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Title: Report of the Management Office to the External Review Panel
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Title: Report of the Management Office to the External Review Panel
Physical Description: Book
Creator: Bean/Cowpea Collaborative Research Support Program
Publisher: Michigan State University
Publication Date: 1985
Copyright Date: 1985
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Table of Contents
    Cover
        Cover 1
        Cover 2
    Main
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
    Appendices
        Page 7
        Page 8
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
        Page 14
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Full Text











THE BEAN/COWPEA COLLABORATIVE RESEARCH SUPPORT PROGRAM

MICHIGAN STATE UNIVERSITY


MANAGEMENT OFFICE


REPORT







REPORT OF THE MANAGEMENT OFFICE TO THE EXTERNAL REVIEW PANEL


The Management Office (MO), as the operational arm of the Management
Entity (Michigan State University), has assumed the duties necessary to have a
successful collaborative research program (see Management Entity Section from
Prime Grant, Appendix A). Concerned with facilitating the research and train-
ing efforts of the eighteen CRSP projects, the MO facilitates the development
of effective relationships among the members of the cross-cultural, multi-
disciplinary and bi-gender teams. The MO has conceptualized its mission as
reflected in the MO Log Frame, included as Appendix 8, in support of the total
Program Log Frame, included as Appendix C. These program goals and objectives
are served by the high level of activity maintained by the Office during the
past year. The most important manifestation of this is the unanimous support
given by BIFAD and the AID representatives for the three-year extension of the
CRSP at the July MO presentation to that group. The preparation for that
extension request had taken a major portion of MO resources during the year.
The excellent reception was very much appreciated by the staff and MSU support
groups that assisted in those preparations.

Personnel
There is no question but that the MO enjoys a highly competent and
camaraderous staff. MO personnel turnover last year at nearly 100 percent
resulted in a new, dedicated group of persons who demonstrate outstanding
skills and hopefully find gratification in their jobs. In the assigning of
responsibilities, attempt is made to portion tasks in line with interests and
special competencies.
An unusual and tragic automobile accident last winter so incapacitated the
Deputy Director, one month after he joined the staff, that we have been left
without his services since March. The prognosis is such that we are having to
locate a replacement. This has proven extremely difficult as the half-time
position makes the pool quite limited. In the meantime, the staff has
organized to meet the critical and priority responsibilities as agreed to by
the MO team. The Director has attempted to keep the stress level on the staff
from being overwhelming during this period. The staff has responded with a
high level of good-natured hard work. Nonetheless, the Office has had to let
some things fall through the cracks. At the request of the Technical Committee
(TC), we have petitioned the Board of Directors to approve increasing the
Deputy Director position to full-time so that we might have better luck finding











a replacement. We have received two positive votes so far from the five-member
Board. A list of the MO responsibilities by personnel position is attached as
Appendix D.


Equipment
This year, in cooperation with the Malawi project, the Office has purchased
a WANG computer which is now hooked up with the Office WANG Word Processor and
the MSU CYBER mainframe. Further, the addition of the Optical Character Reader
facilitates the efficiency of the total Office. Our next step will be greater
computerization of Office data management and operationalization of tele-
communications. The one weak link is the WANG printer, which when it is down
(this happens from time to time), is a bottleneck in Office operations. Since
we share this printer with the MSU Office of Women in International Develop-
ment, we are not in complete control of its use. With a tight budget this
year, we will try to get along without a second unit, but this will be a
priority for FY 86.


Project Support
Keeping abreast of the projects, especially the troubled ones, is an
important priority of the Office. The MO feels that the projects must not be
penalized by the staffing problems of the MO in their day-to-day functioning,
which is already heavily constrained by bureaucracy. Thus, we try to answer
all phone calls within twenty-four hours of when they are received and to
respond to all letters within two-three days (even if only to acknowledge the
desired person is out of town and the expected date of return). Our success
in this area is a reflection of the cooperation enjoyed from the Host Country
(HC) and US project teams.

Travel
FY 84 has been an extremely active one for the Management Office. There
were the regular domestic trips to Washington, DC to confer with AID, to the
lead institutions as necessary to handle project management issues and prob-
lems, and to various cities to staff the CRSP management groups. A record of
these trips is attached as Appendix E.








-3-


Publications
Encouraged by Washington and the External Review Panel (ERP), the MO
decided that another major priority for the year was to initiate and widely
disseminate an array of publications. These publications were developed for
different audiences and begin the process of dissemination of research
findings. They also present general information on CRSP functioning. A list
of these publications is included as Appendix F.


Budget Analysis
Financial records for the Management Office have been analyzed and are
reported in Appendix G. This information, presented from the initial year, is
in two versions--the Board-approved analysis and budget for FY 85 and the
version adjusted to accommodate a full-time Deputy Director.


Response to FY 83 ERP Recommendations
1. Early warning system.
An open and responsive line of communication is the best way to
facilitate this recommendation. Visits to the troubled projects by the MO
and invitations to their representatives to visit their US sites and the
MO were initiated to assist. Part of the latter strategy was an invitation
to the troubled project's HC administrators to a CRSP Board meeting as a
consulting member. We expect to do more when a Deputy Director is on line
to help share the heavy travel and administrative responsibilities.
2. An open line of communication among all components.
The increased number of issues of the newsletter facilitate the level
of cross-CRSP communication as do the other publications. Interest of
some projects to bring in the competence of other projects is a naturally
occurring, exciting new development. The MO encourages this effort.
Serving on the TC further stimulates cross-group communication.
3. A stronger sense of community.
A. Research-sharing workshops.
This year a workshop is being planned to bring together all the
projects with agro/socio-cultural components. These groups will
compare notes and methodologies and begin to document the ways the
disciplinary areas are helpful to each other.











The cost of a CRSP-wide research-sharing conference is so great,
we have put it off until early FY 86 when the projects not being
extended will have been terminated and the others will be getting
started on their extension years.
The TC has begun meeting at one another's institutions, which has
turned out to be especially valuable to those participants.
B. Sharing publications.
The insert section of one of last year's newsletters listed all
the CRSP participants' publications. Readers could then write for
copies of those of interest. We determined that the MO was incapable
of becoming a clearinghouse for what turned out to be a gigantic list
of CRSP personnel's publications. We have heard that that newsletter
listing did indeed generate a number of requests.
C. CRSP publications.
This has received high priority over the past year. In addition
to the newsletter, Pulse Beat, the MO has published thirteen items this
past year. The next three editions of Research Highlights are in
press. These publications are mailed out to a mailing list of over 800
with "Compliments of the Bean/Cowpea CRSP" notes indicating additional
copies are available upon request. Requests for additional copies and
for persons' names to be added to the mailing list come into the Office
regularly.
D. Adding publications listing to Pulse Beat.
The extensive publications listing that appeared in Pulse Beat
will be updated on a regular basis. The list is so long now we are
considering putting it out by itself.
E. Involving Host Country students.
The two MSTAT workshops this year pulled together twenty-three
persons, mostly students, from throughout the projects. The TC voted
to make the CRSP workshop an annual event as this second rendition
(first was a 8NF workshop sponsored by Wisconsin) was as much a
resounding success as the first. Their interaction with one another
and the professional staff was clearly an exciting time for them. They
made professional friendships that undoubtedly will last.













4. Interaction with the CGIAR system.
A. CIAT:
(1) Following a workshop at CIAT last November, we have both been
working toward a joint East African initiative. Proposals from
both the CRSP and CIAT, with separate but integrated plans of
work, have been submitted to AID for funding. We hope to receive
this funding from the Africa Bureau to initiate our part of the
work in Uganda early in 1985.
(2) The UNDP recently sent Dr. Satyapal, Assistant Director of
Agricultural Research, to discuss further collaboration with CIAT.
The discussions center around expanding work on angular leaf spot.
A proposal will be drafted when a written communication of Dr.
Satyapal's thoughts is received.
B. IITA:
The CRSP is a co-sponsor of the IITA Worldwide Cowpea Conference
to be held in Nigeria in early November, 1984. Representatives from
the CRSP's cowpea projects will be participating, including giving
papers on their work.
This year a new plan will be initiated with the TC. CIAT and IITA
will alternate meetings rather than serve two-year terms each, so that the
CRSP can have more frequent benefit of the contributions of both entities.


Conclusions
Thus, the MO has concluded a hard but extremely productive year. It is our
hope that next year the MO will operate with a complete staff. We will then
turn our attention to more of the "forest" issues and attempt to focus not only
on research and training output but also impact, especially in relation to the
women and smallholder families of Africa and Latin America to whom our efforts
are directed.


7132B:skb


































APPENDICES








APPENDIX A


FROM THE PRIME GRANT DOCUMENT


ARTICLE IV Organization and Procedures

A.' The Management Entity:

The grantee is the Management Entity for this CRSP. Program and fiscal
responsibility for performance of this CRSP rests with the Management Entity.
The Management Entity shall perform the following functions:

1. Accept total bean/cowpea funds and responsibility for same.

2. Work out with each sub-grantee institution the structure, process and
procedures for the re-allocation of funds.

3. Negotiate with each sub-grantee institution the desired backstopping
to meet guidelines and regulations to meet performance objectives.

4. Develop detailed yearly budgets with the U.S. and developing country
institutions.

5. Effect U.S. agency approvals.

6. Effect necessary approvals from participating host governments and
participating U.S. Institutions.

7. Continue "fine-tune" planning, assuring the integration of all
bean/cowpea CRSP activities into a single total research effort.

8. Meet regularly with and provide staff support for the Board of
Directors specified in paragraph B of this Article IV.

9. Meet regularly with and provide staff support for the Technical
Committee specified in paragraph C of this Article IV.

10. In cooperation with appropriate groups, develop evaluation plans,
highlighting critical points in the research and indicating
appropriate criteria by which to measure progress.

11. Receive annual project summaries and other documentation as arranged.

12. Cooperate with External Review Panel specified in paragraph D of this
Article IV.

13. Facilitate the auditing process.

14. Facilitate communication, information sharing and feedback among all
appropriate parties, U.S. and developing countries, with attention to
cross-cultural understandings, communications' translation, and
national prerogatives.
























15. Confer in advance with each U.S. subgrantee institution regarding
travel procedures and regulations and other guidelines to avoid
"disallowed" costs to any participating institution. Distribute
amendment every six months or as issued. (See Standard Provision No. 2
for controlling regulation).

16. Receive required fiscal documents stipulated throughout this document
and facilitate money flow.

To carry out these responsibilities the Management Entity will have an
organizational structure composed of:

Program Coordinator
Assistant Program Coordinator
Women-in-Development Specialist
Administrative Aide
Secretarial Staff

The Management Entity will work closely with the sub-grantee institutions.
Communication among the research teams will be facilitated to insure maximum
effectiveness of the Program. To this end, regular written communications,
conferences, etc. will be sponsored by the Management Entity.










Assumptions
Necessary program and fiscal personnel
and equipment will be available.
Necessary clerical support will be
available.






Experienced administrators and re-
searchers are accessible and willing
to assist.
There is time to read and digest avail-
able material.

Papers will be concise and short enough
they will be read.
Xeroxed copies of materials found will
be read if distributed.
Necessary clerical support will be
available.
US and HC teams interested in the
Program/project objectives.


Funds and time for MO support travel ;
will be available.
Adequate clerical support exists.
Adequate funds are available.


Indicators
Accept and manage prime grant funds
and their dispersal,
Negotiate with US and HC in establish-
ing agreements for new projects.
Assist sub-granting US institutions in
developing procedures for accounting
and re-allocations to HC.
Provide liaison with Washington, DC:
BlFAD; AID; USAID Missions; Other
donor groups
Maintain active body of advisors and
consultants.

Keep up with pertinent international
issues and current events.

Distribute analyses and perspectives
as appropriate.

Promote a sense of common purpose team-
work and professionalism throughout
the CRSP.
Assist in the building of cross-cultural
relationships and communications.
Assist in the development of multi-
disciplinary research teams.

Monitor and follow-up as necessary.

Provide background information, schedule,
organize and support 800 in meetings,
definitions of policy an~d communications.
Provide background Information,
schedule, organize and support TC in
meetings, monitoring technical progress
and communications.
Provide background information, schedule,
organize and support ERP in meetings,
site reviews and evaluations and
communications.
Alert projects as necessary.
Provide documentation as appropriate.


Verifiers
Program documentation showing over-
all Program activity.
Contract documents showing funds
management and procedures.
Communications: reports and letters.





Regular/periodic meetings with
advisors/consultants.

Purchase significant relevant books
and maintain subscriptions to
appropriate publications.
Papers written and distributed by
the MO.

Active, regular communication with
all projects.

Successfully functioning teams with
regular output.
Multi-disciplinary perspective
increasingly apparent in research
and reports.
Communications: phone logs, letters
and reports,
Management group documents and
minutes.


Purpose
Represent the Management Entity,
Michigan State University.








Provide program-wide leadership
and vision in developing avenues to
goal achievement.








Build comprehensive fully-
functioning research teams.




Provide support for Program
Management groups.


Facilitate auditing process.


Notification from AID.
Communication to projects.


MO will be notified.





Indicators
Encourage institutionalization of
projects: administrative support
(Deans and Chairpersons); fiscal
support (Grants and Contacts Office);
technical support (departments).
Monitor and follow-up as necessary.
Management groups functioning well.
Routine communications flow.
Supportive trouble-shooting responsi-
bility and conflict resolution.
Equipment approvals, travel clearances
received.



Procedures developed and receipt of
quarterly fiscal reports.
Procedures developed and receipt of
annual reports.
Necessary follow-up.
Fiscal behavior and technical progress
monitored and follow-up as necessary.
Publications series, useful for
different audiences developed and
disseminated,
Maintain active US/HC/MD communications
in writing and in person.
Facilitate cross-project communications.
Cooperate with HC Extension Service.
Allocations formula developed.
Budget information presented.


Verifiers
Fully involved administrators, fiscal
agents and an array of technical
personnel from US and HC institutions.
Communications: phone logs, letters
and reports.

Excellent relationships and com-
munications flow exists among US
and HC counterparts and participants.






Appropriate documents.





Publications
Connolnications: phone log, letters
and trip reports.




Budget presentation documents.


Assumptions
Support for CRSP involvement exiSt5 at
the institutional level.

Necessary MD clerical and adminis-
trative support exists.

US and HC professionals have supportive
and realistic respect for each other.
Funds and time for MO support exists.
Participants are willing to work out
problems.

AID will respond in timely fashion to
equipment and travel requests.
M0 staff backup exists.
Project personnel can and will provide
the necessary material.





Necessary clerical and technical
support exists.

Program research is potentially
useful to small farmers.


AID will approve annual allocation of
funds.


Outputs '
Strong backstopping infrastructure
at US and HC Institutions.




Smooth functioning and effective
Program and projects.






Regular fiscal and program reports
from projects.





Intra/extra program communications
supporting flow of research output
and use.




Annual budget recommendation.


Inguts
Adequate personnel.

Financial support from AID.
MSU professional support.


Mechanical support.

Cooperation of Program
participants.


Indicators ,
Positions filled.

Budget allocation.
Identified administrative and
technical personnel.

Functioning equipment.

Requested information received on time.


Verifiers
Personnel output.

Account documents.
Administrative and technical
personnel communications and
reports.
Products from word processor, P.C.,
etc.
Timely management documents.


Assumptions
Michigan State University will continue
its role as Management Entity.
AID funding will continue.
The dedication and competence of MO
personnel will continue.

Service support is available.

Program participants will gain rewards
for active involvement.


7117B:101084:skb





Dbjectively Verifiable Indicators
Development of important research
results addressing identified
constraints.

Stronger national research program
addressing ~identified constraints.

CRSP products accepted by farmers,
extension agents, HC private initia-
tives in ways which will advance goal.

Increased participation of women.


Objectively Verifiable Indicators
US/HC administrations' support of
projects.

HC and US teams functioning with good
working relationships established.

Research teams operating with effective
level of equipment, supplies and tech-
nical support.

Effective cormmnications among all par-
ticipants especially emong those work-
ing on the same constraints across
projects.
Mechanism established for the identi-
fication and support of US and HC male
and female CRSP students.

Useful secondary data identified.

Improved research infrastructure with
laboratory and field research in
process .


Program ~oal
Make a significant contributions to
the improvement of living conditions
of small farm producers in developing
countries and increase the availabil-
ity of low cost, nutritious food in
the marketplace for the rural and
urban poor.


Veri fiers

Ahnnul reports and positive TC/ERP
reviews of progress.

Increased overall size of national
program research team with greater
multidisciplinary competence and
HC investment in the project.

Adaptation of findings by external
agents: farmers, IARCs, extension
agents, commercial interests.

Increased male and especially
female CRSP graduates in the
professional pipeline.


Assumptions

Food and nutrition problems in the
developing nations can be solved in
part through research.
Collaboration between US and HC can be
of mutual benefit.

Achievement from this program can
reach the rural and urban poor.

Achievements of this Program can con-
tribute to development in ways which
do not increase the marginalization of
women and their families.


Puggose

Organize and mobilize financial and
human resources necessary for mount-
ing a major multi-institutional US/HC
collaborative effort in research and
training .

Provide the knowledge base necessary
to achieve significant advances in
alleviating the principal constraints
to improved production, marketing and
utilization of beans and cowpeas in
HCs. .

Improve the capabilities of HC insti-
tutions to generate, adopt and apply
improved knowledge to local condi-
tions.


Verifiers

Smooth management with good
communication with MO.

US/HC quarterly and annual reports.

Formal commitment of participants.

Consistent pattern of student
training established.

Documentation of secondary data.

Primary data analyses available in
reports and publications.
HC contributions to CRSP documented
in each year's budget analysis.


Assumptions
HC will maintain interest in the
commodity and in CRSP participation.

Coups and other forms of political or
social disturbances will not be of a
magnitude at project sites as to
severely and insurmountably affect
progress.

Necessary basic equipment, facilities
and supplies will be available or ac-
quirable within reasonable time frame.

There is a'sufficiently large pool of!
students from which to draw for
advanced training at least at the
secondary school graduate level.


BEAN/COWPEA CRSP LOG FRAME





Objlectively Verifiable Indicators Verifiers


Increased numbers of male and female
students continually in short-term
and long-ters training.


Objectively Verifiable Indicators
Annual allocation from AID.

CRSP funds flowing on regular bases to
US and HC research teams.

Annual plan of work and budget docu-
ment with US/HC contributions.

Frequent and regular communication
among AID, MO, US and HC.

Participation in CRSP research and
training activity by external groups
(i.e., AID-sponsored FSR teams, IARCs,
USAID missions).


Assumpt ions

There exists in the HC at least a
skeletal infrastructure for informa-
tion dissemination.

There are HC and US women sufficiently
interested in advanced educationr and
professional employment to work their
way through the system when it is
opened to them.


Yield data from local and national
census.

Reports of projects incorporate
and integrate socio-cultural with
agri-cultural information.

Materials acknowledged as received
by many groups and increased con-
somer demand.

Requests from professional conmmnity
for information and products
increased.

Site visits.

CRSP graduates identified in HC
research positions.


Yield increase under an array of
stressful conditions to which produced
varieties are resistant.

Multidisciplinary research generated.

Informational materials available.

Interest of wider international and
national research and development
community in products.

Better health among those making use
of project outputs.

Male and especially female graduates
returning to HC research institutions.


Veri fiers

Increase in communications initiated
by participants with one another.

Review of annual documents by
TC and BOD.

AID letter of credit authorizing
funds.

Regular reimbursement requests with
quarterly reports. .

AID approvals to purchase indicated
equipment received.

Site visits.

Meetings and other forms of com-
munication with external agents.


Assumptions

AID will generate necessary approvals
in timely fashion.

AID will have funds available for
use by the CRSP.

All parties ~making input will continue
to feel the,mutual benefits worth the ,
investments.


Necessary long-term/short-term
personnel from HC/US institutions
who can commurnicate with each other.

Financial contributions from AID and
US and HC institutions.

Equipment such as vehicles, lab,
field and office equipment.

Facilities and supplies for HC/US
teams.

Management support from MO, US and
HC institution administrations.

Information and support from external
groups.


Outguts
Strong, better quality yields pro-
duced under stressful conditions.

Greater understanding by US and HC
collaborators of the socio-cultural
and the agri-cultural environment.

Products of research packaged
appropriately for consumer use.
Information dissemination for a
variety of audiences.

Production and utilization research
findings useful For the wider
research community.

Many male and Female graduates of
training programs.












APPENDIX D


MO RESPONSIBILITIES-ASSIGNMENT CHART


Primary Person

Director


Responsibilities

Serve as the principal administrative and liaison officer
of the CRSP and provide leadership to make the Program
effective in addressing hunger and malnutrition.

Organize and coordinate the CRSP Management Office Staff.

Provide staff support to the CRSP Board of Directors,
Technical Committee and ERP, utilizing JCARD/AID
guidelines and Michigan State University regulations and
procedures.

Promote a sense of common purpose, teamwork and
professionalism through the CRSP.

Coordinate research (including multidisciplinary) efforts
throughout the CRSP.

Sustain necessary US and Host Country project agreements.

Exercise fiscal management and accountability in CRSP
budgets.

Perform technical advisory functions in inter-project
coordination.

Maintain responsible attention to affirmative
action/equal opportunity throughout the CRSP.

Maintain active communications with and among the CRSP
participants--individuals, institutions and AID.

Monitor project functioning and output.

Maintain regular communication and interaction with the
administrative offices of the Management Entity.

Receive/initiate and post phone calls and correspondence
in support of the above.














MO RESPONSIBILITIES-ASSIGNMENT CHART


Primary Person

Deputy Director


Responsibilities

Edit for style, format and technical competence:
Annual Reports
Research Highlights
Vanguard
Other reports as needed.

Design the large Five-Year Progress Report to highlight
research output as the product of the original five-year
grant.

Organize periodic smaller progress reports.

Write MO annual report.

Assist in development of other MO documentation as needed.

Liaison with Technical Committee.

Monitor technical aspects of all projects.

Backstop Director:
Share international and domestic travel as necessary
for Program support.
Participate in project negotiations and evolution.

Represent the MO at national and international meetings.

Organize management, training and research meetings and
workshops, especially a CRSP-wide research-sharing
workshop for early FY 86.

Maintain responsibility for the Office in the Director's
absence and handle all emergencies.

Read all correspondence to the Director.

Receive/initiate and post phone calls and correspondence
in support of the above.






















Responsibilities

Organize CRSP WID plan.

Develop WID Resource Guides and supervise persons
assisting in their development.

Participate in WID secondary data searches.

Monitor all projects regarding their WID component.

Assist in identification of HC WID liaison.

Prepare and present CRSP/WID talks as requested by
projects and others.

Organize and put on WID workshops.

Provide backup Spanish language assistance to office
communications (present WID Specialist's unique
competency).

Organize and prepare quarterly issue of Pulse Beat.

Receive/initiate and post phone calls relative to the
above.

Correspondence in support of the above.


MO RESPONSIBILITIES-ASSIGNMENT CHART


Primary Person

WID Specialist










MO RESPONSIBILITIES-ASSIGNMENT CHART


Primary Person Responsibilities

Administrative Budget files and reports.
Officer
Travel:
AID clearance requests and notifications of
authorizations.
MSU authorization forms.
Enroute accommodations.
Voucher preparations--domestic and international.
Travel reports, advances.
Honoraria.

Conference and meeting accommodations.

Equipment:
MO equipment approval requests, orders and maintenance
orders.
Project equipment approvals and budget verification.

Documents:
Contracts liaison.
Indirect costs monitoring.
Institutional match monitoring.

Budgets and accounting:
All items related to project and MO budgets.
Audit/reporting/recording forms.
Telephone charges verification.
Account ledger posting and verification.
Preparation of Direct Payment Vouchers to Subgrantees.

Communications:
Receive/initiate and post phone calls relative to the
above.
Correspondence relative to the above.

Computerize work load.

Assist in the phasing-out of projects not being continued
and budget adjustments of other re ERP recommendations.

Organize and put on meeting for CRSP lead institutions
Grants and Contracts Officers.

Establish and maintain supportive professional
relationship with Grants and Contracts Officers at
project institutions.










MO RESPONSIBILITIES-ASSIGNMENT CHART


Secretary III


Responsibilities

Correspondence, copying, typing of reports and
manuscripts, etc., telex/cables and appointment book for
Director and Deputy Director.

Mailing list updating (approximately 800).

Office bulk mailings (average once a month).

Requisition and inventory of office supplies.

Post MO travel/meetings/activities.

Liaison with printers and media offices--facilitating
regular office printing.

Personnel forms for staff and student assistants.

Word Processor--supervision and service.

Management Groups minutes--preparation and distribution.

Student supervision.

Read all mail addressed to Director and Deputy Director.

Answer routine mail and fill requests for publications as
received.

Receive and handle all phone calls directed to Director
and Deputy Director in their absence.

Staff and coordinate schedule for External Review Panel.

Assist in computerization of MO program data management.

Organize office equipment and procedures for
telecommunications.

Finalize, reproduce and distribute CRSP slide show,
updating as needed.

Provide partial support to Director in her role as Co-PI
of Malawi project.

Receive/initiate calls related to her responsibilities
and post communications on Com Log.


















Primary Person

Secretary II


MO RESPONSIBILITIES-ASSIGNMENT CHART


Responsibilities

Correspondence, copying, typing of reports and
manuscripts, etc., telex/cables, travel posting and
appointment book for WID Specialist and Administrative
Officer.

Type all financial reports, travel clearance requests,
equipment requests, vouchers, etc.

Receive, stamp-in and distribute all incoming mail.

Organize and send regular outgoing mail.

Office receptionist.

Receive and direct all incoming phone calls to
appropriate MO staff.

Maintain message center and date file.

Receive calls related to her responsibilities and post
communications on Com Log.

Files and filing--organization and maintenance.

Communications Log--maintenance, weekly typing up and
filing.

Send copies of all trip reports to AID.

Post MO and other CRSP travellers' itineraries.

Translate incoming Spanish correspondence.


7118B:100984





























Technical Assistance


APPENDIX E


MO Travel FY-84 by Category


BOD Meetings


Extension Meetings


-1
- 2
- 2


Anne
John
Pat


Anne 2
Sue 1
John 2
Pat 2
7


TC Meetings


Anne 1
Sue 1
John 1
Pat 4
7


John 1
Pat 1
2


ERP Meetings


Project Related Meetings


Sue 1
Pat 1



AID Meetings

Ardeshir 1
John 2
Pat 4


Workshops/Conferences/Prof. Meetings


Anne -1
John -2
Pat -7
10


Anne
Ardeshir
Pat


-3
-1
-6
10


Total 50 Person trips from E. L.











MO Travel FY-84 by Staff


Barnes-McConnell


Organize/plan CIAT Workshop, Colombia
SVHE Meeting/CRSP Directors Meeting,
New Haven, CT/Washington, D.C.
TC Meeting, Minneapolis, MN
Presentation (talk) to BIC Meeting
Minneapolis, MN
CIAT Workshop, Colombia (DEVRES Funded)
ERP/TC Meeting, Atlanta, GA
ERP/Project team meetings, Dominican Republic
Review Nigeria/McWatters project, Nigeria
Review Cameroon/Chalfant project, Cameroon
800 Meeting, Atlanta, GA
Review Hagedorn project, Brazil
Meet with AID officials, Washington D.C.
Review Honduras project, Honduras
TC Meeting, Washington, D.C.
Kenya PI meeting, Chicago, IL
800 Meeting, Minneapolis, MN
Extension Meeting, Washington, D.C.
CRSP Directors Meeting, Washington, D.C.
Confer with AID Officials re funding,
Washington, D.C.
AUSUDIAP Meeting, Pullman, WA
BIFAD Meeting--Extension, Washington, D.C.
TC Meeting, Boyce Thompson Institute, Ithaca, NY
Uganda Review
Kenya Mission stop from Malawi
AUSUDIAP/CIAP Meeting, Washington, D.C.


10/10-10/14/84

10/21-10/25/84
11/6-11/7/84

11/8-11/9/84
11/15-11/22/84
1/9-1/13/84
12/14-12/17/84
2/5-2/12/84
3/10-3/13/84
2/15-2/17/84
3/19-3/24/84
3/14-3/16/84
3/24-3/27/84
4/25-4/27/84
5/9/84
5/9-5/11/84
5/21-5/22/84
5/23-5/24/84

6/19-6/21/84
6/26-6/29/84
7/19/84
7/11-7/13/84
8/25-9/2/84
8/8-8/11/84
9/11/84



3/14-3/16/84
3/19-3/22/84


Ghaderi


Meet with AID officials, Washington, D.C.
Stadler Genetics Conference, St. Louis, MO


Ferguson


WID Meeting, Washington, D.C.
Farming Systems Conference, KSU
TC Meeting, Washington, D.C.
Extension Meeting, Washington, D.C.
BOD Meeting, Minneapolis, MN
8IFAD Extension Presentation, Washington, D.C.
WSU/INCAP Project Meeting, Guatemala
Present Paper--Pop Culture, Toronto


10/12-10/15/84
10/30-11/2/84
4/26-4/27/84
5/21-5/22/84
5/9-5/11/84
7/19/84
7/29-8/6/84
3/28-3/31/84























Niles


Meet with UCD, UCR, WSU Financial Personnel
BOD Meeting, Atlanta, GA
Review Kenya project financial records and
meet with Bruno Ndunguru
Meet with AID officials, Washington, D.C.
BOD Meeting, Minneapolis, MN
Deliver extension materials, Washington, D.C.
Extension Meeting, Washington, D.C.
CRSP Directors Meeting, Washington, D.C.
TC Meeting, Ithaca, NY
Trinidad/UWI Review


1/26-1/31/84
2/15-2/17/84

3/5-3/11/84
3/14-3/16/84
5/9-5/11/84
5/16/84
5/21-5/22/84
5/23-5/24/84
7/11-7/13/84
7/14-7/18/84


ERP/TC Meeting, Atlanta, GA
Extension Meeting, Washington, D.C.


1/9-1/13/84
5/21-5/22/84


71308






APPENDIX F


BEAN/COWPEA CRSP PUBLICATIONS


The Bean/Cowpea CRSP projects are generating an increasing number of
research findings. To ensure that this information reaches a wide audience,
the Technical Committee has requested the Management Office to develop
appropriate
publications. Toward this and the following series have been initiated.

Vanguard: Periodic reports on major, advanced research findings written for
informed lay and academic audiences. The first in this series is "Temperature
X Photoperiod, Adaptation and Yield in Phaseolus Vulgaris" by Dr. Donald H.
Wallace, Dr. Porfirio N. Masaya and Mr. Paul A. Gniffke of the Guatemala/-
Cornell University project.

Research Highlights: Periodic reports on research in progress designed for
lay audiences. Issues to date include:

"Developing Cowea Varieties with Improved Yield under Conditions of
Extreme Drought and Heat," Vol. 1, No. 1, by Dr. Anthony Hall,
Senegal/University of California, Riverside project.
"Five Improved Multiple Disease Resistance Lines Released," Vol. 1,
No. 2, by Dr. Julio Lopez-Rosa, Dominican Republic/University of
Puerto Rico project.

"Fungal Disease in Leaf hopper Control," Vol. 1, No. 3, by Dr. Donald
Roberts, Brazil/Boyce Thompson Institute project.

"Improving Food Accessibility Through Village Level Production of
Cowpea Meal," Vol. 1, No. 4, by Ms. Kay McWatters, Nigeria/University
of Georgia project.

"New Bean Technology for Detection and Identification of International
Seed Borne Viruses," Vol. 1, No. 5, by Or. Matt Silbernagel, Tanzania/-
University of Washington project.

"Search for More Suitable Cowpea Varieties for Semiarid Conditions in
Botswana," Vol. 2, No. 1, by Dr. C. J. deMooy and Ms. Barbara deMooy,
Botswana/Colorado State University project.

"The Family and the Farm System: Some Thoughts on Collaborative
Research," Vol. 2, No. 2, by Ms. Nancy W. Axinn, formerly of the
Bean/Cowpea CRSP Management Office, currently a consultant with Rural
Life Associates.

"Tepary Beans: A Resource for Improvement of Common Beans," Vol. 2,
No. 3, by Dr. Barbara Webster and Dr. Giles Waines, Kenya/University
of California, Davis project.

"The Development of More Appropriate Cultural Practices and
Agricultural Implements for Cowpea Production in Semi-Arid Botswana,"
Vol. 2, No. 4, by Or. C. J. deMooy, Botswana/Colorado State University
project.








Two other series have been developed, the first designed to facilitate the
implementation of existing projects and the second, a series of special reports
to outline new directions in research:

Women-in-Agriculture Resource Guides: Designed for specific Bean/Cowpea CRSP
projects, these provide a summary of the Host Country small farm sector with
particular attention paid to women's roles in agriculture. Information on
Host Country women's organizations and an annotated bibliography are
included. Under the direction of the series editor, Ms. Anne Ferguson, the
following Resource Guides have been completed:

Women in Agriculture, Cameroon. Prepared by Ms. Anne Ferguson and Ms.
Nancy Horn

Women in Agricul ture,Botswana. Prepared by Ms. Nancy Horn and Ms. Brenda
Nkambule.

Monographs: The first of these reports exploring potential new directions in
research Is "Beans and Cowpeas as Leaf Vegetables and Grain Legumes," by Dr.
H. C. Bittenbender, Mr. Robert P. Barrett and Mr. Bernard M. Indire-Lavusa.

In addition, the following reports have recently been published:

1983 Annual Report: Technical and Executive Summaries: These publications
provide a review of the 1983 research for the eighteen projects. The Technical
Summary in its entirety is available in Spanish. The summaries for the three
Brazil projects are available in Portuguese and the Cameroon and Senegal
summaries may be obtained in French.

1983 Annual Report: External Review Panel: This report provides an evaluation
of the individual projects an~dthe program as a whole conducted by a panel of
seven distinguished outside researchers.

Collaborative Research in the International Agricultural Research and
Development Network: A Case Study: This Bean/Cowpea CRSP progress report was
compiled for the Grant Extenion Request and details research and training
progress through spring, 1984.

The CRSP also publishes a quarterly newsletter, Pulse Beat. A Bean/Cowpea
CRSP Women-in-Development pamphlet and a general program brochure are also
available. For copies of these materials or further information, contact:


Bean/Cowpea CRSP
200 Center for International Programs
Michigan State University
East Lansing, MI 48824-1035


70298:100384:skb










B/C Management Office


BUDGET ANALY SIS

Budgeted Expenses Budgeted Expenses BuJdgeted Expenses Budgeted Expenes Request
FY-81 FY-81 FY-82 FY-82 FY-83 FY-83 FY-84 FY-84 FY-85

1. PERSONNEL $112,048 $119,881 $154,397 $168, 672 $170,000 $158,982 $200,000 $196,973 $215,0100
2. EQUIPMENT &
FACILITIES 37, 377 21,603 11,226 8,442 6,000 12,775 20,000 8,408 5,000
3. TRAVEL & PER DIB4 106,504 129,940 98, 101 77,482 125,000 68,756 140,000 120,502 125,000
4. TECHNIC:AL ASSISTANCE 20,765 875 83,280 1,142 105,000 937 105,000 14,500 50,000
5. OTHER DIRECT COSTS ,,,,,,,,,, ,, ,, 10,0 12 )8 12 0 M

6. TOTAL DIRECT COSTS 289,930 297,624 360,123 279,808 434,000 292,331 566,000 460,765 520,000
7. INDIRECT COSTS IMt~ MVIVr M~II rV tMv MIIN MVL 1816 21 R

8. TOTAL DIRECT &
INDIRECT 005TS $405,444 $399, 271 $492,515 $389, 296 $612,000 $401,856 $729,800 $641,525 731,200
6, 183 103, 219 210tl44 88,275


BEAN/COWPEA CR2SP Project:


Doc. 55288














B/C Management Office


Est. Budget
Budgeted Expenses Budgeted Expenses Budgeted Expenses Budgeted Expenses Request
FY-81 FY-81 FY-82 FY-82 FY-83 FY-83 FY-84 FY-84 FY-85


1. PERSONNEL $112,048 $119,881 $154,397 $168,672 $170,000 $158,982 $200,000 $196,973 $231,500*

2. EQUIPMENT &
FACILITIES 37,377 21,603 11,226 8,442 6,000 12,775 20,000 8,408 5,000

3. TRAVEL & PER DIEM 106,504 129,940 98,101 77,482 125,000 68,756 140,000 120,502 123,500*

4. TECHNICAL ASSISTANCE 20,765 875 83,280 1,142 105,000 937 105,000 14,500 41,000*

S. OTHER DIRECT COSTS 13,236 25,325 13,119 24,070 28,000 50,881 101 000 120 382 119 000*
6. TOTAL DIRECT COSTS 289,930 297,624 360,123 279,808 434,000 292,331 566,000 460,765 520,000

7. INDIRECT COSTS 115,514 101,647 132,392 109,488 178,000 109,525 163,800 180,760 211,200
8. TOTAL DIRECT &
INDIRECT COSTS $405,444 $399,271 $492,515 $389,296 $612,000 S401,856 $729,800 $641,525 731,200
6 183 103,219 210 144 88 275


BEAN/COWPEA CRSP Project:

B U D GET AN A LY SI S


10/1/84 to accommodate full-time Deputy Director position.


*Budget revisions requested
Doc. 5528B













ACTION REQUESTED


ACTION TAKEN



WID Specialist Ferguson presented WID
Work Plan and discussed.


ACTIONS REQUESTED BY BOARD OF DIRECTORS AND FOLLOW-THROUGH
FY 1984


February 1984


Requested an extensive information up-
dating of the WID program and associated
activities at the May 1984 BOD meeting.


Suggested MO attempt to institute the
following policy with existing troubled
projects:

When a project appears to be in difficulty,
a representative from the administrative
structure of the US lead institution
should become more involved in the
situation and not leave this responsi-
bility solely to the MO.


Suggested a external peer review group
be sent to Brazil to review Brazil/-
Hagedorn project.

Board requested full report of Kenya site
visit by MO Administrative Office and US
PI.


MO was requested to send information on
insurance coverage to foreign students
through the-Federal government to all
projects.



Board suggested involving a Host Country
person as a consulting member to the Board.



Board recommended that CIAT and IITA
alternate attendance at TC meetings rather
than serving two-year terms.


See TC Actions sheet.



Information presented at 9/84 meeting.



Information was sent 3/16/84.





Dr. Almiro Blumenschein of EMBRAPA and
Dr. Simon Malo of EAP were invited to
attend the May 1984 B00 meeting in this
capacity.


Policy is being implemented with 1/85 TC
meeting.

























ACTION REQUESTED


ACTION TAKEN


ACTIONS REQUESTED BY BOARD OF DIRECTORS AND FOLLOW-THROUGH
FY 1984


May 1984


Requested Dr. Gray submit suggestions for
appropriate persons to be rotated off the
ERP in FY 85 by the September BOD meeting.


Recommended that the TC come up with
priorities for spending carry-over funds.

MO to invite HC Administrator to attend
next 800 meeting.


Board to send letters commending GA, CA
and WI on the actions that have been taken
to improve their trouble projects.


Dr. Chimphamba of Malawi invited
to attend 9/84 meeting.


7154B:skb







FROM THE PRIME GRANT DOCUMENT


B. The Board of Directors:

The Board of Directors is the policy determining group of this CRSP. In
developing policy the Board will work closely with the Management Entity
establishing policies within the general USAID and JRC/BIFAD* guidelines.The
goal of both groups is to facilitate the development of a CRSP in which:

1. The participating U.S. universities are working together as a
coordinated entity.

2. The U.S. and LOC participants are interacting regularly, equitably and
productively.

3. Both the capabilities of the participating countries to alleviate
famine and malnutrition problems and the overall State-of-the-art in
bean/cowpea research are advanced demonstrably.

4. Maximum use is made of available resources including multi-
disciplinary contributions addressing the important production,
distribution and consumption issues.

5. The women and small farmer perspective is maintained in the overall
definition of research priorities, goals and procedures.

To accomplish the above it will be the charge of the Board of Directors to
establish funding requirements of the CRSP and to develop policies insuring
Program comprehensiveness and substantive LDC participation. All organiza-
tional components of the CRSP will function under these policies.

The Board shall consist of five U.S. members, one each from five of the 10
approved U.S. institutions. One of the five member positions shall be perma-
nently assigned to the Management Entity Institution. The other four member
positions will rotate regularly among the remaining nine U.S. institutions, the
annual rotation schedule to be developed by the Board in consultation with the
other five universities. Members will serve two year staggered terms.

The initial Board of Directors is comprised of administrators from the
following five schools as chosen by secret ballot vote from the participating
institutions:

Cornell University
University of Georgia
Michigan State University
University of Nebraska
University of Wisconsin

At its first meeting the interim Board took official action to include LOC
representation on the Board. Such representation is seen as highly desirable.
Procedures for facilitating this important involvement will be addressed.
Start up responsibilities also included the designation of an interim Technical
Committee from those nominated by the participating U.S. universities.


*JRC Joint Research Committee
BIFAD Board for International Food and Agricultural Development










FROM THE PRIME GRANT DOCUMENT


C. The Technical Committee

The Technical Committee will serve as the principal advisory group to the
Management Entity on operational matters. It will function as an internal
project review and research coordination panel. Specific responsibilities -
will include the following:

1. Review applicants for the position of program coordinator and make
recommendations to the Board of Directors and Management Entity.

2. Review collaborative research projects to assure that the work
undertaken is within the policies and guidelines for the Program,
focuses on the agreed upon objectives, and meets professional
standards of quality.

3. Maintain a global overview of the CRSP activities to insure that
overall Program research goals are being addressed, integration among
relevant areas of work is practiced, and procedures for the exchange
of information and materials are established and made operational.

4. Initiate, receive, review and recommend as appropriate, new research
efforts as may be important to the achievement of CRSP goals.

5. Advise the Program Coordinator on technical matters pursuant to the
discharge of the management responsibilities.

The Technical Committee will be composed of seven (7) members serving two year
staggered terms as agreed to by members of the committee. Of the seven (7)
members, at least four (4) will be selected from participating U.S.
institutions, only one (1) on a rotating basis will represent the two
International Centers, CIAT and IITA, and at least one (1) will be a
representative of developing countries. The members serving on the Committee
will be selected by the Board of Directors. The selection process will insure
that four (4) of the seven (7) members represent agricultural production
disciplines and the remaining three (3) represent other participating
disciplines, together reflecting as near as possible the constraint areas
addressed by this Program. Members would be expected to broadly represent
their disciplinary perspectives in committee review activities.

The Board of Directors will receive nominees from each of the participating
institutions with indications of each nominee's affiliation, discipline and
qualifications. The Board will then select the seven (7) committee members
with strict attention to academic disciplines, institutional distribution and
sexual representation.

The Committee initially will be convened by the Management Entity for
organizational purposes to select a chairperson, adopt operating rules and
procedures, and agree on meeting schedules.










ACTIONS REQUESTED BY TECHNICAL COMMITTEE AND FOLLOW-THROUGH
FY 1984


ACTION REQUESTED ACTION TAKEN

November 1983

Brazil/Hagedorn

MO should transmit the following recom- Letter sent to Dr. Hagedorn 11/10/83.
mendations to Dr. Hagedorn re his
project:

1. Attempt to involve Faria somehow in
the Brazilian component of the
project, not necessarily as project
leader.

2. Additional PI presence at Goiania be
established either through placement
of a research associate there full
time or through more extensive site
visits by the PI. TC did not see
removing the project to an alternate
country, as suggested by PI, as a
suitable alternative.


Nigeria/Markakis
Recommend to Dr. Markakis: Letter sent to Dr. Markakis 1/26/84

1. Continue to emphasize investigation
of relationship of cowpea to gastro-
intestinal distress.

2. Utilize presence of Hosfield and
capabilities of INCAP to integrate
similar activities (although on
different species) in MSU/Nigeria,
Georgia/Nigeria and WSU/INCAP
projects.

3. PIs should be more active in HC.

4. Additional technical staff may be
needed in Markakis lab to facilitate
data collection for research objec-
tives described for new Nigerian
grad student, P. Ogun.








ACTION REqUESTED


ACTION TAKEN



Letter sent to Dr. Wallace 11/10/83


Guatemala/Wallace


MO to request 1983 Technical Report from
Cornell on Guatemala project immediately
for examination by TC members. Copies of
the report are to be mailed to TC members
as soon as received.

A written response evaluating project
status from each TC member within ten days
to the MO was to serve as the basis for
further discussion.

To Cornell:

1. Recommended that appropriate option
would be to extend Guatemalan social
science component by getting more
social scientists at Cornell involved
in project.

2. Requested an analysis of Ecuador and
Guatemala projects describing the
functional relationship of social
science to agronomic components.

3. Direct discussion with Cornell Pls
at next TC requested.


Report presented at January meeting.




Drs. Wallace, Capener and Garrett were
present at January 1984 TC meeting.


January 1984

Brazil/Hagedorn


Recommended that an independent review
team should visit Brazil to determine -
project status and make recommendations
concerning future direction.


Review team of Meiners, Vidaver and
Williams accompanied by Barnes-McConnell
and Maxwell visited Brazil 3/21-23/84.
Report on file in MO.


Kenya/Webster


Recommended a change in HC PI and a
revision of project objectives and plan
of work.


New HC PI, Dr. Ngugi, appointed in 3/84.
New plan of work submitted 4/19/84.


Honduras/Lopez-Rosa


Suggested that PI investigate the
possibility of continuing the work with
Honduras on a subcontract basis and that
the distribution of funding be consistent
with research activity. Requested a
response from US PI to this suggestion.


Letter dated 4/10/84 received from
Dr. Lopez-Rosa.
Dr. Beaver named new US PI.
Rafael Diaz named HC PI.
Dr. Malo made strong statement of commit-
ment on behalf of EAP to 800.











ACTION REqUESTED

Cameroon/Chalfant

Recommended that a HC PI be appointed.
Requested that Or. Chalfant give an
indication of the time frame and
mechanism by which this appointment
might be achieved.


ACTION TAKEN



Dr. Zachee Boli Baboule appointed HC PI
in 4/84.


1. Dr. George Graham of Johns Hopkins
be invited to MSU to discuss his
research and explore possible avenues
of research to benefit this project.

2. Dr. Bressani send reports of INCAP's
research and meet with Markakis team
if possible.

3. Lectins and antibody production be
considered as possible areas for
research.

4. More frequent travel to the HC.

5. HC personnel should come to US for
Or. Graham's visit and should also
interact with INCAP.

Guatemala/Ecuador/Cornell

Project personnel should interface with
INCAP to utilize its resources.

Advances in Grain Legume Sciences

Recommended that an editorial board be
assembled and that the first volume be
published by the end of calendar year 1984.


University of West Indies


Recommended that a technical evaluation
team be assembled for a site visit to
determine the possibilities of potential
involvement.


Team of Bliss, Hall, Phillips and Niles
visited UWI 7/14-18/84. Reports on file
in MO.


Nigeria/Markakis
Recommended:


Seminar scheduled but cancelled by
Dr. Graham. Not re-scheduled.


Is now being considered for publication
as a series of single reports rather than
as a yearly volume.








ACTION REQUESTED


ACTION TAKEN


April 1984


Moved to plan a workshop for late winter
1985 with 8ressani, Hosfield and Swanson
as coordinators.


Recommended that MO request each HC PI to
identify a WID liaison to disseminate
information from the MO WID Specialist.


Brazil/Hagedorn
Recommended:

1. Emphasize research goals other than
dry vs. wet inoculum.


Plans are in progress.




No action taken as yet.


2. Change US PI to Maxwell.

3. Designate Hagedorn as Co-PI.


Maxwell has been named US PI.


4. Station Havey, US plant path./breeder
at CNPAF.

5. Increase level of HC/US communication.

6. Redefine plan of work to accommodate
new personnel.


Brazil1/Roberts

Requested Roberts to ask Dr. Renwick to
respond to the issue of future project
effectiveness and BTI interaction with
the project.


Arizona/Marcarian

Requested a comprehensive ERP review of
the last three years' work of this
Senegal/UCR project.


Havey currently at CNPAF.


Project reviewed by Dr. Bunting and
Dr. Camacho 8/24-27/84.


July 1983


Requested "Going International" to
preview at September meeting.


Was shown at September TC meeting.


71548




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