Group Title: Digital Library of the Caribbean ( dLOC ) TICFIA Grant Reports
Title: Year 3
ALL VOLUMES CITATION THUMBNAILS PAGE IMAGE ZOOMABLE
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Permanent Link: http://ufdc.ufl.edu/UF00095857/00004
 Material Information
Title: Year 3
Physical Description: Book
Language: English
Creator: Digital Library of the Caribbean
 Record Information
Bibliographic ID: UF00095857
Volume ID: VID00004
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Full Text




* Project Identification
Project Director: Cristina Eguizabal
Title: Director
Address:


Phone: 305-348-2894
Fax:
Email: cristina.eguizabal@fiu.edu
Web site:
Home institution: Florida International University
Project title: Digital Library of the Caribbean: Crossing Borders
World area: International
IEPS contact: Susanna Easton (susanna.easton@ed.gov)


Languages:


Dutch (Flemish)
English
French
Haitian Creole
Spanish
Yucatec Maya


Anguilla
Bahamas
Bermuda

Cayman Islands
Cuba
French Guiana
Guatemala
Honduras
Mexico
Puerto Rico
Saint Vincent and the
Grenadines


Antigua and Barbuda
Barbados
Brazil
Colombia
Dominican Republic
Grenada
Guyana
Jamaica
Netherlands Antilles
Saint Kitts and Nevis
Suriname


United States of
Turks and Caicos Islands
America
Virgin Islands
Anthropology
Archaeology
Area studies
Art/art history
Ethnic studies
Foreign laneuaees and literature


Aruba
Belize
British Virgin
Islands
Costa Rica
El Salvador
Guadeloupe
Haiti
Martinique
Panama
Saint Lucia
Trinidad and Tobago


Venezuela


Countries:


Disciplines:






International/area studies
Sociology
Subject areas: Area Studies
Collaboration
Dissemination
Instructional Materials
Interdisciplinary Studies
K-12 Teacher Education
Less Commonly Taught Languages (LCTL)
Library
Multidisciplinary Studies
Outreach
Research
Technology
Underrepresented Groups



SAbstract

In order to preserve and increase access to valuable resources for the study of the Caribbean
and the advancement of Caribbean Studies, the Latin American and Caribbean Center at
Florida International University, in consortium with the University of Central Florida,
University of Florida and the University of the Virgin Islands, proposes a multifaceted and
collaborative international digital library project. The Digital Library of the Caribbean (dLOC)
intends to cross borders and build collaboration among diverse institutions to share resources in
a common space, thus expanding the range of Caribbean materials available to scholars,
students and citizens through enhanced electronic access in multilingual interfaces.

The Caribbean comprises a diverse mix of cultures, histories and peoples that share a common
space. This region illustrates trends in migration and nation-state building that are currently
taking place on a world scale, and is thus a significant focus of study for scholars and students
alike. Pan-Caribbean research will provide scholars, leaders, and citizens with the resources
necessary to build an understanding of issues central to our lives today and to construct
effective current policies and sound strategies for the future.

This digital library will comprise collections that examine the similarities and differences in
histories, cultures, languages, and governmental systems. The dLOC will be an umbrella for
digital projects and collections from and about the Caribbean that might exist in isolation at a
single institution, thus providing a critical mass of resources in a single space.

Building upon the success of a cooperative pilot project and the progress made at the first
dLOC Planning Meeting in July 2004 at the University of Puerto Rico, Rio Piedras, this project
proposes to use Federal funds to meet the following goals: 1) Increase access to Caribbean
research resources by digitizing and making available through centralized searching collections
of note, in English, French, and Spanish, including from the Archives Nationales d'Haiti,
Caribbean Community (CARICOM), Fundaci6n Global Desarrollo y Democracia (Dominican






Republic), National Library of Jamaica, and Universidad de Oriente (Venezuela); 2) Build
capacity by developing a multi-layered and comprehensive digitization training program for
international partners; 3) Advance Caribbean Studies by building an aggressive and engaging
outreach program that delivers these collections to scholars, to the classroom, and to the
general public; 4) Cultivate the development of new research initiatives among Caribbean
scholars by providing a supportive framework to disseminate this work; 5) Ensure
sustainability of the dLOC by consolidating the organizational framework, both in governance
and technical infrastructure.



* Status / Impact

The Florida International University Digital Library of the Caribbean TICFIA grantee has
made substantial progress during the current reporting period. This progress has consisted of
improving the technical infrastructure of the project, supporting current members while
pursuing new member relationships, increasing the awareness of the project and ensuring its
long term sustainability.

The Project Coordinator and the dLOC technical support team at the University of Florida
regularly communicate with the Project Partners regarding their participation in dLOC. The
demand for access to the technical infrastructure and training provided by dLOC has resulted in
nine new members joining dLOC.

dLOC successfully presented and promoted the project at the Caribbean Studies Association
where the participating scholars were very interested to see the quantity of resources available.
There are close to 500,000 pages of content in over 4,000 titles, a 150% increase in pages from
year 2. The new Academic Advisory Board has already proved vital in selecting themes for
collections within the library and fulfilling the academic outreach objectives of the project.
dLOC also presented two workshops at the Association of Caribbean University, Research and
Institutional Libraries where we discussed usability and technical specifications for digital
libraries with over 60 people. The Executive Board held its annual meeting and elected
officers. The members made plans to elect the Executive Board from the general membership
since the project has exceeded the nine member cap on the Executive Board. The project has
created working relationships with the Florida Humanities Council and the Miami branch of
Teach for America to partner in the implementation of the K-12 teacher training component.

Original Foreign Partners
Universidad del Oriente
dLOC has completed the installation of equipment and training for the final original dLOC
Project Partner at the Universidad de Oriente in Cumana, Venezuela. The library hosted a three
day Digitization Course facilitated by the dLOC trainers for more than 30 participants from
four area universities. dLOC is currently hosting 18 titles with almost 4,000 pages from this
partner, and just received 8 new items totaling 1,365 images. Future collections include
resources from each of the University campuses including rare books, theses and dissertations,
oral histories and more.






A very productive visit in April to the Dominican Republic has served to jump-start the
relationship with the Fundaci6n Global Desarrollo y Democracia (FUNGLODE). Due to
significant turnover in their technology department, this partner was not submitting content into
dLOC. After a quick training for their key employees and a recommitment by the director, this
partner has now submitted 20 titles with over 3,500 pages. Due to the initial capacity building
and training provided by dLOC, the partner had undertaken two large digitization projects. The
first, already in dLOC, involves the digitization of a number of Domincan literary classics. The
second, an important historical magazine, Ahora, is currently underway, and will digitize all
the issues from the magazine's launch in the 1960s to the present. This project will provide the
only complete collection of the magazine, and will do so digitally.

National Archives in Haiti
Despite budgetary, technical, communication and environmental difficulties, this partner has
continued to submit materials to dLOC. In addition to the originally committed photograph
collection from the Department of Public Works, the National Archives has selected important
historical documents such as the Archive's collection of presidential photographs, 18th
Century contracts and other historical materials to add to dLOC's collection. We now have 335
titles and 441 pages of content. dLOC was able to visit the Archives, upgrade their Toolkit and
address some technical difficulties with their equipment as well as file saving procedures. The
National Archives has agreed to send their two staff members dedicated to scanning images for
dLOC to the University of Florida for advanced training at the government's expense.

CARICOM
During an on-site visit to CARICOM, we were able to update their software and clean up their
file structures which had become very complicated. The Secretariat has almost completed the
digitization of their CARIFESTA collection. They will begin contributing speeches from the
Secretary General, symposium papers, expert reports, booklets and other items in the public
domain. Initially, this partner had identified CARIFTA papers for submission to dLOC, but
these are still classified.

National Library of Jamaica
Currently, the NLJ houses 30 items totaling 1005 pages in dLOC. They are continuing to
contribute from their Jamaica Unshackled collection and will soon begin to contribute the
Walter Roberts Manuscript collection. dLOC is also in the planning stages of an early
Caribbean Literature collection that will be developed in conjunction with members from the
Academic Advisory Board.






US Partners
The US institutions are also contributing significant content to dLOC. The University of
Florida contributed 2,707 titles in over 10,000 items. Much of this new content was legal
heritage and newspapers but a significant number of titles were books (i.e., literature, histories,
statistics, etc.) published in Caribbean basin countries. The legal heritage contributed in this
round was primarily pre-Castro Cuban legislative journals. Newspapers contributed in this
round were primarily Cuban and Haiti. The University of the Virgin Islands has secured
permission from the Caribbean Studies Association to include CSA conference papers and
organizational documents in dLOC. We have 281 titles and over 6,000 pages digitized. The
UVI is seeking the specific author permission, and we already have five titles online. UVI also
contributed 587 items, totaling over 6,500 pages, including funeral booklets providing
genealogical data and institutional repository resources and agricultural and cultural
information. The University of Central Florida contributed 24 titles, and 5,500 pages, of
predominantly early English language travel literature from the Bryant West Indies Collection.
Florida International University in conjunction with its Special Collections department has
digitized 375 images of flora and fauna from the Caribbean that are in the process of being
loaded online. The FIU Special Collections department is making other selections that will
complement dLOC's holdings.

dLOC is also creating relationships with other content providers to host materials in the library.
The Research Institute for the Study of Man at New York University, in an agreement with the
University of Florida, allowed 9 titles in 32 issues of newspaper content to be added to dLOC.
The Instituto de Ciencia y Tecnologia Agricolas of Guatemala, in an agreement with
University of Florida, allowed 396 titles in 470 volumes of agricultural and scientific
information to be contributed to dLOC. We fielded a partnership inquiry from the Royal
Gazette, a newspaper of Bermuda. Exploration resulted in test digitization of issues from six
Bermuda newspaper titles in more than 390 issues, including the Royal Gazette and its
predecessors.

Project Awareness
During this reporting period, the dLOC directors, project coordinator and others associated
with the project have worked to increase awareness through various conferences. Papers,
presentations and workshops related to dLOC have been presented at the Caribbean Studies
Association (CSA) and the Association of Caribbean University, Research and Institutional
Libraries (ACURIL) conferences. Co-Director Judith Rogers of the University of the Virgin
Islands presented "The Digital Library of the Caribbean: crossing borders" at the CSA meeting
in San Andres, Colombia. Mark Sullivan of the University of Florida presented the advances of
the dLOC Toolkit and Marilyn Ochoa, University of Florida, and Brooke Wooldridge, Florida
International University, presented two workshops on dLOC Usability at the ACURIL
conference. The project is very well received by the Caribbean Studies and Library
communities, and relies on these conferences to promote the project and identify new member
institutions and advisors.







On the regional level, dLOC has also had the opportunity to create awareness. Co-director
Gayle Williams, Latin American & Caribbean Information Services Librarian, FIU, discussed
recent dLOC activities and subject content during the Feb. 7-9, 2008, meeting of LASER,
Latin American Studies in the Southeast, a regional consortia of SALALM. She also presented
an academic paper regarding the content of dLOC for the South Eastern Conference on Latin
America Studies. Project Coordinator, Brooke Wooldridge, shared the possibilities of dLOC
with a group from the National Library of the Dominican Republic during the International
Book Fair in Santo Domingo in April. In conjunction with the newly funded digitization
stations at the Information Resource Center at the US Embassy, dLOC presented the project to
representatives from five Haitian libraries in May. In September, the Project Coordinator and
Digital Projects Librarian from UF presented the steps for creating digital projects and also
joining dLOC to a group of Dutch Caribbean Libraries representing four islands and twelve
libraries.

The Academic Advisory Board is working to create awareness and develop new uses for the
content in dLOC. Dr. Leah Rosenberg, Assistant Professor of English at the University of
Florida, a specialist on Caribbean and Postcolonial studies, and Dr. JoAnne Harris, School of
Literature, Communication and Culture, Georgia Institute of Technology, Atlanta, Georgia are
working to increase the access to Early Caribbean Literature through the dLOC, and are
actively promoting participation among scholars in the field. Dr. Chantalle Verna, Assistant
Professor of History and International Relations at Florida International University, is
collaborating with FIU's Latin American and Caribbean Center to create an interactive portal
to facilitate collaborative research on Haiti. This portal would allow us to increase the visibility
of dLOC among scholars of Haiti. New York University School of Law Hauser Global Law
School's electronic legal publication GlobaLex published "A Guide to Legal Research in Haiti"
by Marisol Floren-Romero of Florida International University which highlights the dLOC
collection of Haitian law. dLOC will continue to use this model of targeted alliances with area
specialists to increase the scope of the collections and the use of dLOC.

Sustainability
During the third grant year, dLOC has worked diligently to ensure the long term sustainability
of the project. We have installed the new Executive Board officers for the first time. The
Academic Advisory Board also selected four new members after receiving close to 30
applications from the US, Canada and the UK. Both the Boards are In addition, despite
significant changes in the leadership at both the University of Florida and Florida International
University, there continues to be significant support for the collaborative project from both
institutions' libraries and Latin American and Caribbean Centers. dLOC has begun submitting
grant proposals for external funding.







In terms of technical sustainability, dLOC's digital library is essentially guaranteed by the State
University Libraries of Florida, for whom dLOC has become a resource integral to their own
mission. The technologies underlying the dLOC digital library are fully those of the University
of Florida Libraries or its agents. Systems supporting query, content delivery and object
behaviors are those of the University of Florida Digital Collections (UFDC). UFDC and related
systems are maintained by 2.0 FTE programmer and 1.0 FTE network and hardware
technicians. The UFDC team also employs a staff of 10 FTE digital preservationists, image and
text processing technicians, etc. Systems supporting digital archiving are those of the Florida
Digital Archive, a service of the Florida Center for Library Automation, a Title I Center of
State University Libraries of Florida. As UFDC supporting systems mature dLOC supporting
systems mature.



* Adjustments to Project

The major planned activities for this period have taken place as planned. Some changes to the
original budget were required due to various circumstances beyond the project management's
control. Due to the absence of the Foreign Project Coordinator for dLOC from September 1,
2007, until January 14, 2008, the project accumulated a savings of approximately $20,000 in
salary and fringe benefits. Of these funds, $8,000 was expended in project year 3 and dLOC
will use the remaining 12,000 in funds to cover the travel expenses to visit current and new
partners. The goal of these visits is to increase the partner submissions and to address both
technical and content related issues while making new connections with other institutions in the
same country. An additional digitization workstation was purchased for a new project partner at
the National Library in Aruba as well. The teacher training workshop in Miami-Dade county
scheduled for the fall of 2008 was rescheduled to take place in the spring of 2009.



* Exemplary Activities

Updated Metadata Submission Toolkit
Based on the experience in years 1 and 2, the dLOC programming team was able to streamline
to submission process to dLOC through modifications to the existing Toolkit. This new Toolkit
should help to increase participation by our current partners and facilitate the participation of
new partners to the project. A newly revised and expanded Toolkit manual under development
and will be ready to publish in all three languages shortly.






US Embassy in Haiti Partnership
The partnership between the dLOC and the US Embassy in Haiti continues to strengthen. The
Pubic Affairs Officer, in conjunction with the Information Resource Center (IRC), accepted
our proposal to install an advanced digitization station in Port-au-Prince. The IRC has
coordinated the purchase of the equipment, which in combination with the training and set-up,
is valued at over $50,000, will initially house digitization equipment including a Copibook
scanner that will enable dLOC's partners to digitize the many brittle and large format resources
currently at risk due to lack of preservation resources in Haiti. This groundbreaking
collaboration will greatly enhance the mission of dLOC to preserve valuable, endangered
resources and make them available for researchers of the region.

World Digital Library Pass-Through Agency
dLOC met with representatives of the UNESCO/Library of Congress World Digital Library in
May where we shared lessons learned in collaborative efforts and discussed the possibilities of
working together to facilitate Caribbean content.

New Members
The Executive Committee has approved the inclusion of eight new members: the Belize
National Library, the Bibliotheque Haitienne des Pares du St-Esprit in Haiti, The College of
The Bahamas, Florida International University's College of Law, the National Library of
Aruba, Pontificia Universidad Cat6lica Madre y Maestra in the Dominican Republic, the
University of South Florida, and WIDECAST at Duke University. dLOC is working with each
new partner to provide training and guidance in the digitization of their archives for
preservation and the submission of those files to dLOC for electronic distribution for electronic
use. Some of these members already have content online, including over 2,000 pages from the
College of The Bahamas and 21 images from the University of South Florida.

Newspaper Content
dLOC has significantly increased the presence of newspapers, and now provides online access
to 86 newspaper titles in 31,411 pages. Newspapers take significant time to process, so there
are many more titles waiting to be loaded. Of particular interest is the conversion of 7,243
issues for a total of 21,900 pages of Le Matin newspapers from microfilm masters, with
conversion-vendor assistance. In addition we are digitizing 35 volumes of the Aruba Esso
News on loan from the Aruba National Library which will total 6,652 pages from 1943-1985.
In addition, there are significant collections of the several other Caribbean newspapers
including the Diario de la Marina, Jamaica Times, Bermuda Royal Gazette, the Dominica Star,
and many others.

Promotion of dLOC
There are links to dLOC from the University of Florida, Florida International University,
Tulane, Duke, University of Southern California, the Felipe Herrera Library of the
Inter-American Development Bank, Intute, New York University Globalex, Binghamton
University, National Library of Jamaica, Aquatic Commons, Nationmaster.com, and the
International Coalition on Newspapers from the Center for Research Libraries, In addition,
there are numerous links to dLOC's materials in various Wikipedia websites.






Usability Testing
A Usability Study, headed by Marilyn Ochoa, University of Florida, is under development to
test the dLOC website and make recommendations for improved user friendliness. The
protocol for the study was tested at the ACURIL conference in June, and the actual testing will
be conducted in year 4.

Educational Outreach
dLOC is working with both the Florida Humanities Council and the Miami division of Teach
for America to conduct the teacher training workshops to increase the use of dLOC materials in
the K-12 academic environment. In addition, the Advisory Board is working to guide the
development of a Lesson Plan Competition and the Speaker Series to be conducted in year 4.

French and Dutch Caribbean
dLOC is working to diversify the linguistic presence of the library. We are currently working
with a consortium of Dutch Caribbean Libraries to increase our presence in the region. Also,
the Romance Languages Librarian at UF is working through the International Federation of
Library Associations and Institutions to promote the project to the Francophone Caribbean.



* Use of Technology

Digital Resource and Metadata Creation:
The new version of the dLOC Toolkit (version 2) has been widely adopted and readily
accepted by the dLOC partners. Training for the new toolkit has occurred in Venezuela,
Guyana, Haiti, Dominican Republic, Curacao, and during the ACURIL meeting in Jamaica.
During the course of the training sessions, the increased use of ease for the new toolkit was
readily apparent as the toolkit follows the process for digitizing a single item and steps users
through each processing step for metadata description, scanning, and loading. In addition to
being much easier to use, several partners have used the toolkit to update existing metadata as
well. The new version incorporates Paint.NET features, allowing the partners to edit their
images in preparation for loading. The new version incorporates more security and uses a
purchased secure FTP module, which has resulted in some issues. The UF technology team is
working to correct this issue.

Digital Resource Loading and Collection Building:
The custom software created for ingesting the new resources into dLOC was completely
overhauled during the last six months. This new version is constantly running, checking for
new incoming digital resources. Previously, items would not appear on-line for 24 to 48 hours,
but with the new version, items often appear within an hour. Updates to metadata were on a
similar schedule, taking 24-48 hours before they would reflect online. With the new version,
metadata updates often take less than 10 minutes to appear. The faster load times allow all
contributors and partners to make updates and see their updates reflected online, removing
confusion or the time for any additional checks.







The new version of the builder also added several new features. RSS feeds are created for all
the items in each collection, and feeds are also being generated for the latest 20 items added to
dLOC. Static HTML pages are being created for every item loaded into dLOC. In this way,
Google and other search engines are able to gain access and index the citations for each item.
Due to this change, we have seen many dLOC items appearing in Google searches.

Digital Library Management System [DLMS]:
The University of Florida Digital Collections (UFDC) technology that is the backbone of
dLOC's digital library has also seen many advances in the last year. A complete optimization
and refactoring was completed, resulting in quicker response and a smaller memory footprint
in the web server and in smaller HTML pages which results in faster load times even on slow
connections. The new version of UFDC is more METS-aware, and reads all the individual
metadata and structure from METS files over the web during item display. This technology
will allow for more distributed resources.

Several changes were implemented which are more visible to our external users. Changes to
the navigation were implemented in response to a usability assessment performed at the
University of Florida. Google maps were added for any item which has coordinates in the
metadata. In addition, a Flash viewer was added to allow 3-dimensional views or Flash movies
to be seamlessly integrated into dLOC.

Planned Improvements
In the remaining time for this grant, we hope to add several new features to the existing DLMS.
Planned improvements include adding Google maps to search results and browses, to allow the
users to place their results sets geographically. We also hope to allow remote users to log into
dLOC and performing simple metadata changes to their items online. The dLOC DLMS is
currently based on the Greenstone software, but we hope to change this during the next year to
run over the Fedora Digital Repository software. This should result in quicker search results.




*Travel Approval Requests


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:


Countries:


Mark Sullivan Lourdes Santamaria Brooke Wooldridge
From US
No International travel: Yes
Academic Purpose of travel: Instruction
This work session in Venezuela will allow dLOC to install
equipment and provide the required training for our partner
library at the Universidad del Oriente. This trip was included in
the original grant budget for the trainer and programmer. The
new program coordinator will also participate in this work
session to help promote the project and to complete her
training/orientation regarding the grant's objectives.
Venezuela






Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:
Explanation of expenditures:









Date leaving:



Date submitted:
Comments:
*Departure Itinerary


Area studies, Library science, Technology management
$4,910

2007
Airfare -- $3150 includes 3 roundtrip tickets to Caracas,
Venezuela and 6 internal flights
Hotel -- $1040 includes 3 rooms for 4 nights in Cumana and 1
night in Miami
Per diem -- $340 includes 2 people, 6 days at $20/day and 1
person, 5 days at $20/day
Rental car -- $230 includes 2 days to drive from Gainesville to
Miami to save on airfare
Taxis -- $150 includes airport and local taxi transportation
02/17/2008 Date returning: 02/22/2008
I certify that this travel
request complies with the
Fly America Act.
01/24/2008 Date approved: 01/24/2008


Date From From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) To City Country Number
02/18/2008 IMiami Florida 02/18/2008 ICaracas Venezuela aa 2107

"Return Itinerary

Departure
Date From From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) City Country Number
02/22/2008 ICaracas Venezuela 02/22/2008 IMiami Florida aa 936


" Program Officer Comments


01/24/2008


I think
the
proper
code is
AA for
American
--- just fyi


Participant name(s):


Judith Rogers Mark Sullivan Gayle Williams Brooke
Wooldridge






Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:



Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:
Explanation of expenditures:






Date leaving:




Date submitted:
Comments:

* Program Officer Comments





03/20/2008


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:


From US
Yes International travel: No
Administrator Purpose of travel: Conferences/Lectures
To travel to Chicago to participate in the annual TICFIA
Directors meeting. This expense was included in the original
budget at $3,200. The additional costs will be covered using the
acurred salary savings from this budget year.
United States of America
Area studies
$5,240

2007
Airfare 1500 in airfare (1 St. Croix, 2 Miami, 1 Gainesville to
Chicago)
Lodging 2400 ($249 per night, 4 people, 2 nights each)
Per Diem 240 (3 days, 4 people, $20/day)
Incidentals 300 ($75 each, 4 people)
Registration 800 ($200/person, 4 people)
04/30/2008 Date returning: 05/02/2008
I certify that this
travel request
complies with the
Fly America Act.
03/12/2008 Date approved: 03/20/2008


Do not
submit
through
IRIS.
Domestic
travel
does not
require
approval


Brooke Wooldridge
From US
No International travel: Yes
Administrator Purpose of travel: Linkages
I will be working on a new collection development plan with
our project partner at FUNGLODE whose contribution levels
have been lower than expected. Santo Domingo is also hosting
an International Book Fair where I will present dLOC and meet
with several other local potential partners at two private












Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:
Explanation of expenditures:



Date leaving:



Date submitted:
Comments:
*Departure Itinerary


universities and the National Library.
This funding was not approved in the original budget, but we
would like to request use funds from the acurred salary savings
to address these unforeseen difficulties with this partner and to
pursue new partners in the country.
Dominican Republic
Area studies
$1,195


2007
Airfare Miami to Santo Domingo $400
Hotel 5 nights $600
Per diem 6 days $120
Incidentals 75
04/20/2008 Date return
I certify that this travel
request complies with the
Fly America Act.
03/19/2008 Date annrov


04/25/2008



03/20/2008


ed:


Departure
Date From From State Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City or Country (mm/dd/yyyy) To City Country Number
04/20/2008 Miami Florida 04/20/2008 Santo Dominican AA 783
Domingo Republic

"Return Itinerary


Departure
Date From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) City Country Number
04/25/2008 Santo Dominican 04/25/2008 Miami Florida AA 680
Domingo Republic


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:


Countries:


Brooke Wooldridge
From US
Yes International travel: No
Administrator Purpose of travel: Research
To travel to Gainesville to develop and produce a training video
for the new dLOC software and to participate in a preparatory
meeting for ta Usability study for the site.
United States of America


ng:


,Id1






Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:
Explanation of expenditures:


Date leaving:



Date submitted:
Comments:


Area studies
$420

2007
Mileage Miami to Gainesville $294.59
Tolls/Parking $45
Per Diem $80
04/06/2008 Date returning:
I certify that this travel
request complies with the
Fly America Act.
03/19/2008 Date approved:
Traveller is declining coverage for hotel.


* Program Officer Comments

03/20/2008 Approval is required only for foreign travel. Domestic travel does not require
approval.


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:









Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:
Explanation of expenditures:


Date leaving:


Judith Rogers
To US
No International travel: Yes
Academic Purpose of travel: Conferences/Lectures
This request covers the cost for Judith to attend both the
Advisory Board meeting at the Caribbean Studies Association
as well as the Executive Board meeting at ACURIL. She will
also be presenting a paper on dLOC at CSA.

This trip was included in the original budget, but the cost is
higher due to increased flight and hotel costs due to the location
of the conference, and will be covered with acurred salary
savings.
Colombia, Jamaica
Area studies
$4,472

2007
Flights- $1915 (St. Croix to San Andres, Colombia to Montego
Bay, Jamaica, to St. Croix)
Hotel $1636.50 (14 nights)
Per Diem $320 (16 days)
Registration $350 ($125 for CSA, $225 for ACURIL)
Incidentals 250
05/23/2008 Date returning: 06/07/2008


04/09/2008



03/20/2008










Date submitted:
Comments:
"Departure Itinerary


I certify that this
travel request
complies with the
Fly America Act.
03/19/2008 Date approved: 03/20/2008
Hotel in Jamaica is shared with Brooke Wooldridge.


Departure
Date From From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) To City Country Number
05/23/2008 St. Virgin Islands 05/23/2008 San Juan Puerto Rico AA5147
Croix
05/23/2008 San Puerto Rico 05/23/2008 Miami FL AA2217
Juan
05/23/2008 IMiami FL 05/23/2008 IBogota Colombia AA915
05/23/2008 Bogota Colombia 05/23/2008 San Colombia CM7544
Andres


'Return Itinerary


Departure
Date From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) To City Country Number
06/07/2008 Montego Jamaica 06/07/2008 Miami FL AA0320
0 8 Bay
06/07/2008 Miami FL 06/07/2008 St. Virgin AA0788
Croix Islands


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:




Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:


Gayle Williams
From US
No International travel: Yes
Academic Purpose of travel: Conferences/Lectures
To participate in the Advisory Board Meeting at the Caribbean
Studies Association. This trip was included in the original
budget, but the cost is higher due to increased flight and hotel
costs due to the location of the conference, and will be covered
with acurred salary savings.
Colombia
Area studies
$1,709


2007






Explanation of expenditures:




Date leaving:




Date submitted:
Comments:
*Departure Itinerary


Hotel $340 (4 nights)
Flight $1064
Registration $125
Per diem $80
Incidentals (taxis, parking, taxes) $1000
05/24/2008 Date returning: 05/28/2008
I certify that this
travel request
complies with the
Fly America Act.
03/19/2008 Date approved: 03/20/2008


Date From From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) City Country Number
05/24/2008 IMiami FL 105/24/2008 IBogota Colombia DL8939

*Return Itinerary

Departure
Date From From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) City Country Number
05/28/2008 IBogota Colombia 05/28/2008 IMiami FL DL8938


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:









Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:


Brooke Wooldridge
From US
No International travel: Yes
Academic Purpose of travel: Conferences/Lectures
To participate in the Advisory Board Meeting at the Caribbean
Studies Association and to participate in the Executive Board
Meeting at ACURIL as well as present two workshops on
Usability.

This trip was included in the original budget, but the cost is
higher due to increased flight and hotel costs due to the location
of the conference, and will be covered with acurred salary
savings.
Colombia, Jamaica
Area studies
$4,018


2007






Explanation of expenditures:





Date leaving:




Date submitted:
Comments:
"Departure Itinerary


Flight $1475.89 (Miami to Colombia to Jamaica to Miami)
Hotel $1636.50 (14 nights shared with Judith Rogers in
Jamaica)
Per Diem $280 (14 days)
Registration $405
Incidentals (Taxis, taxes, parking) $250
05/21/2008 Date returning: 06/07/2008
I certify that this
travel request
complies with the
Fly America Act.
03/19/2008 Date approved: 03/20/2008


Departure
Date From From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) City Country Number
05/21/2008 IMiami IFL 05/21/2008 IBogota Colombia DL8939

"Return Itinerary

Departure
Date From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) City Country Number
06/07/2008 Montego Jamaica 06/07/2008 Miami FL AA1812
Bay


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:







Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:


Gayle Williams
From US
No International travel: Yes
Academic Purpose of travel: Conferences/Lectures
To travel to ACURIL to participate in the Executive Board
Meeting.

This travel was originally included in the approved budget, but
the costs are higher due to unexpected expenses in flight and
hotel due to the location. The additional charges will be covered
using salary savings.
Jamaica
Area studies
$1,906


2007






Explanation of expenditures:




Date leaving:




Date submitted:
Comments:
SDeparture Itinerary


Flight $360
Hotel -$1116
Registration $225
Per Diem $80
Incidentals $125
06/04/2008
I certify that this
travel request
complies with the
Fly America Act.
03/19/2008


Date returning:




Date approved:


06/08/2008




03/20/2008


Departure
Date From From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) To City Country Number
06/04/2008 Miami FL 06/04/2008 Montego Jamaica AA0838
Bay

"Return Itinerary


Departure
Date From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) City Country Number
06/08/2008 Montego Jamaica 06/08/2008 Miami FL AA1812
Bay


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:

Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:
Explanation of expenditures:
Date leaving:


Barry Baker
From US
No International travel: Yes
Academic Purpose of travel: Conferences/Lectures
To participate in the Executive Board meeting in ACURIL. This
funding was approved in the original budget.
Jamaica
Area studies
$1,000


2007
Hotel $180 at 6 nights
06/01/2008 Date returning:


06/07/2008











Date submitted:
Comments:

*Departure Itinerary


I certify that this
travel request
complies with the Fly
America Act.
03/19/2008 Date approved: 03/20/2008
We will only be covering $1000 of the costs incurred for this
trip.


Departure
Date From From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) To City Country Number
06/01/2008 Orlando FL 06/01/2008 Montego Jamaica n/a
I Bay

*Return Itinerary


Departure
Date From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) To City County Number
06/07/2008 Montego Jamaica 06/07/2008 Orlando FL n/a
Bay


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:


Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:


Mark Sullivan Brooke Wooldridge
From US
No International travel: Yes
Administrator Purpose of travel: Instruction
Mark Sullivan, the dLOC programmer, and Brooke
Wooldridge, the dLOC Coordinator, will be travelling to project
partner CARICOM in Guyana to resolve technical issues that
have not been able to be addressed remotely as well as faciliate
the migration to the new toolkit and formalize the collection
development plan.

This travel was not included in the original approved budget,
but will be covered using the acurred salary savings.
Guyana
Area studies
$1,800


2007






Explanation of expenditures:




Date leaving:



Date submitted:
Comments:
*Departure Itinerary


2 Flights Miami to Georgetown, Guyana (1200)
Hotel (2 people, 2 nights) (300)
Per diem (2 people, 3 days, $20/day) (120)
Car rental/Gas (Gainesville to Miami) (80)
Incidentals (taxis, tolls) (100)
05/11/2008 Date returning:
I certify that this travel
request complies with the
Fly America Act.
04/02/2008 Date approved:


Departure
Date From From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) To City Country Number
05/11/2008 IMiami FFL 05/11/2008 Georgetown Guyana AA1647

"Return Itinerary

Departure
Date From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) City Country Number
05/13/2008 Georgetown Guyana 05/13/2008 IMiami FL AA1668


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:








Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:


Mark Sullivan Matt Lovings Brooke Wooldridge
From US
No International travel: Yes
Administrator Purpose of travel: Linkages
We will be travelling to Haiti to discuss with the US Embassy a
proposal for the purchase of a copibook scanner for use by
dLOC partners in Port au Prince. We will also be providing
training for the new project parter at two private libraries and
follow up training for the National Archives.

This travel was not included in the original budget, but will be
covered using acrrued salary savings.
Haiti
Area studies
$1,590


2007


05/13/2008



04/03/2008






Explanation of expenditures:




Date leaving:



Date submitted:
Comments:
*Departure Itinerary


3 Flights (Miami to Port au Prince) (750)
Hotel (3 nights, 3 people) (400)
Per Diem (4 days, 3 people, 20/day) (240)
Car Rental (Miami, G'ville, Miami) (100)
Incidentals (taxi, tolls) (100)
05/14/2008 Date returning
I certify that this travel
request complies with the
Fly America Act.
04/02/2008 Date approve


05/17/2008



04/03/2008


d:


Departure
Date From From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) To City Country Number
05/14/2008 Miami FL 05/14/2008 Port au Haiti AA1291
Prince

*Return Itinerary

Departure
Date From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) City Country Number
05/17/2008 Port au Haiti 05/17/2008 Miami L AA1908
Prince


Participant name(s):
Travel to/from US:
In-country:
Participant type:
Purpose of travel explanation:








Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:


Mark Sullivan Lourdes Santamaria Brooke Wooldridge
From US
No International travel: Yes
Staff Purpose of travel: Instruction
We will be traveling to the Dominican Republic to train the new
project partner at the Pontificia Universidad Catolica Madre y
Maestra for two days and to conduct follow up training with the
partner at FUNGLODE. Both training are necessary to ensure
proper submission of content into the Digital Library. The
majority of the costs will be covered by the partner institutions.
The remaining amount while not originally budgeted for will be
covered with accrued salary savings.
Dominican Republic
Area studies
$1,240


2007


g:


d:






Explanation of expenditures:



Date leaving:



Date submitted:
Date resubmitted:
Comments:


Hotel 3 days *2 room *$125 per room = $750
Per diem 5 days *3 people *$20 per day = $300
Incidentals (taxi, taxes) $90
Rental Car $100
12/07/2008 Date returning:
I certify that this travel
request complies with
the Fly America Act.
07/31/2008 Date approved:


12/13/2008


08/11/


11/18/2008 Date resubmission
11/18/2008 11/19/:
approved:
The airfare and two nights of hotel will be covered by the
institutions begin trained.
Travel was canceled due to Tropical Storm Faye.


2008
2008


"Departure Itinerary


Departure
Date Frm FrFrom State or Arrival Date To State or Airline/Flight
(y Country (mCity Country (mm/dd/yyyy) To City Country Number
12/07/2008 Miami FL 12/13/2008 Santiago Dominican AA 749
Republic

"Return Itinerary


Departure
Date From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) City Country Number
12/07/2008 Santo Dominican 12/13/2008 Miami FL A 680
Domingo Republic


" Program Officer Comments


11/19/2008


please
put
commas
between
the
names
of the
travelers


Participant name(s):
Travel to/from US:
In-country:
Participant type:


Jacques Pierre Brooke Wooldridge
From US
No International travel:
Consultant Purpose of travel:


Yes
Linkages






Purpose of travel explanation:





Countries:
Disciplines:
Title VI TICFIA funds
to be expended for travel:
FY Funds:
Explanation of expenditures:


Date leaving:



Date submitted:
Date resubmitted:
Comments:


SDeparture Itinerary


To travel to Haiti to recruit new partners and sign partnership
agreements for new members to participate in the US Embassy /
dLOC joing project where we will train and provide access to
advanced digitization equipment to Haitian partners in exchange
for their inclusion into dLOC. This travel was not originally
anticipated but will be covered using salary savings.
Haiti
Area studies
$0


2007
Hotel: 6 nights x 2 rooms 1500
Per diem: (2 people, 6 days) 720
Transportation/Phone: 150
08/24/2008 Date n
I certify that this travel
request complies with the
Fly America Act.


turning:


08/30/2008


07/31/2008 Date approved: 08/11/2
09/08/2008 Date resubmission 09/12/
09/08/2008 09/12/2
approved:
The US Embassy will cover the cost of flights and most in
country transportation.
Travel was canceled due to Tropical Storm Faye.


2008
2008


Departure
Date From From State or Arrival Date To State or Airline/Flight
(mm/dd/yyyy) City Country (mm/dd/yyyy) To City Country Number
08/24/2008 Miami FL 08/24/2008 Port au Haiti AA 803
Prince

"Return Itinerary


Departure
Date From State or Arrival Date To To State or Airline/Flight
(mm/dd/yyyy) From City Country (mm/dd/yyyy) City Country Number
08/30/2008 Port au Haiti 08/30/2008 Miami FL AA 1908
Prince


' Program Officer Comments






next time
change
09/12/2008 the dates
of travel
when you
reschedule




* Partners/Collaborators

U.S. Partners

Total number of partners and collaborators: 6
Names of associations and organizations:
Names of government and non-government entities:
Names of institutions of higher education:
Duke University
Florida International University
University of Central Florida
University of Florida
University of South Florida
Names of libraries:
Names of publishers:
Names of other project partners and collaborators:
University of the Virgin Islands

Foreign Partners

Total number of partners and collaborators: 9
Names of associations and organizations:
Names of government and non-government entities:
National Archives, Haiti Fundacion Global Desarrollo y Democracia Caribbean Community
Secretariat, CARICOM
Names of institutions of higher education:
Universidad del Oriente College of the Bahamas Pontificia Universidad Catolica Madre y
Maestra
Names of libraries:
National Library of Jamaica Belize National Library National Library of Aruba
Names of publishers:
Names of other project partners and collaborators:
Country(ies) of partners and collaborators:
Bahamas
Dominican Republic
Guyana
Haiti
Jamaica






Venezuela


" Foreign Resources Collected and/or Transferred to Electronic Form


Texts Citation Records
Accessed 0 0
Available to clientele in electronic format N/A N/A
Created N/A N/A
Data sets / statistics created 0 0
Digital records created 0 2964
Transferred to electronic format 2964 0
Total: 2964 2964

Disciplines World Areas Countries Languages
Agriculture International Aruba French
Anthropology Latin Bahamas Haitian Creole
Architecture/urban and regional America Belize Papiamento (Aruban
planning Dominican Creole)
Area studies Republic Spanish
Ecology/natural resources Guyana
Economics Haiti
Education Jamaica
Foreign languages and literature Mexico
Geography Netherlands
Global/international relations and Antilles
studies Venezuela
History Virgin Islands
International/area studies
Law
Linguistics
Literature
Political science
Religious studies
Sociology
Women's studies


* Dissemination of Resources to Target Audiences


* Dissemination of Resources to Target Audiences






Audiences project serves: Business
Community organization
Elementary and secondary education
Federal government
Foreign government
General public
Higher education
Legal profession
Librarians
Non-government organizations
State and local government


Texts
Web sites made available 1
CDs printed and disseminated 0
Shared via interlibrary loan / document delivery 0
Shared via file transfer protocol delivery 2964
Total: 2965


SBudget


Title VI
TICFIA Funds Matching Funds
Budget Category Spent Spent Title VI TICFIA Matching Funds
Budget Category
in the Spring in the Spring Funds Spent Spent
Reporting Reporting Period in the Current in the Current
Period Reporting Period Reporting Period
Personnel $5,556 $10,7501 $28,735 $18,609
Fringe Benefits $1,766 $2,896 $8,312 $4,408
Travel $3,541 $461 $23,633 $1,500
Equipment $0 $0 0 $0
Supplies $0 $0 $0 $0
Contractual $14,936 $7,570 $0 $7,570
Other $410 $500 $2,095 $6,198
Total Direct Costs $26,209 $22,177 $62,775 $38,285
Total Indirect $2,096 $0 $4,900 $0
Costs
(May not exceed
8% of direct costs)
Training Stipends $0 $0 $0 $0






Total B t $28,305 $22,177 $67,675 $38,285
Total Budget
56% 44 % 64% 36%

Comments:
The grantee has made substantial progress during fiscal year three. Some adjustments to the
original budget were to reallocated salary savings accumulated during the absence of the
project coordinator. These have been reallocated into partner training visits and equipment for
one addition project partner. In addition, the subcontract for year 2 was paid during year three
and the subcontracts for years 3 and 4 will be paid in year 4.

Budget attachment:
The following file is uploaded for this report: Budget Year 3 Year End Report.xls




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