From the air : the photographic record of Florida's lands

Project Profile

Project Number: 5501489-14 PI: Kesse, E

Sponsor: Department of State, Div. Of Library
And Information Services
CFDA#
Contract #

Title: From the Air: The Photographic Record of Florida's Lands

Start Date: 09/25/02 End Date: 09/30/03

Award Amount: $109,164.00

Cost Share:

Florida Department of State, Division of Library and Information Services

LSTA APPLICATION
Application Due: March 15, 2002

LIBRARY / ORGANIZATION NAME University of Florida Libraries
MAILING ADDRESS P.O. Box 117007, University of Florida, Gainesville, FL 32611-7007
PHONE # (352) 846-0129 SUNCOM # 622-0129 FAX # (352) 846-3702
CONTACT PERSON Erich Kesse E-MAIL ADDRESS erich@,mail.uflib.ufl.edu
FEID OR SAMAS AND EO # 550100104
CONTRACTING AGENCY NAME University of Florida
TYPE (check one):

p Public p K-12 X Academic p Multitype Library Consortium p Special p State Library

CATEGORY (check one)
p Access for Persons Having Difficulty Using Libraries
X Library Technology Connectivity and Services

PROJECT NAME From the Air: the photographic record of Florida's lands

PROJECT X New p Continuing If continuing, specify year:

LSTA FUNDS REQUESTED $ 102,959

PRIORITY# ( OF 3 APPLICATIONS SUBMITTED

LIBRARY SERVICE AREA POPULATION University students and faculty 200,000+ at 10 state
institutions (UF population 36,500 faculty and staff)

NUMBER OF PERSONS TO BE SERVED BY PROJECT 1 million+ students /1 million + Florida
households with Internet service/i million + employees in land use related work

TARGETED USER GROUP (Check all that apply)
x Children x Youth x Adults x Older Adults X Mixed
p Other, specify
_/______________ Dale B. Canelas, Director /3// 3/' -
Typed Name and Signature of Library / Organization Director Date

LSTA Application
DLIS/LSTA01, Effective 11/20/2001

9 UNIVERSrTY OF
< FLORIDA
George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
(352) 392-0342

7 March 2002

To Whom It May Concern:

This letter acknowledges that the University of Florida Libraries will contribute $30,799
worth of goods or services as outlined in the proposal "From the Air: the photographic
record of Florida's lands" submitted as an LSTA grant to the State and Federal Grants
Office, Division of Library Information Services, Tallahassee, Florida.

Dale B. Canelas
Director
George A. Smathers Libraries

UNIVERSITY OF FLORIDA
SPONSORED PROJECTS
APPROVAL FORM

University Project #

Title of Proposal:

(LEAVE BLANK)
From the Air: the photographic record of Florida's lands

Submitted to Sponsor: State and Federal Grants Office. Division of Library and Info. Services.

Sponsor Code:

I IK1] I

UNIVERSITY ENDORSEMENTS: The attached proposal has been examined by the officials whose signatures appear below. The
principal academic review of the proposal is the responsibility of the Department/Center and College. If additional space is needed for
signatures, please provide them on a separate sheet of paper.

Scipa investigator: (Project Director)

NAE Erich 'zse DATE
TITLE: Director
SOCIAL SECURITY #: TELEPHONE#: (352)846-0129
CAMPUS ADDRESS: P.O. Box 117007
DEPARTMENT: Digital Library Center, UF Libraries

Co-Principal Investigator: (If Applicable)

NAME: DATE
TITLE:
SOCIAL SECURITY #: TELEPHONE #:
DEPARTMENT:

Department Head:

NAME: DATE
TITLE:
DEPARTMENT:

Department Head: (If more than one)

NAME: DATE
TITLE:
DEPARTMENT:

Dean or Director:

NAME: DATE
TITLE:

DSR-I (5/00)

Dean or Director: (If more than one)

/,c^/ A^d

,3h3/oa

NAME: Dale B. Canelas D-E
TITLE: Library Director, University of Florida Libraries

Other Endorsement (If Needed):

NAME: DATE
TITLE:

Vice-President for Agricultural Affairs
(For all projects involving IFAS Personnel)

NAME: DATE
TITLE:

Vice-President for Health Affairs
(For all projects involving JHMHC Personnel)

NAME: DATE
TITLE:

Vice President for Research

NAME: DATE
TITLE:
Office of the Vice President for Research and Graduate Programs

SEND NOTICE OF AWARD TO:
The University of Florida
Office of Research and Graduate Programs
PO Box 115500 / 219 Grinter Hall
Gainesville, FL 32611-5500
Phone: (352) 392-1582
Fax: (352) 392-9605

AGENCY APPLICATION DEADLINE
(DO NOT LEAVE BLANK)

Date: March 15,2002

O postmark E receipt

[ ~~ I I

TO BE COMPLETED BY PRINCIPAL INVESTIGATOR
(Do Not Complete Shaded Boxes)

PRINCIPAL INVESTIGATOR
Kesse
Last Name (Print or Type)
Digital Library Center I
Department or Unit to Administer Account
CO-PRINCIPAL INVESTIGATOR

Last Name (Print or Type)

E IJ I
Initials

Social Security Nuber
Social Security Number

George A. Smathers Libraries
College

Initials
Initials

Social Security Number
Social Security Number

Department
Title of Project:

IIII -

College

From the Air: the photographic record of Florida's lands

INDIRECT COST (IDC):
FOR ALL APPLICABLE IDC ACCRUED, RETURN IDC TO: (CHECK ONE)
(A) PI and Home Department, College
EIES AND IFAS Ir7 (B) PI, CO-PI and their Home Departments, and Colleges (equal split)
FACULTY OMIT r7 (C) PI, Center, Home Department, and College.
THIS SECTION. (D) PI and Center Only (No Department or College IDC return)
S(E) OTHER (provide explanation)

NAME OF DEPARTMENTS) TO ACCRUE IDC, IF APPLICABLE
NAME OF CENTER TO ACCRUE IDC, IF APPLICABLE _____
IS SPONSOR DOES NOT ALLOW IDC, PLEASE CHECK HERE: 2
CERTIFICATIONS AND ASSURANCES COST SHARING CONTACT PERSON:
Exp Date Number YES NO ] Erich Kesse
Human Subjects I I FI 1 1 (name)
Animal Subjects E PROVIDED BY: 846-0129 x402
Clinical Trials E salary (number)
Recombinant DNA/RNA F CRIS # (IFAS Only) If DSR has any
Biohazards E (If none, please check here): w questions about this
project.
TYPE: CATEGORY: MAILING INSTRUCTIONS:
New 7 Research Mail Original and 18 Copies to: (Check One)
Renewal 0 Training State and Federal Grants Office f le
Continuation D Extension [ Division of Library and Information Services Fn federal Express
Supplemental J Other (Includes: Fellowships, 0 R.A. Gray Building FedEx Acc't. # 131 2$7-
Revised Conferences, patient services, etc) 500 S. Bronough Street
Tallahassee, Florida 32399-0250 SAMAS Acc't. # 55009164
S Other

DSR USE ONLY

UPN PROPOSAL DATE: I I I AGENCY CODE I IL I I
AGENCY
DIVISION I I I I
BUDGBEG EIII III BUDG END I I I I PROJ BEG 1 1 1 1 I PROJEND I I I I I]
AMT REQUESTED: I 1 111 1 PROJ AMT REQUEST: I I
INDTRECTCOSTS-AMT $: RATE: I II 1 BASE: I I
OFF CAMPUS- s: I I II I RATE: BASE: I I
STAFF: ICLS: FEDEX: DIRECT: 205: UFRF: OTHER:
RECEIVED: UFFL: YES NO NR: INTERNAL: COPIES NEEDED:
DSR-I (8/94)

m--

-ID

Partnership Agreement

Library Services and Technology Act Grant

Library/Organization Name: University of Florida Libraries

Partnering Agency Name: Florida Center for Library Automation
Partner Mailing Address: 2002 NW 13th Street, Suite 320, Gainesville, FL 32609-3478
Project Name: From the Air: the photographic record of Florida's lands

We, the undersigned agree to provide the following programs, services, or activities:
1. Server space and management of the images and Web site created as a result of this project.

2. Technical migrations to assure continued functionality and access to digital objects created as part of this
project.

3. Web interface design support to assure that the interface meets the accepted standards of the Publications in
Archives, Libraries, and Museums (PALMM) program that were promulgated by the libraries of the State
University System and the Florida Center for Library Automation and that the searching and digital
components of the project interface seamlessly. Provide support in creating the online educational/help
modules.

4. Statistical data concerning the use of images and Web pages related to this site.

5. Technical support concerning the functionality of the site.

6. Assurance that if additional funding is received to digitize and serve the remaining portion of this
collection, or other historical aerial photograph collections with the same administrative/technical
requirements that FCLA will permit seamless integration.

We further agree to each of the following:
1 To implement the project as presented in the project application and any project revisions.
El If the partner organization is a faith-based community organization, that the support received through the
project will not be used for religious or sectarian purposes.
Q That funds or services received will be used in accordance with the application and any applicable laws and
regulations.
Q Services will be provided at no charge and will be available to the target population.

Signature of Authorized Library Official Signgure of Authorized Partn4 Official
Director,(Dale B. Canelas)
University of Florida Libraries James F. Corey
Name of Authorized Library Official Name of Authorized Partner Official

Director, UF Libraries Director, FCLA
Title of Authorized Library Official Title of Authorized Partner Official

3/12/02
Date Date

LSTA Application
DLIS/LSTA01, Effective 11/20/2001

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

B. INTRODUCTION

Introduction to Submitting Agency

Located in Gainesville, Alachua County, the Libraries of the University of Florida form the largest information
resource system in the state of Florida. The Libraries of the University of Florida consist of eight libraries. Six
are in the system known as the George A. Smathers Libraries of the University of Florida and two (Health
Sciences and Legal Information) are attached to their respective administrative units. Together the Libraries
hold over 3,000,000 catalogued volumes, 4,200,000 microforms, 1,000,000 documents, 550,000 maps and
images, and 20,000 computer datasets. FTE staffing at the Libraries includes 103 professionals, 210 support
staff, and 92 student assistants. The Libraries serve over 35,000 students and a faculty of 1,536. The
operating budget for 1999-2000 was $23.2 million. Recent grant administrative experience within the
Libraries includes an IMLS grant "Linking Florida's Natural Heritage: Science & Citizenry," an LSTA grant
"FEFDL Florida Electronic Federal Depository Library," and an NEH grant "Literature for Children."

Introduction to Project

From the Air: the photographic record of Florida's lands

Historical aerial photographs dramatically document changes in Florida's land use. Between 1937 and 1951,
the U.S. Department of Agriculture flew 103 flights across Florida creating more than 40,600 black and white,
9 x 9 aerial photographs with 600 accompanying photomosaic indexes. This collection represents a subset of
the total 100,000 images that were captured between 1937 and the present. Due to the unstable nature of
the photographic negative's sodium nitrate composition, the U.S. government, destroyed archival negatives
for the earliest photos. As a result, the aging hardcopy photographic prints are all that remain of this historic
resource.

Originally, the images were intended to assist farmers determine accurate assessments for their farms and to
provide information on crop determination and soil conservation. Today, these images provide some of the
oldest land use/cover information available and are used extensively in agriculture, conservation, urban
planning, recreation, education, hydrology, geology, land use, ecology, geography, and history. The
University of Florida Map & Imagery Library houses the largest and most complete collection of Florida aerial
photographs outside of the National Archives in Washington, D.C. The "From the Air" project will digitize the
aging 1937-1951 aerial photographs and 600 photomosaic indexes; add records to the online catalogs of the
state universities as well as OCLC, the largest international online catalog; and make the images available
over the Web through a map and database server. Digitization of the entire 100,000 U.S.D.A. photographs is
anticipated to occur over a three-year phased project. The Digital Library Center (DLC) will scan the photos,
and the digital images will be stored on a server at the Florida Center for Library Automation (FCLA.).
Scanned photomosaics sheets will be geographically rectified and combined with existing geospatial data (i.e.
roads, rivers, political boundaries, etc...) to create a Web based mapping search engine. While the individual
digital aerial images will not be geographically rectified, the image format along with scanner calibration
parameters will be suitable for rectification and use in some remote sensing and Geographic Information
Systems (GIS) applications. The images are intended for education, historical evaluations, general planning
purposes and aerial photograph preservation and not for measurement use or as legal documents. For each
digital image, metadata records will be created, linked to individual images and entered into a searchable
database. Appropriate records will be added to other state aerial directories.

Educational products developed will include: general educational materials to instruct students and the public
on interpretation and use of aerial photographs; two online elementary educational modules that can be used
in conjunction with the Social Studies Sunshine Standards; and a citrus industry case study model for high
school and undergraduate curriculum.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

D. Need

The U.S. Department of Agriculture's historical aerial photographs are unique records of the changing
patterns of Florida's land use. The total collection of U.S.D.A. aerial photographs for Florida numbers 100,000
and the ultimate goal will be to make all of these images available over the Web in a phased approach. Only
two comprehensive collections of these aerials are extant: one at the National Archives, Washington, DC and
the other at the Map & Imagery Library at the University of Florida, Gainesville, FL. While some individual
flight images may be available through Florida agency or individual researcher web sites, there has been no
comprehensive digitization effort directed at these images. The current project (year one of three) is
intended to digitize and make available 40,600 of the earliest images and 600 accompanying photomosaic
indexes that document baseline 1937 to 1951 land uses. Within Florida, government agencies and private
firms make extensive use of the UF collection, but few citizens and fewer educators and students recognize
the many potential uses of these early historical images: documenting Florida's transition from rural to urban,
tracking the containment of Florida's terrestrial waters, or tracing its phenomenal growth as a "sunshine"
mecca. Although physically accessible, these images remain Florida's hidden visual heirloom.

Mark W. Glisson has succinctly summarized the need for access to these historical images,
Environmental Administrator, Division of State Lands of Florida in his comments:

"It is my understanding that the Digital Library Center and the Map & Imagery Center,
University of Florida Libraries, are currently pursuing a grant to digitize and make
available on the Web the historical Florida aerial photographs, taken by the USDA
between 1937 and 1955. As Staff Director for the Acquisition & Restoration Council, and
as director of the office responsible for reviewing land management plans, proposed land
uses, and reviewing management activities on all conservation lands leased for
management by the Board of Trustees in Florida, please allow me to lend my
enthusiastic support and encouragement for this endeavor.
More than 8 million acres, or approximately 25% of Florida's total upland acreage,
are managed for conservation purposes. Included among those responsible for
managing these conservation lands are the state agencies that manage state parks, state
forests, wildlife management areas and greenways, federal agencies such as the U.S.
Forest Service, U.S. Fish & Wildlife Service National Park Service and even the
Department of Defense, the five state water management districts, and a growing number
of NGOs and local governments. Common among all of these land managers is an
increasing emphasis on restoring Florida's natural systems to some semblance of their
natural state. For the first time ever, the Florida Forever land acquisition program now
includes a focus on restoration funding, in recognition of the fact that we may now finally
be in a position to not only set aside remaining "natural" areas, but to proactively pursue
the return of these mostly-altered systems to functioning habitat and wetland systems.

In order to collectively work toward this goal, there is a genuine need for a consensus
on the objectives and desired outcomes of restoration initiatives, so that different
agencies and different funding sources are not in conflict when lands lie in common
watersheds or on adjacent uplands. Uniform access to these historical aerials could help
immensely in guiding restoration objectives and identifying historical water flows and
habitat characteristics, across agency and management boundaries.

Beyond this role as a "standardizer" and data source for large-scale restoration, the
maps would also provide invaluable and quickly-accessed information for any land
manager seeking through accepted land management practices to restore natural
functions and flow patterns on conservation lands. As a land manager for 18 years with
the state park system, I can tell you from firsthand experience that such a tool could go a
long way toward taking the guesswork out of management objectives. In addition, the

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

historical land uses and working landscapes revealed by these aerials could help
managers protect and interpret Florida's rich cultural heritage."

In order to estimate users for this resource, a brief online survey was conducted. A complete listing of the
comments is given in Appendix II; however, the breadth of interest is significant. More than 90 responses
from government agencies, private firms, educators, and NGOs were received in support of making these
images available over the Web. The survey asked if the historical aerial photographs would be useful in the
person's work/research/teaching and how they would be used. Selected comments from specified audiences
are listed below the four groupings of users:

1. Federal, state, and local agencies.
Many are currently using aerial photography in some aspect of agency activities. According to the
Census 2000 Survey Profile for Florida, there are 955,917 government workers in Florida. [Table 3.
Profile of Selected Economic Characteristics. Census 2000 Supplementary Survey Profile for Florida.
URL: http://www.census.gov/c2ss/www/Products/Profiles/2000/Tabular/C2SSTable 3/040000US]

Comments:

"I work at the USGS Water Resources Discipline in Miami and this information would be useful for
analyzing changes in the environment from an urban development point of view. Would the MrSID
images be geo-referenced? This would make them usable in GIS applications to view simultaneously
with other aerial photographs and other data like wetland delineations, species habitats, etc.Folks at
the South Florida Water Management District may also be interested. Matt Davis at SFWMD may be
able to point you in the right direction."
Raul D. Patterson,
United State Geological Survey-Water Resources Division

"I just received your email about digitizing historical aerial photos. This information could provide
outstanding benefits in my profession. I am a Land Resource Planner for the St. Johns River Water
Management District. A major component of my position is to develop long-term restoration and
management plans for public conservation areas. Older aerials can provide clues to land coverages
before any major disturbances occurred. Knowing historical land coverages guides our managing
philosophy for particular conservation areas. In a sense, historical imagery provides us with a view
of our future goals."
Steven R. Vann, Land Resource Planner II Division of Land Management,
St. Johns River Water Management District

"Internet access to historic aerial photos would be a major advance for public land managers. I am
the coordinator of natural resource management for the Florida State Park system, which manages
157 state parks totaling over 500,000 acres. Our statute directs us to restore and preserve the
original biological communities of the state. We advocate that every state park have a copy of every
historic aerial photo that has been taken to help determine natural and cultural features of the historic
landscape. Whenever practicable, those photos are used to guide ecological and topographic
restoration. For example, after Hurricane Andrew leveled Cape Florida (Key Biscayne), a 1928 aerial
photo was used to plan the restoration of the original native biological communities long lost to fill and
Australian Pine invasion. I support the project without reservation."
Dana C. Bryan, Chief,
Bureau of Natural and Cultural Resources, Florida State Parks

"I would like to add my support to the grant proposal of the UF Digital Library/Map & Imagery Centers
described below. I am a land manager for the Environmentally Sensitive Lands Program of Sarasota
County. We are interested in the ecological restoration of lands acquired by the County through this
program. Historical aerial photos can greatly assist us in this important restoration work.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

I am also the Communications Committe [sic] Chair of the Coastal Plains Chapter of the Society of
Ecological Restoration which has members in Florida, as well as other Souther [sic] states. We have
a website and I could post your request on it. I could also post an announcement of it at our
upcoming annual conference in Feb 19-21 in Pensacola. Let me know."
Robert A. Kluson, Land Manager,
Environmentally Sensitive Lands Program of Sarasota County

"I am writing in support of aerial photos being available over the world wide web. This resource is
invaluable in researching issues regarding the Miami River and writing grant proposals for River
improvements. Please be so kind to provide me the web site address your new aerials will be
available on."
Brett Bibeau, Assistant Director,
Miami River Commission

2) Florida industries where land use is an intrinsic factor.
Figures from the 1999 County Business Patterns [http://tier2.census.gov/cgi-win/cbpn aics/Sector.exe]
detail numbers of employees in these industries: Agriculture, Forestry, Fishing and Hunting (13,934),
Mining (6,741), Construction (357,962), Engineering (34,323), Real Estate (83,119), Surveying/mapping
(6,239), and Environmental consulting (2,206). Most land development in Florida adhere to national
guidelines for environmental site assessments (ESAs.) The guidelines of the ASTM recommend use of
one historical record and aerial photographs are the first choice of most professionals according to Tom
Brown who does many ESAs for the Florida Division of Lands.

Comments:

"Of [sic] firm routinely uses historical imagery as a basis for establishing a variety of trends, including
shoreline stability and wetland landscape change. We would access these via the website you are
proposing to create with grant moneys and therefore strongly support your efforts. Good luck."
Randall W. Parkinson, Director,
Coastal Geology & Sediments Laboratory, Melbourne, FL

"I received your message regarding historical data project through contacts at UofMiami. I currently
provide GIS services throughout the State, particularly in South Florida. I believe both the private and
public sectors would be interested in this information. The planners from the cities and counties, for
sure. Also, I suspect the Historical Museum of South Florida, which sponsors [sic] an Antique Map
Conference every year in February, would also be interested. Also, a number of the high schools use
GIS now in the classroom; this data would be a tremendous dataset to show the students."
Carol Roffer,
C & C Solutions, Inc., Miami, FL

"I would strongly support such a project. Last year I spent a number of days going over these aerials
to understand the historical land use surrounding wood stork colonies in Florida. This was done
manually. Having the images shorten the retrieval and review time not to mention the time the library
staff had to use in returning them to their original files. If the files are digitized more sophisticated GIS
analyses can be done on such topics as historical land use changes.

Our company, Pandion Systems, conducts GIS landscape ecology analyses and will have a
continuing need for historical aerial photointerpretation. Please let me know if this project is funded. It
will have broad use and application."
James R. Newman,
PANDION Systems, Inc., Gainesville, FL

3) Florida students in grades 1-12.
The Digest of Education Statistics 2000 [http://nces.ed.gov/pubs2001/digest/] indicates that in 1997, 95%
percent of the public schools had Internet access; 79% of the students in Grades 1-8 used computers;

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

and 70% of the students in high school used computers. Extrapolating to the FTE Student counts by the
Florida Department of Education for 2000-2001, 980,000 students in Grades 1-8 and 324,000 students in
high school would have access to this resource. With Florida geography and history as a focus, the
educational modules developed will be targeted for use in elementary curriculum throughout Florida.

Comments:

"I can see our 4th grade classes using them when they [sic] teach Florida history to see what Florida
used to look like. Wouldn't they be great to see how the land has changed over time? I can use them
with my 3rd graders to show them communities and how places have changed." Mary Lawson, 3rd
grade teacher, Michigan Avenue Elementary in St. Cloud (Osceola County)

"The UF aerial photos would be a great addition to the web world wonders project. The photos are
from 1955 but they can help the students see the impact we have made since. I also do a comparison
of our neighbor from 30 years ago using DOT aerials but they get expensive... I love the idea. The
Duval county picture was very clear." Frances Arango-Montero, 6-8 grades teacher, Rockway
Middle School, Miami.

"Many schools within the SJRWMD and other areas of Florida are involved in stewardship education
cooperative programs with resource management agencies. I am always trying to get these schools
historic aerials to accompany other GIS products of their watersheds so they can track changes in
their watersheds over time. Historic are hard to get for school use.

Your proposal will open up a variety of educational opportunities for all schools around Florida and
enhance many curricula that are currently underway. I will be glad to write a support letter for your
grant application if need be. Let me know how I can help." Daniel Hayes, Education Coordinator,
St. Johns River Water Management District

"1 work with many groups and students to teach about Florida's environment.
Historical aerial photos convey many messages that are key to environmental education.
Unfortunately, they have not been used because of lack of access to this photography.

You can easily understand and see the changes that have occurred in Florida's ecosystems, land
uses, coastlines, etc. I believe many educators in the classroom and non-formal educators would be
thrilled to have access to such a valuable resource and it would serve to enhance their lessons of
habitat changes, biodiversity, coastal zone management, water issues, etc." Eileen Tramontana,
Education & Volunteer Supervisor, Office of Communications & Governmental Affairs, St.
Johns River Water Management District

Interest in this project extends beyond the Florida education community, as evidenced in this message
from an educator in Alabama:

"If it is of any help, as a college professor in Alabama who teaches GIS, map reading, remote
sensing, physical geography, advanced GIS, etc., this project sounds great. I can imagine all kinds of
historical geography research projects that could use this type of data, and I can think of a great
number of ways it could be used in classes. Florida has many interesting physical and cultural
features that are of interest to teachers across the country."
Miriam Hill,
Jacksonville State University, Jacksonville, AL

Community College and University communities. Students and faculty at the 11 state universities and the
community college system have 971,000+ potential users.

"I teach two GIS classes (undergraduate and graduate). There is no better way to document
changes of Florida's forest landscapes over time. Digital imagery would be of great value to us in the
School of Forest Resources and Conservation at UF."

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

Loukas Arvanitis, Professor,
School of Forest Resources and Conservation, University of Florida

"I can foresee getting quite a bit of use out of such images. We tend to be very interested in land-use
trends at the watershed scale. We would likely use such images in an effort that we are proposing to
the EPA; no doubt we would then incorporate them into our graduate and perhaps undergraduate
curricula. Two thumbs up!"
William R. Wise,
Department of Environment Engineering, University of Florida

"This type of data would be useful for comparative work that I am doing in the Florida keys. lam
specifically interested in the rocky intertidal coastline and changes which have occurred in the last
half-century. Aerial photos would provide very important information on anthropogenic and natural
alterations of the [sic] coastline over this period. Thank you for your attention."
Tyler B. Smith,
RASMAS [Rosenstiel School of Atmospheric and Marine Sciences, University of Miami]

"Historical aerial photos are of considerable importance to those in the "field sciences:"
For example, I would be interested in early photos of certain areas on which I am conducting
botanical surveys. Early photos can tell us something of previous vegetation patterns in a given area
and are thus important when we study ecosystems."
Loran C. Anderson,
Department of Biological Sciences, Florida State University

4) Nonprofit organizations with interests ranging from environment to genealogy and non-
affiliated individuals with personal interests.
A survey by National Telecommunications and Information Administration survey indicates 43.2%, or 1.8
million, of the households in Florida have access to the Internet. [Percent of U.S. Households with
Internet Access Table I-B By State, 2000 in Falling Through the Net: Toward Digital Inclusion
http://www.ntia.doc.gov/ntiahome/fttn00/chartscontents.html]. As part of these non-affiliated users are
land and home owners who are required to document land use as a condition of county regulation for
development.

Comments:

"Scientists at Tall Timbers Research Station are highly interested in your proposal to digitize and
make accessible over the Web historical aerial photographs of Florida. We are currently investigating
how changes in land uses within the Red Hills physiolgraphic region of north Florida and south
Georgia have affected the distribution of relatively undisturbed native groundcover that is dominated
by wiregrass. Such photographs would be invaluable in our research."
Todd Engstrom, Acting Director of Research,
Tall Timbers Research Station, Tallahassee, FL

"This Florida historical aerial photography grant proposal is wonderful news for Archbold Biological
Station's long-term ecological research on native plants and animals, conservation of dwindling
habitats for this native biota, and management of Archbold property and of regional preserves, should
it be funded. Achbold activities are focused on Florida's critically endangered Lake Wales Ridge and
on the nearby Istokpoga-lndian Prairie (a watershed of Lake Okeechobee), and knowing what
vegetation communities existed in the region, and their extent and fire history, is crucial for us.

Historical aerial photographs provide vital information about these subjects and as such are unique
historical documents about Florida's changing environments. The Station does have paper copies (35
x 35") of all the historical aerial photographs of its property (and some of our nearby MacArthur Agro-
ecology Research Center), but recent land preservation successes on the Lake Wales Ridge mean
that we need additional historical aerial photographs to fulfill our research, conservation, and land

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

management goals, and Web access to these images would make our tasks easier, and would allow
for electronic analysis of the extent of vegetation communities and their spatial arrangements (and
even for the aerials we already own). As it is now, we have to contact and negotiate with private
vendors for reproductions and enlargements of these U.S. Dept. of Agriculture aerial photographs,
presently housed in the U.S. Archives in Washington, D.C."
Fred Lohrer, Information Manager,
Archbold Biological Station, Lake Placid, FL

These additional comments from the Archbold Biological Station were offered:

"Historical aerial photos are essential for the relatively new discipline of landscape ecology because
of their temporal component. Once a series of historical aerial photos are in digital format the process
of analyzing fragmentation rates and spatial relationships of habitat patches becomes so much
easier.

Archbold Biological Station plans to soon embark on several major habitat restoration projects of
regional scale; 1) upland and wetland restoration (several thousand acres) at a ranch adjoining
Archbold and 2) wetlands restoration (+1,000 acres) at our nearby MacArthur Agro-ecology Research
Center in the Lake Okeechobee watershed. Ultimately these restoration projects are important links in
the habitat corridor plans for central Florida, and having Web access to digitized historical aerial
photographs allows for spatially explicit analysis of habitat patches and their changes through time."
Hilary Swain, Director,
Archbold Biological Station

"Word on the street is that you are pursuing a grant to digitize the 'historical' aerial photographs, and
need justification. There is a very great need for these to be available, especially on-line. We at the
Tebeau-field Library of Florida History, the repository for the collection of the Florida Historical
Society, constantly have requests for such information. Here are just a few of the requests that we
receive:

1. People are constantly looking for proof that there was a dock, pond, structure, road or some
other object on their property or someone else's property, i.e., wetlands!
2. Archeologist's constantly consult old aerials to determine the extent of Indian mounds which are
sometimes very apparent on these old aerials.
3. Environmentalists, both public and private often ask to see such maps, again to define the
natural extent of wetlands or for other environmental reasons.
4. I have consulted some of these maps myself while documenting the locations of old 'cattle-
dipping vats in Brevard County.

It is my understanding that we are fortunate in that when the U.S. Government began experimenting
with aerial photography, some of their earliest experiments were conducted along the east coast of
Florida. I sincerely hope you include those in any digitization project you conduct. I have seen and
used several of these maps in my own research. Best of luck and let us all know how you make out -
as we wait with great anticipation!"
Bob Gross, Chairman
Brevard County Historical Commission, and
Tebeau-Field Library of Florida History Volunteer

"I would greatly benefit from having access to these images. The Nature Conservancy has about
40,000 acres of land and we are constantly doing presentations on the restoration of the land. I
believe the historical aerials would be a great teaching tool in such presentations to show the
differences in the changes of the land (i.e.. forest cover and wetland). We do have some historic
images of our preserves but having access to the whole state would be very beneficial."
Laura Butterfield,
Nature Conservancy, Altamonte Springs, FL

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

"I work for Audubon of Florida in the Okeechobee/Kissimmee Valley and would find these photos
VERY valuable. The way this region looks today is a summation of everything that has happened to
it in the past. All natural lands managers try to look at old maps to learn more about when
development activities occurred, what direction historic flowways went (things often are changed now),
what habitat types looked like (you can tell pretty well from old photos whether it was prairie, or
flatwoods, how big the hammocks were, etc.), how big old wetland were, etc.

Of course we are an NGO so the price would have to be "reasonable."
Audubon staff, Florida

Similar justification for providing access to older aerial photography is echoed by the U.S. Geological Survey:
"Views of the Earth obtained from aircraft or satellites have become valuable tools to Government resource
planners and managers, land-use experts, environmentalists, engineers, scientists, and a wide variety of
other users. Many people want historical aerial photographs for business or personal reasons. They may
want to locate the boundaries of an old farm or a piece of family property. Or they may want a photograph as
a record of changes in their neighborhood, or as a gift." [Looking for an Old Aerial Photograph. Fact Sheet
127-96 (May 1997), p. 2. URL: http://mac.usgs.gov/mac/isb/pubs/factsheets/fs12796.html]

The Map & Imagery Library and the Digital Library Center have recognized the need to make these aerial
photographs available to the citizens of Florida. In seeking funding for this project, as well as future funds to
complete the digitization of later years, the University of Florida Libraries are assisting the University "to
educate students, to perform research, and to render service to society." In addition, this aerial photograph
collection offers a graphic interpretation to other digitization projects including "Florida's Agricultural History
and Rural Life" [http://www.uflib.ufl.edu/digital/collections/FLAG/Index.htm (under development)] that focuses
on digitizing the early documents of the Florida Department of Agriculture and the Florida Experiment
Research Station publications; "Linking Florida's Natural Heritage" [http://palmm.fcla.edu/lfnh] that ties Florida
Museum of Natural History specimen records to bibliographic literature; and the Florida Electronic Federal
Depository Library [http://web.uflib.ufl.edulfefdl/ ] that extensively covers Florida county information.

E. Inputs

Staff

The University of Florida Libraries will contribute a technical team consisting of one senior manager who
will act as Project Administrator, one Project Manager, one digitization supervisor, one map consultant, one
map technician, one operations manager, one metadata specialist, one GIS coordinator, one database
programmer, and one case study manager. The Director of the Digital Library Center will be the overall
project administrator. Specific project duties for each individual are given below:

Project Administrator: provides administrative and budgetary oversight including supervising the hiring of
project staff and purchase of necessary equipment and software; reports directly to the funding agency; in
coordination with the Project Manager tracks revises Action Plan as necessary. Note: Erich Kesse, Director,
Digital Library Center will serve as the Project Administrator. His time, included in the University's federally
negotiated indirect cost return, is not reflected in cost share. It is estimated that he will spend 5% of his time,
valued at $3,410, on this project.

Project Manager: provides direct supervision and coordination between the project components; coordinates
the distribution of educational materials; works with FCLA to collect and analyze system statistics; helps
design the basic Web site; and provides weekly updates to the Project Administrator

Map Consultant: selects 40,600 historical aerial photographs and 600 photomosaic indexes to be digitized

Map technician: prepares and tracks aerials selected for digitization

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

GIS coordinator: hires and supervises the GIS technicians who will create map interfaces for retrieving
individual flight images; rectifies the photomosaic indexes and supervises linking to individual flight images;
documents the reliability of images for GIS applications; supervises the creation of appropriate geospatial
metadata, creates online help sections for use and interpretation of the aerials; and assists in presenting the
project to the GIS community in Florida.

Operations Manager: supervises the scanning of the 40,600 aerial photographs and 600 photomosaic
indexes and the quality control and production of compressed derivatives for Web serving; and integrates the
scanning operations with populating the metadata database.

Digitization Manager: provides hands on training in scanning and basic quality control for the scanning
technicians.

Metadata/Data Specialist: works with the Project Administrator, Project Manager, and GIS Coordinator to
determine appropriate metadata collection procedures and appropriate interfaces to that data.

Database Programmer: works with the Project Administrator, Project Manager, and GIS Coordinator to
program the SQL database that will contain the metadata for the project.

Database Administrator: works with the Project Administrator, Project Manager, Database Programmer, and
GIS Coordinator to define the database structure and functionality to meet metadata entry and retrieval goals.

Case Study Manager: designs the case study to intellectually integrate aerial research with other materials
available both electronically and in print on the citrus industry; works with the Web interface designer to create
the online case study.

The Florida Center for Library Automation (FCLA) serves as a clearinghouse for the major digital products
created by the libraries in the Division of Colleges and Universities, formerly the State University System.
With technical teams in place, FCLA staff assigned to this project include: an Image Manager, Web Interface
Designer, and a Systems Adminstrator. Note: Priscilla Caplan, Assistant Director, Digital Library Programs at
FCLA is responsible for all digital projects served from FCLA. Her time, also included in indirect cost return, is
not reflected in cost sharing for this grant, but is estimated at 4% and valued at $3,270.

FCLA will provide:
Server space and management of the images and Web site created as a result of this project
Technical migrations to assure continued functionality and access to digital objects created as part of
this project
Web interface design support to assure that the interface meets the accepted standards of the
Publications in Archives, Libraries, and Museums (PALMM) program that were promulgated by the
University libraries and the Florida Center for Library Automation and that the searching and digital
components of the project interface seamlessly. Provides support in creating the online educational
modules.
Statistical data concerning the use of images and Web pages related to this site
Technical support concerning the functionality of the site
Assurance that if additional funding is received to digitize and serve the remaining portion of this
collection, or other historical aerial photograph collections with the same administrative/technical
requirements that FCLA will permit seamless integration

The Project Staff that will be hired specifically for the project include:

Project Curriculum Designer: hired by the Project Administrator; responsible for the design and testing of two
online elementary educational modules targeted at the Sunshine Standards for Social Studies; assists in the
development of instructional materials to be made available to public libraries and schools to promote use of

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

historical aerial photographs; assists in determining most appropriate methods for alerting Floridians to
availability of this resource.

Seven Flatbed Scanning Technicians: responsible for digitizing and preliminary quality control of the digital
images for the 40,600 aerial photographs.

Eight Quality Control Technicians: responsible for the final enhancements and quality control of the 40,600
digital images; creation of metadata, creation of derivative formats for both the aerial photographs and
indexes for serving over the Web; burning of images to CDs for archival storage; and transmitting the
derivative images to FCLA.

One Large Format Digital Camera Operator: responsible for digitizing and final quality control of the 600
photomosaic indexes.

Three GIS Technicians: assist in the rectification process for the photomosaic indexes; link the individual
images to the photomosaic indexes; create map interfaces to increase geographic access to images; create
geospatial metadata; and assist in the creation of online and printed help documentation for use of the
historical aerials.

Partnerships

See Appendix I for agreements

Equipment & Software Inputs

Hardward and software currently operating in the Digital Library Center, the Government Documents
Department, and the Map & Imagery Library, University of Florida that will be used for this project includes: 10
scanning stations configured with, at minimum, Pentium 3 computers (either Dell or Gateways) with 500 MHz
processors, 256 MB RAM, running Windows 2000. Ten scanners are Microtek ScanMaker 9600XL.
Software used includes PaintShop Pro and Adobe Photoshop. The photomosaic indexes will be captured
using a ZBE Satellite large format stationary camera equipped with a PowerPhase cameraback, 135mm
Rodenstock lens, and ARI daylight filter. Large format camera computer support is currently a Macintosh
(PowerMac G4) computer system with 17 gigabytes of storage and 800 megabytes of active memory. The
University is purchasing a second faster G$ valued at $3800 in advance and in anticipation of this project.

Software needed to rectify the photomosaic indexes and to create the map interfaces is currently available at
UF as part of the campus wide license for ESRI products.

Server space on the SID server of FCLA is being contributed.

F. ACTION PLAN

There are three primary lines of action related to the successful completion of "From the Air" products: (Each
of these action lines is more fully discussed below.)

1. Digitization of the 40,600 aerial photographs and 600 photomosaic indexes and creation of
accompanying metadata
A. Selection, digitization and serving of aerial photos
B. Creating database to provide the intellectual access to images through metadata
C. Rectification of the photomosaic indexes and linking of individual aerials to the indexes
2. Creation of instructional materials including:
A. Creation of two online educational modules for elementary students

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

B. General instructional materials will be distributed via electronic mailing lists to public libraries and
schools throughout the state. A "Help Using this Site" page will be created and linked to the top-
level project page.
C. Creation of a case study of the citrus industry using relevant aerial photographs.
3. Creation of Web Interface and integration of Products #1-3.

Product 1:
Digitization of the 40,600 aerial photographs and 600 photomosaic indexes

Selection

The Head of the Map & Imagery Library, University of Florida will act as the Map consultant for this
project. With assistance from her staff, she will select and prepare the aerial photographs and
photomosaic indexes for digitization. Approximately 1178 photographs/indexes will be digitized each
week.

Database Creation

The Database Administrator and Database Programmer in collaboration with the Project Administrator,
Project Manager, Metadata/Data Specialist, Operations Manager, and GIS Coordinator will determine the
metadata elements that will be used in the creation of the searchable SQL database. Searchable fields
will include sponsoring agency, county, date, and flight line. As available data on scale, flying height, lens
length, etc. will be included.

Digitization

The scanning, image enhancement, and quality control of the aerial photographs and the photomosaic
indexes will be done at the Digital Library Center, University of Florida. The Project Administrator in
consultation with the Project Manager, Operations Manager, Digitization Manager, and GIS Coordinator
will set the initial standards for scanning the aerial photography. Scanning technicians, a digital camera
operator, and quality control technicians will be hired with grant funding to carry out the primary activities
of image creation/enhancement and quality control. Scanning will conform to all appropriate standards
and at pixel-per-inch resolutions and bit-depths that are consistent with the recommendations of Cornell
University's Digital Imaging for Libraries and Archives (Anne R. Kenney and Oya Y. Rieger Ithaca, N.Y.:
Dept. of Preservation and Conservation, Cornell University Library, 1996.] Electronic archive masters will
be uncompressed TIFF files (ITU 6.0) at 100% scale: the current de facto standard for electronic image
archives. Under the supervision of the Digitization Manager, aerial photographs will be digitized by
scanning technicians and a digital camera operator to meet the resolution requirements of the item's
physical format. File images will be scanned at 615 dpi, 256 greyscale minimum. Final quality control
review and derivative formats (e.g., JPG, SID) will be created by the quality control technicians. Because
digitized aerial photographs average approximately 29.9 MB, a compressed SID version of 1.3 MB is
created for serving over the Web. The photomosaic indexes average 43 MB in TIFF; compressed, they
are 2.2 MB. SID images will be served from FCLA's SID server abrogating the need for users to
download special viewing software. Image serving at FCLA will be handled by the Systems Administrator
and the Image Manager. The GIS technicians will also do the hyperlinking of individual aerial photographs
to the photomosaic indexes. The digital products including both archived and accessible versions will be
migrated to, maintained by, and served from FCLA's Digital Library. In order to assure preservation of
the archival TIFF images, two sets of images will be maintained: one on platinum-based CDs at the
Digital Library Center, and one on tapes at the Florida Center for Library Automation.

Digital Image Access

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

Aerial photographs digitized by the Digital Library Center, University of Florida will be migrated to,
maintained by, and served online by the Florida Center for Library Automation from their SID server.
Higher detail TIFF files on CDROM will be available at cost.

Intellectual Access to Images

Metadata records for each aerial image will be compliant with requirements set forth by the Federal
Geographic Data Commission for recording geospatial datasets. The project database programmer will
create an appropriate SQL database. Access points to the database will include county, date, and flight
path. Additional geospatial access will be provided in the form of photomosaic indexes. Each county is
composed of multiple photomosaic sheets for each year. These annual county level photomosaic index
sheets will be shot using the large format digital camera. Using the Libraries' ERDAS Imagine software,
multiple county mosaic index tiles will be stitched together and geographically rectified to form a single
annual county mosaic. The Libraries' ESRI ArcGIS software will be used to combine the annual digital
county photomosaics, with existing geospatial data (i.e., roads, rivers, political boundaries, etc...) to create a
Web based mapping search engine through the UF Libraries' Internet web server. The spatial search
engine, individual aerial images and metadata will be integrated through ESRI ARCIMS (Internet Map
Server) software.

Product 2.
Creation of instructional materials

Elementary Education Modules

The Project Curriculum Designer hired from grant funds will design, create, and test online educational
modules that will meet the Sunshine Standards for Social Studies for elementary curriculum. The reading
levels and activities of the modules will be appropriate for specified grade levels.

As part of the publicity efforts, electronic documents describing this project will be written and distributed
to schools and public libraries throughout the state using electronic educational and library mailing lists.
The site will also be submitted to directories of educational sites such as the Federal Resources for
Educational Excellence (FREE) [http://www.ed.gov/free/index.html], AskERIC [http://ericir.syr.edul], and
the Florida Geographic Alliance [http://fga.freac.fsu.edu/].

High School and Undergraduate Instruction
Case Study: Development of the Citrus Industry

Aerial photographs will be used as the basis for creating an historical look at the impact of the
development of the citrus industry on Florida's land use. This case study will be developed as a model
for similar class projects in high school and undergraduate courses. As these models are created,
students and teachers will be asked to contribute the projects to the Web site providing additional
historical information on Florida's development.

General Users

Instructional guides for the general public will include a "Help Using this Site" page that will be linked to
the top-level project page. More technical information developed by the GIS Coordinator will also be
available on the Web site and distributed to the ninety individuals who are listed in Appendix II.

Product 3:
Creation of Web Interface and integration of Products #1-3

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

The initial Web site design will be done by the Project Manager in collaboration with staff at the Digital
Library Center, University of Florida and the Web Interface Designer, Florida Center for Library
Automation. It will integrate the products developed in #1 and #2 above.

Additional Publicity

Publicity is an integral part of Product #2 and has been described. In addition to the electronic distribution of
project information, flyers as well as other promotional materials detailing the project and its uses will be
available for printing from the project web site. Members of the development team will present the project at
professional state and national meetings during 2003-2004. The Florida Electronic Federal Depository
Library (FEFDL) site that is currently being funded by LSTA will also have links to the digitized aerials.
Currently, more than 10,000 users per month visit the FEFDL site.

Timeline for Action Plan (35 weeks)

Time Table Quarter 1 Quarter 1 Quarter 2 Quarter 4
Oct Nov Dec Jan Feb March April May June July Aug Sept
1 Purcr ase equipment
2. Hire and rain sta r ct
3. ODgielze aerial
ponopono o hophotographs and
photomosaic indexes
Rectnt of Agriculturendexes and benk available. The intent of the grant developers is to seek additional funds in

subsequent years to provide access to the aerials. Funding sources may include
5. Create metadata or
aerials
6. Create educa prona
modules and case study
Create and test project
Web site
.3. Develop electronic
publcAty and distribute

Sustainability

Upon completion of "From the Air," 40,600 of 100,000 aerial photographs and 600 indexes from the U.S.
Department of Agriculture will be available. The intent of the grant developers is to seek additional funds in
subsequent years to provide access to the entire collection of these aerials. Funding sources may include
subsequent LSTA grants, private industry grants, other governmental bodies, and groups with historical
interests in Florida. In addition, there is a large aerial photograph collection that has been developed
specifically to trace citrus land use in the State. Future plans include digitizing the citrus survey aerials from
1960 to the present. Dr. Adair Wheaton of the Citrus Rsearch and Education Center, Lake Alfred, FL writes:
"You are aware that we have aerial photography for almost all of the citrus in the state, taken every 2 years
from about 1960 to the present. A wealth of information is hidden in these map [sic] and digitizing these maps
would provide a wealth of new information about the development of the citrus industry in Florida. I hope your
project will include digitizing these maps."

An overview of this project was presented to the Central Florida GIS Users Group on January 29, 2002 in
Orlando, FL. Benjamine Garcia, GIS Manager for Lake County Water Authority in Tavares offered to send
the list of aerials of 1941 Army Corps of Engineers to integrate into the database. Mr. Jerry Schwinghammer,
Manager of Technology Planning, Greater Orland Aviation Authority, also offered to use the early aerials
related to the Orlando Airport to trace land development in that part of the state.

It is expected that UF's lead in creating this extensive aerial collection and database will serve as impetus for
further development of a statewide collaborative database of Florida's historical aerials.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

G. Budget Page and Narrative

Salaries and benefits

The salaries funded through this grant include:

1- Curriculum designer (.10 FTE);
.10 x $40,000=$4,000

7-Student scanning technicians (7 located at the DLC, UF; Total 2.66 FTE);
40,600 tiles @ 12/hr=3384 hrs needed
7 scan techs @ 15 hr/wk= 105 hrs/wk; 3384/105=32 weeks needed for scanning
Pay rate=$6.00/hr x 3384=$20,304

8- Metadata/Quality Control Technicians located at DLC, UF (Total 3 FTE);
40,600 images @ 10/hr=4060 hrs
8 metadata/QC techs @ 15 hr/wk=120 hrs/wk; 4060/120=33 weeks needed for metadata creation and
quality control activities
Pay rate=$7.00/hr x 4060=$28,420

1- Digital Camera Operator (.50 FTE) located at DLC, UF
600 photomosaic index images @ 3/hr=200 hrs needed
1 camera operator @ 20 hr/wk= 60 images/wk=10 weeks to finish capture and enhancement
Pay rate=$10.00/hr x 200 hrs=$2,000

3-GIS Technicians (1.5 FTE) located at GIS Center, Government Documents, UF
3 0.5FTE technicians @ $10/hr x 20 x 35 wks=$21,000

The salaries indicated are commensurate with those currently paid within the state university system for the
skills required.

The time of all other project participants will be contributed as a match to grant funds. The dollar value of this
time is included in the budget when the participant is expected to spend 5% or more of his time (.05 FTE) on
this project. Benefits are calculated according to State of Florida rates of 21.8% of salary for those making
$55,000 and up, 24% for salaries between $40,000 and $55,000, and 27% for salaries up to $40,000.

The amount shown is calculated by multiplying the yearly salary of the individual by the percentage of their
time allocated to this project and adding the benefits as calculated above. As an example, the yearly salary of
the Project Manager is $50,000 x 10% (time allocated to this project)=$5,000+$1,200(benefits at 24%
salary)=$6,200.

Supplies

Not requested.

Travel

Not requested.

Equipment

Five workstations are being requested: three will be housed in the DLC and used for scanning the aerial tiles;
two will be housed in the Documents Department of UF to be used in conjunction with the rectification of the
600 photomosaic indexes.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

The cost of each station is based on computers configured with 2.2GHz P4; 18 GB SCSI drive; 512 MB RAM;
CD-ROM 24/10/40x/; 17".25dp monitor; and a 2D nVidia 64MB video.

A total of three Epson Expression 1640XL-SE flatbed scanners will be purchased to digitize the individual
aerial photographs. Interface SCSI-II & USB Standard.

3- SCSI cards for scanner/computer interfacing.

3-SID keys which permit compression of large TIFF images to suitable Web servable images.

Other

The TIFF images created for each of the aerial photographs and photomosaic indexes will be burned to
platinum-based CDs. TIFF files for each aerial average 28MB; each CD will hold approximately 22 files.
TIFF files for each of the photomosaic indexes average 60MB; each CD will hold approximately 10 files. The
total number of CDs needed is 1,846 for the aerials and 60 for the indexes. The failure rate on CD burning is
about 14% or an additional 269 CDs. The total cost of purchasing CDs in 50 lot units (44 lots needed) is
$2.20/CD. For this project, preservation CD costs are estimated at $4,840.

85 tapes for storage of TIFF images at FCLA.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

Library Name: Digital Library Center, University of Florida
Project Name: From the Air: the photographic record of Florida's lands

BUDGET
LOCAL/STATE
LSTA MATCH
SALARIES & BENEFITS (Position Title) F.T.E.
University of Florida Personnel
Project M manager .......................... ................... .............. 0.10 ............................... $ 0......................................... $ 6,200
Map Consultant .........................................................0.05 ............................... $ 0 ....................................... $ 2,889
M ap staff............................................................................0.05 ............................... $ 0......................................... $ 1,272
D igitization M manager .......................... ............................... 0.10 ............................... $ 0......................................... $ 2,896
G IS C oordinator......................................................... 0. 0 ............................... 0......................................... $ 4,445
Metadata/Data Specialist...................................................0.10 ............................... $ 0 ............................ $ 2,578
Case Study Manager ........................................ .............0.05 ............................... $ 0 ....................................... $ 2,222
Database programmer ........................................................ 0.10 ............................... $ 0....................................... $ 5,211
Database administrator.......................................................0.05 ............................. $ 0......................................... $ 3,086
Florida Center for Library Automation Personnel
Image Manager.........................................................0.05 ............................... $ 0......................................... S 2,399
Web interface designer.......................................................0.04 ............................... $ 0......................................... $ 1,985
Systems administrator....................................................0.10 ..................... ... $ 0......................................... $ 7,349
Project Staff (Funded by Grant)
Curriculum Designer.........................................................0.10 ......................... $ 4,000............................... ............ $ 0
7 Flatbed scanning technicians (@.38)...........................2.66 ..................... 20,304.......................................... $ 0
8 Metadata/Quality control technicians(@.38)...............3.00 ................... $ 28,420........................... ........... .. $ 0
1 Digital Camera Operator........................................... 0.50 ........................ $ 2,000............................... ............ $ 0
3 GIS technicians ...................... ........ .............................1.50 ....................... $ 21,000................................................ $ 0
TOTAL SALARIES ............................................................................ $75,724.............................$ 42,532

CONTRACTUAL SERVICES (List each vendor)
TOTAL CONTRACTUAL SERVICES................................. ............. ....... ............................... $ 0

LIBRARY MATERIALS (Include type and numbers of materials to be purchased)
TOTAL LIBRARY MATERIALS............................... $0....................................... $ 0

SUPPLIES (List supplies needed)
TOTAL SUPPLIES.................................................................................. $ 0.......................................$ 0

T R A V E L ............................................................. ..............................
TOTAL TRAVEL ........................................................................................ $ 0.......................................$ 0

EQUIPMENT (Equipment and furniture with a useful life of
at least one year and a unit cost of $1,000 or more)
5 computer workstations @$2,100 ............................................................ ......$ 10,500................................................ $ 0
3 flatbed scanners@ $2,699................................................. ........................ 8,100................................................ $ 0
3 SCSI cards to integrate scanners with workstations@ $65 .................................$ 195........................... ............. $ 0
3 SID encoder keys@$1200 .......................................... ............................... 3,600................................................ $ 0
TOTAL EQUIPMENT......................................................................$ 22,395 ......................................$ 0

OTHER (Specify)
CD-ROM (platinum-based) image storage for TIFF files at DLC......................... $ 4,840........................................... $ 0
(CDs purchased in units of 50; 65 units needed)
85 tapes for TIFF image storage at FCLA@ $73 ....................................... $ 6,205................................................ $ 0
TOTAL OTHER .......................................................................... $11,045.....................................$ 0

TOTAL.................. ..... .................................$ 109,1 4 .......... + $ 42,532 = $ 151,696

LSTA OUTCOMES PLAN
Project Name: From the Air: the photographic record of Florida's lands
Library: George A. Smathers Libraries, University of Florida
Project Summary/Program Purpose: The Digital Library Center in partnership with the Map & Imagery Library, University of Florida will digitize and make available
over the Internet the 40,600 aerial photographs and 600 photomosaic indexes of Florida captured by the U.S. Department of Agriculture between 1937 and 1951.
The multiple county mosaic index tiles will be stitched together and geographically rectified to form a single annual county mosaic and linked to individual flight images.
Instructional materials and a case study of the citrus industry will be developed as educational resources. The purpose is to make available to all agencies,
citizens, and students Florida's aerial photographs, to instruct people as to the value and use of these primary sources, and to initiate a statewide collaborative
effort to create a database of all publicly funded, digit ally available Florida aerial photography.

EVALUATION

INPUTS ACTIVITIES OUTPUTS OUTCOMES INDICATORS SOURCES/METHODS
UF Libraries staff Hire, train, and # aerial photos digitized 1. Public uses technology la. # hits on various la,b,c System generated
FCLA staff supervise project to access information images statistics
Project Curriculum staff # mosaic indexes digitized (governmental agencies, 1b. # hits on database id. Begin collecting as soon
designer industry, students, and the ic. Inspection of use logs as site is publicly available
Flatbed Scan Techs Purchase equipment # records added to aerial public use the Web site to to determine hits by user and continue collecting 6 mos
Metadata/Quality Control Techs database access USDA aerial category, e.g. .gov, .edu, beyond project termination;
Digital Camera Operator Digitize 40,600 aerial photographs.) .com periodically thereafter
Software photographs/600 Web site created 1d. # email contacts from
Equipment photomosaic indexes 2. Public learns to use site
Expandable database to technology (Electronic
Rectify and link historical aerials created mailing lists are used to 2a. # hits on educational 2a,b System generated
mosaic indexes with potential scalability to alert public libraries, modules statistics
statewide resource schools, governmental 2b. # hits on instructional 2c. Project records
Create Web interface agencies, and academic pages
and database # instructional materials institutions to resource; 2c. # responses
developed/distributed online instruction available concerning resource
Develop instructional at site) received from electronic
materials mailings.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Art Gleason [artg@rrsl.rsmas.miami.edu]
Sent: Monday, January 21, 2002 11:13 AM
To: Stephanie Haas
Cc: art.gleason@miami.edu
Subject: Re: NOTICE: Historical Aerial Photography grant

Dear Ms. Haas,

Online access to historical aerial photography would be very useful for
virtually every environmental study in South Florida. Documenting
baseline ecosystem conditions and the spatially explicit timeline of
regional development are crucial components for understanding natural and
anthropogenic environmental changes. The historical aerial photographic
record is a unique source of data for accomplishing this, especially in
South Florida, where most development has taken place since aerial
photography became available.

Traditionally, one of the major impediments to using historical aerial
photogrpahy for environmental applications has been tracking down relevant
archives and producing duplicate copies. Unlike satellite image archives,
which are held by only a handful of organizations, aerial photographic
archives have been acquired by widely distributed organizations, usually
with little coordination. This makes identifying and acquiring the
relevant photographs tedious, time consuming and often expensive. An
online archive of digital copies from your archive would greatly improve
the efficiency of this part of the process.

I highly support your efforts to produce this resource. Please keep me
informed of your progress.

Sincerely,

Art Gleason
Ph.D. Student
Division of Marine Geology and Geophysics
University of Miami / RSMAS
4600 Rickenbacker Cswy.
Miami, FL 33149
art.gleason@miami.edu

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: J. Yoshina [morpheuskissl2@hotmail.com]
Sent: Friday, January 11, 2002 10:42 PM
To: Stephanie Haas
Subject: Worthiness of digitization project

Dear Ms. Haas,

I have just received your email regarding digitization of historic Florida
aerial photographs via a RSMAS listserv. Just this past semester, I found
aerial photos of the Everglades and southern FL region extremely useful for both
general knowledge (most recently, in a Plant Talk article (mag by National
Tropical Botanical Soc.) written by Dr. Tom Lodge on the CERP), and a small
case-study I did for a graduate course (focus on water management). I know such
images are frequently also used in various types of public-lectures or exhibits,
because in interning with the Gov. Commission for the Everglades last spring,
they used all kinds of aerial shots in posters, slide-shows and more. In
particular, anyone immediately understands the effects of a century+ of
development locally once they view comparative shots of our region fifty years
ago vs. today. The urban sprawl is simply astounding.

For climatographical, socio-economic, environmental science and a spectrum of
other research areas (in addition to general curiosity), this information ought
to be uploaded for access. I don't know how much my thoughts actually add to
your grant, but I hope it helps.

Have a great weekend, and I thank you for your efforts.
Aloha, joy

Marine Affairs; Biology & Economics
930 Benevento Avenue
Coral Gables, FL 33146
(305)669-9418

Join the world's largest e-mail service with MSN Hotmail. Click Here

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: George Blakeslee [gb4stree@ufl.edu]
Sent: Sunday, January 13, 2002 4:13 PM
To: Stephanie Haas
Subject: Re: Historical Aerial Photography grant

This could be a valued resource. I teach a course that places considerable
emphasis on land use history. Images are very effective teaching tools.

George M. Blakeslee
Professor and Associate Director for Educational Programs
School of Forest Resources and Conservation, IFAS
130 Newins Ziegler Hall; PO Box 110410
University of Florida, Gainesville, FL 32611-0410
Telephone: FLA-846-0845 Fax: FLA-392-1707
Email: gb4stree@ufl.edu

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: rginsburg@rsmas.miami.edu
Sent: Monday, January 14, 2002 6:12 PM
To: Stephanie Haas
Subject: NOTICE: Historical Aerial Photography grant

Ms. Haas,

I write to express strong support for your proposed digitizing of aerial
photographs of Florida.

As a marine geologist, I have long used the USDA air photographs of South
Florida for research and teaching. To have them in digital format would be
a most welcome addition. It would mean that analysis and comparison with
more recent photographs would be possible. As you know the marine
resources of South Florida are of special interest scientifically -
mangrove forests, coral reefs, coastal areas and they are a major
economic resource of this region as the entire state.

Robert N. Ginsburg
Professor of Marine Geology
Rosenstiel School of Marine and Atmospheric Science
University of Miami
4600 Rickenbacker Cswy. Miami, FL 33149
Phone: (305) 361-4875 FAX: (305) 361-4094 or 4632
http://coral.aoml.noaa.gov/agra

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Art Gleason [artg@rrsl.rsmas.miami.edu]
Sent: Monday, January 21, 2002 11:13 AM
To: Stephanie Haas
Cc: art.gleason@miami.edu
Subject: Re: NOTICE: Historical Aerial Photography grant

Dear Ms. Haas,

Online access to historical aerial photography would be very useful for
virtually every environmental study in South Florida. Documenting
baseline ecosystem conditions and the spatially explicit timeline of
regional development are crucial components for understanding natural and
anthropogenic environmental changes. The historical aerial photographic
record is a unique source of data for accomplishing this, especially in
South Florida, where most development has taken place since aerial
photography became available.

Traditionally, one of the major impediments to using historical aerial
photogrpahy for environmental applications has been tracking down relevant
archives and producing duplicate copies. Unlike satellite image archives,
which are held by only a handful of organizations, aerial photographic
archives have been acquired by widely distributed organizations, usually
with little coordination. This makes identifying and acquiring the
relevant photographs tedious, time consuming and often expensive. An
online archive of digital copies from your archive would greatly improve
the efficiency of this part of the process.

I highly support your efforts to produce this resource. Please keep me
informed of your progress.

Sincerely,

Art Gleason
Ph.D. Student
Division of Marine Geology and Geophysics
University of Miami / RSMAS
4600 Rickenbacker Cswy.
Miami, FL 33149
art.gleason@miami.edu

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: DHayes@sjrwmd.com
Sent: Wednesday, January 16, 2002 4:30 PM
To: Stephanie Haas
Subject: historic aerials via the net

Many schools within the SJRWMD and other areas of Florida are involved in
stewardship education cooperative programs with resource management
agencies. I am always trying to get these schools historic aerials to
accompany other GIS products of their watersheds so they can track changes
in their watersheds over time. Historics are hard to get for school use.
Your proposal will open up a variety of educational opportunities for all
schools around Florida and enhance many curricula that are currently
underway. I will be glad to write a support letter for your grant
application if need be. Let me know how I can help. DH

Daniel Hayes, Education Coordinator
St. Johns River Water Management District
P. O. Box 1429
Palatka, FL 32178
(386) 329-4291 or 1-800-451-7106 x4291
dhayes@ sjrwmd.com (new)
WEB site www.sjrwmd.com

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: David M. Richardson [SLS] [richardsond@monroe.kl2.fl.us]
Sent: Wednesday, January 30, 2002 6:45 AM
To: Stephanie Haas
Cc: Renard, Beverly; lmolina@admin.fsu.edu; Dan Russell; Bernice A. Mason; Jean
N. Timmins; John Yanno
Subject: digitizing

I am a teacher at Sugarloaf Middle school. Several of the teachers at the
school are working with Dr. Molina and FETLI to incorporate GIS is our classroom
instruction. We have been canvassing the keys area and setting up our data
sets. Having these pictures available to us would enhance our ability to
analyze the changes and the effects of those changes on our area. The area
immediately behind the school is of direct interest. We have a web camera on
the site through Web World Wonders. http://webworldwonders.firn.edu/index.html
- The plans call for investigating, recording, collecting, and analyzing the
data up through and including the quarries at Windley Key. We hope to join
forces with Key Largo School and eventually include the entire keys in the
study.

The teachers at our school feel the need to strongly back our environmental
studies and incorporate it in with the study of Florida history. Access to
these pictures would greatly assist us.

David M. Richardson

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: frances arango-montero [bibi79@hotmail.com]

The UF aerial photos would be a great addition to the web
world wonders project. The photos are from 1955 but they
can help the students see the impact we have made since. I
also do a comparison of our neighbor from 30 years ago
using DOT aerials but they get expensive. Don't know if
this will help her decision since they are historical
photos, but, I love the idea. The Duval county picture was
very clear. I hope all is well. I can send an email to the
originator of the inquiry, just let me know...
take care frances

Frances Arango-Montero
6-8 grades teacher, Rockway Middle School, Miami.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Ira, Greg [Greg.Ira@dep.state.fl.us]
Sent: Tuesday, February 05, 2002 9:15 AM
To: Stephanie Haas
Subject: Historical Aerial Photographs (Justification)

Hi Stephanie,

The Office of Environmental Education at the Florida Department of
Environmental Protection would find historical aerial photographs
useful for many of our outreach material. We commonly use
historical photographs from the Department of State's Photo
Archives, and aerial photographs would complement this material
nicely.

Please don't hesitate to contact me for more detail on how we
might use material that you would digitize and make available.

Regards,

Greg

Gregory C. Ira
Office of Environmental Education

Build a Future, Be a Mentor
Florida Department of Environmental Protection
3900 Commonwealth Blvd., MS-30
Tallahassee, FL 32399-3000
Tel: 850.488.9334; SC: 278.9334
Fax: 859.922.6615
Greg.Ira@dep.state.fl.us
http://www.dep.state.fl.us/enved/

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Carol Roffer [carol@candcsolutions.com]
Sent: Monday, January 14, 2002 11:01 AM
To: Stephanie Haas
Subject: RE: They are using Mr Sid

Hi,
I received your message regarding historical data project through contacts
at UofMiami. I currently provide GIS services throughout the State,
particularly in South Florida. I believe both the private and public sectors
would be interested in this information. The planners from the cities and
counties, for sure. Also, I suspect the Historical Museum of South Florida,
which sponsors an Antique Map Conference every year in February, would also
be interested.

Also, a number of the high schools use GIS now in the classroom; this data
would be a tremendous dataset to show the students.

If you need additional support, I could forward your email to the Planners
and others I know throughout S Florida.

Also, as a State SNAPS vendor, we could do the conversion for you as well!

Carol Roffer
C&C Solutions, Inc
4872 SW 72nd Ave
Miami, FL 33155
305.668.5010 ext 203

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Doug Coleman [dougc@taskenvironmental.com]
Sent: Thursday, January 17, 2002 9:43 AM
To: Stephanie Haas
Subject: Historic aerial photograph grant

Dear Ms. Haas,

I think that the digitizing of the historic USDA aerial photographs is not
only justified in allowing greater public access but also as a means for the
preservation of those images.

I work for an environmental consulting firm in Tampa and have had to use
those historic photos in the U of F library for some of the environmental
assessments we perform for our clients. If I cannot find historic images
taken before 1970 for some of counties (ex. Clay or Polk county) through any
of the other state or local agencies, I must make a trip to Gainesville. By
digitizing the photos and allowing the public to access them via the
internet, you will save us valuable time and, in turn, save our clients
(some of which are state agencies) money.

Also, even in the most climate controlled settings, photographs tend to
oxidize and fade. This, in effect, causes some of the information on the
photos to be lost. By digitizing them, you are helping to preserve the
quality and the historic significance of the photograph.

I hope this email is helpful in procuring your grant for the project.

Sincerely,

Douglas C. Coleman
Environmental Scientist
TASK Environmental, Inc.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Kathy Hill [hill@sms.si.edu]
Sent: Wednesday, January 16, 2002 5:06 PM
To: Stephanie Haas
Subject: aerial photographs

Hello Ms. Haas,

Your message regarding historical aerial photos was forwarded to me by people at
SJRWMD. While we at the Smithsonian would not anticipate regular use of this
type of library, it would be valuable to us for our Indian River Lagoon Species
inventory website, which we are trying to build into an educational and public
outreach tool. I am in the process of putting together some habitat information
for this project, and can foresee a need to compare recent photos to historical
ones in order to show how development along the coast has changed/accelerated
over time. I can also foresee that several of our visiting scientists might
find data of this sort useful, for example, in comparing seagrass coverage today
vs. 20 years ago.

Good luck with the grant.

Sincerely,

Kathleen Hill

***********************************************
Kathleen M. Hill
Indian River Lagoon Species Inventory
Smithsonian Marine Station at Ft. Pierce
701 Seaway Drive
Ft. Pierce, FL 34949
(561)465-6630 ext. 104
hill@sms.si.edu
**********************************************

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: TODD Engstrom [ENGSTROM@ttrs.org]
Sent: Monday, January 14, 2002 10:34 AM
To: Stephanie Haas
Cc: CHRISTINE Ambrose
Subject: Re: Historical Aerial Photography grant

Dear Stephanie,
Scientists at Tall Timbers Research Station are highly interested in your
proposal to digitize and make accessible over the Web historical aerial
photographs of Florida. We are currently investigating how changes in land uses
within the Red Hills physiolgraphic region of north Florida and south Georgia
have affected the distribution of relatively undisturbed native groundcover that
is dominated by wiregrass. Such photographs would be invaluable in our
research.
With regards,

R. Todd Engstrom
Acting Director of Research
Tall Timbers Research Station
13093 Henry Beadel Drive
Tallahassee, Florida 32312-0918
(850) 893-4153 x 223
FAX: (850) 668-7781
engstrom@ttrs.org

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Lohrer, Fred [FLohrer@archbold-station.org]
Sent: Monday, January 14, 2002 5:00 PM
To: FBIC-L@LISTS.UFL.EDU
Subject: Re: FBIC-L Digest 25 Oct 2001 to 11 Jan 2002 (#2002-1)

Hello Stephaine, and HAPPY NEW YEAR!

Thank you for sending this message and allowing me to respond.

This Florida historical aerial photography grant proposal is wonderful news
for Archbold Biological Station's long-term ecological research on native
plants and animals, conservation of dwindling habitats for this native
biota, and management of Archbold property and of regional preserves, should
it be funded. Achbold activities are focused on Florida's critically
endangered Lake Wales Ridge and on the nearby Istokpoga-Indian Prairie (a
watershed of Lake Okeechobee), and knowing what vegetation communities
existed in the region, and their extent and fire history, is crucial for us.
Historical aerial photographs provide vital information about these subjects
and as such are unique historical documents about Florida's changing
environments. The Station does have paper copies (35 x 35") of all the
historical aerial photographs of its property (and some of our nearby
MacArthur Agro-ecology Research Center), but recent land preservation
successes on the Lake Wales Ridge mean that we need additional historical
aerial photographs to fulfill our research, conservation, and land
management goals, and Web access to these images would make our tasks
easier, and would allow for electronic analysis of the extent of vegetation
communities and their spatial arrangements (and even for the aerials we
already own). As it is now, we have to contact and negotiate with private
vendors for reproductions and enlargements of these U.S. Dept. of
Agriculture aerial photographs, presently housed in the U.S. Archives in
Washington, D.C.

Sincerely,

Fred E. Lohrer, Librarian / Information Manager
Archbold Biological Station
P.O. Box 2057, Old State Road 8
Lake Placid, FL 33862 USA

Phone: 863-465-2571 FAX: 863-699-1927

E-mail: flohrer@archbold-station.org

Internet: www.archbold-station.org

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Kathy Freeman [kfreeman@tnc.org]
Sent: Tuesday, January 22, 2002 10:39 PM
To: Stephanie Haas
Subject: Historical aerial photo grant

Maria Melchiori sent me an email regarding your application for a grant to
digitize and publish historical aerial photos over the web. Maria asked us to
tell you how we might use this data.

I know that for large scale conservation area planning, something I am involved
in, they would be used in the analysis done to design and prioritize
conservation strategies. They would also be particularly important for
restoration projects, since success criteria for restoration is generally an
area's return to its historical state.

In 1996, The Nature Conservancy completed the 2-year project The Reedy
Creek/Lake Marion Creek Watershed Conservation Analysis Project. A large part
of this project was obtaining and registering historical aerial photos for the
260,000 acre watershed and then using them to quantify habitat loss. The
information gained from this was a major component of the analysis.

This library would be a resource that would, literally, be invaluable.

Kathy Freeman
GIS Technician/DB Manager
The Nature Conservancy
Disney Wilderness Preserve
2700 Scrub Jay Trail
Kissimmee, FL 34759
407-935-0002 Ext. 118

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: DTW3735@aol.com
Sent: Wednesday, January 23, 2002 3:13 PM
To: Stephanie Haas
Cc: flbrmelb@webtv.net
Subject: Aerial Photographs

Dear Stephanie,
Word on the street is that you are pursuing a grant to digitize the
'historical' aerial photographs, and need justification. There is a very
great need for these to be available, especially on-line. We at the
Tebeau-field Library of Florida History, the repository for the collection of
the Florida Historical Society, constantly have requests for such
information. Here are just a few of the requests that we receive:
1. People are constantly looking for proof that there was a dock, pond,
structure, road or some other object on their property or someone else's
property, i.e., wetlands!
2. Archeologist's constantly consult old aerials to determine the extent of
Indian mounds which are sometimes very apparent on these old aerials.
3. Environmentalists, both public and private often ask to see such maps,
again to define the natural extent of wetlands or for other environmental
reasons.
4. I have consulted some of these maps myself while documenting the
locations of old 'cattle-dipping vats in Brevard County.

It is my understanding that we are fortunate in that when the U.S.
Government began experimenting with aerial photography, some of their
earliest experiments were conducted along the east coast of Florida. I
sincerely hope you include those in any digitization project you conduct. I
have seen and used several of these maps in my own research.

Best of luck and let us all know how you make out as we wait with great
anticipation!

Bob Gross, Chairman
Brevard County Historical Commission, and
Tebeau-Field Library of Florida History Volunteer

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Les Vilchek [lvilchek@sfwmd.gov]
Sent: Monday, February 04, 2002 2:46 PM
To: Stephanie Haas
Subject: Historical FL Aerials
Hi Stephanie,
Just saw a reference to the grant to digitize the aerials. We have a full set
of photo indices and a partial set of transparency dupes from the USDA
"Everglades Area" mission flown on 1940. We are using them in a study of
Everglades tree island changes from the 1940s to the present. We may well have
a need for access to digital versions of these photos as well as other
historical photo sets for our work here at the Water Management District
especially considering the needs of the multi-agency Everglades Restoration
Project. Good luck with the project.

Les Vilchek
SFWMD

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Spratt, Richard [sprattr@fwc.state.fl.us]
Sent: Thursday, January 17, 2002 11:28 AM
To: Stephanie Haas
Subject: Historical Aerial Photos

Hi Stephanie,
I am a District Biologist for the Florida Fish and Wildlife Conservation
Commission. The District is responsible for the management of wildlife
resources in 9 wildlife management areas (WMA) ranging in size from 6,000 acres
to more than 56,000 acres. These WMAs are located in Citrus, Sumter, Lake,
Hernando, and Pasco counties.
Recently we received word that historical aerial photos may become available
in the future should we demonstrate an interest or need. I am writing to you to
do exactly that. Many of our lands were privately owned and managed prior to
being purchased by the state. Habitat alteration over the years has removed
many species of native flora and fauna. As stewards of the land we are
striving, when feasible, to return these properties to their original state.
This process would be greatly assisted by the use of historical aerial photos.
Please contact me if you need further information.
Thanks,
Rick

Rick Spratt
Half Moon Wildlife Field Office
Florida Fish and Wildlife Conservation Commission
8864 CR 247
Lake Panasoffkee, FL 33538
Ph. (352) 330-1370
SC 668-1370

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Robert Kluson [RKluson@co.sarasota.fl.us]
Sent: Tuesday, January 15, 2002 2:29 PM
To: Stephanie Haas
Subject: Re: Fwd: Historical Aerial Photography grant
Stephanie, I would like to add my support to the grant proposal of the UF Digital Library/ Map & Imagery Centers
described below I am a land manager for the Environmentally Sensitive Lands Program of Sarasota County. We are
interested in the ecological restoration of lands acquired by the County through this program. Historical aerial photos can
greatly assist us in this important restoration work.

I am also the Communications Committe Chair of the Coastal Plains Chapter of the Society of Ecological Restoration
which has members in Florida, as well as other Souther states. We have a website and I could post your request on it. I
could also post an announcement of it at our upcoming annual conference in Feb 19-21 in Pensacola. Let me know.

Robert A. Kluson, Ph.D.
Resource Management of Sarasota County
Environmental Services Business Center
2817 Cattlemen Road
Sarasota, FL 34232
(941) 378-6142
FAX (941) 378-6136

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: pjohnson@sjrwmd.com
Sent: Thursday, January 17, 2002 8:48 AM
To: Stephanie Haas
Subject: Historical Aerial Photography grant

Historic aerials are very useful during the review of Environmental
Resource Permits and compliance cases. They enable us to compare the
original (or less disturbed) extent of wetland systems with present
conditions. This is useful in wetland delineations (especially on
disturbed sites) and wetland restoration projects. I personally would use
the early historic aerials approximately 3-4 times per month.

Peter Johnson
Regulatory Scientist 1
St Johns River Water Management District
Jacksonville Service Center

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Bryan, Dana [Dana.Bryan@dep.state.fl.us]
Sent: Wednesday, January 23, 2002 3:46 PM
To: Stephanie Haas
Subject: Historic Aerial Photo Grant

I've been forwarded your request for support for your Historical Aerial Photo
Grant. Internet access to historic aerial photos would be a major advance
for public land managers. I am the coordinator of natural resource
management for the Florida State Park system, which manages 157 state parks
totaling over 500,000 acres. Our statute directs us to restore and preserve
the original biological communities of the state. We advocate that every
state park have a copy of every historic aerial photo that has been taken to
help determine natural and cultural features of the historic landscape.
Whenever practicable, those photos are used to guide ecological and
topographic restoration. For example, after Hurricane Andrew leveled Cape
Florida (Key Biscayne), a 1928 aerial photo was used to plan the restoration
of the original native biological communities long lost to fill and
Australian Pine invasion. I support the project without reservation.

Dana C. Bryan, Chief
Bureau of Natural and Cultural Resources
Florida State Parks
850-488-8666; SC 278-8666

Visit the Real Florida! http://www.floridastateparks.org

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Pearson, Daniel [Daniel.Pearson@dep.state.fl.us]
Sent: Tuesday, January 15, 2002 5:21 PM
To: Stephanie Haas
Cc: Watkins, Donna
Subject: FW: Historical aerials

Hello,

I wanted to let you know that we are very interested in the historical aerial
project. We routinely use the historical aerials from that era in
researching the land use histories of the state parks that we manage. In the
past we have used the UF Map Library and OIR as a source of prints. More
recently we have been scanning the prints ourselves or scanning prints at the
Map Library and bringing them into our GIS as rectified images. Comparison
of the historical aerials with our modern DOQQ's has proven to be invaluable
in discerning changes in our parks over the years. Having those images
available to us electronically would cut our costs significantly. Cost
savings and benefits to other biologists and land managers that are not
fortunate enough to be located in Gainesville would be much greater. As you
know, privatization of the National Archives aerials has made ordering prints
of older aerials much more expensive than ordering more recent aerials
through the USGS.

I am actually scheduled to give a brief presentation on using historical
aerials in ArcView at the next State Park Biologists' Meeting in the spring.
Hopefully that may increase the demand for access to scanned images of
historical aerials.

If we can do anything to support or encourage this project, please let us
know.

Daniel W. Pearson
Environmental Specialist II
FDEP, Division of Recreation and Parks
Bureau of Parks District 2
4801 SE 17th Street
Gainesville, FL 32641-9299

352-955-2135 (SC 625-2135)
FAX 352-955-2139 (SC 625-2139)
Email: daniel.pearson@dep.state.fl.us

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Sutter, Christine [sutter_c@srwmd.state.fl.us]
Sent: Tuesday, January 15, 2002 4:27 PM
To: Stephanie Haas
Subject: Historical Aerial Photography grant Utility

Stephanie Haas,

I received an email, that originated with Karen Brown and found its way to
me from Ken Langeland, about your application for grant money to digitize
historical aerial photos.

At the District we use these photos regularly. In fact, we have paid to
have many of them scanned in so that we could access them digitally. Our
main uses of the photos is to look at historic conditions of vegetation on
the public lands we have purchased and manage. Our intent is to restore
these lands, to the extent practical, to their historic state and condition.
Much of the initial large scale land conversion in North Florida occurred in
the 1920 to 1940s. This is also about the time regional fire suppression
activates were instituted and fewer natural fires were permitted to burn.
So often these aerial photos particularly the 1930s and to a lesser extent
the 1940's are the best information we have on what the landscape looked
like prior to or around the time of conversion from a natural or semi
natural area to a more intensive use such as cattle ranching or farming.

However, since we continue to acquire lands we always have an incomplete map
set since we wait until there is a large acreage before we contract out
another round of aerial scanning. So to have these maps readily available
in a digital format would be a great asset to the District.

Christine Sutter
Ecologist, SRWMD
(386) 362-1001

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: CGBrown@sjrwmd.com
Sent: Thursday, January 17, 2002 8:41 AM
To: Stephanie Haas
Subject: FW: Historical Aerial Photography grant

This project would be very useful to me in my work. I am the engineer in
charge of reviewing the Environmental Site Assessments (ESA) for new land
acquisitions for SJRWMD. I am also involved in remediation projects for
land owned by SJRWMD and am frequently involved in other state projects for
restoration of past agricultural lands. We always refer to old aerials to
try and decipher past land uses and disturbed areas that may need further
investigation. ASTM standards for Phase I ESAs require aerial review back
to the first development of the property we try to go back to at least
the '40's. My consultants have a difficult time finding and reviewing good
historic aerials and I refer them to the UF libraries this costs us at
least an extra day of labor. Having them available online would save the
State money and time (mine, as an employee) in researching historic
aerials.

Please call me at my office if I can be of any further assistance. I would
very interested in helping you get this grant.

Carol Brown
Engineer II, Environmental Management
Office # 386-329-4816

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Bruce Healy [Bruce.Healy@fl.usda.gov]
Sent: Tuesday, January 15, 2002 3:34 PM
To: Stephanie Haas
Cc: JolleyJoAnn
Subject: Historical Aerials

For Hillsborough County at least, I know that there would be great
interest/demand in the private consulting community.

The Hillsborough Soil & Water Conservation District maintains historical
aerials for Hillsborough (1938, 1948 and 1957 mostly complete coverage
in each year) and Pinellas counties (~1948 and 1976 mostly complete
coverage in each year).

(The local Farm Service Agency office would also have more recent aerial
photographs.)

(We have approximately 7-10 consultants visiting our office for copies
of the soil survey and/or look at the historical aerials from offices
all over the country.)

Thus, I am sure that there would be interest in anything that would
allow access to historical photographs via the internet.

If you need any further information, please feel free to contact our
office.

Bruce Healy
NRCS Office
201 S Collins St STE 202
Plant City FL 33566-5531
813/759-6450 x3
813/759-6530 fax
bruce.healy@fl.usda.gov

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Harrison, Brady [Brady.Harrison@dep.state.fl.us]
Sent: Wednesday, January 16, 2002 8:59 AM
To: Stephanie Haas

Stephanie Haas,

I was forwarded an e-mail that you sent about scanning historic aerials.
We at the Florida Park Service currently scan historic aerials. We do this
for several reasons. One is that it allows us to be able to see the
historical change that has occurred in our parks and other public lands.
Examples include: such things as biological communities or erosion and
deposition along our coastal parks. If there ever was a project more useful,
it is this one. Not only will many agencies be able to use the data, but at
all levels of government and including the private sector. Not too forget,
that once the images are created their quality will never degrade over time.
Feel free to contact me if you have any questions.

Brady Harrison, GIS Coordinator
FDEP, Div. of Rec. & Parks
850-488-2200
Brady.Harrison@dep.state.fl.us

I L3

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

From: Susan Tobin [susant@taskenvironmental.com]
Sent: Thursday, January 17, 2002 11:09 AM
To: Stephanie Haas
Subject: Digitizing photos

Stephanie I received a copy of your email from SJRWMD. Digitizing the
historic aerial photos would be very useful for us. We conduct
environmental assessments for SJRWMD (and other clients), and use these
photos often. Having digital versions available, on the web or on disk,
would save us (and the District) a good bit of time and money. As it is
now, we have to send someone to the library to review the photos, and scan
them for report preparation. Since U of F has one of the most complete sets
of these photos, it is essential that the photos are preserved for future
use. Digitizing the photos is clearly the best way to preserve them, and
make them available for public review. The project will provide an
excellent record of the historical development of Florida. Good luck with
the grant!

Susan Tobin
TASK Environmental, Inc.

Library Name: University of Florida Libraries
Project Name: From the Air: the photographic record of Florida's lands

Forwarded to: Stephanie Haas
From: "Jim Newman"
To: "Mark Brown"
Subject: Re: Historical Aerial Photography grant
Date: Mon, 14 Jan 2002 10:18:10 -0500
X-Priority: 3
X-Scanned-By: NERDC Open Systems Group
(http://open-systems.ufl.edu/services/virus-scan/)

Mark:

I would strongly support such a project. Last year I spent a number of days
going over these aerials to understand the historical land use surrounding
wood stork colonies in Florida. This was done manually. Having the images
shorten the retrieval and review time not to mention the time the library
staff had to use in returning them to their original files. If the files
are digitized more sophisticated GIS analyses can be done on such topics as
historical land use changes.

Our company, Pandion Systems, conducts GIS landscape ecology analyses and
will have a continuing need for historical aerial photointerpretation.
Please let me know if this project is funded. It will have broad use and
application. Call me if you have any questions.

James R. Newman, Ph.D.
PANDION SYSTEMS, INC
Environmental Science, Research, Education & Training

5200 NW 43rd Street, Suite 102-314
Gainesville, Fl 32606-4482
Phone: 352-372-4747
Fax: 352-372-4714
Web Site: www.pandionsystems.com

Department Of State
Division of Library and Information Services

PROJECT REVISION

Grant Program (check one)
x_ Library Services and Technology Act (LSTA) Library Cooperative
SFlorida Library Literacy

Project Number: 03-LSTA-E-17

Library/Organization: University of Florida Libraries
Project: From the Air: the photographic record of Florida's lands
Grant Amount Requested $ 87,712 Amount Received $ 87,712
I. Reason For Request (Check applicable item)
Change in funding level.
Transfer among budget categories; cumulative totals exceed 10% of grant award.
Change in equipment to be purchased.
Transfer of funds for training allowances to other expense categories.
x Revision to scope or service outcomes of project.
Change in key personnel.
Contracting out, subgranting or otherwise obtaining services of a third party to perform
central project activities.

II. Expenditures. Indicate projected expenditures for this grant in the appropriate categories on the attached
page. Amounts should reflect grant and local funding. Round all amounts to the nearest dollar.
Salaries and Benefits. List all positions funded by this project, from both grant and local funding
sources.
Contractual Services. Describe all services to be performed by outside agencies or firms, from both
grant and local funding sources.
Equipment. List all equipment and/or furniture (tangible personal property with a useful life of at least
one-year and an acquisition cost of more than $1,000) to be purchased, from both grant and local
funding sources.
I. Narrative. Attach a revised narrative reflecting changes to scope, activities and outcomes. Letter
attached dated 26 August 2003 from Dale B. Canelas, Library Director.

Signature of Library Director Tate

Dale B. Canelas
Typed name of Library Director

The following section will be completed by the Division of Library and Information Services:

Revision Approved Revision Not Approved

Signature/Date

Mail to: Division of Library and Information Services, R.A. Gray Building, Tallahassee, FL 32399-0250 or fax 850-488-2746
Questions? Call 850-245-6600

.,. LAXP-TdTY -OF
_FLORIDA
George A. Smathers Libraries
Digital Library Center
P.O. Box 117007
Gainesville, FL 32611-7007

26 August 2003

Ms. Judith A. Ring
State Librarian
State Library of Florida
R.A. Gray Building
Tallahassee, Florida 32399-4085

Dear Ms. Ring:

This letter addresses the concerns relevant to the "From the Air" LSTA grant 03-LSTA-E-17 outlined in your
letter of August 18th. The information below describes project outreach that goes beyond electronic mailing
lists and more fully explains the Evaluation Plan that was outlined in the grant application.

I would like to clarify one additional point that has arisen from the review of the contract by the Sponsored
Research Department at UF. The wording in the contract implies that no professional publications can be
initiated without prior permission from the Department of State. I believe this clause was not intended to be as
restrictive as the legal interpretation would suggest, but would greatly appreciate it if you could provide us with
written assurance that the team developing the aerials project can write and submit any professional articles they
deem appropriate without prior approval.

Describe project outreach efforts to user groups beyond using electronic mailing lists.

An initial focus group of potential users was identified at the beginning of the project when comments were
solicited on potential uses of this collection. These users included numerous agencies, environmental groups,
consulting firms, educators, and interested individuals. During the development of this project, the same group
has been consulted on database querying functionality that would best serve their needs. Again responses were
immediate and helpful. This group of 80+ individuals will be sent via the Internet printable brochures for
distribution throughout their communities.

Because this project involved a multidisciplinary team that created unique approaches to automating digital
processes and products, team members will be writing articles for and giving formal presentations to a wide
variety of professional organizations. Joe Aufmuth, GIS Coordinator for the project, is considering submitting
articles to both Journal of Land Information Systems and Photogrammetric Engineering & Remote Sensing.
Mark Sullivan, a graduate student in computer systems, will be writing for automation, programming, and a
computer systems audience. The librarians involved will be seeking to bring this project to the attention of
other information specialists who work with maps and remote sensing, digital collections, and environmental
issues. Appropriate journals in this area include Issues in Science and Technology Librarianship
http://www.istl.org/, and D-Lib Magazine, the online monthly magazine about innovation and research in
digital libraries funded by the National Science Foundation. Presentations on the project will be given at
appropriate local, state, national, and international meetings and brochures will be available at those meetings.
Stephanie Haas, Co-P.I., will be presenting this project to an international group of librarians in Hobart,

Tasmania and tentatively to a statewide group known as the Florida Biotic Information Consortium. Specific
article submission and presentations will be the responsibility of team members in consultation with the P.I.s of
this project.

Resource records on educational components/case studies will be submitted to directories of educational sites
such as the Federal Resources for Educational Excellence (FREE) [http://www.ed.gov/free/index.html],
AskERIC [http://ericir.syr.edu/], and the Florida Geographic Alliance [http://fga.freac.fsu.edu/].

It should be noted that news of this project has already circulated informally. During the 1st phase of the grant,
two major projects made use of digitized aerials. Aerials were supplied to Amy Richard for work on Lake
Tohopekaliga in Osceola County and to Hillary Swaim, Director, Archbold Biological Research Station for
historical background on recently acquired lands that were added to the Archbold biological reserve near Lake
Wales, Florida.

EVALUATION PLAN

Evaluation is the responsibility of the Digital Library Center (DLC), University of Florida Libraries and
specifically of Erich Kesse, center director, with the assistance of the assistant director Stephanie Haas.
Contact information: Phone: (352)846-0129; FAX: (352) 846-3702; Email: dlc@mail.uflib.ufl.edu

The chart below explains the Evaluation Plan in terms of how, when, where, and who will be collecting data
related to the Outputs and Outcomes of the project. In addition to the required mid-year and annual reports,
data will be gathered, analyzed, and reported out on a quarterly basis, as various components of the project
come online.

Outcome Plan Indicators Data Collecting Techniques including instruments,
Component staff, frequency, and reporting
Outcome 1. Public uses la. # hits on various The Florida Center for Library Automation (FCLA)
technology to access images collects this type of data automatically and generates
information (government lb. # hits on database reports on use that are available at
agencies, industry, Ic. Inspection of use http://www.fcla.edu/FCLAinfo/stats/mrsidcnt/index.htm
students, and the public logs to determine hits by Although current user data is reported as partial IP
use the Web site to user category, e.g. .gov, address, discussion is underway to provide a more
access USDA aerial .edu, .com meaningful categorization as defined in Ic. Data
photographs) collected will be analyzed by UF Digital Library Center
(DLC) staff and compiled into quarterly reports.

Id. # email contacts from Email contacts will be retained and analyzed for content
site patterns.
Both a "COMMENTS" link of the web collection side
bar and a "DL Mail" link web page footer directs emails
to PALMM Digital Library Administrators including
Priscilla Caplan (FCLA, Director of Digital Library
Services) and Erich Kesse (UF, Digital Library Center,
UF.) Additionally, a "CONTACTS" page associated
with the collection directs users to more specific
technical experts.
In addition to responding to email contacts, the Digital
Library Center will log and characterize questions and
responses, providing summary review for Quarterly
Reports.
le. # case studies Case studies refer to actual use made of the aerials in
submitted the fulfillment of professional or avocational pursuits.
Users who make substantial or unique use of the aerials
will be asked to submit a project description for
inclusion in the case study section. These descriptions
will be posted on the Web site and are intended to serve
as models. Staff at the DLC will solicit, format, and
send case studies to FCLA for loading. Ongoing
collection and reporting; summarized in Quarterly
reports.

Timeline for this project remains unchanged:

Sincerely,

Dale B. Canelas
Director
University of Florida Libraries

Erich Kesse, P.I. and Stephanie C. Haas, Co-P.I.
Digital Library Center
From the Air: photographic record of Florida's Lands

Outcome 2. Public 2a. # hits on educational The Florida Center for Library Automation (FCLA)
learns to use technology modules collects this type of data automatically and generates
(Public libraries and 2b. # hits on instructional reports on use that are available at
schools are sent pages http://www.fcla.edu/FCLAinfo/stats/mrsidcnt/index.htm
instructional materials on Data collected will be analyzed by UF Digital Library
how to use this site; Center staff and compiled into quarterly reports.
online instruction
available at site.)
2c. # instructional DLC staff will record number of instructional materials
materials sent out sent out; statistics included in the quarterly reports.
Outputs: # aerial photos digitized A software program that ingests digital aerial images,
# metadata records creates derivative formats, e.g., jpgs and SIDs, FTPs the
created derivatives to the server at FCLA, and packs archival
# records added to aerial uncompressed TIFF images for burning to CD collects
database statistics on each of the outputs above automatically.
Data is collected daily and reported weekly;
summarized in quarterly reports.
# aerial purchased Manual count by DLC staff; summarized in reports
# case studies submitted Manual count by DLC staff; summarized in reports
by users of aerials

Time Table Quarter 1 Quarter 1 Quarter 2 Quarter 4
Oct Nov Dec Jan Feb March April May June July Aug Sept
1. Order c.iorkSalions i""' :
2. Continue wiln
trained staff
3. Replace missing
tiles
4. Digiize 1952-1967 "- : '.- "77
aerial photographs .
and Irnk photos to -
photomosaic indeves
5. Creale metldal3
for aerials
6. SOll.,t case studies -,.
7. Develop and
distribute electronic
publicly, based on
case studies

FLORIDA DEPARTMENT OF STATE
Glenda E. Hood
Secretary of State
DIVISION OF LIBRARY AND INFORMATION SERVICES

August 18, 2003

Dr. Dale B. Canelas, Director of University Libraries
University of Florida Libraries
Post Office Box 117001
Gainesville, Florida 32611-7001

Subject:

Project:

FY2003-2004 Library Service and Technology Act (LSTA) Grant Awards

From the Air: the photographic record of Florida's lands

Dear Dr. Canelas:

The Division of Library and Information Services announced the grant award for the project
listed above in a letter dated July 28, 2003. Enclosed you will find Library Services and
Technology Act (LSTA) Grant Information, Notification of Grant Award, and grant agreements.
The Library Services and Technology Act (LSTA) Grant Information contains important
information that you need to know about your grant. Please be sure to check for any grant
requirements that may be on the Notification of Grant Award. Review these documents
carefully as new information and requirements have been added such as vendor registration.

If you have any questions, please contact Amy Johnson or your liaison consultant for assistance.

Sincerely,

Judith A. Ring
State Librarian

JAR/alj

Enclosures

pc: Erich Kesse, Project Contact
Marian Deeney

ESTATE LIBRARY OF FLORIDA
R.A. Gray Building Tallahassee, Florida 32399-0250 (850) 245-6600
FAX: (850) 488-2746 9 TDD: (850) 922-4085 hlttIp://www.dos.state.l1.us
LEGISLATIVE LIBRARY SERVICE Q RECORDS MANAGEMENT SERVICES OFLORIDA STATE ARCHIVES
(850) 488-2812 I FAX: (850) 488-9879 (850)487-2180. FAX: (850)413-7224 (850) 245-6700. FAX: (850) 488-4894

LIBRARY SERVICES AND TECHNOLOGY ACT
NOTIFICATION OF GRANT AWARD
Federal Fiscal Year 2003-2004

Recipient:

University of Florida Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
Dale B. Canelas, Director of University Libraries

PROJECT

From the Air: the photographic record
of Florida's lands

Project Start Date: Upon execution of
grant agreement
Project End Date: September 30, 2004

PROJECT #

03-LSTA-E-17

CFDA #

45.310

AWARD

$87,712

TERMS AND CONDITIONS:
By October 1 complete and submit the following:
Project Revision form that:
o Describes project outreach efforts to user groups beyond using electronic mailing lists.
Evaluation Plan that:
o Describes how data will be gathered and analyzed using the sources listed on the
Outcomes Plan;
o Describes or provides samples of any questionnaires or instruments to be used;
o Describes how the instruments will gather data on each Output, Indicator, and Outcome;
o Describes how often data will be collected;
o Describes any reports to be produced (if applicable) other than the Mid-Year and Annual
Reports; and
o Describes who will do the evaluation (i.e., who will collect data, who will analyze data,
etc.).
Complete the online Vendor Registration Form at https://vendor.myfloridamarketplace.com/;
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower
Tier Covered Transactions form; and
Disclosure of Lobbying Activities form (if applicable).

S Judith A. Ring
State Librarian

-\Date
Date

Florida Department of State, Division of Library and Information Services
R.A. Gray Building, Tallahassee, Florida 32399-0250, (850) 245-6600, SUNCOM 205-6600

_

Florida Department of State
Division of Library and Information Services

Library Services and Technology Act (LSTA)
GRANT INFORMATION

GET YOUR PROJECT STARTED

Sign the Grant Agreement
You have received two copies of the agreement for each project. The grant
agreement must be signed by your governing agency and the Division before you
can obligate or spend grant or local matching funds.
o Get the original signature of an authorized official on each copy.
o Get original signatures of two witnesses to the signature of the authorized
official on each copy. Do not insert a date on the copies; it will be added at
the Division.
o Return both copies of the agreement to the Division. One copy of the
agreement with original signatures will be returned to you after it has been
dated and signed.

Complete an Evaluation Plan
A detailed evaluation plan is required for every project before the grant agreement
is signed by the Division. The evaluation plan should complement the LSTA
Outcomes Plan submitted with the application. The narrative should include
descriptive, specific information about the project evaluation. For more details
see the Notification of Grant Award.

Complete a Project Revision Form, if applicable
Check the Notification of Grant Award to see if revisions to the project application
are required. If required, this form must be completed before the grant agreement is
signed by the Division. Even if no requirement is specified, you may still need to
make changes. Complete and submit a Project Revision form if there:
a is a change in the funding level;
o are cumulative transfers among budget categories that exceed 10% of the
grant award;
o are revisions to the scope, objectives, or activities of the project; or
o are changes in key personnel.
The form is included with this packet and is also available online at
http://www.dos.state.fl.us/dlis/bld/grants/forms/LSTAforms.html

Complete the Certification regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions form
This form must be signed by the organization's governing agency before the grant
agreement is signed by the Division.

Page 1 of 3

Complete the Disclosure of Lobbying Activities form, if applicable
This form is required if an organization uses grant funds for lobbying activities to
influence or attempt to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress. If applicable, the form must be signed by the organization's governing
agency before the grant agreement is signed by the Division. If no funds are
used for this purpose, the form does not have to be completed.

NEWI Complete the online Vendor Registration Form
The State of Florida is requiring that all agencies register in the new web-based
procurement system called "MyFloridaMarketPlace." Register by using the
online Vendor Registration Form at the following web address
https://vendor.myfloridamarketplace.com/. You will need your company name
and Tax ID number to register on the system. If you have already registered, but
need to update or change information, you will also need your username and
password.

This re-registration must be done in order for payments to be processed. As of
July 1, 2003, you will not be able to receive funds from the State of Florida until
this process is completed, even if your agency has received funds from the
Division in the past.

Submission of forms
The evaluation plan, project revision (if applicable), the Certification regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered
Transactions form and the Disclosure of Lobbying Activities form (if applicable)
may be submitted before or along with the grant agreements.

OTHER IMPORTANT INFORMATION

Project Start and End Date
Projects start on the date the grant agreement is executed. Projects end
September 30, 2004. All grant and local matching funds must be paid out by this
date.

Mid-Year Report
This report is due by April 1, 2004. The report should provide information on the
status of your project. The form is available online at
http://dlis.dos.state.fl.us/bld/grants/forms/LSTAforms.html

Annual Report
This report is due by November 1, 2004. The report should give a final report and
evaluation of your project. The form is available online at
http://dlis.dos.state.fl.us/bld/grants/forms/LSTAforms.html

Grant Award Notification
Grant award information should be kept in your official project files. This
information is provided in the letter from the State Librarian and on the Notification
of Grant Award.

Page 2 of 3

Grant Payments
For most projects, grant payments will be sent in four installments. The final
payment should be provided to you by the end of June 2004.

o If your governing agency has already completed the "State of Florida
Electronic Payment Authorization" form and opted to receive payments
electronically, then your LSTA award payments will be electronically
transmitted to you. You will receive notification of electronic payment
transmittal from the Division.

o If your governing agency is not yet set up to receive payments electronically
from the state and wishes to do so, please complete and submit the enclosed
"State of Florida ACH Payment Authorization" form. Otherwise, your grant
checks will be mailed to you.

Interest Earned on Grant Funds
Interest earned on grant funds must be returned to the state quarterly. Make
checks payable to the Florida Department of State. Mail them to the Division of
Library and Information Services.

Audits
Audits must be performed in accordance with the federal Single Audit Act of 1984
(31 U.S.C. 7501-7 and 45 CFR 1183.26) and submitted to the State and Federal
Grants Office.

Giving Credit to LSTA
Public acknowledgement of LSTA funding is required for the activities and
publications supported by the funds. Any publications, brochures, videos, etc.
created during an LSTA project must include acknowledgment that LSTA funds
were used. For more information or specific wording of the public
acknowledgement see the Field Guide for Administering Library Services and
Technology Act Grants on the web at
http://dlis.dos.state.fl.us/bld/grants/LSTA/Manual/Manual.html

Project administration manual
This manual was developed by the Division as a tool to assist libraries in
administering LSTA grants. It contains the forms, regulations, laws, and general
information related to grant administration and implementation once a grant
award has been received by an organization. The Field Guide for Administering
Library Services and Technology Act Grants is available on the web at
http://dlis.dos.state.fl.us/bld/grants/LSTA/Manual/Manual.html

Questions? Need more information?
Contact Amy L. Johnson, Library Program Specialist, in the Division of Library
and Information Services, 500 South Bronough Street, Tallahassee, FL 32399-
'0250 at (850) 245-6622, SUNCOM 205-6622, fax (850) 488-2746; or e-mail
aljohnson@dos.state.fl.us

Page 3 of 3

Department Of State
Division of Library and Information Services

PRO.TECTT REVISION

Grant Program (check one)
SLibrary Services and Technology Act (LSTA) __ Library Cooperative
SFlorida Library Literacy

Project Number:
Library/Organization:
Project:
Grant Amount Requested $ Amount Received $

1. Reason For Request (Check applicable item)
Change in funding level.
Transfer among budget categories; cumulative totals exceed 10% of grant award.
Change in equipment to be purchased.
Transfer of funds for training allowances to other expense categories.
Revision to scope or service outcomes of project.
Change in key personnel.
Contracting out, subgranting or otherwise obtaining services of a third party to perform
central project activities.

II. Expenditures. Indicate projected expenditures for this grant in the appropriate categories on the attached
page. Amounts should reflect grant and local funding. Round all amounts to the nearest dollar.
Salaries and Benefits. List all positions funded by this project, from both grant and local funding
sources.
Contractual Services. Describe all services to be performed by outside agencies or firms, from both
grant and local funding sources.
Equipment. List all equipment and/or furniture (tangible personal property with a useful life of at least
one-year and an acquisition cost of more than $1,000) to be purchased, from both grant and local
funding sources.
I. Narrative. Attach a revised narrative reflecting changes to scope, activities and outcomes.

Signature of Library Director Date

Typed name of Library Director

The following section will be completed by the Division of Library and Information Services:

Revision Approved Revision Not Approved

Signature/Date

Mail to: Division of Library and Information Services, R.A. Gray Building, Tallahassee, FL 32399-0250 or fax 850-
488-2746
Questions? Call the State and Federal Grants Office at 850-245-6600

General Information

Dear Sir or Madam:

Thank you for your interest in receiving your payments from the State of Florida by direct deposit. The
State makes these payments using the Automated Clearing House (ACH) network and the CTX record
format. This information is relevant to your financial institution and may be important to you if you
receive electronic account information from you financial institution.

Many firms express a concern about the State having access to their account at their chosen financial
institution. Direct Deposit does not give the State access to a firn's bank account. The State creates an
Automated Clearing House (ACH) transaction and sends it to its bank. The State's bank sends it to an
authorized ACH transmitter. The firm's financial institution retrieves its ACH transactions fiom the
authorized ACH transmitter. The financial institution then posts those transactions to the firm's account.
The State has no means of accessing any information about a firm's account.

The application, instructions and a sample of a letter that is required from your bank are in the preceding
pages. It is necessary that you mail us the completed originals; we haven't reached the electronic sign-up
stage, yet. Direct Deposit becomes effective approximately 3 weeks following our receipt of the
completed forms.

The name that you give us for the Direct Deposit Authorization and the name used by the State to pay
you must be identical for your payments to be made through direct deposit. This means that you should
use the first line of payee exactly as it appears on the warrants you are now receiving as the name of
your company since that is how you are paid. It is important to note that this authorization applies to all
payments to your organization by the State of Florida. That needs to be a consideration in your
planning. The State cannot support sending different kinds of payments to different accounts at this time.
All payments will be sent to the single account you designate.

You may monitor payments made to you on our web site at http://flair.dbf.state.fl.us. All payments are
shown, not just those made by direct deposit. The site does not show pending payments at this time.
We also have an IVR system at (850) 413-7269 that may be used to monitor both pending payments
and those already made. You may determine the effective date of your Direct Deposit Authorization by
calling (850) 413-7262 and following those instructions. You should wait about 10 days following
mailing the documents to call and, if there is no information at that time, please contact us so that we can
make sure there is no problem and that the documents have been received.

Please contact us at (850) 410-9466 or e-mail directdrpnsit@rdfs .ate fl us if you have any questions
or if we may be of assistance.

Sincerely,

Direct Deposit Team

DFS-AA-26E
INSTRUCTIONS

This form is NOT for State of Florida Employees, FRS Retirees, or Foster or Adoptive Parents
direct deposit sign-up
Please complete all information requested in this form. The accuracy of the information provided in the financial
institution information section is very important. Please confirm this information with your financial institution's
operations manager.
Note: Payment will be sent direct deposit only if the Payee Name on your Electronic Payment Authorization matches
the Payee name on file with the State of Florida Vendor Payment System.
TERMS AND CONDITIONS TERMS AND CONDITIONS TERMS AND CONDITIONS
We will initiate a pre-notification to your financial institution prior to making payment based on this authorization. The
pre-notification is a zero dollar entry transmitted to your financial institution for the purpose of verifying the accuracy
of the account and transit routing numbers provided and entered into our system. The authorization will become active
ten calendar days after the pre-notification is originated. The process will be repeated with the corrected information if
your financial institution returns a correction to us.
An authorized representative of the payee must make any changes to the information provided on this form in writing.
Changes to account information will cause the original authorization to be immediately inactivated and the new account
information will be processed as described above. The authorization will remain in effect until withdrawn in writing
with sufficient notice to the State to allow adequate time to effect termination. The State will not be responsible for
any loss that may arise solely by reason of error, mistake or fraud regarding information provided on this Electronic
Payment Authorization form.
This form authorizes the State of Florida to initiate credit entries and, if necessary, a reversing entry in accordance with
NACHA rules Article II, Sections 2.4 and 2.5 in order to correct a credit entry made in error. This entry is not made
without prior notice to the payee and only if the entire amount of the payment is not due to the payee. The reversing
entry can be initiated only within five (5) banking days of the deposit effective date.

STATE OF FLORIDA
ACH PAYMENT AUTHORIZATION
Please complete this form and return to:
Direct Deposit Section, Department of Financial Services, 200 E. Gaines St.
Tallahassee, Florida 32399-0359 Telephone (850) 410-9466

PAYEE

Payee Name
Address

YOUR FINANCIAL INSTITUTION

Bank Name
Address

Payee ID Number:
Federal Employer Identification No. OR Social Security No.

Contact Information
Name
Voice Phone No ( ) Ext:
FAX No. (-) ____
E-Mail Address:

These payment instructions are authorized, and the terms and
conditions for Electronic Funds Transfer payments on the reverse
side of this form are accepted by:

Bank Phone No. (

) _________________________

Direct Deposit Bank Account Information
S. Your Account Number Start at left. leave unused spaces blank

| Transit Routing Number of Your Financial Institution

Account Type Checking Savings
Account Name

Is this request a change of account information?

Signature
Date
Printed Name
Title

Payments will be made under this authorization using the Corporate
Trade Exchange (CTX) format with addenda records. The addenda
records give remittance information about the payment. You must
make arrangements with your bank to receive this information

A signed letter on your bank's letterhead verifying your account information must be attached. The letter also must verify
that the person signing the Electronic Payment Authorization form is authorized to sign on the account listed. A sample letter is
attached. ORIGINALS of both the form and letter must be returned to the address above. NO FAXES ACCEPTED.
DFS-AA-26E 04/2002

Sample Letter for transmittal from bank personnel to Department of
Financial Services, State of Florida. Completed Letter Must Be
Attached to Electronic Payment Authorization Form

IUST BE ON FINANCIAL INSTITUTION'S LETTERHEAD

(Date)

Direct Deposit Section
Department of Financial Services
Room 414, Fletcher Building
200 E. Gaines St.
Tallahassee, Florida 32399-0359

To Whom It May Concern:

I have verified that the account and transit-routing numbers provided on the attached State of Florida
Electronic Payment Authorization form for (pfentr fthe pnarpp namp frnn the fnrm) are correct. I have
further verified that (enter thef nrnm nf thp pryvnn whn.ve ignnturp i. nn tlhe nthlnrizaftinn fnrnm) is
authorized to sign on the account provided and that this is hisd/her) signature. If you have any
questions, please call me at (Telephone No.)

Sincerely,

(Signature of bank officer)
(Typed Name of bank officer)
(Title)

DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure.)

Approved by OMB
0348-0046

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type
Se a. CONTRACT a. BID/OFFER/APPLICATION W a. INITIAL FILING
b. GRANT b. INITIAL AWARD b. MATERIAL CHANGE
c. COOPERATIVE AGREEMENT c. POST-AWARD FOR MATERIAL CHANGE ONLY:
d. LOAN YEAR QUARTER
e. LOAN GUARANTEE DATE OF LAST REPORT
f. LOAN INSURANCE
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of
PRIME ] SUBAWARDEE
TIER F KNOWN:

Congressional District, if known: Congressional District, if known:
6. Federal Department/Agency 7. Federal Program Name/Description:

CFDA Number, if applicable:

8. Federal Action Number if known: 9. Award Amount if known:
$
10a. Name and Address of Lobbying Entity b. Individual Performing Services (including address if different from No.
(If individual, last name, first name, Ml) 10A) (last name, first name, MIl

(attach Continuation sheets) SF LLL-A, if necessary)
11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply):
actual a. RETAINER
$ ______ al planned b. ONE-TIME FEE
12. Form of Payment (check all that apply): c. COMMISSION
a. cash d. CONTINGENT FEE
b. in-kind; specify: nature e. DEFERRED
value f. OTHER; SPECIFY:
14. Brief Description of Services performed or to be Performed and Date(s) of Service, including offier(s), employeess, or Member(s) contacted, for
Payment indicated in Item 11:

(attach Continuation sheets) SF LLL-A, if necessary)

15. Continuation Sheet(s) SF-LLL-A attached: ] Yes No

11. Information requested through this form is authorized by title 31 U.S.C. Signature:
section 1352. This disclosure of lobbying activities is a material repre-
sentation of fact upon which reliance was placed by the tier above when Printed Name:
this transaction was made or entered into. This disclosure is required pur-
suant to 31 U.S.C. 1352. This information will be available for public Title:
inspection. Any person who fails to file the required disclosure shall be
subject to a civil penalty of not less than $10,000 and not more than Telephone No.: Date:
$100,000 for each such failure.

Federal Use Only' -i-iTHI-.i: ZEE. i :,R L':": -1 HEFi ,,IC..L. TI-_.r
: [j.-,.irr. F -,-, 1_L__________

	Project profile
	LSTA application
	Approval form
	Partnership agreement
	Introduction
	Need
	Inputs
	Action plan
	Budget page and narrative
	Letters
	Evaluation plan

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