Group Title: Scholarly communication 101 posters
Title: IR publishing : create and maintain your institution's intellectual output
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 Material Information
Title: IR publishing : create and maintain your institution's intellectual output
Series Title: ACRL Scholarly Communication 101 Roadshow at FSU
Physical Description: 36" x 40"
Language: English
Creator: Benson, Dina ( Author, Primary )
Johnson, Margeaux ( Author, Secondary )
Publisher: George A. Smathers Libraries, University of Florida
Place of Publication: Gainesville, Fla.
Publication Date: 2010
Copyright Date: 2010
Exhibitions: Presented July 9, 2010 at The Florida State University, Tallahassee, Fla.
 Record Information
Bibliographic ID: UF00101288
Volume ID: VID00003
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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An institutional repository (IR) is an online
collection of the intellectual output of a
research organization. The IR contains
past, present, and ongoing publications in
an effort to preserve and promote the
scholarly work of institution members by
freely and openly providing a full text
searchable compilation of current research
for all scholars regardless of the institutional

The IR@UF was founded within the UF
Libraries' Digital Collections in 2006. It
includes open access journals and
textbooks, serials published by all university
colleges, current non-traditional thesis
projects, retrospective theses and
dissertations, conference proceedings and
technical reports, presentation and
instructional videos, and more, all created
within the university.

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The IR@UF self-submittal tool enables faculty to
add their own publications to the institutional
repository. Using their existing university
usernames, interested faculty members may
register to use the self-submittal tool, which also
allows for creation and editing of related metadata.

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A YouTube tutorial for using the self-submittal tool
was created in conjunction with the April 2010
Faculty Senate meeting, displaying the speed and
ease with which one may add items to the
institutional repository.

This tutorial was presented by Judy Russell, dean
of libraries, at the Faculty Senate meeting during
guided discussion about the importance of Open
Access within research institutions. An archive of
this meeting is available at

*Make it easy to log on
Users of IR@UF access their submissions by using
their university username and password.

*Make it easy to submit
The submission process requires little time and input.
Three simple screens (permission to publish, title of
work, and file upload) complete the process and
many consistent data fields and preferences may be
saved to users' profiles.

*Offer metadata options
Initial submission is simple, but our library-savvy
submitters appreciate the available enhancements to
metadata. They may add multiple titles and/or
authors, a host of note field options, spatial
coverage, subject keywords, and more.

*Highlight subject collections
Generally, patrons in academia are invested in their
field more so than their institution, so showcase
items of particular interest or create a subcollection
with a unique banner or wordmark.

*Show what you have
Using metadata to create links that include specific
search strings makes it easy to identify smaller
specialty areas within your collections. Users
appreciate visible access points with comprehensive
returns, so maintain consistent metadata and display
inroads that make the most of your hard work.


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