Encoded Archival Context


or
EAC as the new supplemental EAD


Dina Benson
Coordinator, Institutional Repository
University of Florida





A bit of background...

IR@UF: Institutional Repository at the
University of Florida: digital archive of
intellectual output of the UF community,
founded in 2006

URL: ufdc.ufl.edu/ufir

UFIR & IR@UF: coding & branding













University seal


What's in a name?

Normal College
SGeneral College
College of Agriculture
College of Natural Resources
and Environment
College of Health Professions
Documentary Institute
Department of Zoology
Department of Romance
Languages & Literatures


identity. ufl.edu/signatureSystem/








Oldest document in IR@UF




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BULLETIN
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EXPERIMENT STATION


FLORIDA,
AT THB

STATE A(;Pi'1TUlKAI, COLLEGE.

LAKE CITY. FL -



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- OST, M D, LL D Di;-wor.


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The first 50-odd years


1910-1911 Academic Year

Graduate School

College of Arts and Sciences

College of Agriculture

College of Engineering

College of Law

Sub-Collegiate Division

Division of University Extension

Agricultural Experiment Station


1960-1961 Academic Year
University College
College of Agriculture
College of Architecture and Fine Arts
College of Arts and Sciences
College of Business Administration
College of Education
College of Engineering
School of Forestry
College of Health Related Services
School of Inter-American Studies
School of Journalism and Communication
College of Law
College of Medicine
College of Nursing
College of Pharmacy
College of Physical Education and Health
Military Departments






Changes in landscape
reflected in IR@UF documents


Campus map


1928-1929
University Record


Campus map
campusmap.ufl.edu
accessed 8/23/2010


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Links:
Author, etc.:
Title:
Main Uniform Title:
Published:
Description:
Additional form:
Frequency:
Publishing history:
Continued by:




Alternate title:



Notes:


Change is nothing new



Click here for full text
University of Florida College of Law
University record.
University record (Gainesville, Fla.)
Lake city, Fla.: University of the State of Florida, 1906-
v.; 24 cm.
Electronic reproduction of copy from George A. Smathers Libraries, University of Florida also available.
Quarterly
Vol. 1, no. 1 (Feb. 1906)-
J. Hillis Miller Health Center College of Medicine catalog (LUIS)AKH7495
University of Florida University record of the University of Florida. Graduate catalog (LUIS)AKH7438
University of Florida University record of the university of Florida Undergraduate catalog .LUIS).4KH7437
University of Florida. College of Law Catalog and admission bulletin ILUIS)4,H7500
University of Florida College of Law catalog
College of Law catalog
Law school catalog.
University record : University of Florida College of Law Catalog
Volume numbering very confused, since the University Record includes all the publications of the Office of Publications, with the College of Law catalog being
only one of them.
Title from cover.
Imprint varies: Gainesville, Fla. : University of the State of Florida,; Gainesville, Fla. : University of Florida,.
Issues also have individual titles.
Issue for Vol. 2, no. 1 (Feb. 1907) is misnumbered as Vol. 1, no.1.


Catalog record for University Record(s)












Encoded Archival Description



A Guide to the F. Blair Reeves Papers

Finding aid prepared by Joyce Dewsbury
University of Florida Smathers Libraries Special and Area Studies Collections
March 2005


Descriptive Summary

Provenance: Reeves, F. Blair, 1922-
Tifle: F. Blair Reeves Papers
Dates: 1960-1992
Abstract Reports, correspondence, class matenals, project files, material on the Preservation Institute's summer program at Nantucket, and files on the
University's Bicentennial Committee
Extent 6.25 linearfeet. (11 Boxes)
Identification: Manuscript Collection 57


BiographicallHistorical Note

Professor F. Blair Reeves served as a member of the faculty of Architecture at the University of Florida from 1949 to 1987 when he became a professor emeritus. Throughout his academic
career Dr. Reeves was very active in the area of architectural preservation both in teaching and in professional organizations. For instance, he was an active participant in HABS (Historic
American Building Survey)which was founded in 1933 and through careful documentation recorded over 17,000 historic American sites. During the summer months Dr. Reeves involved
his students in projects which were organized to locate and preserve buildings uniquely valuable for their historic and architectural significance to the state of Florida that would otherwise
be lost through reckless renovation or razing as a consequence of the rapidity of Florida's development He also served on the executive committee to the National Trust for Historic
Preservation, a private institution designed to secure funding for the renovation of structures owned by the private sector and other facets of national heritage that were not receiving
appropriate governmental attention. Dr. Reeves served as chair of the UF Bicentennial Committee and in this capacity planned and oversaw many projects undertaken at the University of
Florda as well as the community at large He was involved with teaching, planning, and supervising the annual summer program at Nantucket known as Preservation Institute: Nantucket
(PI N). Dr. Reeves first took his students to Nantucket in 1970 as part of the HABS worktwo years before the Institute was founded. The Research and Education Center for Architectural
Preservation (RECAP), a multi-disciplinary approach, which became the focus for the study of architectural preservation was yet another program to which Dr. Reeves devoted his time and
effort as director from 1983 to 1986


Scope and Content

This collection contains reports, grant applications, correspondence, class materials (as course descriptions and requirements), committee information (as agendas and memoranda),
professional organization materials, and projects (including many student projects). In addition to folders there are 17 loose leaf binders dated from 1970 to 1987 which document through
correspondence, descriptions, reports, lists of student participants, itemized budgets, projects, schedules of events, and sometimes photographs the summer program at Preservation
Institute: Nantucket (PI.N) This program is an accredited academic program which teaches architectural preservation to advanced college students Nantucket, which founded the institute
serves as a laboratory for study because of the uniqueness of its heritage




EAD record with EAC potential





Change is changing






Hough Graduate School of Business
As shifts over time, merging and separation of
colleges, departments, centers, and other units
become more elaborate and/or delicate, Encoded
Archival Context can explain and clarify identities
and relationships.











EAC comes to UF



School of Business Administration and Journalism, 1925-1927


Historical Summary

In 1925, the School of Business Administration and Journalism was established in the College of Arts and Sciences. The Dean of that College was placed in charge. In the fall of 1926 a special director was appointed and the School, though still in
theory a part of the College of Arts and Sciences, began to operate as a separate and distinct unit. In the spring of 1927, the College of Commerce and Journalism was created with a dean and a faculty of its own.

Places

Gainesville, Florida


Related Units and People

Subordinate Units

Division of Business Administration (1925-1927)

Superior Units

College of Arts and Sciences (1910-1978)

Predecessor Units

Department of Business Administration (1923-1925)

Successor Units

College of Commerce and Journalism (1927-1933)

Resources


* College of Business Administration. Office of the Dean Administrative policy records, 1926-?. Special and Area Studies Collections, George A Smathers Libraries, University of Florida, Gainesville, Florida.
* College of Business Administration Faculty Minutes, Special and Area Studies Collections. George A. Smathers Libraries, University of Florida, Gainesville, Florida.






University of Florida

Institutional History Project

with the goal of introducing EAC-CPF to UF Libraries

Internal minigrant proposal in Fall 2009:
Released in August 2009, EAC-CPF is an international
standard for encoding contextual information about
"individuals, families and corporate bodies that create,
preserve, use and are responsible for and/or associated with
records in a variety of ways." This proposal requests funds to
hire two students to gather data from digital and print sources
and to encode this data using EAC-CPF, and funding for a
third student to program code for an EAC-CPF editor.






In 2010

grant work conducted


Special Collections

Identify names, dates, transitions,
and hierarchical changes from
authoritative sources in University
Archives


Encode information to create
webpages and EAC standards


Information Technology

Program software that will integrate
EAC standards into UFDC records




Completed sooner than expected;
added EAD capabilities to software


http://web.uflib.ufl.edu/spec/inhouse/eac/ufhp2.htm





Data collected for each college

* Name of unit
* Historical summary
* Geographic locations)
* Related Units and People (including
Subordinates, Superior Units,
Predecessors, Successors, etc.)
* Resources (i.e. the archival collections
related to the academic unit










Basic EAC template


File Edit Search View Modify Document Favorites Tools Help
D Gi Bl at I a| a -I#& tw*AA Q j r

JUFHistoryEAC ........
BEGIN EAC DOCUMENT
Step 1. Begin EAC document
1 Step 2. Create EAC control inf(
Step 3. Save the EAC file
Step 4. Open Sources
Step 5a. Enter Source with UF
Step 5b. Enter Source without
1 Step 6. Close Sources
I Step 7. Open cpfDescription
Step 8. Create Identity
Step nter en BiogHist Note
Step 10. Create Paragraph [rej
Step 11. Close BiogHist Note
1 Step 12. Open Relations
I Step 13. cpfRelation [repeatal-
Step 14a. Resource Relation
Step 14b. Resource Relation
Step 15. Close Relations and E
TRANSFORM EAC DOCUMENT
I View XML in Browser













MRemindMe tSampleCode A Smilies TopStyle I UFEAD |I UF EAD Archives |I UF_EAD_Steps I UF_History_EAC :UF_People_EAC Utilities
1:1 Ins INoteTab Pro available from www,notetab.com (see Help...)


rom www.notetab.com (see Help...)











EAC fields for relationships


File Edit Search View Modify Document Favorites Tools Help


IUFHistoryEAC
BEGIN EAC DOCUMENT
I Step 1. Begin EAC document
I Step 2. Create EAC control inf(
Step 3. Save the EAC file
I Step 4. Open Sources
1 Step 5a. Enter Source with UF
I Step 5b. Enter Source without
I Step 6. Close Sources
Step 7. Open cpfDescription
I Step 8. Create Identity
I Step 9. Open BiogHist Note
1 Step 10. Create Paragraph [ref
I Step 11. Close BiogHist Note
I Step 12. Open Relations

SStep 14a. Resource Relation
I Step 14b. Resource Relation s
I Step 15. Close Relations and E

TRANSFORM EAC DOCUMENT
View XML in Browser
I EACtoHTML


m m mm ~H .xml I 4





uthp2
new<








Langng


enanceAc
tenancel Name of relation?
enanceHi
Exist date From?
tenancel Exist date To?
ageDecle