Group Title: Historic St. Augustine: Seawall
Title: [Email to Jon Regan re: Riverine Limited Data Module - Template.doc]
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Permanent Link: http://ufdc.ufl.edu/UF00095518/00007
 Material Information
Title: Email to Jon Regan re: Riverine Limited Data Module - Template.doc
Series Title: Historic St. Augustine: Seawall
Physical Description: Correspondence
Language: English
Creator: Shipmon, Alvin
Publication Date: 2003
Physical Location:
Box: 8
Divider: Seawall
Folder: Seawall
 Subjects
Subject: Saint Augustine (Fla.)
Seawall (Saint Augustine, Fla.)
Spatial Coverage: North America -- United States of America -- Florida -- Saint Johns -- Saint Augustine
Coordinates: 29.888145 x -81.309125
 Record Information
Bibliographic ID: UF00095518
Volume ID: VID00007
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Full Text

Page 1 of 1


HPHT

From:
To: ; ; ;
; ;

Cc:
Sent: Thursday, November 20, 2003 3:04 PM
Attach: Riverine Limited Data Module-Template.doc
Subject: Stafford Act 404 vs. 406




Dear Mr. Regan:
With regards to our meeting earlier today. This should clarify the
difference between Stafford Act 404 and Stafford Act 406. The links below
were found at http://www.fema.gov/library/stafact.shtm


Section 404. Hazard Mitigation
Section 406. Repair, Restoration, and Replacement of Damaged Facilities

In addition, attached below is a Drainage Data Template, which FEMA
recommended for PDM 2003. The deadline date for PDM 2003 applications
closed at midnight October 6, 2003. Also, as I mentioned in the meeting
FEMA closed the application process for HMGP 1300 and HMGP 1393.
Furthermore, we have not received any guidance on PDM 2004. However, I
believe the template will be a very helpful tool If you're planning to
submit your project under 404 Mitigation. Perhaps, PDM 2004. The
template defines the data, list sources, and describes what documentation
is appropriate. The template should be used to ensure that data
documentation and source credibility are adequate for FEMA's review. Your
Benefit Cost Analysis (BCA) must contain supporting documentation for the
numbers used in your analysis.

Please contact me if I can assist you further.
(See attached file: Riverine Limited Data Module-Template.doc)

Sincerely,
Alvin E. Shipmon
Division of Emergency Management
2555 Shumard Oak Drive
Tallahassee, FL 32399-2100
Office: (850) 922-5010
Fax: (850) 922-1259

Please note: Florida has a very broad public records law. Most written
communications to or from state officials regarding state business are
public records available to the public and media upon request. Your e-mail
communications may be subject to public disclosure.


11/21/03





Data Documentation Template


Frequency Damage Method (Riverine Limited Data Module): Applicable to Most Hazards


This data documentation template is designed to assist BC analysts in recording the data and methodologies utilized in their BCA. BC
analysts should keep in mind that a well-documented BCA means a knowledgeable subject matter expert (another BC analyst) should be
able to re-create the BCA from the supporting documentation provided (with a Mitigation application submitted for funding) without any
additional explanation. BC analysts should provide an electronic or paper copy of the full BCA to compliment any template or summary
submitted to FEMA for review.

The Frequency Damage Method can be used for any hazard for which frequency-damage relationships can be established from historical
damage data and/or engineering judgment. Analysts should note that the Frequency Damage module, based on event frequency or a
general approach, was designed for floods without quantitative flood hazard data and other hazards without standardized hazard data easily
available (e.g., landslides, ice-storms, etc.) This module should generally not be used for earthquake, hurricane, tornado, or wildland/urban
interface fire projects due to the fact that FEMA has BCA modules to support BCA for these hazards.

The BCA software is labeled Riverine Limited Data Module because this module was originally developed for analysis of flood projects.
This module is commonly used for flood projects (for locations without quantitative flood hazard data) and for other hazards such as ice
storms, windstorms, snow, landslides, etc.


Data Typ Vau Decipto Documentatio Sourc


The OMB-
mandated
discount rate of
7% must be
used for all
BCAs.


* The discount rate determines
the time-value of money
* In a FEMA benefit-cost
analysis, a discount rate is
used to calculate a value today
(the Net Present Value) of
future benefits so that they
can be compared to the costs
of a mitigation project.


* Electronic or paper copy of
the BCA.
* The OMB-mandated
discount rate of 7% must
be used for all BCAs.


The OMB-mandated
discount rate of 7% must be
used for all BCAs.


Page 1 of 7


Discount
Rate


I I Y _I I I





DIat ValueescriptonDocuentatin Sorc I


I ~LCL--f- I I7 I


imViuganon
Project
Useful
Lifetime


Mitigation
Project Cost
(includes
data inputs
for net
mitigation
project cost
and
additional
annual
maintenance
cost ($/yr)
for a project)


i ears


Total dollar
value


-4-


* Estimated amount ot time
that mitigation action will be
effective.
* Includes any maintenance
activities that will be done to
prolong effectiveness).


* Estimated total cost of the
proposed mitigation action
(not just the Federal share)
and any maintenance activities
that will be done to prolong
effectiveness.


* Reference FEMA standard
value if utilized.
* If FEMA standard value is
not utilized then include a
justification of the value
entered.
* May also attach a letter, e-
mail, etc. from credible
agency documenting this
estimate (if resource other
than FEMA standard
value).


* Narrative summary in the
BCA module should state
that this value comes from a
potential or submitted
project application.
* Must document source and
reasoning in estimate of
maintenance activity cost.


I


* Should support the value
submitted with the project
application.
* Government representative
or private professional with
expertise relevant to the
proposed project.
* For maintenance values,
see Government
representative or private
professional with expertise
relevant to the proposed
project.


Page 2 of 7


I


FEMA guidance.
Government
representative or private
professional with expertise
relevant to the proposed
project.





. at TyIpe Vl Descrptio Doc n S r I


Base Year of
Costs


Year


* The year in which the
mitigation project's cost was
estimated.
* If cost estimates are several
years old, they may need to be
adjusted by the user to
account for inflation in costs
between the base year and the
present.


* None required if cost
figures are current year or
not manipulated.
* If cost figures are adjusted
provide a description of
methodology utilized.


Applicant.
FEMA's inflation
calculator located on the
Mitigation BCA Toolkit.


Type of Years Selection describes the facility None required for selection Applicant.
Facility [for type being considered in the of type of facility via buttons.
Loss of loss of function analysis.
Function There are three choices:
calculation] utilities, roads and bridges,
and buildings.
Selecting facility type brings
you directly to your concern
for using the software.
Before Dollars Damages to buildings, Detailed breakdown of Historical data from past
Mitigation contents, and infrastructure specific damages in separate events, i.e. insurance or
Damages before a mitigation project is categories (i.e. structural, repair records,
and Losses assumed to be in place. contents, displacement, photographs of damaged
(in FEMA May include loss of function etc.). facilities.
software, the impacts, unless calculated If damages are derived or Expert in data derivation
first large separately in loss of function calculated rather than taken for given hazards.
table) section (FEMA software). verbatim from a credible Newspaper or other
Casualty values as appropriate source, describe calculation written accounts (if
(if proposed project reduces method and provide copies credible).
them). of all source data.


Page 3 of 7





Dat Typ Valu Dscito Douetto SourceI


Loss of
Function


Varies,
depending on
facility lost and
data type


* In FEMA software,
depending on the selection of
facility type (via the button)
users provide data about the
volume and value of the
service that is provided.
* The volume and value entries
are linked to the time of lost
function to determine future
damages.
* In many situations, the
economic impacts of loss of
function (e.g., road closure or
loss of a public service) are
often much larger than
physical damages alone, so the
benefits of a project may be
largely based on avoiding
losses of function rather than
physical damages.
* Note: There is a difference
between the calculation
method of the LD module
and in the newer "What is a
Benefit?" guidance. Either
calculation method is OK, but
the "What is a Benefit?"
values reflect FEMA's most
recent values. For questions,
please call the BC Hotline.


Page 4 of 7


* Varies depending on data
type.
* For utility and road/bridge
volume, provide written
backup for data such as
kilowatts, gallons or trips
per day. Backup may include
letters from utilities or
traffic departments, internet
site printouts, etc.
* For utility and road bridge
value, provide written
backup for normal value of
the service; e.g., cost per
gallons of water or kilowatt
of electricity under normal
conditions; or value of
traffic/traffic delay (see
Source column at right)
* For building annual budget
value provide written
backup from a
knowledgeable source. If
estimated provide written
details on how estimated,
including assumed or
calculated staff salaries and
overhead.


* Varies depending on the
facility type (utilities,
roads/bridges, buildings).
* Source is generally a party
responsible for operating
and/or maintaining a
facility.
* Local electric, gas or water
company.
* Department of
transportation or public
works.
* Building manager, official
of organization housed in a
building.
* "What is a Benefit?"
guidance
* FEMA training materials.
* Web sites.


_





I.. Da T Vl D D I


Frequency
of historical
events


Years


* Return frequency of past or
projected damaging events
(i.e. a 5-year event, 10-year
event etc.)
* Documentation and source
credibility become more
critical when analysis uses
high-frequency events (i.e. 1-
5 year return interval).
* Accurately determining
frequencies is a key
determinant in this kind of
analysis.
* Methods include analysis of
historical damage data
(frequency of events) or
engineering calculations that
determine other frequencies
by interpolation, extrapolation
or other methods.


Page 5 of 7


* Varies depending on how
the data were obtained. If
obtained directly from a
public source, provide
copies of source documents,
letters, or web pages.
* If derived or calculated,
provide written explanation
of methodology used, plus
written documentation of
any source data (i.e. dates of
past events that caused
damage).
* For flood hazards, if using
FEMA frequency calculator
software, provide printout
of calculator results and
source flood hazard data
(usually Flood Insurance
Study or technical report)
utilized.


* Source varies depending on
available resources in the
event area.
* US Geological Survey
(stream gauge data),
National Weather Service
or National Ocean and
Atmospheric
Administration (sometimes
these agencies calculate
frequencies for large
events), among many
others.
* Insurance records (if used
to assess how often events
occurred), newspaper
accounts when they cite
other credible sources.
* Engineering or technical
reports.
* FEMA frequency
calculator.
* Expert individuals, i.e.
engineers or State
Climatologist who have
independently calculated
frequencies.
* See Data Derivation
sections and Case Studies
on the Mitigation BCA
Toolkit.





Si. Dt T V-lue ID rpll Dun So u


Time of Lost
Function
(pre-project)


After
Mitigation
Damages
and Losses


Number of days
or partial days
(in before -
mitigation
damages and
losses table).


* The number of days that a
function was or is calculated
to be lost in events of various
frequencies (i.e. a bridge was
unusable for five days after a
flood) before the mitigation
project is completed.
* The loss of function
calculation will not work if
this figure is not provided.


* If based on historical
occurrence (preferred),
written documentation from
a credible source. This may
be a letter from an official,
copy of a newspaper
account, a copy of a written
technical study.
* If the figure is derived or
estimated, written
explanation of how this was
accomplished, including all
assumptions.


4 .4 f +


Dollars


* Same categories as above in
Before Mitigation section,
except assumes that the
mitigation project is in place.
* Damages and losses after
mitigation are seldom
eliminated completely, except
in the case of
acquisition/demolition or
relocation projects.
* All analyses must include
post-project estimates of
damages, even if they are zero
(for an acquisition project, for
example). BCAs MUST
include estimate of (reduced)
damages and losses after
mitigation.


* Same guidance as above in
Before Mitigation Section.
* Documentation must
include enough detail about
the scope of the mitigation
project to support estimates
of the effectiveness of the
mitigation project in
reducing damages and losses
after mitigation.


* Varies depending on type
of function that is lost.
* An official from a public
utility, public works or
transportation department.
* Technical report or study.
* Mitigation project
specifications or technical
documents related to
project development.
* Engineers.


* Engineering or other
technical reports.
* Design or planning
specifications from a
technically qualified source,
i.e. an engineer.


.1 .


Page 6 of 7





ta Tp e m IVDsros Do. Soe I


Time of Lost
Function
(post-
project)


Number of days
or partial days
(in after-
mitigation
damages and
losses table).


* The number of days that a
function was or is calculated
to be lost in events of various
frequencies (i.e. a bridge was
unusable for five days after a
flood) after the mitigation
project is completed.
* Except where a function
(utility, road/bridge, building)
is completely eliminated, there
will be post-project lost
function time, and it should
be entered in this part of the
analysis.


* Written documentation
from a credible source,
generally related to the
design of the mitigation
project. This may be a letter
from an official, copy of a
newspaper account, a copy
of a written technical study.
* If the figure is derived or
estimated provide a written
explanation of how this was
accomplished, including all
assumptions.


* Varies depending on type
of function that is lost.
* An official from a public
utility, public works or
transportation department.
* Technical report or study.
* Mitigation project
specifications or technical
documents related to
project development.
* Engineers.


Dollar value Dollars Estimated value of the loss of one If typical values in FEMA FEMA "What is a Benefit"
of a Casualty (present year) person, software are used then guidance
provide print out of software.
If user-determined values are
used provide full
documentation of reasons for
differences from FEMA
typical values.
Dollar value Dollars Average of the estimated values If typical values in FEMA FEMA "What is a Benefit"
for (present year) for the treatment of major and software are used then guidance
minor/major minor injuries per person, provide print out of software.
injuries If user-determined values are
used provide full
documentation of reasons for
differences from FEMA
typical values.


Page 7 of 7




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