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Digital Library Inventory
Please provide qualitative narratives as well as quantitative information to the fullest extent possible to
accurately represent the state of digital collection building at your institution. Target completion for
institutional surveys is mid-August.
Agreed upon definitions:
Bibliographic item: All the pieces that together form the basis for a single bibliographic description. Can
be a book, map, website etc. Bibliographic items can be simple or compound objects. Even simple
objects (a single photograph) will likely have multiple manifestations.
Simple object: a single file or set of related files with no hierarchical relationship between the files;
associated with a single descriptive metadata record.
Compound or complex object: a set of files with a hierarchical relationship, associated with a single
descriptive metadata record.
Manifestation: version of a given bibliographic item with a specific file format (e.g., PDF, JPEG images,
full-text file, etc.)
Collection: A named grouping of bibliographic items based on some common characteristic, such as
provenance or subject.
Data curation: Digital curation is maintaining and adding value to a trusted body of digital information
over the lifecycle of scholarly and scientific materials, for current and future use. (Source: DCC. (2007,
March). Digital curation centre brochure, introduction. Retrieved December 12, 2007 from the 3rd
International Digital Conference in Washington, DC.)
What are you?
1. Please write a general scope note describing what your institution considers to be their digital
2. How does your institution participate directly in digital collection building? Please answer the
following questions in general.
a. In-House Digitization? For what materials? How much volume?
b. Vended digitization? For what materials? How much volume?
c. Facilitation of born-digital materials such as ETDs or faculty papers? What do you do? For what
materials? How much volume?
d. Hosting and supporting online digital collections? For what materials? What quantity?
e. Digital archiving / preservation (FDA, MetaArchive, etc.)? What systems do you use? For what
materials? What quantity of materials?
f. Metadata creation? What standards do you use? For what materials? What volume?
g. Training in digital collections, digital archiving, metadata or related fields? Please answer
separately for in-house and external training. What training do you offer? To what staff?
h. Other? Please explain.
3. Is your institution involved in data curation as defined above?
a. If so, explain.
b. If not, are there plans to explore data curation in the future?
4. Is your institution involved in any grant-funded projects?
a. If so, please list for each the funding agency, project title, and project partners.
b. If not, are there plans to seek grant-funding in the future?
5. Is your institution involved in a national or international digitization partnership such as the Open
a. If so, please explain.
b. If not, are there plans to explore national or international digitization partnerships in the
Who are you?
6. Do you have a separate "digital library" or "digital collections" unit? How many total FTE are in this
7. Whether or not you have a separate unit, how many FTE total do you consider are involved in digital
library initiatives in your institution? If you answered yes to 1, this number should include (that is,
be equal to or greater than) the number reported in 1.
8. For staff in each category below, please enter number of full time staff, number of part time staff;
number of permanent staff, number of temporary staff (grant funded or term positions); number
professional, non-professional, students.
a. For digitization (in house or ingest/processing of vended files) of any material type
b. For facilitation of other digital materials (ETDs, IRs, and born digital)
c. For hosting and supporting online collections (web designers, DL system support, etc)
d. For archiving / preservation
e. For cataloging / metadata creation
f. For digital library training, project management, and any other roles specifically related to
digital project activities
9. Who at your institution is involved with coordination of digital projects? Please describe roles in:
b. Technical Services?
c. Public Services?
d. Special Collections and Archives?
e. University Archivist?
f. Collection Development Coordinator?
g. Electronic Resources Librarian?
10. Do you have internal committees, working groups, or task forces concerned with digital initiatives?
If so, please list the group name and a brief description of membership and function.
What do you have?
11. What equipment do you have dedicated to digital project production?
Please describe number and type of:
d. Audio recorders?
e. Video recorders?
12. Please list all types of materials (photographs, lantern slides, audio, video, newspapers, large
format, etc.) with which your institution has particular expertise.
13. What automated systems (Digitool, ContentDM, etc.) do you use to access and display your digital
14. What other software tools are currently in use? Please describe level of staff expertise with those
tools and/or by function.
15. What is your institution's level of integration with FCLA digital library services?
a. Level of participation in PALMM (apart from Archives Florida)
b. Use of FCLA's DigiTool for Institutional Collections
c. Level of participation in DLS services for Finding Aids (Archon, Archives Florida, Opening
d. Level of participation with Florida Digital Archive
e. Level of participation with DLS services for ETDs
f. Level of participation with DLS services for Institutional Repositories (DigiTool Deposit or
g. How sophisticated/complex would you describe your library's use of DigiTool?
h. How would you describe your staff experience and expertise with tools provided? Ease of
use and training requirements?
What are your needs, goals, resources, expertise?
16. Please describe current needs for:
a. Digitization (particular formats?)
b. Digital library functionality
c. Archiving / preservation
d. Metadata creation
17. What are your short and long term goals for your library's digital initiatives?
18. Do you have institutional assets that can be shared?
a. Do you have institutional expertise to contribute to others?
b. Do you have resources that could be pooled or leveraged?
c. Do you have capacity / capability to take on new work for free? for fee?
19. What are your future plans and/or desires regarding DL systems?
20. What are your biggest current needs, bottlenecks, or problems?
21. Please provide any additional information not covered above.
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