Group Title: Scholarly communication 101 posters
Title: Open Access Week 2009
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 Material Information
Title: Open Access Week 2009
Series Title: ACRL Scholarly Communication 101 Roadshow at FSU
Physical Description: 36" x 40" poster
Language: English
Creator: Benson, Dina ( Author, Secondary )
Johnson, Margeaux ( Author, Primary )
Publisher: George A. Smathers Libraries, University of Florida
Place of Publication: Gainesville, Fla.
Publication Date: 2010
Copyright Date: 2010
Temporal Coverage: October 19-23 ( 2009 - 2009 )
Exhibitions: Presented July 9, 2010 at The Florida State University, Tallahassee, Fla.
 Record Information
Bibliographic ID: UF00101288
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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aU*giverityi Ac s ae* a

Open Access Week "is an opportunity for the academic
and research community to continue to learn about the
potential benefits of Open Access, to share what they've
learned with colleagues, and to help inspire wider
participation in helping to make Open Access a new norm
in scholarship and research." (
This international event is held annually in October.
Supporting institutions include the Scholarly Publishing
and Academic Resources Coalition (SPARC) of ARL and
Public Library of Science (PLoS), a leading publisher of
Open Access journals.
The University of Florida joined the international
movement by participating in Open Access Week 2009.

An informal group of librarians, from a variety of
disciplines, assembled in early 2009 to discuss the
possibility of participating in OA Week. There was
widespread interest in holding local events on UF campus.
At the time awareness of OA was low on UF campus,
even among library staff. The group decided to start with
the goal of increasing campus awareness.
Two science librarians took on coordinator roles and
worked closely with advocates from PLoS and SPARC to
plan events. In summer 2009, detailed planning for the
events began. A dozen librarians and library staff
members collaborated to design PR, develop outreach
sessions, and identify faculty involved with open access.
The team scheduled dates for each session and reserved
rooms. Individual librarians from the team took
responsibility for each session, with the coordinators
assisting with instructional design. Having an overall
project plan with set deadlines and session coordinators
listed for each day helped to manage the planning.


As librarians, we had so many topics that we wanted to increase awareness of on our
campus. The first task was to limit these options to one week of events. We distilled the list
of possibilities into 5 one hour sessions:

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*Keynote address by the
editor of PLoS Pathogens, a
high impact OA journal
*Librarian led workshop on
author rights and Creative
*Session unveiling the new
IR self submital tool
*Lecture for health sciences
scholars and clinicians by the
Senior Vice President of
Health Affairs
*Panel discussion with the
major Open Access stake
holders: faculty, librarians,
and the next generation of

For the remainder of the ideas, we created 10 posters. Topics on these posters included
journal economics, legislative initiatives (FRPPA), and society journals that had moved to
OA models. The UF libraries graphic designer assisted with poster layouts and developed
handout templates for additional information. Copies of these posters were displayed in the
Health Science Center Library and in the lobby surrounding the OA Week events. They
have been reused for displays in the Marston Science Library and the Health Sciences
Center Library.

a1 "F

Open Access Week 2009 was the first time that the
University of Florida Libraries participated in any organized
OA events, and it was the first time that any coherent effort
had been made to raise the level of awareness on OA
issues throughout the campus. This in itself is an
accomplishment and a great step forward for the library as
an advocate for these timely issues.
While the sessions were well presented and offered a solid
grounding in the issues, it is unfortunate that more faculty
and students from across campus did not attend. Average
session attendance was 37, with the Health Science
Center lecture drawing the largest crowd of about 75. Main
campus events were attended primarily by librarians with a
few faculty and University Press staff. Undergraduate
Students for Free Culture participated and became
involved in promoting a local SPARKY (OA video contest).
Overall, the campus consciousness about Open Access
was not altered by the event, however the insightful
sessions raised awareness among librarians and library
The lasting value of OA Week 2009 is the variety of
connections we made on and off campus. We were able to
discover Open Access allies in fellow librarians, library
administration, U F faculty, student organizations,
university publishers, SPARC advocates, and
administrators from Tallahassee.

Our approach to last year's Open Access week was broad
- encompass a variety of issues and raise awareness. In
2010 we plan to narrow the focus to one event detailing
Open Access Publishing Funds. Our goal will be to
promote the provost sponsored UF Open Access
Publishing Fund (UFOAP).

FL *

George A. Smaithers

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