Group Title: Historic St. Augustine: Subcontracts
Title: [Short-term Project Explanations and other documents]
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Permanent Link: http://ufdc.ufl.edu/UF00095506/00020
 Material Information
Title: Short-term Project Explanations and other documents
Series Title: Historic St. Augustine: Subcontracts
Physical Description: Maintenance record
Language: English
Physical Location:
Box: 8
Divider: DOS 8449-A, Govt. House 87-88
Folder: Subcontracts
 Subjects
Subject: Saint Augustine (Fla.)
48 King Street (Saint Augustine, Fla.)
Government House (Saint Augustine, Fla.)
Spatial Coverage: North America -- United States of America -- Florida -- Saint Johns -- Saint Augustine -- 48 King Street
Coordinates: 29.892465 x -81.313142
 Record Information
Bibliographic ID: UF00095506
Volume ID: VID00020
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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h--'^.-------==========.=. $= = = ==-=---=----.-----
L CODES AND LICENSURE CAN PROJECTS PAGE 1 OF 2

AGENCY Historic St. Augustine Preservation Board LAS/PBS BUDGET ENTITY CODE
BUDGET ENTITY APPROPRIATION CATEGORY CODE
PROJECT TITLE Correct Life Safety Violations AGENCY PRIORITY 6
in Lobby of Government House AFP COPE : :
STATE COMP PLAN CODE : :
TO BE CONSTRUCTED BY: CONTRACT X FORCE ACCOUNT

LEVEL OF AGGREGATION:

AGENCYWIDE DISTRICT _____________INSTITUTION/CAMPUS Government House
(identify) (name)


FUND
CODE FY87-88 FY88-89 FY89-90 FY90-91 FY91-92

Licensure projects


TOTAL

Life safety projects

$50,000
TOTAL $50,000

Handicapped projects


TOTAL

Environmental projects


TOTAL



SCHEDULE OF PROJECTS
Licen
Project Life
Description/ DGS Handi
Justification Bldg# Envrn FY87-88 FY88-89 FY89-90 FY90-91 FY91-92


S $50,000


(See following page for the narrative)






July 1986 5-75












CIP-5/CL CODES AND LICENSURE CAM PROJECTS PAGE 2 OF 2

AGENCY Historic St. Augustine Preservation Board LAS/PBS BUDGET ENTITY CODE
BUDGET ENTITY APPROPRIATION CATEGORY CODE
PROJECT TITLE Correct Life Safety Violations AGENCY PRIORITY 6
in Lobby of Government House AFP COPE :
STATE COMP PLAN CODE : :
TO BE CONSTRUCTED BY: CONTRACT X FORCE ACCOUNT_

LEVEL OF AGGREGATION:

IIAGENCYWIDE DISTRICT II INSTITUTION/CAMPUS Government House
(identify) (name)


FUND
CODE FY87-88 FY88-89 FY89-90 FY90-91 FY91-92

Licensure projects


TOTAL

Life safety projects


TOTAL

Handicapped projects


TOTAL

Environmental projects


TOTAL



SCHEDULE OF PROJECTS
Licen
Project Life
Description/ DGS Handi
Justification Bldg# Envrn FY87-88 FY88-89 FY89-90 FY90-91 FY91-92

government House, built by the U.S. Government in 1937 as a post office does not meet modern day
ife safety code. The legislature has already appropriated $75,000 and substantial changes have
,een made, i.e., isolation of stairwells, new emergency doors, etc. The latest inspection has
hown that the lobby exit of the building is jeopardized because the wall that separates the lobby
'rom the adjacent auditorium is not built of fire-rated materials. Consequently, in case of fire
n the auditorium, the office staff could not escape from the building because the lobby would be
affected by the fire. The budget amendment is for the purpose of tearing down the existing panel
wall and replacing it with Sheetrock. The lobby cases, which house archaeological exhibits,
would also be replaced with fire-resistant cases.


July 1986 5-75












CIP-3 SHORT-TERM PROJECT EXPLANATION Page of 3_

AGENCY J' vi (-C?'.J, >.. LAS/PBS BUDGET ENTITY CODE
BUDGET ENTITY APPROPRIATION CATEGORY CODE
PROJECT TITLE 6pin -1 7 AGENCY PRIORITY
S -',- a/- PROJECT CATEGORY:
_0 _AFP CODE : :
TO BE CONSTRUCTED BY: CONTRACT j FORCE ACCOUNT STATE COMP PLAN CODE : :
---------------------------'~--------------
------------------------------------------

PURPOSE, NEED, SCOPE, RELATIONSHIP OF PROJECT TO AGENCY OBJECTIVES
Since the late 16th century, Government House and the surrounding
site has been a leading administrative center for colonial and
American-period Florida. Government House is now the main
administrative, research and storage facility of the Historic
St. Augustine Preservation Board. The ground floor of the East
Wing is a 60' by 40' space that is and has been unused because
of its total disrepair. Floors, walls and drop ceiling and
electrical and mechanical work must be provided. Because of its
size and location, the space is potentially the most valuable
available to the Board. The currently usuable space in Government
House is completely allocated and the use of the East Wing would
alleviate present space needs of the agency for the display of
historical and archaeological materials which are, at this time,
unavailable to the public and stored in locked curatorial storage
spaces.

The historical significance of Government House is continuous through
the First Spanish Period in 1598, the British Period (1764-84),
the Second Spanish Period (1784-1821), the American Territorial
Period (1821-42).and on through statehood to the present. During
this 388 year span, it has been the site of administration for
the governments of Florida and served in the 1930's as the
U. S. Post Office. The East Wing of the building is now barracaded
from public access but the unfinished room on the first floor is
visible from the building's lobby.

The East Wing was slated for an archaeological excavation fourteen
years ago when the flooring was removed and portions of the walls
opened in the search for the original foundations. This search
was eventually discontinued but the East Wing was never restored
to its original condition. This is what we now propose to do.
The appropriation of 1983/84 allowed us to pour a cement foundation.
With additional funding, we can proceed with the rest of the
renovation.

STATISTICAL JUSTIFICATION:
Facility Service Planned Use User Stations Existing New User Space Net Area
Type Load Factor Required Stations Stations Required Factor Required






July 1986 5-37
July 1986 53











CIP-3 SHORT TERM PROJECT EXPLANATION Page 2_ of

LAS/PBS BUDGET ENTITY CODE APPROPRIATION CATEGORY CODE_

GEOGRAPHIC LOCATION GpwpIj ,j I4.t M -, .fpi sn /e COUNTY &7 J4,., r
PROJECT DESCRIPTION
Facility Net Area Efficiency Gross Area Construction Occupanc:
Type (sq. ft.) Factor (sq. ft.) Unit Cost Cost Date


,. / ) d


,?jF


SCHEDULE OF PROJECT COMPONENTS
FY 87-88
1. BASIC CONSTR. COSTS ----
a. Const.costs (above) 7,J'7J
b. Permits, Inspections,
Impact fees
c. Communications require.
(conduits,wiring,etc.)
d. Utilities outside bid.
e. Site development-
incldg. roads/paving
f. Energy efficient equip.
g. Art allowance
(s.255.043, F.S.)
h. Other
Subtl: BASIC CONSTR. COSTS jJ.


2. OTHER PROJECT tOSTS
a. Land/existing facility
acquisition
b. Professions services
1) Planning/programming
2) A/E fees
3) On-site representation
4) Testing/surveys
5) Other prof. services
c. Miscellaneous cost
d. moveable equ./furn.
Subtl: OTHER PROJECT COSTS


3. ALL COSTS (1 + 2)

4. DGS FEE
Total: ALL COSTS BY FUND
FUND CODE


ESTIMATED EXPENDITURES
FY 88-89 FY 89-90 FY 90-91 FY 91-9;
----------- ----------- ----------- ---------


TOTAL

Appropriations GR Projected Costs GR
to-date: TF beyond CIP: TF


TOTAL


TOTAL


July 1986 5-39


*~' 1S-5b25 ;


S&0, 6 0

(ri dv


- ------I---


--------'


yvl)vc~r 4~cll'l*'I


$~f. j i J?'r, J, do














CIP-3 SHORT-TERM PROJECT EXPLANATION Page 7 of3

LAS/PBS BUDGET ENTITY CODE APPROPRIATION CATEGORY CODE


CHANGE IN PROGRAM FUND
COSTS CODE FY87-88 FY88-89 FY89-90 FY90-91 FY91-92

Salaries & Benefits

Total
OPS

Total
Expenses

Total
Other (specify)

Total
Total

GRAND TOTAL ) JJ '\



CHANGE IN FACILITY FUND
MAINTENANCE COSTS CODE FY87-88 FY88-89 FY89-90 FY90-91 FY91-92

Salaries & Benefits
*IN
Total
OPS

Total
Expenses

Total
Other (specify)

Total
Total

GRAND TOTAL



CHANGE IN UTILITY FUND
COSTS CODE FY87-88 FY88-89 FY89-90 FY90-91 FY91-92

Other (specify) 4 Cz4c1r\C7
v -2JulyPO 41986 5-41 z-
TOTAL 986 6 &25 4 -h 1



July 1986 5-41






-SCHEDULE X (a) DETAIL FOR FIXED CAPITAL OUTLAY--REQUEST BY MAJOR PROJECT 1985-87 BIENNIUM


DIVISION OF


Historic St. Augustine
Preservation Board


DEPARTMENT OF STATE


A. PROJECT IDENTIFICATION 1. Dept. Priority 2

2. Project Name and Location: Renovation of East Wing of Government House.
Historic St. Augustine Preservation Board, 48 King Street, St. Augustine, FL 32084
3. Program Structure Component Number(s): 07.02.00.00.04
4. Kind of Work: New; Addition; X Renovation to change function.
5. To be Constructed by: X Contract; Force Account.

B. PROJECT JUSTIFICATION: 1. Statement of Scope and Basic Need:
Government House is the main administrative, research and storage facility of the
Historic St. Augustine Preservation Board. The ground floor of the East Wing is
a 60' by 40' space that is and has been unused because of its total disrepair.
Floors, walls and drop ceiling and electrical and mechanical work must be provided.
Because of its size and location the space is potentially the most valuable avail-
able to the Board. Government House space is at present completely allocated and
the use of the East Wing would alleviate present space needs of the agency for
storage and display of historical and archaeological materials and for administra-
tive purposes.

2. Purpose: Correct Overcrowding; X Meet Program Deficiency; Economize
Current Operation; Meet Program Change; New Program; Other (explain).


3. Operational program requiring this (explain):

Renovation of the East Wing is required in order to be able to display the
rich collection of historical and archaeological material, which, for lack
of adequate space, are presently housed in lock-ups and in areas not suited
for this type of storage, such as the basement;.of Government House.








4. Inability of existing facilities to meet need (explain):

Government House was designed as a U. S. Post Office and, while the building
itself is large, the only areas suitable for the displays mentioned in 3
above are the areas that were once the public areas of the Post Office: the
lobby and the ground floor of the East Wing. The lobby is already in use as
a display area and entry-way to the auditorium and the administrative and
research offices of the Board. The East Wing is the only other available
space for this purpose.








5. Historical background to this project (explain):
The East Wing was torn up fourteen years ago in the conduct of an archaeological
search for the foundation of the original house of the governor as well as a
search for pertinent artifacts of the period. The search was eventually
discontinued but the East Wing was never restored to its original condition.
This is what we now propose to do. The appropriation allotted for this purpose
during 1983/1984 allowed us to pour a cement foundation. We can now proceed
with the rest of the renovation if we can receive additional funding.






SCHEDULE X (a) (continued)
Renovation of the East Wing of
PROJECT NAME Government House


Historic St. Augustine
DIVISION OF Preservation Boad


6. Alternative Facilities:

a. State Land/Facilities available and suitable for renovations:

N/A
b. Public Land/Facilities available and suitable for acquisition:

N/A
c. Private Land/Facilities available and suitable for acquisition:

N/A

d. Private Land/Facilities available and suitable for purchase:
N/A


Comparative
Costs


7. Explain relationship to other facilities:

N/A


8. Explain plans for using facilities vacated by this:

N/A





9. Project characteristics, site considerations, and other information to aid in the
understanding of this request:


see paragraphs 1, 3, 4, & 5 above








10. Statistical justification:

N/A


Total Total User User Balance New Applicable Net
Type of Facility Service Stations Stations in User Stations Space Area
Load Required Inventory Required Factor Requir


Explanation of above:


Total





vfsIosN OF Historic St. Augustine Preservatinn Rnard SCIILDULE X (a) Page Three

PROJECT NAME Renovation of East Wing of Gnvprnment House

C. SCHEDULE DATES (Month/Year)


Bldg.,Program A/E Planning Award of Construction
Required Approved Complete Contract Complete Occupancl


D. BASIC CONSTRUCTION COSTS


Net Area
1. Type Square Feet


Renovation


2,160


Effic.
Factor


95%


Gross Area
Square Ft.


Unit
Costs


Const.
Costs


2,400


2. Communications Requirements conduits, wiring, switchgear,
etc.
3. Utilities Outside of the Buildings..........................
4. Grounds Development...................... ........ ...........
5. Road and Paving........... ..................................
6. Energy Efficient Equipment....................................
7. Art allowance pursuant to Section 255.043, F.S...............
8. Other.. ................................. ...................
9. Total 1985-86 1986-87
10. Explain basis of costs shown above:


$ N/A


E. OTHER PROJECT COSTS


1. Land and Existing Facilities Acquisition Explain


2. Professional Services:
Architect/Engineer Fees
Owner's Representative DGS
Testing and Surveys
Other (Identify)


$ 4,500
$
$
$


Sub-Total


3. Other Costs Itemize and Explain:Replacement of floor,
walls and ceilings ($46,000) electrical work ($8 000)
mechanical ,000), carpet paint ($10,000), cut and
.atc ( 00 con t i nc4 540)
4. ovaie Equipment anI Furisnhngs Explain:


5. Total Other Costs 1985-86 $ 1986-87 $ $


F. TOTAL PROJECT COSTS


G. PLAN FOR FINANCING

1. General Revenue

2. Trust Fund


1985-86 $80,000 1986-87 $


1985-86 $ 80,000 1986-87 $ -0-

1985-86 $ -0- 1986-87 $ -0-


3. Name of Trust Fund

H. CHANGE IN OPERATING COSTS Show these changes in annual operating costs which will
result from this requested facility. (Amounts are shown for information only; do not
include in capital outlay budget request.)

Changes in operating costs initial year $ 3,000 subsequent years $ 3,000

Amount included in operating request 1985-86 $ 1986-87 $
Explain basis for these amounts:


$ N/A


$ 4.500

$ 75,500


$


$ 80,000




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