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 Approval Form
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 Approval Form
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Permanent Link: http://ufdc.ufl.edu/UF90000013/00001
 Material Information
Title: Research Libraries Group Great Collections Microfilming Project IV : Defoe Collection and the French Drama Collections
Physical Description: Book
Language: English
Creator: Kesse, Erich J., 1959 -
Publisher: University of Florida Libraries
Place of Publication: Gainesville, Fla.
Publication Date: 1995
 Subjects
Subjects / Keywords: Baldwin Library of Historical Children's Literature
Genre:
 Notes
Abstract: Grant proposal for microfilming of volumes from the Baldwin Library of Historical Children's Literature. Also a grant proposal for microfilming of the French Drama Collections.
 Record Information
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.
System ID: UF90000013:00001

Table of Contents
    Project Profile
        Page 1
    Approval Form
        Page 2
        Page 3
    Narrative
        Page 4
        Page 5
        Page 6
        Page 7
    Budget
        Page 8
    Approval Form
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
        Page 14
        Page 15
Full Text




Project Profile


Project Number: 5501475-12 PI: Kesse, E

Sponsor: Research Libraries
CFDA#
Contract #

Title: Research Libraries Group. Great Collections microfilming Project
(IV): Defoe Collection

Start Date: 03/01/1993 End Date: 02/28/1995

Award Amount: $8,153.00

Cost Share:







TO BE COMPLETED BY PRINCIPAL INVESTIGATOR
PRINCIPAL INVESTIGATOR (Do Not Complete Shaded Boxes)

Last Name (Print or Type) Initials Social Security Number
^z\\^.v CLbr"~r:.-^____EiIIii s: i s CU(* j) U.b -11_____1_
Department or Unit to Administer Account College
CO-PRINCIPAL INVESTIGATOR
i I V Ii
Last Name (Print or Type) Initials Social Security Number

Department College
TitleofProject:. l- .,(-,( ., t. Clc r.f's eI jLJ V., c i. ri t ); <-2 ,_

INDIRECT COST (IDC):
FOR ALL APPLICABLE IDC ACCRUED, RETURN IDC TO: (CHECK ONE)
(A) PI and Home Department Only.
(B) PI, CO-PI and their Home Departments (equal split).
EIES AND IFAS (C) PI, Center and Home Department.
FACULTY OMIT __ (D) PI and Center Only (No Department IDC return).
THIS SECTION. (E) OTHER (provide explanation)
NAME OF DEPARTMENT(S) TO ACCRUE IDC, IF APPLICABLE
NAME OF CENTER TO ACCRUE IDC, IF APPLICABLE_____________________
IF SPONSOR DOES NOT ALLOW IDC, PLEASE CHECK HERE:
CERTIFICATIONS AND ASSURANCES
Exp Date Number
Human Subjects EO I III] Proprietary Data D
Animal Subjects O IIII t] Copyright D
Recombinant DNA/RNA El Invention [
FDA Good Lab Practices O Clearinghouse Review O
Biohazards E (If none, please check here): [E Classified Research D
TYPE: /CATEGORY: MAILING INSTRUCTIONS:
New El Research ]E Mail Original and 0 copies to: (Check One)
Renewal E Training ]. cpli not v-c c Al l First Class
Continuation o Other cE u \ l v.til elec, Federal Express
Supplemental O -t,. ..,\Sc-.- Samas Acc't. #
Revised ___ Other

i}TgI-Ii I l_ :Send c.( copies to P.I.
DSR USE ONLY
"UPN PROPOSAL DATE: AGENCY CODE I
AGENCY
DIVISION 1 1 1 I 1 1 1 1 i i I I I i
BUDGBEG I: I II BUDGEND i I I IT I PROJBEG I I I1 I PROJEND II I I I
AMT REQUESTED: II I
INDIRECT COSTS-AMT L$: II II II ] RATE: [1 ] BASE: [-]
OFF CAMPUS- $: IIIII I RATE: LE] BASE:
COST SHARING- AMT $: 1 I I COST SHARING %: [
RECEIVED: __ BUDGET CHECK: stCLS: FEDEX: DIRECT: 205:
UFFL: YES NO DATE CONTACTED: _NR: INTERNAL: ____ COPIES NEEDED:
DSR-1 (6/88)










THE UNIVERSITY OF FLORIDA

The University of Florida plans to microfilm 250 volumes (250 titles) from the
Defoe and Robinsonades Collection.

Imprint dates: 1800-1950 (Bulk 1845-1940)
Format: 100% monographs
Condition: 94%-100% embrittled
Languages: Er.. ,2 u tCi.

Description and Scholarly Value of the Collection

The Defoe Collection of the University of Florida, comprised of some 500
volumes of the works of Daniel Defoe and related works known as "Robinson-
ades," is one of the few such collections in this country. Defoe's seminal work,
Moll Flanders, gained its author a critical place in the tradition of the English
novel. In the world of popular imagination, his Robinson Crusoe, often regarded
as the most widely read of any English novel in the last three centuries, marks
Defoe's crossover into the juvenile literary world, though the work was written
for an adult audience. Robinson Crusoe, says Martin Green in the 1989
Imperialism and Juvenile Literature, has been "pirated, adapted, abridged, and
dramatized, hundreds of times... It was translated into every language from
Ashanti to Zulu," and has inspired dozens of related stories from the Swiss
Family Robinson to Lord of the Flies.

Though copies of these works are held elsewhere, the holdings at the University
of Florida constitute the largest collection of Defoe's works in the southeastern
United States; other notable collections are held by the British Library, the
American Antiquarian Society, and the Boston Public Library. The University of
Florida Defoe Collection, unlike other collections, is particularly strong in later
imprints published during the "Great Expansion," or the Industrial Revolution,
as the novel became popular. Many editions and versions in the Florida Defoe
Collection are not exact reprints or reimpressions of early imprints; many contain
reinterpretations, new word choices, and modifications in language important
for research in cultural, historical, and literary history, as well as in sociology and
political science.

Works from this collection were printed primarily in the United States, Canada,
United Kingdom, and Australia. The materials in the target collection fall under
PN3400-PN3408 in the Library of Congress classification system. The collection
as a whole is rated at Conspectus level 5, signifying a comprehensive collection
which holds all known materials in the subject area, and current collecting
policies equally comprehensive.




75










Scholarly use

Access to these materials has been severely restricted because of their fragile
condition; none of the titles in this collection are available for local or interlibrary
loan, although faculty from the University of Florida institutions have been
allowed limited use of the collection. The library also has honored requests for
supervised use of these materials from visiting overseas scholars on an ongoing
basis. Preservation of the collection will greatly enhance its accessibility for
students, faculty, and researchers.

Condition

Of the portion of the collection which circulates, 100% are embrittled and break
at or below one double-fold. The portion in Special Collections is 94% brittle,
with breakage between 0-5 double-folds, averaging 3.2 double-folds. For the
most part, the unembrittled portion of the collection falls outside the data
parameters for the proposed project. The entire collection has suffered damage;
the portion in Special Collections which was originally collected for use by
children has damage due to both inherent vice and use, while damage to the rest
of the collection is inherent, attributable to the poor quality of the paper and
bindings.

Identification and Selection

The target collection will be identified and retrieved through local catalog
searches under the supervision of the bibliographer. Bibliographic searching of
OCLC, RIN, and Microforms in Print will be performed concurrently with a
physical condition survey; notes will be made about ILL availability for filling in
potential missing or damaged pages, as well as reprints and microforms which
can be considered as acceptable replacements.

A search of the Eighteenth-century Short Title Catalog, available through RLIN, was
conducted during the preparation of this proposal. Within the date parameters
only six matches were found; it is estimated that only 1.2% have been micro-
formed to acceptable standards (by New York University and Research Pub-
lications, Inc.). Additional searches of microform catalogs failed to identify
suitable microform matches, although 27.5% unacceptable microform repro-
ductions were found (part of the Readex Microprint Early American Imprint
series of micro-opaques). Since it has not been possible to locate the masters for
these micro-opaques, which were typically created using the equivalent of
ultrafiche, titles which fall into this category will be included as candidates for
microfilming in this project.

The searching results will be presented to the bibliographer, who will review
holdings to determine which titles are appropriate for inclusion in the project.


76









Materials with questionable research worth, as well as volumes which are not
suitable for microfilm reformatting, will be excluded from the project.

Prefilming

The Preservation Department of the Library will carry out preparation tasks for
these materials, including searching, collating, replacement of missing pages or
volumes, and preparation of targets.

Microfilming

The University of Florida Reprographics Unit has been chosen, after securing
two bids, to produce three generations of microfilm. Not only are these materials
rare, thereby making in-house filming more desirable, but the per-frame bid
submitted by the Reprographics Unit was $.11 less than the second bid; this price
is firm for the duration of the project. The Reprographics Unit of the University
of Florida is currently engaged in filming materials for Phase II of the Great Col-
lections Microfilming Project (NEH PS20282-89), and it meets all the guidelines
and requirements specified by the RLG Preservation Microfilming Handbook (1992),
and ANSI, AIIM, and ISO standards.

Cataloging

Materials for this project will be queued in the University's local online catalog as
well as in RLIN. When records exist in RLIN, queuing is done directly in RLIN;
for records which exist on the local online catalog, queuing in the local system
will trigger a process which sends a tape of the queued record to RLIN for load-
ing.

Based on a test sample, it is estimated that copy cataloging is available for over
90% of the Defoe Collection, although much of it is in need of upgrade to AACR2
or LC rare book standards. OCLC, then RLIN, will be searched for copy suitable
for cataloging; if found, descriptive cataloging will be added as found on the
printed card with ISBD formatting as necessary, and name and subject
authorities will be revised according to AACR2r. If no copy suitable for
cataloging is found, original cataloging will be performed by a subject catalog
librarian, in accordance with the ARL Guidelinesfor Bibliographic Records for
Preservation Microform Masters and AACR2r standards; additionally, in the case of
rare books, LC rare book catalog rules will be observed.

After microfilming, the queue date will be removed, either online or by tape, and
a record for the microform will be created in RUN with holdings attached, and a
final verification of AACR2 name and subject authority will be performed.

The University of Florida will cost-share the cost of the catalog librarian for this
project, in addition to other staff salary costs.


77











Quality Control Inspection

The Preservation Office will supervise the inspection of all project microfilm.
Full bibliographic inspection will be performed on all third generation microfilm
in the first shipment; if there are no errors found, inspections will be performed
on 10% of each subsequent lot returned from the microfilming unit. Verification
of technical quality will be performed on a subset of project negatives (first and
second generation) as needed throughout the project.

Rate of Production

The University of Florida plans to film all 250 volumes targeted from the Defoe
Collection during the third year of the proposed grant period, after the filming
for the French Drama Collection (see the following mini-proposal) has been
completed.

Preservation Department and Project Staff

Established in 1987, the Preservation Office of the University of Florida includes
a Reprographics Unit and Brittle Books Program, a Commercial Binding Unit and
physical processing and shelf preparation staff, and a Conservation Unit. The
Office currently employs 10 FTE professionals and paraprofessionals and 8 FTE
student assistants. The Preservation Office is responsible for all areas of physical
care of the collections, including assessment, user education, disaster planning,
conservation, and preservation.

Erich Kesse, the Preservation Officer for the University, will serve as Project
Manager, devoting 2% of his time to this project; his resume is attached as
Appendix X. J. VanHook, Bibliographer, will act as selector and reviewer for the
project (2%), and S. Fuquay, Cataloging Manager, will supervise bibliographic
control. Additional supervisory staff involved in this project will be the
Microforms Manager (2%), the Brittle Books Coordinator (3%), the Collection
Manager (5%), and the Conservation Manager (2%). All of these staff costs will
be cost-shared by the University of Florida.

Budget and Reimbursement

The University of Florida is requesting $10,193 or $40.77 per volume (averaging
250 pages in length) as reimbursement to cover its microfilming costs and 26% of
associated costs for this project. The University will cost-share the remaining
$8,322. The University of Florida is requesting a lower reimbursement rate than
other institutions in this proposal because of internal policies governing the
disbursement of outside grant funds. The University of Florida's cost-share will
include all expenses for staff salaries for this project, as well as cataloging costs.



78









BUDGET WORKSHEET


RESEARCH LIBRARIES GROUP
GREAT COLLECTIONS MICROFILMING PROJECT, PHASE IV


Defoe and Robinsonades Collection
The University of Florida

Detail
Total number of volumes in the collection 500
Estimated % of collection eliminated in review 49.3%
Estimated searching hit rate 1.2%
Number of volumes to be filmed 250
Average number of pages per volume 250
Average number of frames per volume 136
Estimated total frames in the project 34,000


Per-frame filming cost $ .21
Per-volume filming cost 28.56
Per-volume pre- and postfilming cost 5.00
Per-volume queuing and cataloging cost 18.00
Per-volume local inspection cost 1.20
Per-volume additional local cost 21.30


Summary of Project Expenses
Total project cost $18,515.00
Total cost-sharing 8,322.00
Total reimbursement requested 10,193.00
Per-frame project cost .545

Per-volume cost 74.06
Per-volume cost-sharing 33.29
Per-volume reimbursement requested $ 40.77




79







TO BE COMPLETED BY PRINCIPAL INVESTIGATOR
PRINCIPAL INVESTIGATOR (Do Not Complete Shaded Boxes)
PRINCIPAL INVESTIGATOR
I Ksse _di S 72 ___
Last Name (Print or Type) Initials Social Security Number

Department or Unit to Administer Account College
CO-PRINCIPAL INVESTIGATOR

Last Name (Print or Type) Initials Social Security Number

Department College
Title of Project: ['h-se r;&Sr 6.,C-p. G ef- i//% f cJ, ^ t1,'Scr.'/iq j'eif T IfPe, i_ __r_,


INDIRECT COST (IDC):
FOR ALL APPLICABLE IDC ACCRUED, RETURN IDC TO: (CHECK ONE)
(A) PI and Home Department Only.
(B) PI, CO-PI and their Home Departments (equal split).
EIES AND IFAS (C) PI, Center and Home Department.
FACULTY OMIT (D) PI and Center Only (No Department IDC return).
THIS SECTION. (E) OTHER (provide explanation)
NAME OF DEPARTMENT(S) TO ACCRUE IDC, IF APPLICABLE
NAME OF CENTER TO ACCRUE IDC, IF APPLICABLE [1111]
IF SPONSOR DOES NOT ALLOW IDC, PLEASE CHECK HERE:
CERTIFICATIONS AND ASSURANCES
Exp Date Number
Human Subjects [ 1 1 L EiI II I Proprietary Data D
Animal Subjects O L III"i Ili Copyright D
Recombinant DNA/RNA O Invention D
FDA Good Lab Practices D Clearinghouse Review E
Biohazards El (If none, please check here): El Classified Research El
TYPE: .-CATEGORY: MAILING INSTRUCTIONS:
New LU Research E Mail Original and Jr copies to: (Check One)
Renewal El Training EO ,sor t, rhece4a;,, copq, i' El First Class
Continuation O Other e /le f'cwc ,'i / E Federal Express
Supplemental O y c, ve i Samas Acc't. #
Revised t] E i O Other

,iZlZII_ _iiiiiIH Send li copies to P.I.
DSR USE ONLY
"PN PROPOSAL DATE: AGENCYCODE

AGENCY "G Y D

DIVISION
BBUDG RBE UDG END PROJ BEG PROJ EN
AMT REQUESTgED: Ea Z
INDIRECT COSTS-AMT RATE: BASE:
OFCAMPUS- $:I RATE: BASE:
COSTSHARING- AMT : .COST SHARING %:
RECEIVED: BUDGET CHECK: 1st CLS: FEDEX: 'DIRECT: 205:
UFFL: -YES NO DATE CONTACTED: NR: INTERNAL: COPIES NEEDED:
DSR-1 (6/88)
vs^










THE UNIVERSITY OF FLORIDA

The University of Florida plans to microfilm 1000 volumes (1000 titles) from its
French Drama Collection.

Imprint dates: 1800-1950 (bulk are 1830-1920)
Format: 90% monographs, 10% periodicals and serials
Condition: 88.9% embrittled
Languages: French

Description and Scholarly Value of the Collection

The French Drama Collection of the University of Florida Libraries is comprised
of more than 2,000 French plays published between 1760-1960 and offers a repre-
sentative overview of the most vigorous and productive years of the French
theater. The earlier plays illustrate the state of dramatic art during the last years
of the ancien regime, when the state monopoly through the Comedie-Franqaise
and the Comedie-Italienne not only discouraged innovation, but also kept low
the number of dramatists whose works were published and performed. The
abolishing by Revolutionary decree in 1791 of the exclusive privilege accorded to
the state theaters brought about a florescence of innovative and experimental
writing for the theater. Throughout the Napoleonic era and Bourbon restoration
the number of small, often ephemeral playhouses, attracted an increasing num-
ber of popular dramatists, as well as a larger, more diverse audience.

The majority of plays in this collection, having been produced independently of
the official theater, stand outside the mainstream tradition of French literary
drama and are a salutary reminder that Victor Hugo meant much less to the
average nineteenth-century Parisian playgoer than Anicet-Bourgeois, Cogniard,
Dennery, Clairville, Melesville, and Eugene Scribe. This entertainment industry
was almost exclusively a metropolitan phenomenon; there is virtually no
reference in the titles of this collection to theatrical activity in the provinces,
though the interest of readers outside Paris can be seen in the proliferation of
specialist periodicals which reproduced the text of plays, such as Le Magasin
thMatral and La France dramatique.

This collection has served for years as a primary resource for theater historians
and drama specialists; more recently, it has become valuable also to sociologists
and social, intellectual, and cultural historians. By virtue of their subject matter,
these plays provide a contemporary window onto the everyday life of a fascinat-
ing period. They are the artifacts of an entertainment industry closely connected
throughout the century to other activities of this hedonistic capital-the first
consumer society of modern times-such as the manufacture of luxury goods,
the transport industry, prostitution, and other forms of sexual license. The
theater held a unique position in the social life of the French capital, and works


80









written to cater to Parisian society, however ephemeral they may have been
individually, possess a considerable cumulative significance.

All the works targeted in this project were printed in France, chiefly in Paris,
between 1800-1950, primarily into the ninety years between 1830-1920. The
materials proposed here fall under the LC classifications PQ1213, PQ1221-
PQ1223, PQ1227- PQ1238, PQ1947-PQ2149, PQ2151-PQ2551, and PQ2600-
PQ2651, in the subject areas of French drama and French theater.

The current collecting policy for this collection is classified as Conspectus level 4
(adequate for advanced academic research at the post-doctoral level). The larger
drama collection at the University of Florida-comprised of over 15,000 vol-
umes-of which the French Drama Collection is a part, is classified at Conspectus
level 4 for both the existing collection and current collection policies.

Scholarly use

The French Drama Collection currently is not available for local or interlibrary
loan, because of the collection's highly embrittled condition, although it has been
heavily used in the past. It is currently available to faculty on a limited basis to
prevent further damage and loss of text. Preservation of the collection will
greatly enhance its accessibility for students, faculty, and researchers.

Condition

Ninety percent of the collection is in original soft-cover state; these volumes are
currently housed in acid-free Hollinger boxes because of their advanced deterio-
ration. Approximately 89% of the collection is embrittled; the bulk of the
unembrittled materials fall outside the date parameters of the proposed project.
About 30% of the bound volumes have dysfunctional leaf attachments, and the
unbound volumes are dog-eared.

Serials and periodicals are bound in nearly complete runs. Two of the four serial
titles in the target collection will be completed to the extent possible through
interlibrary loan. No extant copies were found in the United States for the
remaining two titles.

Identification and Selection

The target collection will be identified and retrieved under the supervision of the
bibliographer through local catalog searches. Bibliographic searching of OCLC,
RLIN, and Microforms in Print will be performed concurrently with a physical
condition survey; notes will be made about ILL availability, as well as reprints
and microforms which can be considered as acceptable replacements. (Titles
which are found on microcards, micro-opaques, microfiche, and microforms
produced by micropublishers of known poor quality or which are no longer

81










commercially available will be considered viable candidates for this project.) The
searching results will be presented to the bibliographer, who will review
holdings to determine the importance of each title to academic research at the
national level.

Prefilming

The Preservation Department of the library will carry out preparation tasks for
these materials, including searching, collating, replacement of missing pages or
volumes, and the preparation of targets.

Microfilming

The University of Florida Reprographics Unit has been chosen, after the securing
of two bids, to produce 3 generations of microfilm. The Reprographics Unit and
its bid is described in this section in the previous mini-proposal for the
University of Florida's Defoe and Robinsonades Collection.

Cataloging

Materials for this project will be queued in the University's local online catalog as
well as in RLIN. When records exist in RUN, queuing will be done directly in
RLIN; for records which exist on the local online catalog, queuing in the local
system triggers a process which sends a tape of the queued record to RLIN for
loading.

Based on a test sample, it is estimated that original cataloging for 23% of the
target collection (230 volumes) will be necessary; the remaining 77% (770
volumes) will require only copy cataloging. The ARL Guidelines for Bibliographic
Records for Preservation Microform Masters will be observed in either case. OCLC,
then RLN, will be searched for copy suitable for cataloging; if found, descriptive
cataloging will be added as found on the printed card with ISBD formatting as
necessary, and name and subject authorities will be revised according to
AACR2r. If no copy suitable for cataloging is found, original cataloging will be
performed by a subject catalog librarian, in accordance with ARL guidelines and
AACR2r standards; additionally, in the case of rare books, LC rare book catalog
rules will be observed.

After microfilming, the queue date will be removed, either online or by tape, and
a record for the microform will be created in RLIN with holdings attached, and a
final verification of AACR2 name and subject authority will be performed.

Quality Control Inspection

The Preservation Office will supervise the inspection of all project microfilm.
Full bibliographic inspection will be performed on all third generation microfilm


82









in the first shipment; if there are no errors found, inspections will be performed
on 10% of each subsequent lot returned from the microfilming unit. Verification
of technical quality will be performed on a subset of project negatives (first and
second generation) as needed throughout the project.
Rate of Production

The University of Florida estimates a startup period of two months, followed by
an annual filming rate of 500 volumes. It is expected that filming for this project
will be completed in the first two years of the project period, to be followed by
filming of the Defoe Collection.

Preservation Department and Project Staff

The Preservation Office is described in this section in the previous mini-proposal
for the University of Florida's Defoe and Robinsonades Collection.

Erich Kesse, the Preservation Officer for the University, will serve as Project
Manager, devoting 3% of his time to this effort. His resume is attached in Ap-
pendix J. Frank DiTrolio, Humanities Bibliographer, will act as selector and
reviewer for the project (5%), and S. Fuquay, Cataloging Manager, will supervise
bibliographic control. Additional supervisory staff involved in this project will
be the Microforms Manager (3%), the Brittle Books Coordinator (7%), the Collec-
tion Manager (3%), and the Conservation Manager (2%). All staff costs will be
cost-shared by the University of Florida.
Budget and Reimbursement

The University of Florida is requesting $38,050 or $38.05 per volume (averaging
200 pages in length) as reimbursement to cover its microfilming costs and 60% of
associated costs for this project. The University of Florida will cost-share the
remaining $9,730, which includes all staff costs for this project. The University of
Florida is requesting a lower reimbursement that other institutions in this pro-
posal because of internal policies concerning the disbursal of grant funds.













83










BUDGET WORKSHEET


RESEARCH LIBRARIES GROUP
GREAT COLLECTIONS MICROFILMING PROJECT, PHASE IV


French Drama Collection
The University of Florida


Detail
Total number of volumes in the collection 1950
Estimated % of collection eliminated in review 43.5%
Estimated searching hit rate 9.1%
Number of volumes to be filmed 1000
Average number of pages per volume 200
Average number of frames per volume 111
Estimated total frames in the project 111,000


Per-frame filming cost $ .21
Per-volume filming cost 23.31
Per-volume pre- and postfilming cost 5.00
Per-volume queuing and cataloging cost 8.54
Per-volume local inspection cost 1.20
Per-volume additional local cost 9.73


Summary of Project Expenses
Total project cost $47,780.00
Total cost-sharing 9,730.00
Total reimbursement requested 38,050.00
Per-frame project cost 43

Per-volume cost 47.78
Per-volume cost-sharing 9.73
Per-volume reimbursement requested $ 38.05




84