Group Title: Job Hunting for the Recent or Pending MLS Graduate ( Sponsored by LLAMA - Library Leadership and Management Association - and the LLAMA Human Resources Section )
Title: The Art and Science of Securing a Job in an ARL Library (Delivered to the 7th Annual ARL Leadership Symposium)
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 Material Information
Title: The Art and Science of Securing a Job in an ARL Library (Delivered to the 7th Annual ARL Leadership Symposium)
Physical Description: Archival
Language: English
Creator: Keith, Brian W.
Publisher: UF Libraries
Place of Publication: Gainesville, FL
 Record Information
Bibliographic ID: UF00103153
Volume ID: VID00005
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Full Text


















George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Leadership


Symposium


The Art and Science of Securing a


7th Annual ARL











Brian W. Keith


Assistant Dean
George A. Smothers Libraries
University of Florida


George A. Smothers
Libraries
UNIVERSITY of FLORIDA























http://www.ufli b.ufl.edulpers/careers.htm


George A. Smothers
Libraries
UNIVERSITY of FLORIDA










What will we cover?


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


1. Overall Advice and Background Info


2.


The Job Posting and Applying


3. Preparation for the Interview


4. The Interview


5. Closing Thoughts on Improving Your Odds










Overall Advice


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


-Determine your salary requirements, and apply
accordingly
*Trailing partner considerations?
*Refer to the ARL Salary Survey or others


-The fewer the better


-The better the better











Overall Advice

-Develop your message
*How your qualifications (uniquely) match the job
*Why the job makes sense for you

-Deliver your message
*Application materials, interview, reference selection, etc.

-Do not rely on the search committee to determine the above on
their own
and
-Be able to answer, "Why do you want this job?"




George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Overall Advice


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


your cover letter


-Take advantage of the unique


opportunity afforded by












Overall Advice


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


This market means more deliberate












Overall Advice


Consider your employment alternatives


George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Overall Advice


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


-Seek out opportunities that reflect...


*Enthusiasm, and


*Leadership


...in the field of Librarianship












What you need to know about search committees


Selection is weeding out


Assessing qualifications takes 2 forms

1. Measurement
Years of experience
Educational credentials

2. Judgment or inference
Good colleague?
Inventive?


George A. Smothers
Libraries
UNIVERSITY of FLORIDA











What you need to know about search committees


They have limited means to learn about you and use those to
learn different things

Documents
CV or Resume
Cover Letter
References
Interview Sessions
Presentation (Do not underestimate the importance of this!)
Your interactions with staff




George A. Smothers
Libraries
UNIVERSITY of FLORIDA










What you need to know about search committees


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Members:

0 They are conscientious

O They are likely to be intelligent

0 They likely have a stake in the position
and, therefore, the search

O They may not be skilled recruiters...










The Job Posting


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


-Read it and assume it was written deliberately by intelligent
people with a real stake in finding the right person for this
position


-Assess your fit
*Interesting?
*Responsibilities
*Qualifications
-Required v.
*Salary and location
*Deadline


Preferred














The Job Posting


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


-Submit all of the re uired information in the











The Job Posting


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Vacancy


Caribbean Basin Librarian


Sample Position


Announcement










Your Applicant Submission


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


*These documents are your representative to the
screening committee


*Tailor these documents to information in the
posting
-Explicitly state how you're qualified











Your Applicant Submission


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


h ow a re


you assessed by


the Search


How is your submission used and


Committee or


Hiring Authority?










Your Applicant Submission


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


usiasm


*Grammar, punctuation and decorum
in all documents and communication
are critical


*Enth


referred













Your Applicant Submission


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


-Cover Letter











Your Applicant Submission



-Cover Letter
*Use the opportunity
*This is your narrative
*This is the 'mortar' for your packet
*Can be up to 1 or 1.5 pages




George A. Smothers
Libraries
UNIVERSITY of FLORIDA












Your Applicant Submission


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


-Cover Letter


*Explain your interest -why this position is a
good move for you

*Connect your qualifications to the unique job
(why you are a good bet for them)










Your Applicant Submission

-Cover Letter
*Explain your career or personal path


*Address
-Significant changes in job types or
institution types
-Breaks in employment
-Frequent or numerous job changes


George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Your Applicant Submission


-Cover Letter
*How have your experiences improved your
suitability for this position:

-Relevant experience might come from...
:+A different Industry
:+A different Professional Level
:+While in School
:+Through your Professional Service



George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Your Applicant Submission


Curriculum Vitae Resume
Primary Academic or professional Business
Audience
Covers Complete and detailed list Education,
of employment, education, employment, awards,
training, presentations, and accomplishments
publications, professional
memberships, etc.




George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Your Applicant Submission


Curriculum Vitae Resume

Length Unlimited 1-2 pages

Format List of Lists A list of
accomplishments -
including facts, figures,
measurements, etc.




George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Technology
*Email
-Send messages from a suitable address
-Treat this as professional correspondence
*Voicemail Message
-Is it suitable for potential employers?
*Social networking
-Do you have a Facebook account?
*Listserys
*Google
*Telephone Interviews
-Prepare, plan and take advantage of this
medium



George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Preparation for Interview

*Practice
-Role play with someone

-Practice touting your strengths get over
being embarrassed

-Practice discussing (and addressing)
your weaknesses


George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Preparation for Interview

*Practice


-Prepare for common interview questions
(the internet abounds with lists)

-Assess and work on your interview
weaknesses

-Learn as you go on interviews through
self-assessment


George A. Smothers
Libraries
UNIVERSITY of FLORIDA









Preparation for Interview

Prepare for the 6 things interviewers want
to know

1. Do you have the necessary skills,
knowledge and abilities?
2. Do you have the untrainable attributes?
Attitude
Aptitude
Motivation
3. Will you fit in? (Personality)


George A. Smothers
Libraries
UNIVERSITY of FLORIDA










Preparation for Interview


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Prepare for the 6 things interviewers want
to know


4. Do you understand the job and its
purpose?
5. How do you compare to other applicants?
6. Do you want the job and will you stay?









Preparation for Interview

Learn about the organization
Key people
Services and products
Patron/Student population
Size
Structure
University/Parent Organization
Peer organizations
Latest news


George A. Smothers
Libraries
UNIVERSITY of FLORIDA










Preparation for Interview

Learn about the position
- What it does
- How it fits into the organization
- Status
Faculty
Tenure
What do those mean?
- Additional expectations for the position
Scholarship (Publishing)
Service



George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Preparation for Interview


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Prepare questions to ask and be ready to
interject them to relevant folks throughout
the interviews


Why is this position available?

Expectations for the position?
from various stakeholders, including supervisor

Are there opportunities for advancement?










Preparation for Interview

Prepare questions to ask and be ready to interject
them to relevant folks throughout the interviews

What are they looking for as far as candidate
attributes?

Questions for interviewers or others might
include:
What do you like best about the institution?
What do you like most about your position
here?
What was your background?



George A. Smothers
Libraries
UNIVERSITY of FLORIDA













Preparation for Interview


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


- Do not ask about salary or benefits,










Preparation for Interview


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


* How will you get around campus, from the
airport, etc.?
Ask if not discussed

* Stake out the location and parking before
the day of the interview


* Communicate any special needs











Preparation for Interview

* Learn who you will be meeting with

Review the itinerary, if available

Make some assumptions as to why
individuals or groups are on the
schedule and plan for what they may
want to know and what you might learn
from them


George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Preparation for Interview


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Sample Interview Itinerary













The Interviewn


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


*Bring extra copies of your resume











The Interview

Appearance

Fresh and rested
Alert
Relax Your talent got you here
Listen
Do not smoke or smell like smoke
Dress for the position, lean towards
conservative





George A. Smothers
Libraries
UNIVERSITY of FLORIDA











The Interview


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Conduct

Learn people's names and positions

Indicate where your previous training or
experience applies

Attitude and demeanor are as important as
responses to questions










The Interviewn


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Conduct


Be polite to everyone


Interested and show it with body language
and feedback to interviewer
Lean forward
Maintain eye contact
Nod your head










The Interview

Conduct


Effective answers to questions
Be positive about your qualifications
Describe how your qualifications relate
specifically to this job
Mitigate weaknesses with your strengths
Avoid judgmental or negative remarks
about previous employers



George A. Smothers
Libraries
UNIVERSITY of FLORIDA










The Interview

Conduct

Effective answers to questions
Be brief but thorough in your
communications
Use specific examples from your
experience to illustrate your points
whenever possible
Be sincere and direct




George A. Smothers
Libraries
UNIVERSITY of FLORIDA











The Interview


Conduct


Don't talk over people
Don't be too serious
Don't look at your watch
Be honest
Be on guard
Ask great questions



George A. Smothers
Libraries
UNIVERSITY of FLORIDA













The Interviewn


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Conduct










The Interview



Honestly address issues in your
employment history:


- Gaps
- Demotions
- Termmations


George A. Smothers
Libraries
UNIVERSITY of FLORIDA











The Interview


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


For all phases and sessions


- What are they looking for?

- Get across your information/message

- Do not count on the interviewer to do a
great job











The Interview In Summary



Strive to express these sought after qualities:


- Communications and Interpersonal Skills
- Intelligence
- Enthusiasm and Energy
- Flexibility
- Leadership
- Maturity



George A. Smothers
Libraries
UNIVERSITY of FLORIDA











After the interviews


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


In anticipation of an offer, consider


Do you want the job?


How much would you need to be paid?


How will you negotiate your salary?


Partner considerations?










After the interview


In anticipation of an offer, consider

When could you report for work if
offered?
Notice to current employer
Completion of school
Move and other personal arrangements

What other information do you need:
Benefits
Relocation assistance, if relevant
Trailing partner assistance


George A. Smothers
Libraries
UNIVERSITY of FLORIDA










References

* Select according to what the search committee is
looking for

* Cultivate them
Work
School
Professional Service

* Coach them
Provide a current resume for their reference
Share your cover letter



George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Credential yourself now


Seek:
Training
Leadership and professional service
opportunities

In order to:
Build competencies
Prepare for the next job
Keep yourself relevant
Demonstrate interest
Demonstrate aptitude and ability
Network



George A. Smothers
Libraries
UNIVERSITY of FLORIDA










Credential yourself now

Examples:

1. Lead a student group
2. Convert papers or blogs into
scholarship
3. Attend professional meetings or
discussion groups
4. Attend state, regional or national
conferences
5. Join a professional association like
LLAMA


George A. Smothers
Libraries
UNIVERSITY of FLORIDA










Credential yourself now


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Incorporate these experiences and
accomplishments into your
application materials and
interviews


Use these to distinguish yourself










LLAMA Information


http://www.ala.orq/alalmqrps/divs/IIamalab
outlindex.cfm

Student membership is only $15
(http://www.ala.orq/alalmqrps/divs/IIamalabo
ut/|oin.cfm)


George A. Smothers
Libraries
UNIVERSITY of FLORIDA









Helpful Links

General Resume Tips
(UVA College and Graduate School of Arts and Sciences)
http://artsandsciences.virginia.edulqradschoolcareer/career
sbeyondacademelapplicationmaterials/qeneralresumeti
ps.htmi

Writing the Curriculum Vitae
(Purdue Online Writing Lab)
http://owl.enqIish.purdue.edulowl/resource/641/11




George A. Smothers
Libraries
UNIVERSITY of FLORIDA










Helpful Links


Sample Interview Questions
(UF Career Resource Center)
http://www.crc.ufl.eduluploadedFiles/Students/Interviewing Tips/Inter
viewQuestions.pdf

25 Weirdest Interview Questions of 2010
(BNET.com)
http://finance.yahoo.com/career-worklarticle/111757/the-25-
weirdest-interview-questions-of-2010




George A. Smothers
Libraries
UNIVERSITY of FLORIDA











Helpful Links


First Time on the Market?
(The Chronicle of Higher Education)
http://chronicle.com/section/First-Time-on-the-Market-11461


George A. Smothers
Libraries
UNIVERSITY of FLORIDA












Thank You and Best Wishes!


George A. Smothers
Libraries
UNIVERSITY of FLORIDA


Brian W. Keith



Check out the UF Library Employment website:
http://www.uflib.ufl.edulpers/careers.htm




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