Title: IT-SIG Presentation ; Sub-Theme 3. Organization and Representation of Information ; Organizing and Representing Thematic Collections through evidence-based practices ( Presentation slides with notes)
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Title: IT-SIG Presentation ; Sub-Theme 3. Organization and Representation of Information ; Organizing and Representing Thematic Collections through evidence-based practices ( Presentation slides with notes)
Physical Description: Archival
Language: English
Creator: Judith Rogers, University of the Virgin Islands
Publisher: Digital Library of the Caribbean
Place of Publication: Miami, FL
Publication Date: June 8, 2010
 Record Information
Bibliographic ID: UF00100875
Volume ID: VID00001
Source Institution: University of the Virgin Islands
Holding Location: University of the Virgin Islands
Rights Management: All rights reserved by the source institution and holding location.

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Organizing and Representing Digital
Collections:


THEMATIC COLLECTIONS



Judith Rogers
University of the Virgin Islands











"It follows from the nature of digital content,
much of which is online, that the organisation of
digital content cannot be
limited to the silos of individual institutions."
(Peter Johan Lor 2008)







Research practices in 2012


Olga


Samantha


Professor Eduardo









The assignment


Choose a Caribbean
evidence of human


island and describe the
experiences documented


in historical maps of that island.






Web site for the Digital Library of


the Caribbean (dLOC)


http://www.dloc.com








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dLOC Home I mydLOC Home


About dLOC I Topical Collections I Partner Collections I 3 RSS







Pa ii tn-r1 C' lliC ti,' -is


The following partners contributed to this collection:



The Archives Nationale dli
Sof Hait to the Digital Library
Institution Collection I Brows
Archives
Nationale d Haiti


I The Biblioteca Nacional A
project.
Institution Collection I Brows
Biblioteca
NacionalAruba

The Bibliothbque Hailienne
Library of the Caribbean proj
Institution Collection I Brows


IE
-" CARICOM


afri is contributing photographic materials Jio.:jnir..nri;r..i i'e history
of the Caribbean project from their extensive archives.

e All Items I Advanced Search I Web presence



ntba is contributing materials to the Digital Library of the Caribbean

e All Items I Advanced Search I Web presence



SdesPeres du Saint-Esprit is contributing materials to the Digital
ect.

e All Items I Advanced Search I Web presence


The Bibliothbque Nationale dlHati is contributing materials to the Digital Library of the
Caribbean project.

Institution Collection I Browse All Items I Advanced Search I Web presence



The Caribbean Community Secretariat is contributing materials to the Digital Library of the
Caribbean project. The initial resources selected document the history of the Caribbean Festival
of Creative Arts [CARIFESTA]

Institution Collection I Browse All Items I Advanced Search I Web presence


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Your search of Digital Library of the Caribbean for 'maps' anywhere resulted in
673 items in 628 titles.


Sort By: IRank


1 20 of 628 matching titles

BRIEF VIEW


Language
English ( 283)
Spanish ( 233)
French ( 91)
Dutch (23)
Latin (13 )
German ( 9)
Italian ( 6)

Publisher
M. Nijhoff. (19)
F. Lucas Jr( 12)
Didot (11 )
Chez Didot 10)
J. Thomson & Co. ( 9 )
Bellin, Jacques Nicolas ( 7 )
Hydrographic Office, ( )
C. Blot(4)
F. Lucas, Jr. ( 4)
Hydrographic Office ( 4 )


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State:


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Title:
Author:

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Show More >>


Subject: Topic [
Maps -- Cuba ( 252 )
Sugar Manufacture and refining -- Maps
-- Cuba ( 251 )
Sugarcane -- Maps -- Cuba ( 250)
Caribbean -- Maps ( 32)
Caribbean (22 )
Periodicals -- Netherlands Antilles (19)
Periodicals -- Suriname (19)
Maps(18)
Maps Early works to 1800 -- West Indies
(18)
Maps -- Early works 1800 to 1900 -- West
Indies (13)


Subject: Geographic
Cuba (186 )


II Title


Show More '> '
Area Author:
Area 5 5 Publisher:
Format:


A new & accurate map of the island of Cuba, drawn from the most approved
maps & charts and regulated by astron. observations
Bowen, Emanuel, d. 1767
[s.n.] (London )
2 maps :, 17.5 x 42.7. cm on sheet 42 x 48 cm.
Cuba, Dominican Republic, Puerto Rico, Haiti


Cuba, Haiti, Jamaica and Trinidad
Century Company
[s.n.] (N.P )
1 map : col; 27.5 x 38.5 cm.
Dominican Republic, Trinidad and Tobago, Jamaica, Cuba, Haiti
Trinidad


Carte de I'isle de Saint Domingue, dresse au deposit de cartes et plans de la
marine, pour le service des vaisseaux du roy
Bellin, Jacques Nicolas, 1703-1772
[s.n.] (Paris)
1 map:;58 x91 cm.
Haiti, Dominican Republic

Geographical, statistical, and historical map of Hayti, Formerly Hispaniola, or
St. Domingo
H.C. Carey & I. Lea (Firm)
Lucas, Fielding, 1781-1854
Carey & Lea ( Philadelphia )
1 map. : col ; 30 x 46 cm. on sheet 46 x 53.5 cm.
Haiti, Dominican Republic

Carta particolare dell'isola Ispaniola es gioni nil' India Occidentale con I'isole
intorno
Dudley, Robert, 1574-1649
A.F. Lucini, Fece (a Florence Italy)
1 map : 48 x 76 cm


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of -a~al


ALL ITEMS i


All Items


1 30 of 9415 matching titles


Sort By: Ttle


NEXT 0 CN


11I1111M TABLE VIEW


Language
English (13317)
Spanish ( 8798)
French (8073 )
Portuguese (4998)
Papiamento ( 296 )
Latin (107)
Dutch (65)
Haitian Creole (Kr6ole; Kreybl ayisyen)
(31)
German (14)
Italian (10


Show More >>


Publisher
Rodrigues 8 Comp. ( 4121 )
Imprenta de Rambla y Bouza (1886)
Govt. print. off. (1449)
[Govt. Print Off.](1168)
G.P.O. (842 )
Lago Oil and Transport Co., Ltd. ( 836)
Rambla y Bouza ( 759 )
Published by Authority ( 580)
Josiah Ferris ( 525)
D.M Lee ( 354)
Show More


Subject: Topic
Newspapers -- Haiti ( 9956)
Caribbean( 6931 )
Newspapers -- Port-au-Prince (Haiti)
(6338)
Newspapers -- Brazil ( Icsh) ( 4058)
Newspapers Rio de Janeiro (Brazil)
(lIcsh ) ( 4058 )
Politics and government -- Periodicals -
Cuba ( 2890 )
Newspapers -- Cuba ( 2096 )
Newspapers Havana (Cuba) ( 2096)
Politics and government -- Grenada
(1168)


SNo. Title
4 1 e "Ons Suriname" (2 items)
2 $185,000 collected from CARIFESTA
3 (Various public notices : Insert Star 6 & 13 April, 1968)
4 ATM- Atoda maquinal
5 iBaile mi rey!, Juanino
6 iFjate qu6 suave!
7 iMis abuelitas nomds!
8 iSe acabaron las mujeres!


9 iViva la soldaderal
10 LAvanzamos o retrocedemos? reflexiones sobre temas educativos
11 Que es la FMC?
12 6Que pas6 con Baby Jane?
13 "This is London calling the West Indies:" Henry Swanzy, the BBC, and the development of Caribbean literature
14 10 Days of Arts and Culture : Caribbean Arts and Culture Reflecting, Consolidating, Moving on!
15 101 steps leading to Blackbeard's Castle
16 14 i.e. Catorce de diciembre de 1951
17 14th Infantry, Ft. Davis, Panama Canal Zone

18 1804-2004: The Bicentennial of the Independence of Haiti; Annee international de la lutte centre I'esclavage et
son abolition (text on CD with selected images of items)
19 1898- Rough Riders
20 1937 Bahamas : Diary of daily activities
21 eres assises de la lecture publique en Martinique ; publication des actes vendredi 17 novembre 2000 : colloque
sur la lecture publique en Martinique
22 2 Caribbean masterpieces
23 20 (i.e., Viente) r4bulas en flux
24 2002 opinion survey of U.S. Virgin Island commercial fishers and the marine recreational industry


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J. I omson & Co. (t dinburgh )
2 maps on 1 sheet. : col 51 x 62 cm.
Dominica, Martinique


West India Islands
John Thomson & Co, f.1813-1869
J. Thomson & Co. ( Edinburgh )
2 maps on 1 sheet. col; 51 x 62 cm
Martinique, Dominica


Carte de la Gonave dressee fur les operations geometriques sites en 1787
Lieud6 de Sepmanville (Frangois Cyprien Antoine de ), 1762-1817
Depot de la Marine (Paris)
1 map: col. ; 59 x 88 cm.
Haiti
Ouest


Collections


S l Title: GVIANA fine Amazonvm Regio
4 -. Author: Hondius, Hendrik, 1597-1651
Publisher: [s.n.] (Amsterdam. Hondius)
17 -_t >_7. Format: 1 Map. : col; 949 cm.
S -..' Country: Venezuela, Guyana, name, French Guiana


Title: Carte du Canal de Bahama
Author: Bellin, Jacques Nicolas, 1703-1772
Bellin, Jacques Nicolas, 1703-1772
18 Publisher Didot (Paris)
Format: 1 map 21.2 x 31 4 cm. on sheet 25.1 x 32.2 cm.


Title: Culiacanae, Americae Regionis, Descriptio. Hispaniolae, Cubae, Aliarumnque
Insularium Circuniacientium. Delineatio
< Author: Ortelius, Abraham, 1527-1598
'5 Publisher Ortelius (Antwerp)
19. '. Format: 2 maps on 1 sheet: 36 x 50 cm.
19 .,.- .- United States, Bahamas, Turks and Caicos, Cuba, Cayman Islands, Jamaica, Haiti,
.:. .-i Country: Dominican Republic, Puerto Rico, United States Virgin Islands, British Virgin Islands,
a Anguilla, Antigua and Barbuda, Guadeloupe, Martinique
State: Florida


Title:
Author:
Publisher
Format:
Country:


Geographical, statistical, and historical map of Hispaniola, or St. Domingo
Lucas, Fielding, 1781-1854
H.C. Carey & I Lea (Firm) ( Philadelphia)
1 map. : col ; 46.4 x 31 cm
Haiti, Dominican Republic


1 20 of 628 matching titles


Title:
Author:
Publisher:
Format:
Country:


Title:
Author:
Publisher.
Format:
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State:


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About dLOC I Topical Collections I Partner - vi r. O








About dLOC : Collections

=I=ui,.iir COLLECTIONS imp 0=iCM aami

Collections

Collections include newspapers, photographs, archives of Caribbean leaders and governments, official historical documents, and
historic and contemporary maps. Future collections will feature numeric data for local ecosystems, oral and popular histories,
travel accounts, literature, and musical expressions. The study of Caribbean culture is incomplete without an understanding of the
various languages spoken in the region. dLOC is committed to building a collection of resources for teachers and students of
Caribbean linguistics.

Partner Collections can be browsed and searched individually through the partner collection pages.


* Agriculture
* Economic Development
* Education
o Teaching Guides (primary and secondary)
* Environment
* Geogre?'

* History
o Jamaica Unshackled
o U. S. Virgin Islands History & Culture Project
o US Hispanic Heritage Month
* Government Documents
o Gazettes
* Law
* Language and Literature
o Cuban Imprints
o Haitian Creole
* Medicine, Health, Disease
* Migration
* Music. ls


Maps doc type


ion Pictures
Newspapers
Oral Histories
Partner Collections
Politics, Government
o Eric Williams Memorial Collection (University of the West Indies; St. Augustine, Trinidad)
o Haiti: Une ile lumineuse
o Panama and the Canal
Race/Class/Gender
Religion
Slavery and Resistance


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ALL ITEMS


All Items


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1 20 of 702 matching titles


BRIEF VIEW M


I U NARWRSUT Y


Language
English i Z i;
Spanish ( 199
Latin i 104 D
French (75
German ( 11
Italian ( 8
Dutch 3


Publisher
F. LucasJr 12
Didot i 11 ;
Chez Didot 10
J. Thomson & Co. ( 8 :
Bellin, Jacques Nicolas (7 7
Hydrographic Office ( 7
Biblioteca Nacional i ;
Direccion de Hidrografia (6
Hydrographic Office, t 6
J. Bellin i :
Sh',' r,>e >

Subject: Topic []
Maps- Cuba i 22 ;
Sugar- Manufacture and refining Maps
-Cuba i 2C1 :
Sugarcane Maps Cuba ( 2O
Caribbean Maps i 31 ;
Maps Early works to 1800 West Indes
S17
Maps (16
Caribbean ( 13


Title:

Author:
Publisher:
Country-


Accurate map of the island of St. Christopher, vulgarly called St. Kits,
containing all the towns, parishes, forts &c.
Bowen, Emanuel
nnys et al
St. Kitts and Nevis


Advertencias que facilitan el Conocimiento de los Cayos del Oeste dela boca
Title: de canal de Bahama que median desde el nombrado de Huesso inc. basta
principio de Cayo Largo
Publisher: Biblioteca Nacional ( [Madrid Spain )
Format: 1 map :


Title: Aerial Photograph of Lote de Monte Situado al Sur de la Finca Ingenio
Francisco
Format: 1 map. 25 x22 cm.
Country Cuba


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COLLECTIONS a

Carifesta

The Caribbean Festival of Creative Arts (CARIFESTA) is a regional festival which has been held in various CARICOM countries
since its establishment in 1972. CARIFESTA is an occasion when artists, performers and other persons in the field of culture
meet and exchange ideas through presentations of music, dance, drama, exhibitions on art, sculpture, poetry and symposia.
The CARICOM Secretariat through the Council on Human and Social Development (COHSOD) has since been involved not only in
the shaping and preservation of CARIFESTA but also in promoting a coordinated approach to cultural policy development as
embodied in the CARICOM regional cultural policy which is currently under review. Matters in relation to culture come under the
purview of this Council The Regional Cultural Committee (RCC) which consists of Directors of Culture or Senior Officials is
responsible for culture in Member States and Associated member states.

The CARICOM Secretariat was invited in 2004 to participate in the Digital Library of the Caribbean (dLOC) along with other
regional partners from libraries, archives and institutions. This invitation was readily accepted since it was felt that we could
contribute our CARIFESTA collection to this cooperative resource of historical and cultural Caribbean materials which would
be useful for research. We commenced digitizing in 2006.

The materials digitized have been drawn from the ten CARIFESTAS which have been held in the region to date. Guyana hosted
the most recent festival in 2008. The collection consists of consultants' studies; papers; press releases; articles indexed from
journals, pamphlets; tourism brochures; posters advertising all of the various CARIFESTAS; programmes detailing events; and
newspaper clippings. Most of the news clippings were sourced from the Guyana National Library. Our Collection was
supplemented by further contributions from the Directorate of Human and Social Development through its Culture desk which
liaises with the various Directors of Culture in the region

Today we boast a total of 1,500 images which we have digitized and added to Digital Library, although only 795 items are
currently accessible to viewers The CARICOM Secretariat is firmly committed to the dLOC project and sees our participation
as sharing and preserving information that is not easily accessible regionally and internationally.

The Digital Library of the Caribbean's teaching guides include guides on Carifesta Murals and Carifesta.

CARIFESTA YEAR COUNTRY THEME
CARIFESTA I 1972 Guyana The artist in society, with special reference to the third world
CARIFESTA II 1976 Jamaica A hallmark of cultural extravaganza
CARIFESTA III 1979 Cuba A rainbow of people under one Caribbean sun
CARIFESTA IV 1981 Barbados Living images of the sun
CARIFESTA V 1992 Trinidad & Tobago Togetherness is strength
CARIFESTA VI 1995 Trinidad & Tobago The world's best cultural mix
CARIFESTA VII 2000 St Kitts & Nevis Caribbean arts and culture...reflecting, consolidating, moving on!
CARIFESTA VIII 2003 Suriname Cultural Diversity


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"It follows from the nature of digital content,
much of which is online, that the organisation of
digital content cannot be
limited to the silos of individual institutions."
(Peter Johan Lor 2008)









References


* Dempsey,


Lorcan.


"Libraries and the Long Tail


Some Thoughts about Libraries in a Network


Age.


D-Lib


Magazinel2.4


(2006)


* Lor,


Peter Johan. "Digital Libraries and


Archiving


Knowledge: Some


Critical


Question


ns." South African Journal of Library


Information


Science74.2


(2008):


116-128.


&


--










ACURIL XL June 6-12, 2010
Santo Domingo, Dominican Republic

IT-SIG Presentation
Sub-Theme 3. Organization and Representation of Information

Organizing and Representing Thematic Collections through evidence-based practices
By
Judith Rogers, University of the Virgin Islands

[slide one] In this presentation, I will examine some practices in organizing digital collections around
thematic areas and identify two reports as some evidence from the literature for effectively getting
users to your digital resources. The first report is from an article by Peter Lor called : Digital libraries and
archiving knowledge: some critical questions. This article revisits the access issues for digital collections
and the question of why we digitize in the first place. The second report is in the article by Lorcan
Dempsey called Libraries and the Long Tail. This report makes the case for aggregating collections and
users to enhance use.

As we were told in the opening presentation this morning, presenters can only hold the attention of the
audience for 20 mins. As I am at about the 20 minute threshold, I will use a storytelling format for this
presentation and ask you to visualize or imagine with me the experiences of users in navigating digital
collections.

Finally, I will examine the articles by Lor and Dempsey as evidence supporting thematic applications for
digital libraries.

[slide two] We'll begin with this quote from Peter Lor's article: "It follows from the nature of digital
content, much of which is online, that the organisation of digital content cannot be limited to the silos of
individual institutions." (Peter Johan Lor 2008) speaks to the reason for opening up access to
collections. Keep this in mind as we work through the presentation.

[slide three] The year is 2012 I would like to introduce you to Samantha and Olga, the 19 year-old
college students enrolled in a SSC 100 course during their second semester in college. The SSC 100
course provides students with an understanding of Caribbean social, economic, physical and cultural
experiences. After introducing the students to the areas that would be covered in the course, Professor
Eduardo gave their students their first assignment

[slide four choose a Caribbean island and describe the evidence of the human experiences in
historical maps of that island. ]

The year is 2012 and like most of their friends, Samantha and Olga begin every assignment by logging
onto their favorite search engine, typing in a few keywords and reviewing the first three pages of
results. For this assignment, however, the professor requires that students use the collection of maps
organized and presented through the digital library of the Caribbean (dLOC). [slide five] This is
restricting their style, it is not Yahoo, she moans at least the assignment allows me to go online, she










says, logging on to her computer. As is also typical, Samantha has scheduled her research time with her
friend Olga. Although it was not a group project, Samantha and Olga are energized by the social contact
achieved through MSN chat as they work through the web pages.

After locating the dLOC web site, Samantha and Olga saw the link for partner collections in the group of
tabs at the top of the page. This should be easy, says Olga. There cannot be that many documents on a
web site called the Digital Library of the Caribbean, and how many of those documents would contain
historical maps anyway.

[slide six] So they began by reviewing links to the partner collections. Do you realize that there are over
50 partners contributing to this project? Let's use the advanced search feature to see how many of the
collections include maps. There were over 1,000 documents described with the maps document type.

[slide seven] Wow, this is impressive, Samantha says. I think this will take much longer than we thought,
if we can't find a simpler method for refining this search. When I used the all items tab, it shows over
1,500 unique titles, and some of these have over 50 items under one title. There could be over 2 mil
pages of documents on this site. [slide eight] Surely there's a way to browse all these documents by
subject areas as we do with Yahoo and Alta Vista.

At that moment Olga spotted the Collections link on the bottom of the page. [slide nine] Bingo, she
wrote on her chat page. I just located the solution to our dilemma. The collections page organizes the
partner collections using 40 broad themes and sub-themes. [slide ten]There is a heading called
Caribbean maps in the Geography area, I've already found a historical map of St. Kitts and of the
American Virgin Islands. [slide eleven] The map of the Virgin Islands includes Danish, French, and Dutch
place names. [slide twelve] Professor Eduardo had explained how changes in governments and
languages played a critical role in framing the human experiences of residents of any area.

Samantha and Olga were well on their way in successfully completing their assignment.

Come back now to the reality of 2010. This particular website does not yet have the depth of themes
and topics to make it the research tool that would yield results such as those experienced by Samantha
and Olga, but it has the beginnings. With continued effort, dLOC partners can achieve that 2mil record
mark and full thematic collections by 2012.

[slide thirteen] The CARICOM Carifesta collection is one of the resources that's well on its way towards
that goal.

But what does this scenario say about the organizational standards and professional practices that
should drive digital resources? To answer these questions, we must re-examine the purpose for creating
a digital library in the first place.

[slide fourteen] According to Peter Johan Lor in his article: Digital libraries and archiving knowledge:
some critical questions, there are two primary reasons for creating digital collections, aggregated access
and enhanced access. Aggregated access refers to the bringing together of resources under one
umbrella for delivery through a single interface. Enhanced access refers to promotion gained as a wider










audience becomes of aware of the resources and the creation of finding aids or search engines for
effective retrieval.

Bringing resources together (aggregating) is a major factor in achieving enhanced access. It is much
easier to find a shoe in the haystack than it is to find the needle. It is this effective retrieval that is
significantly impacted through the development of the topical divisions for organizing collections. Lor's
statement that the organization of digital collections cannot be limited by displaying them solely under
the banner of the owing institution captures the critical reasoning for integrating collections within a
digital library. In other words, it's not enough to simply digitize your collections and place them online. If
all our institutions did that we are simply maintaining the silos in which these collections already exist. If
we aggregate them within a collection without facilitating further integration, the power of the
technology is wasted as some of the segregation still remains.

Organizing the collections by subject or topical categories takes aggregation one step further. Best
practices dictate that contributors to digital collections take that next step and identify the categories of
documents existing within digital resources placed online. If we are removing barriers, then remove the
barriers completely.

Evidence on which practice of aggregating access is based is everywhere in the literature. The Peter
Johan Lor article addresses this issue as well as others such as the lifespan of digital collections not
discussed in this presentation. The Libraries and the Long tail article by Lorcan Dempsey applies the long
tail argument of how the aggregation supply and demand impact usage, and also provides data to
support improving access through integration. It is not enough to get users online to your collection -
you must also reduce costs. Time is a cost in this case that we don't often consider. Samantha and Olga
in our scenario were not prepared to spend too much time digging around dLOC to find those maps. If
some success didn't happen for them within the first 5-8 minutes they were ready to look elsewhere
and forget Prof. Eduardo. The behaviour in the futuristic scenario is supported by the evidence in
articles such as Dempsey and Lor.


The vivid imagery of students attempting to execute a research assignment and questioning the
usefulness of library resources sends shivers through any dedicated librarian. When all is said and done,
libraries want resources used. This is true for traditional collections, it's true for online collections. The
ultimate goal in building and organizing online resources is to enhance access. Organizing by topic is
one way to accomplish that. The research scenario is set in 2012 because we are not there yet. Perhaps
the plight of the Samanthas and Olgas among our users will be sufficient motivation to perform the
difficult the time consuming process of applying themes to our collection. We look forward to seeing
greater development of topics from partners of the Digital Library of the Caribbean Collection or any
other collection serving up Caribbean materials.




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