Mr. Emang M. Maphanyane
Acting leoretariat for SADOC
Ministry of Finance
Government of Botswana
Standing Committee of Officials meets first then Council of Ministers.
The two do not by regulation have to meet at the same time, but in
pLOctice they have not yet met separately.
Funds are available for anything SAD00 wants. Flow of funds depends
upon the spped with which SADOO can get projects ready and terms of ref-
erence for studies agrees upon.
Priorities by project are not agreed upon, but this fact is not too
important. There is agreement rpoa as to the priority by sector even
though priority by projects is not there. Donors operate within Sf the
general fZXXrKfxzXraZNrata x KK system of priorities which SADCC
S(eps to implementation
j 1. consubatcy 2. paper, which identifies the problem, the solution
and recommended action 3. Sub-Oommittee of Officials with technical
expertise in k given area approves or disapproves of the paper which the
given country has proposed to SADOO 4. Standing Committee of Officials
discusses the proposals of the various sub-committees. The Standing
committee generally concerns itself with broad policy decisions as to
the direction in which SADOC should be moving, and does not question
the technical viability of any single project. They deal with whether
or not the project fits into the overall SADOO policy-framework.
majority of the work will stay with the member states. The sec*ei o-c
will service the Summit,, the Council of Ministers, and the Standing
Committee of Officials. The Specialized SubrCommittees of the Standing
Committee will continue to be served by the ministries of the individual
Each member state has a contact point who is responsible for clearing
all communications between his government and all other SADOOC governments
on SADOC affairs. He is usually located in the ministry of Economic
Development or the equivalent ministry. From the contact point,
information is channeled to the appropriate ministry according to the
issue at hand. For instance, Zimbabwe's responsibility is Agriculture.
When the miniVry of Agriculture in Zimbabwe takes a SADCC initiative,
it must chann~d~its own ministry of Economic Planning and Development,
which in turn contacts the economic ministries in the other Sadcc states.
The other local economic ministries are then responsible for passing
the information on kth to the local ministries of agriculture, which
in turn contact the relevant people within their ministry.
Maphanyane p. 2
Contact Points (con') always
In reality, the contact points do not4function quite so efficiently.
A Great deal depends upon the emphasis that the individual government
place on SADC00.w[xtx and Ministz
The inteministerial committee is composed of all those individuals
in the different ministries of a single government who are active in
SADOC affairs. It meets 4ierp dically in some states, not at all in others,
but serves to keep people active in similar activities informed about
what thdr colleagues are up to.
The Secretariat will have four staff positions
a. Executive Secretary b. Deputy Secretary which will a appointed
at a latter date
c. Administrative Officer d. Executive Officer
The secretariate will also have four supporting staff members who will
most likely be Batswana. They are:
one Secretary, two dMQver/messangers, and one cleaning person.
The official language of the secretariate will be English, with Mozambique
and Angol- translating what ever documents they need on their own.
Major Problems in SADOO thus far
Time table for Decisions.
Lack of coordination between the sectors. ight now each sector is
moving at its own pace independently of the others.
Within ite sectors, the members responsible do ndrhave a sense of
prioritieshow to proceed to address a problem.
Project development -- needs to move beyond the study stage as quickly
Any member may propose a new sector. Write a proposal paper and
then submit it to the Standing Committee of Officials. Then begin the lona
march to the iummitA which must give final approval. Currently, there
is a great reluctance to expand the tasks of SADOO Until the members have
the current takks a bit more under control.
financed by equal contributions from each state
9 Budget is US$ 350-360,000 pa. this comes to $40,000 per state
Core staff to come from members and to be funded by members.
technical back-up staff may be funded by other donors.
building to be funded by Nordics, as a gift to Botswana, then rented
Administrative burden of SADC0
SAD00 work and Domestic work must not be seen as in competition.
bur rather in complemtarity to Keach tther. SADCO work is national work.
Has served as an interim secretariat atthe council Meetings.
Maphanyane p. 3
The Lion Oommittee has served as an interim Secretariat at the Counoi
and at the Committee meetings. It also approves the agenda of the Oouncie
1 of Ministers before it is oiroulJated. and it aids in communication.
All the member states have Embassies or High Commissions in London
an sometimes getting word around or distributing documents is more
S done via london that it is directly between the states.
The liapon committee also serves to "further the interests of SADOO
amongst the international community" which is widely represented in
that it is in any single member state.