ments for Time-Life Films to distribute independent
16mm productions to colleges, museums, and other
non-theatrical outlets. Created through AFI grants
and fellowships to young American filmmakers, the
films include dramas, abstracts, and documentaries
ranging in length from 6 1/2 to 50 minutes. Many
have been festival winners. Along with the work of
well-known independent filmmakers such as Bruce
Baillie, Will Hindle, and John Korty, are films by
students and AFI fellows studying at the Center for
Advanced Film Studies.
Under the distribution agreement, royalties will be
shared by the filmmakers and the Institute. The por-
tion accruing to the Institute will be used to aid still
other filmmakers through assistance and training pro-
grams. Since its inception, AFI has assisted more than
150 filmmakers through a variety of programs
including grants, internships, and fellowships.
Little, Brown, and Co. of Boston will publish a
series of books on film including AFI sponsored
projects and outstanding manuscripts which receive
the endorsement of the Institute. The first two titles
of the series will be On Directing and Filmmakers on
Filmmaking. Both books will be based on interviews,
seminars, and research conducted at the Center.
The Institute has also made publishing agreements
with the R. R. Bowker Co. for a series of reference
books, the first of which, The American Film Insti-
tute Catalog, Feature Films, 1921-1930, has already
been published; and with Acropolis Books, Ltd., in
Washington. D.C. for The American Film Heritage
released in October and The American Film Insti-
tute's Guide to College Courses in Film and Tele-
vision, to be released in January. There are a number
of other AFI book projects which have not as yet


been assigned to publishers.

CIC Awarded Grant for Doctoral Program
The Committee on Institutional Cooperation
(CIC)-the consortium of the Big Ten universities and
the University of Chicago-has been awarded an
initial grant by the U.S. Office of Education to
support a program to strengthen the leadership capac-
ity of library, media, and information scientists from
minority groups and/or disadvantaged backgrounds
who are employed in low or middle-level positions.
The program will provide an opportunity for further
graduate study in library science resulting in a doc-
toral degree and will encourage upward professional
mobility. Potential participants will be recruited from
among minority members who by virtue of their
social and economic circumstances have been unable
to take advantage of advanced programs which would
prepare them for positions of greater responsibility
and leadership.
Admissible candidates will have a choice of attend-
,ing one of six CIC universities with library science
doctoral programs: Chicago, Illinois, Indiana, Michi-
gan, Minnesota, and Wisconsin. All participants will
have the advantage of the Traveling Scholar Program
which will permit them to utilize the academic
resources within all the CIC universities. The program
will involve three years of full-time, self-contained
advanced study and research, beginning September
1973. Requests for additional information and mate-
rials are available from Hiram L. Davis, Director, CIC
Library Science Doctoral Program. School of Library
Science, University of Michigan, Ann Arbor, Mich.
48104.

Newberry Library Receives Grant for Indian Center
The National Endowment for the Humanities has
awarded a $597,210 matching grant to the Newberry
Library to establish a Center for the History of the
American Indian. The Center will be developed in
collaboration with the University of Chicago Com-
mittee on Institutional Cooperation (CIC). Develop-
ment of the Center will extend over a five-year
period, beginning with one year of planning. During
the last four years scholars will be invited to the
Center to do intensive reading and research.










APPENDIX


Vol. 31, No. 49


December 8, 1972


REPORT ON THE 36TH ANNUAL MEETING
OF THE SOCIETY OF AMERICAN ARCHIVISTS
Columbus, Ohio, October 31-November 3, 1972


[Editor's Note: This report was compiled from reports sub-
mitted by Mrs. Arline Custer, John D. Knowlton, Mrs. Mary
C. Lethbridge, Mrs. Anita L. Nolen, and Mrs. Carolyn Sung.]

A record number of nearly 600 members attended
the 36th annual meeting in Columbus, Ohio, on Octo-
ber 31-November 3. The rain collaborated with Presi-
dent Charles Lee, who had wanted a "working"
meeting, by keeping everyone inside the Sheraton-
Columbus attending the 40 or more scheduled ses-
sions. The 100-page program, distributed in advance,
indicated both the number of sessions and the num-
ber of exhibitors were larger this year than at
previous meetings. In addition to the usual informa-
tion about the host city and the meeting, the program
will have lasting value as a compendium of useful
information about the Society, its history, a roster of
past officers and council members, present officers,
council, and committees, dates and places of previous
conventions with attendance figures, secretary's
notes, and brief biographical sketches of nominees for
office in 1972.
The council meeting on Tuesday, October 31, was
open to membership. At the end of the council's
deliberations, the audience participated in discussion,
which was useful, although the council members must
have been uncomfortable sitting at a table facing the
audience and unable to talk naturally to each other.
Four concurrent sessions were announced for Tues-
day afternoon, of which by far the most popular was
"Restrictions on Access to Manuscripts and Ar-
chives." With James E. O'Neill of the National
Archives and Records Service in the chair, Robert
Rosenthal of the University of Chicago, E. Alan
Thompson of NARS, and Richard W. Leopold of
Northwestern University were to discuss donor
restrictions on collections of personal papers, security
classification restrictions on governmental records,
and attitudes of historians toward restrictions on
access. The audience sat on extra chairs placed in the
entrance and stood around the walls, but unfortu-
nately none of the Library of Congress contingent
was able to obtain a place; Library staff members will
have to wait for this session to be reported in a future
issue of The American Archivist.


At a concurrent session entitled "New Break-
throughs in Paper Research," Gordon R. Williams of
the Center for Research Libraries and Chairman of
the Society of American Archivists' Ad Hoc Com-
mittee on Paper Research reported on the progress of
research on the development of standards for perma-
nency and durability of paper and other archival
materials. Interim specifications for manifold paper
have been developed and work is now going on to
prepare such standards for bond paper. The com-
mittee expects ultimately to propose standards for
other materials including ink and typewriter ribbon.
The type of research currently done at the National
Bureau of Standards was presented by William Wilson
of that institution, who explained the procedures
used to test permanency and durability in paper and
how the internal composition of the paper and the
external conditions such as temperature and humidity
affect these qualities. Tests are also being made to
determine how the chemical reactions can make an
alkaline paper become acid. One of the major needs
at present is to develop an accelerated aging process
for use in the laboratory. Frazier Poole, Assistant
Director for Preservation at the Library of Congress,
explained the types of research done there, including
restoration of flood damaged material, analysis of
stains and discolorations of paper, and experiments
with polyester envelopes and other materials as sub-
stitutes for the lamination process. During a short
discussion period, many members of the audience
expressed the need for a list of manufacturers who
will produce paper meeting the proposed interim
specifications or the brand names of the paper itself,
as well as for a manual on methods and techniques of
preservation.
Also on the Tuesday afternoon program was "The
Effective Use of Audiovisual Records as Primary
Sources," chaired by James W. Moore of NARS.
Thomas R. Cripps of Morgan State College began
with a plea that filmmakers use archives, not early
footage available, pointing out the unreliability or
lack of veracity in much of this footage-news (the
treatment of President Roosevelt's physical disability
in newsreels, for example), reenactments, and roman-
tic documentaries such as those of Flaherty. He also









LC Information Bulletin


discussed the lack of film for some subjects and
periods: World War I, the period between the wars,
blacks in the 20's, etc. Mr. Cripps said that was most
needed was a published union list of the holdings of
various cinema archives.
Eugene Guerny's paper was read in his absence by
Joe Thomas of NARS. Although Mr. Guerny is on the
staff of the Armed Forces Information Services, he
approached the problem of audiovisual records from
the point of view of the producer of books for com-
mercial sale. Lamenting the "Individual and organiza-
tion possessiveness in the administration of visual
archives," he aimed vague charges at the Smithsonian
Institution and the Library of Congress for having
been unwilling to cooperate with authors of books
about those institutions; the solution to such posses-
siveness, he proposed, was to put visual archives
under public information offices in all agencies.
John Jellicorse of the University of Tennessee also
noted the need for guides and catalogs. He dwelt on
the importance of using recorded instead of printed
speeches, citing the loss of impact in print of speakers
like Al Smith, Presidents Kennedy and Nixon, and
Martin Luther King as examples. He also discussed
the loss entailed in the destruction of tapes once oral
history has been transcribed, the deterioration of
much recorded material badly stored or neglected,
and the lack of verification or authentication of films
and recordings that do exist. Although the University
of Tennessee has a new graduate seminar in nonprint
materials, students in some institutions are not per-
mitted to cite such original materials as valid research
sources. Other problems he said that still need solu-
tion are the lack of standards for audiovisual "fair
use," adequate cataloging, and techniques for report-
ing nonprint research.
James P. Pilkington of Vanderbilt University
described the Vanderbilt Television News Archive.
The Archive, a videotape collection of the evening
news broadcasts of the three major television net-
works beginning August 5, 1968, has been created by
videotaping the broadcasts each day off the air as
they are broadcast in Nashville. The collection is
available for use at the Archive for a nominal viewing
fee and on a rental basis for use elsewhere. Mr.
Pilkington distributed the April issue of Television
News Index and Abstracts, a publication still in the
experimental stage now distributed on a complimen-
tary basis.
On Wednesday morning there were three con-
current sessions, "Documenting Urban Society," "An
Evaluation of Recent State Archives Buildings," and


the deceptively-titled "The Invasion of Privacy vs.
The Right to Know: The Harding-Phdlips Letters."
Announced as "a discussion of the issues and implica-
tions of the recent agreement of the heirs of Warren
G. Harding to donate unpublished letters from
Harding to Mrs. Carrie Phillips, 1909-20, to the Li-
brary of Congress. with the provision that the letters
be sealed until the year 2014," the session really pro-
vided a confrontation between Kenneth W. Duckett
of Southern Illinois University, formerly of the Ohio
Historical Society, and Daniel R. Porter, the Society's
Director. Chairman Archie J. Motley of the Chicago
Historical Society introduced the session with a
resume of the provenance and rediscovery of the
Phillips letters: the two panelists presented opposing
sides of the story, Porter's a case against Duckett,
who was censured by the Society's trustees for violat-
ing the Society acquisitions policy and Duckett's a
defense in general terms of the historian's need for all
documentation of a public man's life. Walter Rundell
of the University of Maryland commented on some of
the questions raised by the case, the relative impor-
tance of the letters to historians, the exclusive use of
the letters by one Harding biographer, and ways to
deal with boards of trustees and other elected
officials. He reminded his audience in his concluding
remarks that all archivists and manuscript librarians
are probably dealing with stolen property; he prophe-
sied that we can probably never get proper legal title
to most of our collections.
One of the Wednesday afternoon sessions was the
Joint Session annually sponsored by the American
Library Association and the Society of American
Archivists. Eileen D. Cooke, then Deputy Director
and the Director designate of the Washington Office
of the American Library Association, spoke on
"Building the Record for the Future," an examina-
tion of the Federal legislative process and methods to
work with it, including procedures for effective
communication with Congress. Warning her listeners,
who expressed interest in supporting the proposed
National Historic Records Program, that they were
embarking on a very long range, if not permanent,
enterprise when they started a program of legislative
activity, she counseled patience and persistence.
Citing examples of ALA legislative activity and the
history of bills of interest to libraries and the library
profession, she advised how to acquaint individual
Members with an organization's views, how to work
with staffs, how to work with committees, and how
to rally and monitor support from membership. The
chairman, Robert Williams of the Flortda Division of


A-194










December 8, 1972


Archives, History and Records Management, provided
useful advice from his own experience as a legislator.
While these sessions were being held in downtown
Columbus, a full program was underway at the
campus of Ohio State University all day Wednesday.
Included in the morning sessions at the campus was a
discussion of "Non-print Media-Film," in which John
B. Kuiper of the Library of Congress and Barbara J.
Humphrys of the Rhode Island Historical Society
took part.
"Careers in Archives" was the subject of discussion
at another session held Wednesday morning at the
campus and was chaired by K. Austin Kerr of the
history department at Ohio State University. Robert
M. Warner of the Michigan Historical Collections and
Secretary of the Society of American Archivists com-
mented on the present rate of expansion in the pro-
fession and the employment pressures placed upon it.
He noted that although the profession is expanding at
a modest rate, increased pressure is being placed on it
from the new interest in archival work expressed by
those unable to find jobs in the history and library
science professions and, to a lesser extent, from the
newly established archival training programs. The
somewhat greater expansion in non-professional
archives at the local historical society level could also
pose a threat to the profession. Dramatic changes
could be caused, however, by massive Federal spend-
ing for archives.
Douglas Bakken, archivist at Anheuser-Busch in St.
Louis, told of the type of things one might encounter
in a business archive that would differ from a public
or university archive. In addition to the strictly
archival duties, an archivist can become involved in
many of the firm's other activities, including advertis-
ing and public relations.
The status of archivists in the Federal Government
was discussed by George Chalou of NARS who
reported that the number of archivists employed by
the Federal Government has remained relatively
stable during the past four years. Almost 85 percent
of Federal archivists are employed by the National
Archives, and 17 percent of these are women. Most
higher level positions are filled by promotion from
within, so that those wishing a career at the Federal
level would probably have to enter at the lower pro-
fessional levels. During a discussion period it was
pointed out that many people who work with
archives and manuscripts in the Federal agencies are
not classified in the archivist series by the Civil
Service Commission, but are called by such titles as
historian, social scientist, librarian, or curator.


Two major papers were delivered at the one after-
noon session at the campus, "The Historian's Use of
Archives," by Thomas D. Clark of Indiana University,
and "The Archivist's Use of History," by Maynard J.
Brichford of the University of Illinois Archives. This
session was chaired by Harry L. Coles, Chairman of
the Department of History of Ohio State University,
who was once on the staff of the National Archives.
The University Archives and the History Department
gave a reception for SAA members at the Faculty
Club following the afternoon session.
The first business meeting, the first anticipated con-
frontation between the insurgents and the SAA
establishment, on Wednesday evening considered the
Committee of the 1970's report and voted on pro-
posed amendments to the constitution. The proposed
amendments, all of which had been printed in the
July/October issue of The American Archivist, con-
cerned membership, individual, institutional, and
honorary, and the election of fellows; one provided
for the conversion of the secretary, an elected
official, into the appointed executive director of the
Society. All proposals were adopted by the member-
ship, although the last cannot be implemented until
funds are available. Revisions in the bylaws approved
by the Council on the basis of the Committee's
recommendations were considered next. With a con-
siderable amount of discussion, the proposed Article
7 (which appeared on pp. 364-5 of the journal) was
amended to delete the first sentence of paragraph 3,
to substitute (also paragraph 3) "national origin,
citizenship," for "nationality," to substitute (para-
graph 4) "by submission of" for "submitting," to add
(paragraph 5) "or she" to the phrase "he intends to
deal with them," and to provide that biographies and
statements of candidates should accompany the bal-
lots sent to individual members. Article 8 (p. 366)
was adopted after it was amended to provide that the
committee on professional standards consist of the
seven most recent former presidents of the Society.
The meeting also adopted a motion to have the
Council draft a resolution of policy on discrimination
in the profession for submission to the next annual
meeting.
On Thursday morning, the well-attended session on
"Women in Archives," chaired by Lynn B. Donovan
of the California Historical Society, focused on the
status of women archivists, feminist activities of
professional women, sources for the study of women
in America, and trends in Women's Studies. Mabel E.
Deutrich of the National Archives and Records Ser-
vice in her paper "Ms. vs Mr. Archivist: Status of


A-195









LC Information Bulletin


Women in the Archival Profession" reported on her
preliminary study based on The American Archivist
and a sampling of the Society's recent membership
survey. She noted that women, although they make-
up one-third of the Society's membership, have never
received proportional professional recognition as
represented by appearance on the program of the
annual meeting or receiving awards. Tables document-
ing these and other interpretations were distributed.
Elsie F. Freivogel of the Archives of American Art in
her paper "Women on the Move: Activities in the
Professions" presented an overview of the activities of
various professional women's caucuses and distrib-
uted numerous publications and a fact sheet, "Work-
ing Women: Their Work Characteristics, Their Jobs,
Their Earnings, and the Limits on Their Aspiration,"
which challenges some of the fallacies regarding
women professionals. Diane M. Dorsey of Radcliffe
College spoke about the women's collection at Rad-
cliffe and at other repositories and discussed trends
and problems created for the archivist by the
increased research in women's history in her paper
"Documenting the History of Women in America."
Joanna Schneider Zangrando of the University of
Akron explored the trends in Women's Studies in her
paper "Historian's Search for Sources for Women's
Studies." Due to the lack of time. Miriam 1. Crawford
of Temple University did not make a formal presenta-
tion. but limited her remarks to commenting on some
key issues for women archivists, including the recom-
mendation that the Society form a committee on the
status of women in the profession.
At the Presidential Banquet on Thursday evening
President Charles Lee delivered a particularly graceful
address in which he recalled some of the places and
persons evoked by maps, treaties, and other archives.
In the course of his address he paid tribute to mem-
bers of the profession who had eased his transition
from history professor to archivist, among them the
late Philip M. Hamer, Wayne Grover, and Mary Bryan,
and-present at the banquet-Ernst Posner, Oliver W.
Holmes, and James B. Rhoads.
Friday morning was devoted to ten workshops at
the magnificent Ohio Historical Center, home of the
Ohio Historical Society. The Workshop on Finding
Aids was chaired by Edward G. Campbell, National
Archives and Records Service, who announced that
the general topic to be discussed, without prepared
papers, by the panelists with audience participation,
was to cover the creation of general repository guides
and the preparation of inventory/registers of archival
holdings and personal papers; creation of user-


oriented finding aids at every level of the descriptive
process; and characteristics researchers want and need
in archival finding aids. He called first on Mrs. Shirley
L. Greene, a professional researcher from Bethesda,
Md., who specializes in picture research but equated
her requirements with the archival/manuscript needs.
Her projected "ideal" would be computerization, she
said. Murphy D. Smith of the American Philosophical
Society, and Samuel A. Sizer of the University of
Arkansas, described the systems of finding aids used
in their respective institutions and, in general,
expressed the belief that, for the type of institution,
the kind and amount of records, and the various
reference and retrieval demands received, each system
worked satisfactorily. However, both admitted that
unlimited funds would permit refinement, greater
depth of description, better retrieval, and wider
dissemination of information outside the repository.
Edward C. Papenfuse of the American Historical
Association, speaking from the point of view of a
researcher, wanted available complete descriptions of
each collection in a repository, guides to all collec-
tions in a repository, and a national listing of registers
and guides. He said he regretted the negative infer-
ence and his use of the word "failure" in regard to
the value of the National Union Catalog of Manu-
script Collections program in a recent article in the
AHA Newsletter. He said he likes the descriptions but
would prefer arrangement of entries by repository.
Mrs. Arline Custer, Editor of the NUCMC, Library of
Congress, explained that the order of listing is deter-
mined by the pattern of year-round work and that to
overcome the lack of alphabetizing or repository
grouping three lists are included in each volume: (1) a
list by state and city of contributing repositories, (2)
a guide to entry numbers by repository, and (3) a
short-entry form list of collections by repository.
Mrs. Custer also took the opportunity to tell the
group that the Society's Committee on Techniques
for the Control and Description of Archives and
Manuscripts which is chaired by Frank G. Burke, had
completed a year's work drafting a manual for
guidance in the preparation of registers and inven-
tories, and that its project for the coming year is to
prepare a bibliography of general guides to
repositories.
Charles G. LaHood, Jr., Chief of the Library's
Photoduplication Service, chaired a Workshop on
Microfilm Applications and Standards which took up
archival uses and applications of microfilm, equipping
and operating a small microfilm laboratory, and
standards for administering a microfilm program that


A-196








December 8, 1972


meets archival specifications. Peter A. Waters, the
Library's Restoration Officer, took part in a Work-
shop on Paper Conservation Techniques. Held in the
Historical Society's Paper Conservation Laboratory, it
was planned to help small institutions with limited
budgets accomplish the necessary paper preservation
procedures.
John D. Knowlton, Head of the Preparation Sec-
tion in the Manuscript Division, participated in a
Workshop on Internal Archival Controls held on Fri-
day at the Ohio Historical Society. Chaired by Robert
Westmore of the Provincial Archives of Ontario, the
panel included Warner W. Pflug of Wayne State Uni-
versity and Marietta Malzer of the Oklahoma Depart-
ment of Libraries. Each panel member spoke briefly
on the various forms and controls used in their
administrative procedures and then the floor was
opened to questions. Primarily audience interest
focused on manuscript repositories and how their
operations handled functions which records managers
perform for archivists.
C. F. W. Ciker, Director of the Division of Archives
and Records of the North Carolina Department of
Art, Culture and History, chaired a very practical
Workshop on Public Relations. The panel consisted of
Don E. Weaver, retired editor of the Columbus
Citizen-Journal and a trustee of the Ohio Historical
Society, Mrs. Mary C. Lethbridge, Information
Officer of the Library of Congress, Louis George
Griffin III of the University of Kansas, and Richard
Haupt, former director of the Cincinnati Historical
Society.


The main business of the second and last business
meeting was the election of officers, which got under-
way almost immediately after the session was called
to order. Candidates had been polled by a group of
over 50 SAA members who had distributed their
responses to six questions-about equal employment
opportunity, accreditation of archivists, young mem-
bers of the profession and their involvement in the
Society, and restrictions on Federal archives-in an
ACT Newsletter. Runoff elections were required for
all but one of the contested seats and the voting was
not completed until after a large Washington-based
group had had to leave for late afternoon planes. The
results which became known later were that F. Gerald
Ham, State Archivist and Head of the Division of
Archives and Manuscripts, State Historical Society of
Wisconsin, was elected Vice President, Howard L.
Applegate, Executive Director of the Balch Institute,
Philadelphia, was elected Treasurer, Elsie F. Frei-
vogel, Assistant Curator of Manuscripts, Archives of
American Art, Smithsonian Institution, gained the
first council seat, and Richard C. Berner, Head of the
Archives and Manuscripts Division, University of
Washington, gained the second. Since the office of
Secretary had been converted by the action of the
first business meeting to an appointed office of
Executive Director, there was no vote for this office;
Robert M. Warner is expected to continue to carry
out the duties until a paid director is appointed. All
these officers will serve with the President who took
office at the meeting, Wilfred I. Smith, Dominion
Archivist of Canada.


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UNIVERSITY OF FLORIDA
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