Group Title: UF Sustainability implementation plans
Title: UF Sustainability In Procurement Implementation Plan
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 Material Information
Title: UF Sustainability In Procurement Implementation Plan
Physical Description: Archival
Language: English
Creator: Office of Sustainability, University of Florida
Publisher: Office of Sustainability, University of Florida
Place of Publication: Gainesville, Fla.
 Record Information
Bibliographic ID: UF00102963
Volume ID: VID00006
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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UF Sustainability in Procurement Implementation Plan

In framing the vision for sustainability in Procurement, participants
envisioned all employees integrating analyses of social and environmental
value, including life cycle costing, into purchasing decisions. Sustainable
products and services would be given preference in evaluations of the best
value for the university.

UF departments would be accountable for their expenditures, considering
UF's purchases with the same care and attention as their own purchases and
respecting UF's money as they would their own. Purchases would only be
made when absolutely necessary; options such as renting, borrowing, or
sharing would also be examined. The university would leverage our
purchasing power to motivate vendors to act more sustainably. Our success
would serve as an inspiration to other businesses and institutions.

Desired OutcomeS
Educate the Campus Community Develop materials to support campus-
wide and department level understanding and compliance. Include
information about the benefits of sustainable purchasing and the progress
being made on campus. Set an example for students, faculty, and staff so they
might make sustainable purchasing decisions on campus and in their
personal lives.

Encourage Take-Back Negotiate "extended producer responsibility" clauses
with contract vendors, holding them accountable for the full lifecycle of the
products they manufacture.

Full-Cost Accounting Integrate analysis of total cost of ownership and full-
cost accounting into purchasing decisions.

Include Sustainability Goals Those responsible for purchasing would be
evaluated on their ability to find innovative ways to reduce waste through
purchasing and to incorporate full cost accounting into purchasing decisions.
Sustainable purchasing training would be offered to all purchasers.

Reporting Develop "report cards" to track sustainable purchasing on
campus and the performance of campus suppliers/vendors.

Sustainable Options for AIIPurchases Develop a web-based, user friendly
interface to identify sustainable options for purchasing decisions.

UF Sustainability in Procurement Implementation Plan

Outcome Action People
Educate the Campus 1. Develop education and training on the difference between Purchasing
Community lowest cost and best value, incorporate environmental, Green Teams
Full Cost Accounting social and economic value (Purchasing 101, Intro to P-card Department
Purchasing in myUFL, and Purchasing-L LISTSERV) Office of Sustainability

Educate the Campus 2. Target communication and training on sustainable Office of Sustainability
Community purchasing to decision makers in order to empower fiscal Deans, Directors, Department Chairs
agents Faculty Senate
Office of Institutional Research and Planning

Encourage Take-Back 3. Leverage suppliers to provide take-back programs and Purchasing
communicate opportunities through commodity Asset Management
stakeholder groups Buyer stakeholders for commodities
*Chief Information Officer

Encourage Take-Back 4. Support collection for take-back programs Asset Management
Environmental Health & Safety
Physical Plant Division

Full-Cost Accounting 5. Investigate details of, and possible changes to, Chief Financial Officer
maintenance contract fund/reserve College/Departmental Budget Managers
*Office of Institutional Planning and Research

Action Plan
The table on the following pages lists the initial actions that can be taken over the next three years to
move toward the vision for sustainability in Procurement at UF. The intention of creating this list of
actions is to provide a platform for working groups as they begin to implement the vision. This list can
be modified over time, and is meant to be a "living document." Progress toward these actions will be
evaluated annually and an updated action plan will be developed in the spring of 2012.

UF Sustainability in Procurement Implementation Plan

Outcome Action People
Full-Cost Accounting 6. Develop calculator for full-cost accounting; list of Finance and Accounting
questions/ideas that can handle all categories of products Office of Sustainability
and services Purchasing

Include Sustainability Goals 7. Include sustainable purchasing as category in recognition Office of Sustainability

Include Sustainability Goals 8. Encourage departments to conduct annual audits of Purchasing
purchases and disposals to evaluate trends Asset Management
Environmental Health & Safety
Colleges, Departments and Purchasing agents

Reporting 9. Consider linking SharePoint online mechanism to allow Purchasing
review/comment on vendors and products to e-

Reporting 10. Conversation with myUF Market software provider about Purchasing
enabling comments on vendors and products

Sustainable Options for All 11. Expand and verify E-procurement "leaf' identification for Purchasing
Purchases sustainable options Office of Sustainability

Sustainable Options for All 12. Create commodity specific committees/stakeholder Purchasing
Purchases groups to address common strategic solutions to Business Services
departmental needs. Buyer stakeholders for commodities
(Answer the questions: what is the need you are trying Office of Sustainability
to fill, what is the problem you are trying to solve?)

Sustainable Options for All 13. Pilot/expand mechanism for conversations about sharing Asset Management
Purchases of equipment Purchasing
Faculty Senate
Office of Institutional Planning and Research

UF Sustainability in Procurement Implementation Plan

Outcome Action People
Sustainable Options for All 14. Explore/re-visit concept of common equipment (research, Sustainability Committee
Purchases operations, etc.)/service centers Deans, Directors, Department Chairs
Office of Institutional Planning and Research
Faculty Senate

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