Appendix: Instructor Notes for Two-Day Onsite Training

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Appendix: Instructor Notes for Two-Day Onsite Training
Santamaria-Wheeler, Lourdes
Taylor, Laurie
Wooldridge, Brooke
Sullivan, Mark
Mariner, Matt
Digital Library of the Caribbean (dLOC) Partners


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Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
All rights reserved by the source institution.


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PAGE 1 Schedule Components for Two Day Training: 1 Digital Library of the Caribbean (dLOC) Instructor Notes for Two Day Onsite Training The Instructor Notes provide a basic framework for onsite training and should be amended as needed to best support the specific training situation and the needs of the learners. Learning Objectives After completing the training, attendees will be able to: Define the Digital Library of the Caribbean (dLOC) and name several examples of materials supported by dLOC Relate dLOCÂ’s role in a digital library access and preservation program Define metadata and list several core metadata elements Define digitization processing for artifactual fidelity following digital preservation standards Demonstrate knowledge of metadata by creating metadata for materials to be loaded to dLOC Demonstrate knowledge of digitization using a flatbed scanner Demonstrate knowledge of post image processing using Photoshop Demonstrate knowledge of the myDLOC curator tools by editing metadata for existing items and creating and loading new items to dLOC Pre Training (Optional) The Pre Training should be done 1 week prior to the Training Session. These items should be completed for the Pre Training: Create myDLOC accounts Complete pre assessment Training Sections The sections are in the most straightforward order, but this is entirely flexible to accommodate the actual best schedule for local partner needs, length of training, etc. 1. Introductions

PAGE 2 Schedule Components for Two Day Training: 2 a. Who we are and qualifications to teach b. Who are the participants 2. Overview of training process a. Trainers will provide overviews and explain that the emphasis is on hands on learning 3. Module 1: About dLOC, Primary Contacts, Selection and Copyright a. What is dLOC i. Organizational explanation ii. Demonstration of public site b. Selection, Collection Development, Ownership, Copyright and Permissions i. Selection of items ii. What can be put in dLOC (historic items, audio/video, dissertations, theses, and much more) iii. Collection development: thematic collections and exhibits iv. Ownership of materials v. Copyright and permissions c. Summary/review of learning objectives 4. BREAK 5. OPTIONAL: COPYRIGHT AND PERMISSIONS a. Pre Assessment b. Overview (including review of risk management) i. Discussion of known concerns per institution and country c. Exercise: i. Evaluating copyright and requesting permissions d. Summary/review of learning objectives 6. Module 2: Metadata Standards and Creation a. Pre Assessment: metadata activity sheet (may be completed in pre training) b. Overview i. What is metadata ii. Review of 12 main items and terms from short metadata guide c. Exercise: i. Entering metadata into dLOC 1. Using myDLOC 2. If online access: Enter metadata from sheet, otherwise view screenshots

PAGE 3 Schedule Components for Two Day Training: 3 ii. Optional: Assessment of entered metadata d. Summary/review of learning objectives 7. BREAK 8. Module 3: Imaging a. Overview and Specifications i. File naming ii. Resolution iii. Color space b. Exercise i. Scanning and saving files ii. Image editing in Photoshop c. Summary/review of learning objectives 9. Module 4: Loading and Archiving a. Overview (includes local archiving and noting that loading also archives) b. Exercise i. Using myDLOC (or using METS editor) to load scanned items c. Assessment: i. Evaluating materials loaded online d. Summary/review of learning objectives 10. Imaging 2 (Module 3) a. Scanning and image editing in Photoshop, additional time 11. Review a. Review of all material covered (done at the end of each day of training) 12. Closing elements a. Review material learned thus far in the training, for both days b. Learners complete training evaluation c. Follow up needs are noted for future response d. Certificates are given out, or learners are informed that certificates will be sent e. Final photos for inclusion in newsletters, etc.