Title: Growth Management Conference, October 19-21, 1983 Procedures Manual for Leaders and Recorders
CITATION THUMBNAILS PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/WL00004243/00001
 Material Information
Title: Growth Management Conference, October 19-21, 1983 Procedures Manual for Leaders and Recorders
Physical Description: Book
Language: English
Publisher: Florida Center for Public Management - The Florida State University
 Subjects
Spatial Coverage: North America -- United States of America -- Florida
 Notes
Abstract: Jake Varn Collection - Growth Management Conference, October 19-21, 1983 Procedures Manual for Leaders and Recorders (JDV Box 89)
General Note: Box 19, Folder 1 ( Growth Management Conference - 1983 ), Item 5
Funding: Digitized by the Legal Technology Institute in the Levin College of Law at the University of Florida.
 Record Information
Bibliographic ID: WL00004243
Volume ID: VID00001
Source Institution: Levin College of Law, University of Florida
Holding Location: Levin College of Law, University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Full Text











GROWTH MANAGEMENT CONFERENCE.


October 19-21, 1983











Procedures Manual

for

Leaders and Recorders


Florida Center for Public Management

The Florida State University






LOGIC OF CONFERENCE PROCEDURE (Problems and solutions should
be directed toward legislation)

L Information Base for Discussion


A. Brief review of the issue papers.


B. Discussion of participant views "triggered" from issue papers.



II. Identifying primary problems within each issue area (small groups).


A. Identifying 3 to 5 primary problems associated with each issue area.


B. Defining these problems in brief, clear, and relevant language.



I. Selecting 6 to 10 major solution statements in each issue area. (Small groups).


A. Recommending at least one solution statement per primary problem.


B. Finalizing each solution statement in brief, clear, and relevant language.



IV. Reviewing all issue area problems and related solution statements. (Large group
or General Assembly)


A. Small group leaders state problems and solutions.


B. Limit discussion to clarification questions.


C. General Assembly participants mark their preferences from composite
documer-t from all small work groups.


D. Turn in objective data and narrative remarks to legislative staff.






ROLES EXPECTATIONS


A. Participants

1. Listen in order to understand not refute remember the objective is to
clarify and understand.

2. Promote best solution, not attempt to win discussion (i.e., limit the
lobbying).

3. Help the leader, the recorder, and each other.

4. Attempt to be concise and to the point with your comments.

5. Keep self on track and help others to do so.

6. Be aware of time limitations.


B. Leader

1. Bring logistical problems to the attention of the group, e.g., introduction of
groups members, time issues, announcements, etc.

2. Keep your group moving through the agenda.

3. Bring group back to topic if discussion drifts.

4. Answer or refer clarification questions.

5. Mediate possible problems.

6. Plan your time.


C. Recorder

1. Briefly write or record problems and solution statements.

2. Ask clarifications when uncertain.

3. Keep own involvement to a minimum.


D. Observers

1. Please do not participate in discussions.

2. Take seats adjacent to easel pads not directly addressing the pad.






Wednesday, October-1l, 1983


2:00 4:00 p.m.

Purpose: To hear the participants reviews of issue papers, main ideas and begin to select
primary problems. (No more than 3 to 5 problems per issue area).

Product: On flip chart sheets, begin a list of the primary problems identified by the
participants for each issue area.

PROCEDURE

LEADER RECORDER

Step 1: Introducing the Session

A. Welcome

B. Leader, recorder and participant
introductions

1. Name
2. Place of work
3. Type of job

C. Overview of conference review
agenda.

D. Breaks and announcements at your
discretion

E. State purpose, product, and prQoedure
for this session (i.e., to review '
issue papers and begin to address
primary problems in each issue
area).


S 2 Carryi out the Primary Task: "Reviewing the issue papers and related primary


A. Ask who would like to begin the A.1 Write on top of Flip Chart Sheet:
discussion. Issue #1 and its title.

1. May introject self into discus-
sion.
2. May direct reminder to put up
"good ideas" however, focus
should be on primary problems
in that issue area.


-1-


Small group session #1






B. Ask if anyone has something different
to add if so add it. Then proceed
to issue #2 and so on.



C. You need to sense pace of the group
for this and the next session.

D. Watch your time!


B.1 As participants talk, write the key
words of primary problems. Continue
for the duration of this session.
Tear off completed sheets and hang
on walls.

C.1 Review identified primary problems
within each issue area.

D.1 Help with time allocations (e.g.
reminder notes or comments to
leader).


Step 3: Closing the Session


A. Direct recorder to review the pro-
duct of the group.


A.1 Review identified primary problems
within each issue area.
a. Done for completeness and:
b. Group understanding of their
work.


B. Announcements, if any.

C. Announce the next session; 8:30 a.m.
Thursday.

D. State next session will be early
completion of problems and then to
address solution statements.


Wednesday, October 19, 1983


4:30 5:00 p.m.


All leaders and recorders


Purpose: Review any initial concerns and make adjustments if needed.


-2-






Thursday, October 20, 1983


8:30 a.m. to Noon

Purpose: To finish primary problems discussion and to begin the selection of the final 3
to 5 problems in each issue area.

Product: (Continuation) On flip chart sheets, a list of the problems identified by the
participants for each issue area. (New) A list of solution statements derived
from their related problems) for each issue area. (No more than 6 to 10
solution statements for each issue area.)

PROCEDURE


LEADER

Step 1: Introducing the Session


A. Announcements


B. State this is a continuation of last
session i.e., finish primary
problems.

C. Refocus: State fit with overall
conference flow from agenda.

D. State purpose, product, and procedure
for this session.


Step 2: Carrying Out the Primary Task:
Solution Statements"

A. After all problems are covered, look
to combine or delete (must be 3 to 5
problems per issue area). Take hand
votes if necessary for primary prob-
lems that may not make final list of
3 to 5.

B. Move to solution statements for
primary problem in each issue area.
(Remember: No more than 6 to 10
solutions per issue area).


RECORDER


A.1 Help your leader think actively, be
careful not to be a passive observer.

B.1 Continually review the written
product for completeness, clarity,
and brevity.


"Finishing Primary Problems and Beginning


A.1 Aid Leader

A.2 Record other problems that did not
make final list. (Important these are
not on final list only for note con-
cerning conference proceedings.

B.1 Turn to a new sheet and record
primary problem at the top. Solu-
tion statements follow under that
primary problem. (One color marker
for problem and another color for
solutions).

C.1 Write clearly and briefly.

D.1 Important Solution statements
should be in an agree or disagree
format.


-3-


Small Group Session #2






Step 3: Closing the Session


A. Direct recorder to review product of
group.


B. Announce the time of the next
session; 2:00 p.m. to 5:00 p.m.

C. State next session will be to com-
plete solution statements and put
in final form for General Assembly
document.


A.1 Read final draft of primary
problems and related solution state-
ments to this point in the process.

B.1 Again, review for completeness,
clarity, and brevity.

C.1 Remember: Agree-Disagree format.


Thursday, October 20, 1983


1:30 1:45


Leader and Recorder "Round-Up"
(optional)


Purpose: Review any concerns in the process and make necessary decisions.



Thursday, October 20, 1983


2:00 5:00 p.m.


Small Group Session #3


Purpose To finish all solution statements for each issue area with accompanying
primary problems.

Product: Final small group product with issue areas, 3 to 5 primary problems (in each
issue area) and 6 to 10 solution statements for each issue area.

PROCEDURE


LEADER

Step 1: Introducing the Session


A. Announcements.


B. State this is a continuation of last
session, i.e., to finish solution
Statements.

C. Refocus: State where we are in the
agenda and what needs to be accomp-
lished by 5:00 p.m.


RECORDER


A.1 May review primary problems and
solutions statements that were
continued from last session.

B.1 Keep paperwork (and paper)
organized.


-4-






D. State purpose, product, and procedure
for this session.

Step 2: Carrying Out the Primary Task: Finish solution statements and finalize
document for General Assembly.


A. Continue process from last session.
(Note: target for final document is
Legislation.)

B. Important if some people are con-
cerned about "their idea, problem,
solution" not making the final list.
Have recorder note for conference
proceedings and state to participant
they will have an opportunity to make
narrative comments (in writing only)
during the General Assembly on
Friday.


A.1 Much the same as last session.



B.1 Make separate notes of ideas,
problems, solutions not included
on final list (only at leaders
direction). For conference
proceedings.


Step 3: Closing the Session


A. Direct recorder to review product of
group (this product will be the final
draft for the General Assembly).

B. Reemphasize importance of a clear,
concise product for General
Assembly.


C. Review agenda for General Assembly.

D. Thank you and may call on them for
assistance tomorrow. (e.g., explain
or clarify a problem or solution in
General Assembly).



Thursday, October 20, 1983


5:15 5:45


A.1 Read issue area, problem 1 -
solution statements, problem 2 -
solution statements, etc.

B.1 Note: Total number of solution
statements may not exceed 10x the
number of issue areas assigned to
your group.


All Leaders and Recorders
"Final Round-Up"


Purpose Review any concerns about General Assembly presentations or related
questions. (Leaders)

Bring final small group document to central location for typing and
proofreading (Recorders). Recorders remain until proofreading is complete.


-5-






Friday, October 21, 1983 General Assembly

9:00 Noon

Purpose: For all conference participants to hear the primary problems and related
solution statements for small groups (A-D).

Product- Objective data (Ob-scan sheet) and narrative comments from all conference
participants for small groups (A-D) work.


PROCEDURE


Conference Moderator

Step 1: Introducing General Assembly


Leader or Recorder


A. Announcements. A.1 Recorders prepared with handouts.

B. Review agenda and explain General B.1 Recorders pass out small group docu-
Assembly format. ment to participants.

C. Explain Ob-scan sheets and procedure C.1 Recorders pass out Ob-scan sheets.
for narrative comments. (Pencils will be provided).

D. Introduction of leader for small D.1 Leader presents primary problems
group A. and solution statements for his/her
group (clarification questions only).

E. Finish groups (B-D). E.1 Leaders (B-D) same as D.1.
(40 min. per group).

Step 2 Carrying Out the Primary Task: Finish objective data and narrative comments
for groups (A-D).

CONFERENCE MODERATOR LEADER

A. Finish group (B-D) as outlined in A.1 Leaders (B-D) same as Step 1, D.1.
Step 1, D.

Step 3: Closing Morning Session of General Assembly

CONFERENCE MODERATOR LEADER OR RECORDER

A. Leave all individual materials in
place (Participants return to same
seat for afternoon session of General
Assembly).

B. Return to seats at 1:00 p.m. SHARP!
We will start.


-6-







Friday, October 21, 1983 General Assembly

1:00 2:30 p.m.

Purpose For all conference participants to hear the primary problems and related
solution statements for small groups (E-F).

Product: Objective data (Ob-scan sheet) and narrative comments from conference
participants for all small groups.


A. Steps essentially the same for after-
noon session as the morning except
final collection of data and
comments.

B. Final collection is handled by con-
ference moderator and recorders.


-7-




University of Florida Home Page
© 2004 - 2010 University of Florida George A. Smathers Libraries.
All rights reserved.

Acceptable Use, Copyright, and Disclaimer Statement
Last updated October 10, 2010 - - mvs