Title: Appendix A - Workshop Summary
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Permanent Link: http://ufdc.ufl.edu/WL00004727/00001
 Material Information
Title: Appendix A - Workshop Summary
Physical Description: Book
Language: English
Publisher: West Coast Regional Water Supply Authority
 Subjects
Spatial Coverage: North America -- United States of America -- Florida
 Notes
Abstract: Jake Varn Collection - Appendix A - Workshop Summary
General Note: Box 28, Folder 14 ( Governance Study for the Florida Legislature - September 10, 1996 ), Item 7
Funding: Digitized by the Legal Technology Institute in the Levin College of Law at the University of Florida.
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Bibliographic ID: WL00004727
Volume ID: VID00001
Source Institution: Levin College of Law, University of Florida
Holding Location: Levin College of Law, University of Florida
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APPENDIX A
Workshop Summary









WEST COAST REGIONAL WATER SUPPLY AUTHORITY
WORKSHOP SUMMARY

Participants


Annalee Moore
Jim Stansbury
Joe O'Haver
Marilyn Crotty


West Coast Board Members






City and County Administrators






Technical Advisory Committee Members


Commissioner Ed Turanchik, Hillsborough
Mayor David Fischer, St. Petersburg
Commissioner Ed Collins, Pasco
Commissioner Charles Rainey, Pinellas
Mr. Michael Salmon, Tampa
Vice Mayor Wendy Brenner, New Port Richey

Mr. Rick Dodge, St. Petersburg
Mr. John Gallagher, Pasco
Mr. Sam Halter, Tampa
Mr. Dan Kleman, Hillsborough County
Mr. Fred Marquis, Pinellas County
Mr. Jerry Seeber, New Port Richey

Mr. Doug Bramlett, Pasco County
Mr. Bill Johnson, St. Petersburg
Mr. Mike McWeeney, Hillsborough
Mr. Tom O'Neill, New Port Richey
Mr. Pick Talley, Pinellas
Mr. Dave Tippin, Tampa


History of the Workshops

Per the Board meeting on February 19,1996, the members agreed to hire Moore-Bowers for "as
needed strategic planning, public involvement and facilitation services." Beginning in March of
1996, the Board members, the City and County Administrators, and the Technical Advisory
committee met monthly to discuss, in an open forum, issues, goals, planning, and problems with
the West Coast Regional Water Supply Authority.

General Consensus of Workshop Effectiveness

Overall, the reaction to the workshops is positive. Many members felt that these sessions gave
them an opportunity to express their opinions more freely. Many participants felt that the focus
remained on the issues and that more "win-win" solutions were being presented. Some still felt


Facilitators








that there were "dominant" people / groups present, but their influence was not as strong as in
other forums.

Annalee Moore, the workshop facilitator, feels that there were some successes in the workshops,
such as the funding agreement between the member governments, but is hesitant to comment on
the long-term benefit from her workshops. Although she feels that these meetings can be
powerful tools, she is aware that many previous attempts at conflict resolution have been tried
and discarded. The willingness of the participants to commit to the goals and agreements in the
workshops is critical to their long term success. Additionally, there has been some resistance by
the participants for the format of the workshops. Some feel that the structure is "too contrived,"
and attempt to circumvent the agenda. Ms. Moore has on occasion rearranged activities and
discussions in meetings, in order to provide the participants a sense of empowerment, but is
fearful that ideas and purpose may be lost when items do not flow as planned.

Meeting Objectives

Each of the meetings were presented in an "activity" format to allow equal and open discussion
of issues. The meeting agendas were well planned, and focused towards the objective at hand.
The objectives for each of the meetings are as follows:

March 11. 1996
* To reach consensus on a funding allocation formula for the engineering/permitting phase of
the Master Water Plan
* To identify issues for future workshop discussion

April 8. 1996
* To reach consensus on a funding allocation formula for the preliminary design / permitting
phase of the Master Water Plan
* To identify strengths, weaknesses, threats and opportunities facing the Authority
* To assess participant interest in and establish priorities for future workshops

May 13. 1996
* To envision a desirable future for the West Coast Regional Water Supply Authority
* To define and assess the regional utility concept
* To review issues and priorities developed at the April 26, 1996, FAC/TAC workshop
* To establish a schedule and format for future workshops

June 10. 1996
* To reach agreements on entitlements
* To clarify participants' commitment to continue the workshops
* To clarify format and agenda for future workshops


Workshop Activities








March 11. 1996
* Groundrules for Effective Interaction: The purpose of this activity was to identify
groundrules for interaction for this and future workshops. The top five rules were:
Search for areas of agreement, rather than focus on disagreement
Discuss alternatives fully and don't dismiss any
Agree on objectives
Reach "win/win" solutions
Reach consensus that is acceptable to the member governments
* Funding Formula Criteria: The majority of the criteria for equitable and reasonable funding
were agreed upon by all member governments. The major points of contention include:
New approach to funding vs. current contractual obligations
Credit for governments who contribute "non-West Coast" regional assets to
the system
Credits for conservation and rate structure
Cost sharing among all parties benefiting from project
* Alternative Funding Formula: A consensus was reached on the components of an alternative
funding formula. The formula will have three components: new growth, rotational capacity
and replacement capacity.

April 8.1996
* Self Critique on Ground Rules: The general sentiment is that performance by participants is
good, particularly in the areas of:
Focused discussion
Refraining from personal conflicts
Participation of all members
Respect of other's views
Searching on Agreement rather than focusing on disagreement
Seeking closure

Areas which need improvement are:
Discussing "undiscussable" issues
Testing disagreements and solutions
Discussing alternatives fully and not dismissing any
* Clarification and Agreement on Definition of Terms: This activity was designed to "develop
a common framework or vocabulary for problem-solving and discussion during the
workshops."
* Agreement on the Funding Formula: After discussing the four options from the previous
workshops, the participants agreed to the proposal of evenly splitting the initial $7.5 million
cost of the preliminary design / permitting activities among the five member governments.
* Identification of the Authority's Opportunities, Threats, Strengths and Weaknesses:
Participants brainstormed in each of these areas, and grouped them according to common
themes. The participants identified more threats and weaknesses than opportunities and
strengths. The external factors and internal factors were relatively equal.









May 13. 1996
* Review of Financial Advisory Committee / Technical Advisory Committee Priorities: Issues
were prioritized and categorized according to whether they should be discussed in the
workshops.
* Visioning: Participants imagined a desirable future for West Coast. The top three elements
were:
Is responsive and responsible (environmentally and technically correct.)
Develops sources and provides adequate water to members without negative
environmental impacts. Provides an abundant amount of water taking the
environment into consideration.
Operates as a regional system that sells water wholesale at an equitable price,
operates in an environmentally safe manner, and provides enough water to
meet demand in an efficient manner. Supplies sufficient water at equitable
prices to utilities that want it. Is very efficient in providing water.
Is a more stable institution with a clear focus of mission, conducting business
to "do it" --Has arrived at place where workshops not needed.
* Definition of a Regional Utility: Groups determined the "definition" of a regional utility.
Common elements among the groups include:
Mandatory membership
Majority vote binds the Authority to take action
Clear definition of roles between West Coast and SWFWMD
Wholesale stabilized water
Control of supply; all existing and future facilities owned and operated by
Authority
Authority able to purchase and develop water outside / inside of regional
authority from / for others

Members were asked for input as to whether the "regional utility" concept would move
them closer to their vision of West Coast in the future. Most of the group determined that
the regional utility would move West Coast closer to:
A regional system that operates efficiently and in an environmentally safe
manner
A more stable institution
An Authority that acts like an Authority where a majority vote binds the group
to act

June 10. 1996
* Technical Advisory Committee Presentation: The TAC proposed an average day entitlement
number for each of the Member Governments in the Regional System. The Regional System
contract only specifies maximum daily entitlement. Participants disagreed on many points of
this issue.
* Guidelines / Criteria for Decision: Participants broke into small groups to establish criteria
for a good decision on the entitlements issue. "There was general agreement that any








contract revisions should specify an average day and maximum day entitlement. There was
disagreement over the issue of whether all water should be the same price."
Other Issues: Member Governments discussed the possibility of approaching SWFWMD on
the wellfield permitting case involving the St. Petersburg wellfields. The group concluded
that approaching SWFWMD for a settlement would not be worthwhile at this point.

Future Workshops

There is another workshop planned for September 9, 1996, which was scheduled at the previous
workshop. The anticipated plan is to discuss Entitlements from the Regional contract. A
consultant, hired by West Coast Regional Water Supply Authority, is currently preparing data to
present. The current plan is to proceed with the workshop, as there appears to be support for
holding it from the participants.




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