2010-2011 Smathers Libraries Mini Grant
APPLICATION COVER SHEET
Application due: Friday, October 1, 2010, 5:00 PM


X Check here if this is your first grant application where you will be serving as a principal investigator (PI).

Principal Investigator (PI) Name: Marilyn N. Ochoa

Department: Departmental Libraries Email: mnochoa@ufl.edu Phone: 273-2627

Additional project applicants, please give name, email, and brief role for each:
Ben Walker, Co-PI; Aimee Barrett; April Hines

Title of grant application project: SMART Board Instruction Program

Project abstract (no more than 100 words):
The Education Libir or; staff proposes tr gaining on SMART Board technology for teacher education students of
the College of Education (COE). All elementary Title I schools in Alachua County are outfitted with SMART
Boards/peripherals, and with additional funding other classrooms will match this trend. COE students, who
eventually work for the county and state, need proficiency in using SMART Boards to integrate the tool
successfully into the curriculum. Since COE does not have staff to provide this training and the curriculum
does not include this training, the Education Library should plan and implement a program for developing
these essential skills.

Funds requested (Limit of $5,000): M4 (

Describe how the10% mandatory cost share will be met (be specific):

The cost share will be met by the project applicants who will produce the content for training, and ill pilot
and assess the overall training program developed.

Please list the ibrary resources to be used in this project and the name of the person authorizing the
intended use and date authorized. Each authorizing person must initial their approval and a .allability of
resources for this project. If you need more room, continue on a separate page.

Resources Required for Project as Authorizing Approving Initials Date
applicable including cost share Indi-'idual Authorized
contributions /_____
IT WillChaney /
Facilities Rob Roberts> /
^ .~ .. ,/ / / -' ~


Date




Date


Submitted by:










Education Library Smart Board Instruction Program Proposal


a. Describe the project: goals, objectives, activities, etc.

The mission of the George A. Smathers Libraries is to meet the information needs of the University of
Florida community by serving as a catalyst for research and discovery. Library facilities offer learning-
centered collaborative spaces and instructional services focusing on research and discovery. The goal of
this proposal is to increase Education Library services on latest technologies for teacher education
students. This project will include the purchase and installation of a SMART system, and the effective
design, utilization, and evaluation of instruction on SMART technologies.

The content of the training program will be motivated by research of the current technology used and
surveys of potential users. Development of the program will be accomplished by completing a needs
analysis of current teachers in Alachua County and appropriate College's faculty and students. We will
also interview current classroom teachers to determine what technologies they are able to optimize and
how they use them. Once we define essential functions and features, we will determine the topics for
up to five classes that will comprise the training program. The program will benefit from iterative
development, with testing and modification of the sessions from evaluation conducted with student
chapter members of the Florida Education Association. Full implementation will result in the Fall 2011
term, in cooperation with the College's Unified Elementary Education Program faculty and others in the
School of Teaching and Learning. Each of the five topical sessions will be taught at least twice within the
implementation stage in the Fall term. Assessment will provide evidence for establishing campus-wide
training of the technologies.

b. State why this project is important (e.g., what need does it address, what will it
accomplish, who benefits, how does it support the mission and goals of the
library).

The Education Library supports the College of Education, which seeks to provide practical and research-
based opportunities for students. The College allows students to explore cutting-edge approaches to
technology-based teaching and learning in multiple environments. With approximately 1,400 students
(roughly 540 in graduate programs) and nearly three dozen faculty, the School of Teaching and Learning
(STL) teaches its students to make a difference in schools through innovative, evidence-based
approaches, and prepares and provides for professional development of exemplary teachers,
educational researchers, and teacher educators. The School offers rigorous teacher education programs
in Unified Elementary Education and Secondary Education, which culminate in the Master of Education
degree and state certification as a classroom teacher.

Many of Alachua County's public schools are equipped with Smart Boards for instruction purposes.
School administrators and teachers have an expectation that new teachers are versed in how to use that
equipment and in how to incorporate use into lesson planning and instruction. However, because the
College does not actively use SMART technologies for training or student use, when students enter the
classroom for their pre-internships and internships they are not prepared to use them.

SMART Board instruction is a need that has been expressed by faculty and staff of the STL, current STL
students who are in internships at public schools throughout Alachua County, and current Alachua
County teachers utilizing the SMART technologies. Because the Education Library supports the College,
providing this technology and training is a natural addition to the library services already offered.
The Alachua County School Board Computer Training Center offers SMART Board training to current
teachers at its Sivia Center administrative offices. Technology coaches for the school district travel to










schools throughout the week (Monday-Thursday) to assist and train teachers with the technology. The
Sivia Center staff also trains any outside groups interested in learning the technology and interns in full-
time placements, including the College's Unified Elementary Education Program interns. Those interns
attend a half-day session scheduled through the College. While the Alachua County School Board offers
Smart Board training for these groups, student teachers are required to pay a registration fee. Also, with
the office not centrally located, attending these for-fee sessions is a considerable commute and
inconvenience for many students.

c. Compare and contrast the proposed project to other similar projects in academic
libraries.

The applicant is aware that Marston Science Library owns a SMART Board; however, it is our
understanding that the technology is used solely to facilitate library instruction much like the institutions
discussed below.

The literature reveals few instances of SMART Board technologies used in academic libraries for the
purposes of technology training and hands-on practice, especially among pre-service (intern) teachers.
Some institutions, such as Western Kentucky University, have purchased Smart Boards to act as an
effective teaching tool for carrying out library instruction, but students are not granted access to the
technology themselves. At Long Island University, new instructional spaces were created throughout the
library with the use of various SMART technologies, but the concentration focused on library instruction
and not on training or applicable use for the student. In addition to using SMART Board as a teaching
tool for library instruction, some academic libraries, such as The College of Saint Rose, provide training
exclusively to faculty to make them more familiar with educational technology beneficial for use in the
classroom. However, students are left out of the equation. The one instance of SMART Board training
being provided for students within an academic library was found at the University of Tennessee at
Knoxville, where students, faculty and staff have access to SMART technologies in the library's practice
presentation room. One-hour training sessions are available for anyone reserving the room; however
the training focuses on the mechanics of the technology and its use as a presentation tool, and the
needs of pre-service teachers are not taken into consideration.

d. Briefly describe the resources needed to complete the project and impacts on
other departments (e.g., personnel, equipment, supplies, travel, space, training, IT
support, preservation, cataloging, other).

Specific equipment purchased to mirror the Title I classrooms using these grant funds will work with the
current workstation and projector set up in the Education Library classroom. The Systems Department
will order, receive and install the SMART technology system. The Facilities Department will ensure the
proper configuration/safe placement of the equipment in the Education Library classroom. Below
provides an itemized list of needed items, with associated costs.

1 64inch SMART Board (SB 660) $1,599.00
SMART Response PE System with Receiver and 24 Remotes $ 2,399.00
1 WS200 Bundle, SMART Slate and Bluetooth Wireless Adaptor $878.00
Total $4876.00

e. Provide a plan of action for the project. Include a timeline to show that the project
can be completed in 12 months, and specify activities and roles to be performed
by the principal investigator (PI) and others involved in the project.











Date Activity Responsibility

November- Select and purchase SMART Board technologies Systems department
December 2010
Configure and install SMART Board technologies Facilities department
Take course with Sivia Center, Gainesville, FL PI
Complete needs assessment of faculty and students to Project Applicants
determine up to five specific functionalities to train
January-May Prepare storyboards, lesson plans for instruction PI
2011
May-July 2011 Develop instruction sessions PI
July-August 2011 Test/pilot instruction sessions PI and Florida Education
Association (FEA) members
Modify and retest instruction sessions PI and FEA members
August 2011 Promote training session within the COE Project Applicants
Late August- Implement sessions with the COE Unified Elementary School of Teaching and
September 2011 Education Program and others in the School of Teaching Learning faculty
and Learning
Obtain user feedback and statistics Project Applicants
October- Disseminate information about training program through Project Applicants
November 2011 program at ALA and other conferences/publications
Promote open training to any UF person Project Applicants

f Provide a means of measuring the success of the project. What are the expected
results, final product, and projected use?

The project will be successful if the graduate students in the STL who will be certified to teach in the
state complete the training program on the use of SMART technologies. Feedback about the training
will be collected so that project applicants can modify the program to meet the needs of the STL after
the full implementation of the project in the Fall 2011 term. In cooperation with the College's Unified
Elementary Education Program faculty and others in the School of Teaching and Learning, this training
program may be considered as a formal part of the curriculum. Additional assessment will provide
evidence for future expansion of training for those outside of the College of Education and by other
library staff throughout UF; this campus-wide training could be administered through the Office of
Academic Technology Center for Instructional Technology and Training.

g. What are the long-term financial implications if the project is successful? For
example, if a pilot project using e-book readers is successful, what would be the
cost to the Libraries, annually, to support a new loaned e-book reader service?

No annual costs are anticipated for this project once the technologies are installed. The system will be
used until it is obsolete.

h. Provide a plan for what will happen to equipment/supplies purchased with these
funds after the project ends.

The equipment will remain in the Education Library so that the technology instruction can be provided
to additional students.










Education Library Smart Board Instruction Program Proposal


Mini Grant Budget
Form
1. Salaries and Wages
(no fringe benefits
required)
Name of Person Salary times % of effort Grant Funds Cost Share Total
Marilyn Ochoa 100 Hrs $0.00 $3,260 $3,260
Ben Walker 100 Hrs $0.00 $3,568 $3,568
Aimee Barrett 25 Hrs $0.00 $528 $528
April Hines 25 Hrs $0.00 $494 $494
Rob Roberts 5 Hrs $0.00 $247 $247
Will Chaney 5 Hrs $0.00 $185 $185
SUBTOTAL $0.00 $8,284 $8,284

2. Equipment
Item Quantity times Cost Grant Funds Cost Share Total
64 "SMART Board (SB 660) $1,599.00 $1,599.00 0 $1,599.00
SMART Response PE $ 2,399.00 $ 2,399.00 0 $ 2,399.00
System with Receiver and
12 Remotes
WS200 Bundle, SMART $878.00 $878.00 0 $878.00
Slate and Bluetooth
Wireless Adaptor
SUBTOTAL $4,876.00 $4,876.00 $0.00 $4,876.00

3. Supplies
Item Quantity times Cost Grant Funds Cost Share Total
$0.00 $0.00 $0.00
SUBTOTAL $0.00 $0.00 $0.00

4. Travel
From/To # of people/# of days Grant Funds Cost Share Total
$0.00 $0.00 $0.00
SUBTOTAL $0.00 $0.00 $0.00

5. Other (services
vended, etc.)
Item Quantity times cost Grant Funds Cost Share Total
$0.00 $0.00 $0.00
SUBTOTAL $0.00 $0.00 $0.00

Grant Funds Cost Share Total
Total Direct Costs (add $4,876.00 $8,284 $8,284
subtotals of items 1-5)_










Appendix A. References

Knight, E. (2003). How smart is a SMART board for an academic library? using an electronic whiteboard
for research instruction. Kentucky Libraries, 67(3), 4-7.

Practice presentation room: The commons@ john C. hodges library Retrieved 10/13/2010, 2010, from
http://commons.utk.edu/present-room.html

SMART board / the college of saint rose Retrieved 10/13/2010, 2010, from
http://www.strose.edu/officesandresources/technology services/academicsystems/smartboard

Zhonghong Wang. (2008). Smart spaces: creating new instructional space with smart classroom
technology. New Library World, 109(3/4), 150-165.









From: Cavanauqh. Catherine
To: Ochoa.Marilyn N
Subject: Support for interactive board teacher development program
Date: Monday, September 20, 2010 11:05:33 AM


Marilyn N. Ochoa
Assistant Head, Education Library
University of Florida
1512 Norman Hall
P.O. Box 117016
Gainesville, FL 32611-7016


Dear Marilyn,


I am very pleased to know that the UF Education Library faculty and staff have made a
commitment to contribute to the development of technology skills of teacher education students
through planned interactive board training for pre-service teachers. As a longtime technology-
using educator and educational technology researcher, I have seen in classrooms and in studies the
value of effectively used interactive technology for learning. I fully support the Library's initiative
because our teacher education students need multiple opportunities to expand and practice their
skills beyond the time they have in their courses in the College. The availability of interactive
boards with professional instructional support does not exist elsewhere in the college or
surrounding schools at this time, therefore the library is well-positioned to provide this important
access to our students.


Interactive boards increase student engagement when they include strategies and content that
transcend passive transmission methods of teaching, allowing teachers to actively involve classes
of students in classrooms where student access to computers is limited. In addition, many
interactive board makers are adding online and mobile applications that open opportunities for
blended instruction and expanding learning time beyond the classroom, which are approaches that
have been widely shown to be effective in K-12 education. The Library program can help our
education students to envision these new directions and become leaders when they begin their
work in schools.


Best wishes for success in the program,


Cathy Cavanaugh, Ph.D.
Associate Professor, Educational Technology
School of Teaching and Learning, College of Education
University of Florida, office G518-B Norman Hall
PO Box 117048, Gainesville, FL 32611

The UF Educational Technology program facilitates, studies and disseminates the ways in which innovative
technologies and emerging physical, virtual and blended learning environments empower educators and learners
and impact society.








From: Colvin.Suzanne Mcwhorter
To: Ochoa.Marilyn N
Subject: Smartboard Email
Date: Thursday, September 23, 2010 11:35:14 AM
Attachments: imacle.pnc

MEMORANDUM

To: Marilyn Ochoa

From: Suzanne M. Colvin, Ph.D.
Unified Elementary Proteach Coordinator



I am writing to express the need to provide training on how to utilize the Smartboard as an
instructional tool for students in the Unified Elementary Education Program. The University of
Florida classrooms we utilize to instruct students in their various courses do not have Smartboards
in them so we are unable to demonstrate or model for them the use of the Smartboard as an
instructional tool. When our students enter public school classrooms during their fourth semester
in the program then begin their full-time internship in the fifth semester of the program, virtually
all classrooms have Smartboards, or comparable technology, and they are expected to be able to
utilize this resource as they fulfill their assigned tasks in the classroom. This has been problematic
for many students who have requested that we provide this much needed training forthem.

We have, periodically, been able to rely upon the local school board to provide Smartboard
training; however, we can not depend on them to fill this need every semester for our students.
We do not know from semester to semester whether or not training can be provided for our
students. As such, if there is anyway we could know that training is available for all of our students
here on campus, we can be assured that they enter classrooms with the skills and knowledge
needed to utilize the technology found in their clinical settings to effectively work with elementary
students and teachers.

Thank you.

Suzanne M. Colvin




,4L4Z^u kZ .^^








From: kristin brockman
To: Ochoa.Marilyn N
Subject: Letter of Support for Smart Board Grant
Date: Thursday, October 07, 2010 6:50:56 PM


I am writing this letter in support of UF's grant for Smart Boards. As an Alachua
County Public School teacher, who also hosts intern, it is my opinion that this grant
is one that will benefit many people. Smart Boards have become a common fixture
in our classrooms recently. In my school, we have one in every classroom, our
media center, and one shared between the resource classes. These Smart Boards
are utilized in all subjects areas during the school day.



I was lucky enough to be one of three teachers in my school to be included in the
2007 EETT grant. Our classrooms were equipped with Smartboard technology and
we were trained for two weeks on how to incorporate it into our teaching. I have
not taught a day without my Smartboard since. Smart Boards have changed the
way I teach. With it, I have been able to step away from the traditional textbook
and create interactive lessons for my students. The engagement levels in the
classroom increase immensely when such lessons are presented.



Since the grant, I have also had interns and pre interns in my classroom that had
little to no experience with Smartboards. I have had to train my interns, and many
others, on how to use and incorporate the Smartboard into their lessons. As many
know, our days are already filled with meetings, paperwork, and many other
demands, so training interns takes extra planning and time. Having interns that
have been trained adequately and have Smart Board experience would be a huge
asset to my classroom and my students as well.


Kristin Brockman
3rd Grade Gifted Magnet Teacher
Joseph Williams Elementary School


Kristin Brockman
3rd Grade Gifted Magnet Teacher
Joseph Williams Elementary
352-955-6719

"On your worst day on the job, you are still some child's best hope!" Larry Bell








From: Chaney,Willie L
To: Ochoa,Marilyn N
Subject: RE: Email of Commitment for SMART Board Training Minigrant
Date: Monday, October 11, 2010 2:37:10 PM

Marilyn
The IT department will support your project in any way we can. Please consider this our
commitment to supporting your SMART Board Training Mini grant.


Will 352-273-2801


From: Ochoa,Marilyn N Sent: Monday, October 11, 2010 1:32 PM To:
Chaney,Willie L Subject: Email of Commitment for SMART Board Training
Minigrant

Hi Will, Bess informed me of what she needs in commitment email from you regarding the SMART Board
Training mini-grant proposal we plan to submit. The proposal includes purchase of equipment and
planning and assessment of a training program on this technology towards the development of a skill set
for teacher education students.


We would like your support of this new service to include, but not be limited to, assisting us with
identifying and ordering the specific model of SMART Board (which may involve contacting the OAT
regarding their technology packages) and necessary peripherals and installation of hardware/software to
implement our plan. In addition, any necessary software licensing may also fall under your office's
purview. We also hope that you will work with us and members of the Facilities department to ensure
the proper configuration of the equipment in the Education Library classroom. The anticipated
timeframe for this is Fall and Spring 2011.


As background, the Education Library staff hopes to because teacher education students who work in
Alachua County and the state need to be proficient at using SMART Board technology to integrate it
successfully into the curriculum. Since the College of Education curriculum currently does not include this
training and does not have the staff to provide this training, the library will provide support for
developing these essential skills.


Please let me know if you have any questions. Thank you for your time and commitment. I look forward
to receiving a short email of commitment from you on behalf of the Systems Department by
Wednesday morning, October 13, 2010.


Best,
Marilyn









From: Roberts.Howard B
To: Ochoa.Marilyn N
Subject: RE: Email of Commitment for SMART Board Training Minigrant
Date: Monday, October 11, 2010 1:56:01 PM



Marilyn:


I would definitely be willing commit Facilities support Facilities time to setting up the Smartboard -
beyond that I don't know what kind of support will be needed.


Tell me exactly what needs to be said in the proposal and I will write it up. Will it be submitted to
you?


From: Ochoa,Marilyn N
Sent: Monday, October 11, 2010 1:40 PM
To: Roberts,Howard B
Subject: Email of Commitment for SMART Board Training Minigrant

Hi Rob,
At the Education Library we are hoping to submit a SMART Board Training mini-grant proposal.
The proposal includes purchase of equipment and planning and assessment of a training program
on this technology towards the development of a skill set for teacher education students.


While the purchase and installation of the equipment will be handled by Systems, we believe that
the Facilities Department will need to be involved to ensure the proper configuration/safe
placement of the equipment in the Education Library classroom. If you are able to agree to do this,
would you write a brief email of commitment that indicates your Departmental support of this new
service includes, but may not be limited to, working with us and Systems to set up the SMART
Board. The anticipated timeframe for this part of the project is early Spring 2011.


As background, the Education Library staff hopes provide training for the SMART Boards because
teacher education students who work in Alachua County and the state need to be proficient at
using SMART Board technology to integrate it successfully into the curriculum. Since the College of
Education curriculum currently does not include this training and does not have the staff to provide
this training, the library will provide support for developing these essential skills.


Please let me know if you have any questions. In advance, I want to thank you for your time and
commitment. I look forward to receiving a short email of commitment from you on behalf of the
Facilities Department by Wednesday morning, October 13, 2010.


Best,
Marilyn


Marilyn N. Ochoa
Assistant Head, Education Library











October 13th, 2010
To Whom It May Concern:

The Student Chapter of the Florida Education Association at the University of
Florida supports the efforts of the Education Library to integrate SMART Board
training into the curriculum for student teachers. With the number of SMART
Boards in the classroom increasing in counties across Florida, it is critical that
student teachers learn how to use this prevailing technology. To ensure that the
education that students receive from the University of Florida is competitive with
universities throughout Florida and across the nation, we must make certain that
students are proficient at technologies that they will likely encounter in the
classroom.

Sincerely,

Chelsea Koch
FEA President
daileyc@ufl.edu









From: Chelsea N Koch
To: Ochoa.Marilyn N
Subject: Re: SMART Board Training by Education Library: Email of Commitment
Date: Wednesday, October 13, 2010 1:36:16 PM
Attachments: SmartBoard Support Letter.docx



Sorry Marilyn, I didn't read the part about you needing the letter
by this morning!! It is attached!

Chelsea Koch




On Mon Oct 11 10:55:04 EDT 2010, "Ochoa,Marilyn N"
wrote:

> Hi Chelsea,
> Ben Walker, Head of the Education Library, asked me to contact
> you regarding the SMART Board training we plan to implement. It
> is our hope that members of the student chapter of the Florida
> Education Association will work with us to plan and assess our
> training program on this technology towards the development of
> this necessary skill set. Specific roles for these students
> would include, but not be limited to, assisting us with
> identifying training needs and evaluating training sessions. The
> anticipated timeframe for this is Spring and Summer 2011.


> The Education Library staff hopes to purchase equipment and
> provide training because teacher education students who work in
> Alachua County and the state need to be proficient at using SMART
> Board technology to integrate it successfully into the
> curriculum. Since the College of Education curriculum currently
> does not include this training and does not have the staff to
> provide this training, the library will provide support for
> developing these essential skills.



> Please let me know if you have any questions. Thank you for your
> time and commitment. I look forward to receiving a short email
> of commitment from you on behalf of the FEA by Wednesday morning,
> October 13, 2010.



> Best,

> Marilyn

> NNNNNNNN
> Marilyn N. Ochoa
> Assistant Head, Education Library
> University of Florida
> 1512 Norman Hall
> P.O. Box 117016
> Gainesville, FL 32611-7016