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Title: Stanford University contract for cooperative project: retrospective conversion of Latin American library materials
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Permanent Link: http://ufdc.ufl.edu/UF90000016/00001
 Material Information
Title: Stanford University contract for cooperative project: retrospective conversion of Latin American library materials
Physical Description: Book
Language: English
Creator: Phillips, Richard ( Principal investigator )
Publisher: University of Florida
Publication Date: 1999
 Subjects
Subject: Caribbean   ( lcsh )
University of Florida.   ( lcsh )
Spatial Coverage: Caribbean
North America -- United States of America -- Florida
 Record Information
Bibliographic ID: UF90000016
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida

Table of Contents
    Project profile
        Page i
        Page ii
    Letters
        Page iii
        Page iv
    Application
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
    Budget form
        Page 7
        Page 8
        Page 9
Full Text




Project Profile


Project Number: 5501651-12 PI: R. Phillips

Sponsor: Association of Research Libraries
CFDA#
Contract #

Title: Latin American Recon Project

Start Date: 03/02/1999 End Date: 12/31/2002

Award Amount: $2,762.27









UNIVERSITY OF FLORIDA
GAINESVILLE, 32611



THE DIVISION OF SPONSORED RESEARCH '4-i 223 Grinter Hall
Office of the Vice President for Research 904/392-4646
904/392-1582


October 25, 1988




Mr. Paul C. Chock
Procurement Department
Stanford University-
851 Welch Road
Palo Alto, California 94304

RE: STANFORD CONTRACT.# PR 6252
DR. R.M. WILLOCKS, PRINCIPAL INVESTIGATOR

Dear Mr. Chock:

Enclosed per your letter of 10/13/88 are two (2) copies of the
above referenced contract (an original and one photocopy) which I have
signed for the University of Florida. Per your conversation with John
Haupt of this division, we are modifying the indemnification clause
to add the phrase "to the extent allowed by Florida law". I have
initialled this change on both copies. Please initial the photocopy,
and return it to me, so we will have a fully executed copy for our
files.

Thank you for your support of this program at this university.

Sincerely,



Dillard C. Marshall
Assistant Director of Research




/jh
Enclosures as stated







EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER














STANFORD UNIVERSITY 205 OCT 2 0198
PROCUREMENT DEPARTMENT

851 Welch Road
PALO ALTO, CALIFORNIA
October 13, 1988 94304-1676





Mr. Donald R. Price
Vice President for Research
Division of Sponsored Research
University of Florida
219 Grinter Hall
Gainesville, Florida 32611

Subject: Stanford Contract No. PR 6252

Dear Mr. Price:

Please find enclosed original and copy of the above subject
Contract.

If acceptable, please sign, date, and return the original to the
undersigned.

If you have any questions, you may contact me at (415) 723-2812.

Sincerely,



Paul B.Choc
Contract Specialist


Enclosures:
Contract No. PR 6252
-in duplicate, executed

nk











Contract No. PR 6252



STANFORD UNIVERSITY

CONTRACT

FOR

COOPERATIVE PROJECT:

RETROSPECTIVE CONVERSION OF LATIN AMERICAN LIBRARY MATERIALS



UNIVERSITY OF FLORIDA



This Contract is made and entered into effective the 1st day of October 1988,
by and between THE BOARD OF TRUSTEES OF THE LELAND STANFORD JUNIOR UNIVERSITY,
a body having corporate powers under the laws of the State of California,
hereinafter referred to as STANFORD, and UNIVERSITY OF FLORIDA, whose place of
business is Division of Sponsored Research, 219 Grinter Hall, Gainsville, Florida
32611, hereinafter referred to as CONTRACTOR.

This Contract is made in light and consideration of the following circumstances:

Stanford is the recipient of the following grants:

U.S. Department of Education Grant No. R091A80071 titled "Strengthening
Library Programs".

National Endowment for the Humanities (NEH) Grant No. RC-21593-88
titled "Improving Access to Library Resources in the Field of Latin
American Studies".

NOW, THEREFORE, Contractor agrees that it will furnish the services called for
herein, and Stanford agrees that it will pay Contractor therefor in the amounts,
at the times, and under the terms and conditions enumerated in this Contract.

1. STATEMENT OF WORK

Contractor shall provide services for the Cooperative Project: Retrospective
Conversion of Latin American Library Materials in accordance with its proposals
submitted for this project.

2. PERIOD OF PERFORMANCE

The period of performance shall be from October 1, 1988 through September 30,
1989.












Contract No. PR 6252


3. TYPE OF CONTRACT

This is a cost reimbursement contract. Although advance payments will be made
in accordance with Paragraph 5, ALLOWABLE COSTS AND PAYMENT, Contractor's costs
are subject to the cost principles and Federal Regulations cited in Paragraph 5.

4. CONTRACT AMOUNT

The total amount of the Contract is TWENTY NINE THOUSAND EIGHT HUNDRED FORTY
THREE AND NO/100 DOLLARS ($29,843.00).

5. ALLOWABLE COSTS AND PAYMENT

a. For the performance of this Contract, Stanford shall pay to
Contractor the cost thereof determined by Stanford to be allowable
in accordance with:

(1) For NEH funds: OMB Circular A-21, Cost Principles for
Educational Institutions.

(2) For Department of Education funds: Code of Federal Regulations
34 CFR 74, 75, 77, 78, 79 and 34 CFR 778, including any
amendments in effect on the date of the Contract.

(3) The budgets, for the period from October 1, 1988 through
September 30, 1989, attached hereto and incorporated herein
as follows:

(a) Attachment A the Department of Education budget in the
amount of $21,331.00.

(b) Attachment B the NEH budget is for the amount of
$10,665.00, however, at this time only $8,512.00 is
being funded. The remainder will be funded when
additional matching funds are forwarded to Stanford by
NEH.

(4) The terms of the Contract.

b. After execution of this Contract by both parties, an advance payment
of the full Contract Amount indicated at Paragraph 4 shall be made
to Contractor.

c. Contractor's records of costs incurred shall be subject to audit in
accordance with Paragraph 9, EXAMINATION OF RECORDS.

d. The Contractor further agrees that any monies advanced by Stanford
and not expended shall be returned to Stanford, within thirty (30)
calendar days after completion of the Contract, by check payable to

2











Contract No. PR 6252


technical matters designated in Paragraph 16 below, who will forward
the check to the Controller's Office (PBR) for appropriate action.

6. REPORTS

Reports shall be made to the Stanford representative for technical matters
designated under Paragraph 16 below, in such form, frequency and reasonable
detail as mutually agreed to by the parties.

7. TERMINATION

Either party may terminate this Contract at any time by giving the other party
thirty (30) days written notice of such action. In such event, Contractor shall
reimburse Stanford for all advanced funds which have not been spent as of the
effective date of such termination.

8. ANTI-LOBBYING PROVISION

No Federal funds received under the U.S. Department of Education and National
Endowment for the Humanities Grants and no non-Federal funds used as matching
funds required as a condition of the grants shall be used to pay the salary,
expenses, fees, or to provide any other remuneration to any organization or
individual engaged in any activity designed to influence legislation or
appropriations pending before the Congress of the United States.

9. EXAMINATION OF RECORDS

Contractor agrees that the Secretary of Education and the Comptroller General
of the United States, or any of their duly authorized representatives, shall,
until the expiration of three years after final payment under this Contract, have
access to and the right to examine any directly pertinent books, documents,
papers, and records of Contractor involving transactions related to this
Contract.

10. EQUAL OPPORTUNITY

In connection with its performance under this Contract, Contractor will not:
(1) discriminate against any employee of applicant for employment because of
race, religion, color, sex, age, national origin, or physical or mental handicap
(unless such handicap is job related), and will take affirmative action to insure
equal opportunity in all aspects of employment including, but not limited to,
recruitment, promotion, demotion, transfer, layoff, termination, compensation
and selection for training, including apprenticeship; and (2) it will send to
each labor union or representative of workers with which it has a collective
bargaining agreement or other contract of understanding, a notice stating the
terms of its commitment hereunder with respect to equal opportunity.




3











Contract No. PR 6252


11. ACKNOWLEDGEMENT OF ENDOWMENT SUPPORT

An acknowledgement of National Endowment for the Humanities support must be
contained in any announcements or other printed or promotional materials related
to this Contract. The acknowledgement shall indicate that this project has been
supported in part by a grant from the National Endowment for the Humanities, an
independent Federal agency.

12. NEH PROVISIONS

The administration of this Contract and the expenditure of funds with regard to
the portion of the funds provided by NEH are subject of the following, which are
incorporated herein by reference:

"- "General Grant Provisions for Grants to Organizations" (Rev. 10/85)

Uniform Administrative Requirements of OMB Circular A-110

Cost Principles for Educational Institutions (OMB Circular A-21)

13. INVENTIONS AND DATA

a. OWNERSHIP. Ownership of technical data produced by or for Contractor
and of any invention first conceived or reduced to practice by
Contractor, whether or not patentable, in the course of performing
the work or rendering the services hereunder, and of all proprietary
rights therein, shall vest in Stanford. For the purposes hereof,
the term "technical data" means technical writing, pictorial
reproductions, drawings or other graphical representations, computer
software, data and related documentation, audio and/or visual works,
specifications, calculations, tables, reports, and documents.
Contractor agrees, upon Stanford's request at any time, to execute
such assignments and other documents, and otherwise to cooperate with
Stanford to accomplish such ownership by Stanford.

b. PROTECTION OF PROPRIETARY MATERIAL. Contractor agrees not to reveal
to third parties any information not generally known concerning
computer programs and technical information which may be proprietary
to Stanford or Stanford University Hospital. Contractor further
agrees to respect and safeguard in every way practicable the
proprietary nature of computer programs and technical information
and to insure that any copies of such programs or information, in
whole or in part, in Contractor's possession at termination of this
Contract, whether in human or machine readable form, are destroyed
or returned to Stanford. Contractor further agrees not to copy, or
cause to be copied, any such programs or related information except
as may be required for the performance of work assigned to Contractor
under this Contract. Contractor also agrees to comply with Stanford
and Stanford University Hospital policies concerning privacy of

4











Contract No. PR 6252


information and computer files.

14. INDEMNIFICATION
A to the extent allowed by Florida law,
Contractor agrees to indemnify, defend and hold harmless Stanford, its officers,
employees, agents and students,Afrom any loss, claim, damage or liability of
whatsoever kind or nature, arising out of or in connection with the performance
by Consultant, its agents or employees, of this Contract.

15. ASSIGNMENT PROHIBITED

Contractor shall neither assign its rights nor delegate its duties under this
Contract without prior written consent of Stanford. This prohibition of
assignment and delegation extends to all assignments and delegations that
lawfully may be prohibited by agreement. Contractor shall not subcontract any
of the work performed.

16. COMMUNICATION

The contract number appearing on Page 1 of this Contract.shall be referred to
in all invoices and correspondence concerning this Contract, and communications
by the Contractor with Stanford shall be through the following persons:

a. Technical matters: Mr. David C. Weber
Director, University Libraries
Cecil H. Green Library, Room 245D
Stanford University
Stanford, California 94305

b. Contractual matters: Mr. Paul C. Chock
Procurement Department
Stanford University
851 Welch Road
Palo Alto, California 94304
Phone: (415) 723-2812

IN WITNESS WHEREOF, the parties hereto have set their hands by proper persons
duly authorized on the day and year first above written.

UNIVERSITY OF FLORIDA THE BOARD OF TRUSTEES OF THE
LELAND STANFORD JUNIOR UNIVERSITY


By ___ By
(Signature) J. H. Gallaher
DI ARD MARSHALL Director of Procurement
DILLARD MARSHALL
ASSISTANT ORECTOR OF RESEARCH
(Type Name and Title)

5






Contract No. PR 6252
Attachment A



S,1988/1989
Collection Bibliographic TOTAL
FEDERAL FUNDS REQIIESTEDI) I_ Development (2) Prservallon (3) Control
A. PERSONNEL $ --- $ --- $ 12,830 $ 12,830

1. FRINGE BENEFITS 3,710 3,710
C. TRAVEL
I). EQUIPMENT

E. SUPPLIES0
0 ----
F. CONTRACTUAL 0 ----

G.. OTHER Computer Searches 760 760

II. TOTAL DIRECT CHARGES 173 17,300

I. INDIRECT CHARGES 4031 Ai1

J. TOTALS $ ----- -- 21,331 $ 21331




K. Percentage rate of indirect costs 23.3 %
This rate is computed on the budget line items above as follows: (Indicate
which of the line items above (A. II. ) the indirect rate is applied to.)

A, B, G


N 0 T E: A breakdown by area of activLty for items A.- J. of the funds reauested above should
follow this pnge.


L. Future Funding Request FY 1989 /J 0$_22.287

FY 1990.....$_

FY 1991.....$_

FY 1992.....$







SNational Endowment for the Humanities oMeNo.313Woon
BUDGET FORM Contract No. PR 6252, Attachment B
Page 1 of 3
Project Director If this is a revised budget, indicate the NEH application/grant
number:
R. MaX Willocks
Applicant Organization Requested Grant Period

University of Florida Libraries From /wr to /y-'
The three-column budget has been developed forthe convenience of those applicants who wish to identify the project costs that will be
charged to NEH funds and those that will be cost shared. FOR NEH PURPOSES. THE ONLY COLUMN THAT NEEDS TO BE
COMPLETED IS COLUMN C. The method of cost computation should clearly indicate how the total charge for each budget item was
determined. If more space is needed for any budget category, please follow the budget format on a separate sheet of paper.
When the requested grant period is eighteen months or longer, separate budgets for each twelve-month period of the project must be
developed on duplicated copies of the budget form.

SECTION A budget detail for the period from October 1988toSeptember 1989
mo/yr mo/yr
1. Salaries and Wages
Provide the names and titles of principal project personnel. For support staff, include the title of each position and indicate in brackets
the number of persons who will be employed in that capacity. For persons employed on an academic year basis, list separately any
salary charge for work done outside the academic year.
method of cost computation NEH Funds Cost Sharing Total
name/title of position no. (see sample) (a) (b) (c)
Max WillocksPrnjort Dirprtnr( ] 1 mna Y n n,/% $fSR nnn on s -0. fn s1740.00 $1740.00
inamed/Project Cataloger 12 mos. X 0.0875% $26,128.00 -0.00- 2286.00 2286.00
inamed/Project Cataloger 12 mos. X 0:50% $26,128.00 4355.00 -0.00- 4355.00

inamed/nata Fntry Oppratnr ( ] 12 mos. -X 0.0% $12 360.00 20600 0 -0.00- 2060.00
artha Hritska//Cnatln Slupprvisor[ 12 mos. X 0 03% $33,500.00 -0.00- 1005.00 1005.00

named/ ibranry Technical Asst.[ 12 mos. X 0.15% $17.455.00 -0.00- 2618.00 2618.00
-0.00- -0.00- -0.00-
[ ] -0.00- -0.00- -0.00-

SUBTOTAL S6415.00 7649.00 14,064
2. Fringe Benefits
If more than one rate is used. list each rate and salary base.
rate salary base (a) (b) (c)
21.25 .6 of $ 14,064.00 s1363.00 j 625.00 988.00
.3333 FTE
.3533 T of $1476.00* 492.00 439.00 931.00

SUBTOTAL $1855.00 2064.00 j919.00
*Medical insurance must be computed as a prorated share per FTE.
3. Consultant Fees
Include payments for professional and technical consultants and honoraria.
no. of days daily rate of
name or type of consultant on project compensation (a) (b) (c)







$-SUBTOTAL
SUBTOTAL S. $ $








N. H Budget Form Page 2

" "4. Travel Contract No. PR-6252', Attachment B, Page 2 of 3
For each trip. Indicate the number of persons traveling, the total days they will be in travel status, and the total subsistence and
transportation costs for that trip. When a project will involve the travel of a number of people to a conference, institute, etc.. these costs
may be summarized on one line by indicating the point of origin as "various." All foreign travel must be listed separately.
no. of total subsistence transportation NEH Funds Cost Sharing Total
from/to persons travel costs + costs = (a) (b) (c)
days
[ $ -- $ --- $S $-- -

I I[ ] -_ _-


I i I
------- I _ __---- ^ ^= -r _--



[ 1[ 1
-------- [ l [ l -- -- -- ----


SUBTOTAL S S- $

5. Supplies and Materials
Include consumable supplies, materials to be used in the project, and items of expendable equipment; i.e.. equipment items costing less
than $500 or with an estimated useful life of less than two years.

item basis/method of cost computation (a) (b) (c)
Photocopies 3110 X $0.03 each s-0.00- 93.00 S 93.00
Phone 23.64 X 12 -0.00- 283.00 283.00



/







SUBTOTAL s -n nn- $ 72R 0n $ s37i 00

6. Services
Include the cost of duplication and printing, long distance telephone, equipment rental, postage, and other services related to project
objectives that are not included under other budget categories or in the indirect cost pool. For subcontracts over 510,000. provide an
itemization of subcontract costs on this form or on an attachment

item basis/method of cost computation (a) (b) (c)
Computer use 1650 titles X $0.34 s187.00 S -0.00- $ 187.00

Computer searches 8642 X $0.067 193n00 -0.00- 193.00
Computer line charges 1716 X .10 X $0.42 -0.00- 72.00 72.00
Computer credit 1430 titles X -$0.50 -0.00- -715.00 -715.00

RLIN tape load 3080 X $0.10 -0.00- 308.00 308.00

OCLC terminal $512 X $0.42 -0.00- 215.00 215.00
OCLC station 868.98 X $0.42 -0.00- 365.00 365.00
terminator

SUBTOTAL $380.00 $ .n $s 025.00

N






' NEH Budget Foml Page 3
S .Othe s Contract No. PR 6252, Attachment B, Page 3 of 3
7. Other Costs
SInclude participant stipends and room and board, equipment purchases, and other items not previously listed. Please note that
"miscellaneous" and "contingency" are not acceptable budget categories. Refer to the budget instructions for the restriction on the
purchase of permanent equipment.

NEH Funds Cost Sharing Total
item basis/method of cost computation (a) (b) (c)

S___$__ _ _ _ _ _ _ S___ __ $ ---- $













SUBTOTAL $ -0.00- s -0.00-.


8. Total Direct Costs (add subtotals of items 1 through 7) ,8650.00 S10,334.00 $ 18,984.00


9. Indirect Costs (This budget item applies only toinstitutional applicants.]
If indirect costs are to be charged to this project, check the appropriate box below and provide the information requested. Refer to the
budget instructions for explanations of these options.

O Current indirect cost rate(s) has/have been negotiated with a federal agency. (Complete items A and B.)

"O Indirect cost proposal has been submitted to a federal agency but not yet negotiated. (Indicate the name of the agency in item A
and show proposed rate(s) and base(s), and the amount(s) of indirect costs in item B.)

"O Indirect cost proposal will be sent to NEH if application is funded. (Provide an estimate in item B of the rate that will be used and
indicate the base against which it will be charged and the amount of indirect costs.)

"O Applicant chooses to use a rate not to exceed 10% of direct costs, less distorting items, up to a maximum charge of $5,000. (Under
item B. enter the proposed rate, the base against which the rate will be charged, and the computation of indirect costs or S5.000,
whichever sum is less.)
A. Dept. of Health & Human Services June 29,1987
name of federal agency date of agreement

B. NEH Funds Cost Sharing Total
rate(s) base(s) (a) (b) (c)
23.3 of 18,984.00 2015.00 2408.00 .4423:00

% of $

TOTAL INDIRECT COSTS $5015l n 0 40 .00 $4423.00

10. Total Project Costs (direct and indirect) for Budget Period 10,665.00 12,742.00 23,407.00





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