Group Title: Historic St. Augustine: Bids
Title: Invitation to Bid
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 Material Information
Title: Invitation to Bid
Physical Description: Archival
Language: English
Publication Date: 1988
 Record Information
Bibliographic ID: UF00095505
Volume ID: VID00019
Source Institution: University of Florida
Holding Location: University of Florida
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SUBMITBIDS TO: His oric St. Augustine STATE OF FLORIDA
Prse vatn Board INVITATION TO BID

St. Augustine, FL 32086

1elphone Number: (904) 824-3355 Bidder Acknowledgement
Page 1 of BIDS WILL BE OPENED BID 1988/2:00 PM NO.
5 October 19, 1988/2:00 PM
p es and may not be withdrawn within days after such date and time. ,.
AGENCY MAILING DATE: STATE PROJECT NO. BID TITLE Government 'House Renovation,
October 3, 1988 DOS 8449-A Life Safety "Correction
All awards made as a result of this bid shall conform to DELIVERY WILL BE 2- DAYS CASH DISCOUNT TERMS
applicable Florida Statutes. after receipt of Purchase Order
VENDOR NAME REASON FOR NO BID
Owen Electric Co.
VENDOR MAILING ADDRESS
3061 Mac Road
CITY STATE ZIP VENDOR NO. F.E.I.D. NO.:
St. Augustine,,Florida 32086 59-2826828
AREA CODE TELEPHONE NUMBER 797-3995 CERTIFIED OR CASHIER'S CHECK IS ATTACHED, WHEN
904 TOLL-FREE NUMBER REQUIRED, IN THE AMOUNT OF: $
I certify that this bid is made without prior understanding,
agreement, or connection with any corporation, firm, or person ____
submitting a bid for the same materials, supplies, or equipment, AUTHORIZED SIGNATURE (MANUAL)
and is in all respects fair and without collusion or fraud. I agree Micky Owen-Owner
to abide by all conditions of this bid and certify that I am
authorized to sign this bid for the bidder. AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

(e) SAFETY STANDARDS: Unless otherwise stipulated in the bid, all
manufactured items and fabricated assemblies shall comply with applicable
SEALED BIDS: All bid sheets and this form must be executed and submitted In a requirements of Occupational Safety and Health Act and any standards there-
sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE). The face under.
of the envelope shall contain, in addition to the above address, the date and time of the bid (f) UNDERWRITERS' LABORATORIES: Unless otherwise stipulated
opening and thebid number. Bids not submitted on attached bid form shall be rejected. All in the bid all manufactured ems and fabricated assemblies shall cy U.L
bids are subject to the conditions specified herein. Those which do not comply with these reexamination listing where such has been established.
conditions are subject to rejection.
(g) PAYMENT Payment will be made by the buyer after the items awarded to a
1. EXECUTION OF BID: Bid must contain a manual signature of authorized vendor have been received, inspected, and found to comply with award specili-
representative in the space provided above. Bid must be typed or printed In Ink. Use of cations, free of damage or defect and properly Invoiced. All Invoices shall bear
erasable ink is not permitted. All corrections made by bidder to his bid price must be the purchase order number. Payment for partial shipments shall not be made
initialed. The company name and vendor number must also appear on each page of unless specified In the bid. In addition to the purchase order number, the invoice
the bid as required. (If a vendor number has not been assigned to your company, shall bear the vendor FEID number. An original and three (3) copies of the
contact Division of Purchasing, Room 613 Larson Bldg.. Tallahassee, Fla. 32301, Invoice shall be submitted. Failure to follow these instructions may result in delay
904-488-1231 Immediately) In processing Invoices for payment. In addition, the purchase order number must
2. NO BID: If not submitting a bid, respond by returning only the bidder acknowl- appear on bils of lading, packages, cases, delivery sts and correspondence.
edgement form, marking it "NO BID." and explain the reason In the space provided DELIV n date
above. Failure to respond 3 times n succession without justification sal 5. DELIVERY Unes actual date of delivery is specified (or if specified delivery
removal of the supplier's name from the bid mailing list. NOTE: To qualify as a cannot be met), show number of days required to make delivery after receipt of
respondent, bidder must submit a "NO BID." and it must be received no later than the purchase order in space provided. Delivery time may become a basis for making an
stated bid opening date and hour. award (see Special Conditions). Delivery shall be within the normal working hours of
the user, Monday through Friday, unless otherwise specified.
3. BID OPENING: Shall be public, on the date and at the time specified on the bid
form. it is the bidder's responsibility to assure that his bid is delivered at the proper
time and placeof the bid opening Bidswhich for ny reason re otso delivered will 6. MANUFACTURERS' NAMES AND APPROVED E UIVA-
not be considered. Offers by telegram or telephone are not acceptable. A bid may not LENTS: Any manufacturers' names, trade names, brand names, information
be altered after opening of the bids. NOTE: Bid tabulations will be furnished upon and/or catalog numbers listed in a specification are for information and not intended to
written request with an enclosed, self-addressed, stamped envelope and payment of limit competition. The bidder may offer any brand for which he is an authorized
a predetermined fee. Bid files may be examined during normal working hours by representative, which meets or exceeds the specification for any itemss. If bids are
appointment. Bid tabulations WILL NOT be provided by telephone, based on equivalent products, indicate on the bid form the manufacturer's name and
4. PRICES, TERMS nd PAYMENT m Prices shall be bid and Include all number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature,
PRICES,d and/or complete specifications. Reference to literature submitted with a previous bid
packing, handling, shipping charges and delivery to the destination shown herein. wit not satisfy this provision. The bidder shall also explain in detail the reasons) why
(a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on the proposed equivalent will meet the specficatons and not be considered an excep-
direct purchases of tangible personal property. See exemption number on face ion thereto. The State of Florida reserves the right to determine acceptance of Item(s)
of purchase order. This exemption does not apply to purchases of tangible as an approved equivalent. Bids which do not comply with these requirements are
personal property made by contractors who use the tangible personal property subject to rejection. Bids lacking any written indication of intent to bid an alternate
in the performance of contracts for the improvement of state-owned real prop- brand will be received and considered n complete compliance with the specifications
erty as defined in Chapter 192, FS. as listed on the bid fonn. The purchaser s to be notified of any proposed changes in
(a) materials used, (b) manufacturing process, or (c) construction. However, changes
(b) DISCOUNTS: Bidders may offer a cash discount for prompt payment; shall not be binding upon the State unless evidenced by a Change Notice issued and
however, such discounts shall not be considered In determining the lowest net signed by the purchaser.
cost for bid evaluation purposes. Discount will be computed from the date of
satisfactory delivery at place of acceptance or from receipt of correct Invoice at
the office specified, whichever is letter. Bidders are encouraged to reflect cash 7. INTERPRETATIONS: Any questions concerning conditions and specifications
discounts in the unit prices bid. shall be directed in writing to th office for receipt no later than ten (10) days prior to
the bid opening. Inquiries must reference the date of bid openin.No interpretation
(c) MISTAKES: Bidders are expected to examine the specifications, delivery shall be considered binding unless provided in writing by the State of Florida in
schedule, bid prices, extensions, and all instructions pertaining to supplies and response to requests In full compliance with this provision.
services. Failure to do so will be at bidder's risk. In case of mistake in extension,
the unit price will govern. 8. CONFLICT OF INTEREST The award hereunder Is subject to the provisions
(d) CONDITION AND PACKAGING: t is understood and agreed that of Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of
any item offered or shipped as a result of this bid shall be a new, current any officer, director, or agent who Is also an employee of the State of Florida, or any of
standard production model available at the time of this bid. All containers shall its agencies. Further, all bidders must disclose the name of any State employee who
be suitable for storage or shipment, and all prices shall include standard corn- owns, directly or indirectly, an interest of five per cent (5%) or more in the bidder's firm
mercial packaging, or any of Its branches.














INVITATION TO BID (cont.)


VENDOR: Owen Electric Company

ADDRESS: 3061 Mac Road

CITY: St. Augustine,

TELEPHONE: (904) 797-3995


F.E.I.D # 59-2826828


ST : Florida ZIP CODE 32086

CONTACT PERSON: Micky Owen


SPECIFICATIONS:


ESTIMATED COSTS: $10,860.00


per plans and specifications
submitted; Sheets E-1, A-5, A-6,
M-1.
























TOTAL BID $ 10,860.00



AUTHORIZED VENDOR SIGNATURE:: __ _
AUTHORIZED VENDOR NAME: (typed) Micky Owen, Owner







SUBMIT BIDS TO: Historic St. Augustine STATE OF FLORIDA
Preservation 'Board
P.Box Bard INVITATION TO BID
St. Augustine, FL 32086

Tsephone Number: (904) 824-3355 :Bidder Acknowledgement
Page 1 of BIDS WILL BE OPENED c r 19BID NO.
5 October 19, 1988/2:00 PM
S pa s and may not be withdrawn within da after such die and time. r.
AGENCY MAILING DATE: STATE PROJECT NO. BID TITLE Government 'House Renovation,
October 3, 1988 DOS 8449-A Life Safety':Correction
All awards made as a result of this bid shall conform to DELIVERY WILL BE DAYS CASH DISCOUNT TERMS
applicable Florida Statutes. after receipt of Purchase Order
VENDOR NAME REASON FOR NO BID
Mr. Lewis Boudreau/South Sign & Elec.
VENDOR MAILING ADDRESS
30 West 5th Street
CITY STATE ZIP VENDOR NO. F.E.I.D. NO.:
Jacksonville, FL 32206 Applied For: Applied For:
AREA CODE TELEPHONE NUMBER CERTIFIED OR CASHIER'S CHECK IS ATTACHED, WHEN
TOLL-FREE NUMBER REQUIRED, IN THE AMOUNT OF: $
I certify that this bid is made without prior understanding, "-7 1
agreement, or connection with any corporation, firm, or person
submitting a bid for the same materials, supplies, or equipment, AUTH6RIZED SIGNATURE (MANUAL)
and is in all respects fair and without collusion or fraud. I agree
to abide by all conditions of this bid and certify that I am
authorized to sign this bid for the bidder. AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

(e) SAFETY STANDARDS: Unless otherwise stipulated in the bid, all
manufactured items and fabricated assemblies shall comply with applicable
SEALED BIDS: All bid sheets and this form must be executed and submitted in a requirements of Occupational Safety and Health Act and any standards there-
sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE). The face under.
ofthe envelope shall contain, n ddtion to above address, the dat and time of the bid ( UNDERWRITERS' LABORATORIES: nlessotherwise stipulated
opening and the bid number. Bids not submitted on attached bid form shall be rejected. All n the bid, all manufactured teams and fabricated assemblies shall carry U.L.
bids are subject to the conditions specified herein. Those which do not comply with these reexamination listing where such has been established.
conditions are subject to rejection.
(g) PAYMENT Payment will be made by the buyer after the items awarded to a
1. EXECUTION OF BID: Bid must contain a manual signature of authorized vendor have been received, inspected, and found to comply with award speclfi-
representative in the space provided above. Bid must betyped or printed in ink. Use of cations, free of damage or defect and properly invoiced. All invoices shall bear
erasable ink is not permitted. All corrections made by bidder to his bid price must be the purchase order number. Payment for partial shipments shall not be made
initialed. The company name and vendor number must also appear on each page of unless specified In the bid. In addition to the purchase order number, the invoice
the bid as required. (If a vendor number has not been assigned to your company, shall bear the vendor FEID number. An original and three (3) copies of the
contact Division of Purchasing, Room 613 Larson Bldg., Tallahassee, Fla. 32301, invoice shall be submitted. Failure to follow these instructions may result in delay
904-488-1231 immediately.) in processing Invoices for payment. In addition, the purchase order number must
2. NO BID: If not submitting a bid respond by returning only the bidder acknowl- appear on bils of lading, packages, cases, delivery lists and correspondence.
edgement form, marking it "NO BID," and explain the reason in the space provided
above. Failure to respond 3 times n succession without justification shall be cause for 5 DELIVERY: Unless actual date of delivery is specified (or if specified delivery
removal of the supplier's name from the bid mailing list. NOTE: To quality as a cannot be met), show number of days required to make delivery after receipt of
respondent, bidder must submit a"NO BID," and it must be received no later than the purchase order in space provided. very time may become a basis for making an
stated bid opening date and hour. award (see Special Conditions). Delivery shall be within the normal working hours of
the user, Monday through Friday, unless otherwise specified.
3. BID OPENING: Shall be public, on the date and at the time specified on the bid
form. It is the bidder's responsibility to assure that his bid is delivered at the proper
time and pace of the bid opening. Bids which for any reason re not s delivered, wil 6. MANUFACTURERS' NAMES AND APPROVED EQUIVA-
not be considered. Offers by telegram or telephone are not acceptable. A bid may not LENTS: Any manufacturers' names, trade names, brand names, information
be altered after opening of the bids. NOTE: Bid tabulations will be furnished upon and/or catalog numbers listed in a specification are for information and not intended to
written request with an enclosed, self-addressed, stamped envelope and payment of limit competition. The bidder may offer any brand for which he is an authorized
a predetermined fee. Bid files may be examined during normal working hours by representative, which meets or exceeds the specification for any item(s). If bids are
appointment. Bid tabulations WILL NOT be provided by telephone. based on equivalent products, indicate on the bid form the manufacturer's name and
4. PRICES TERMS and PAYMENT Frm Prices shall be bid and include all number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature,
and/or complete specifications. Reference to literature submitted with a previous bid
packing, handling, shipping charges and delivery to the destination shown herein. wi not satisfy this provision. The bidder shall also explain in detail the reasons) why
(a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on the proposed equvalt will meet the specifications and not be considered an excep-
direct purchases of tangible personal property. See exemption number on face ton thereto. The State of Florida reserves the right to determine acceptance of item(s)
of purchase order. This exemption does not apply to purchases of tangible as an approved equivalent. Bids which do not comply with these requirements are
personal property made by contractors who use the tangible personal property subject to rejection. Bids lacking any written Indication of Intent to bid an alternate
m the performance of contracts or the improvement of stale-owned real prop- brand will be received and considered in complete compliance with the specifications
erty as defined in Chapter 192, FS. as listed on the bid form. The purchaser is to be notified of any proposed changes in
(a) materials used, (b) manufacturing process, or (c) construction. However, changes
(b) DISCOUNTS: Bidders may offer a cash discount for prompt payment; shall not be binding upon the State unless evidenced by a Change Notice issued and
however, such discounts shall not be considered In determining the lowest net signed by the purchaser.
cost for bid evaluation purposes. Discount will be computed from the date of
satisfactory delivery at place of acceptance or from receipt of correct invoice at 7S i on
the office specified, whichever is later. Bidders are encouraged to reflect cash 7 INTERPRETATIONS: Any questions concerning conditions and specifications
discounts in the unit prices bid. shall be directed In writing to this office for receipt no later than ten (10) days prior to
the bid opening. Inquiries must reference the date of bid opening. No interpretation
(C) MISTAKES: Bidders are expected to examine the specifications, delivery shall be considered binding unless provided in writing by the State of Florida in
schedule, bid prices, extensions, and all instructions pertaining to supplies and response to requests in full compliance with this provision.
services. Failure to do so will be at bidder's risk. In case of mistake in extension,
the unit price will govern. 8. CONFLICT OF INTEREST The award hereunder is subject to the provisions
(d) CONDITION AND PACKAGING: it is understood and agreed that of Chapter 112, Florida Statues. All bidders must disclose with their bid the name of
any item offered or shipped as a result of this bid shall be a new, current any officer, director, or agent who is also an employee of the State of Florida, or any of
standard production model available at the time of this bid. All containers shall its agencies. Further, all bidders must disclose the name of any State employee who
be suitable for storage or shipment, and all prices shall Include standard cor- owns, directly or indirectly, an interest of five per cent (5%) or more in the bidder's firm
mercial packaging, or any of its branches.








INVITATION TO BID


PROJECT: DOS-8449-A Government Hou

THEME: Renovate East Wing, Corre


se, Electrical BID DUE DATE: 10/19/88, 2:00 PM

ct Life Safety Violations


ING AGENCY: San Agustin Antiguo Foundation, Inc.

P.O. Box 1987, 48 King Street

St. Augustine STATE: FL

IE: (904) 824-3355 CONTACT PERSON: David Scott


ZIP CODE: 32085


PROJECT DESCRIPTION NARRATIVE:


Upgrade electrical service in East Wing of Government House.
Supply electrical service to new cases in Government Lobby. Supply
and install all electrical components called out in enclosed documents
(A-6 and E-1). To provide a complete electrical system as shown and
meeting the requirements of the 1987 National Electrical Code.

The schedule for construction:

BEGIN: November 15, 1988

END: February 15, 1988


ATTACHMENTS, IF ANY:

Blueprint E-1
A-6


CONTRACT

ADDRESS:

CITY:

TELEPHONE









-2-


INVITATION TO BID (cont.)


SOUTHERN SIGNS & ELECTRIC CO., INC.

30 W. 5th Street


F.E.I.D # Applied For:


CITY:

TELEPHONE:


Jacksonville,

904-356-9649


STA.a: Florida ZIP CODE 32206

CONTACT PERSON:Lewis Boudreau


SPECIFICATIONS:


ESTIMATED COSTS:


TOTAL BID $ 14,127.00**



AUTHORIZED VENDOR SIGNATURE: __ G E C
AUTHORIZED VENDOR NAME:(typed) SOUTHERN SIGNS & ELECTRIC CO., INC.


VENDOR:

ADDRESS:








INVITATION TO BID


PROJECT: DOS-8449-A Government House, Electrical


BID DUE DATE: 10/19/88, 2:00 PM


THEME: Renovate East Wing, Correct Life Safety Violations


CONTRACTING AGENCY:


ADDRESS:


San Agustin Antiguo Foundation, Inc.

P.O. Box 1987. 48 Kinq Street


CITY: St. Augustine


STATE: FL


ZIP CODE: 32085


TELEPHONE: (904) 824-3355


CONTACT PERSON:


David Scott


PROJECT DESCRIPTION NARRATIVE:


Upgrade electrical service in East Wing of Government House.
Supply electrical service to new cases in Government Lobby. Supply
and install all electrical components called out in enclosed documents
(A-6 and E-1). To provide a complete electrical system as shown and
meeting the requirements of the 1987 National Electrical Code.

The schedule for construction:


BEGIN:

END:


November 15, 1988

February 15, 1988


ATTACHMENTS, IF ANY:

Blueprint E-1
A-6





CARCABA'S ELECTRIC SERVICE
223 MASTERS DRIVE PHONE 829-5368
SAINT AUGUSTINE. FLORIDA 32084



ESTIMATE-CONTRACT

TO Historic St. Augustine PreservatioIPB NAME Government House-King St.
Board ADDRESS Project Dos 8449-A
Government House-King St. St. Augustine, Fl.
St. Augustine, Fl. 32084 ARCHITECT Shepard Asso. & Planners
DATE10-19-88 DATE OF PLANS 6-27-88

We are pleased to submit an estimate on above named job for the following:
furnish all labor, wire, conduits, lighting fixtures, panels,

breakers, and misc. materials to wire renovated rooms and two

AC & heat units according to plans drawn by Nelson 6-27-88

sheets El & M1.



















All of the above labor, material and services to be performed for the sum of $..1.0 983 00 .....0.....................payable as follows:

90% of completed work end of each month, final 10% upon completion

As further condons to this estimate, it is understood that we will not be responsible for delays caused by conditions beyond
our control: that this proposal may be withdrawn by us if not accepted within ..... 15 ...............days from this date; that any
alteration or deviation from the above named items or either of them will become an extra charge over and above the sum quoted
above, which charge you will pay within ten (10) days after same has accrued; that this estimate when signed by us and accepted
and signed by you constitutes an entire and binding contract between us: and that if any obligation hereunder is enforced by
action at law or in equity then the party against whom such is enforced agrees to pay all costs including reasonable attorney's
fees. Our workers are fully covered by Workmen's Compensation Insurance.
Respectfully submitted
CARCABA'S ELECTRIC SERVICE




ACCEPTANCE OF ESTIMATE
The foregoing terms, conditions and specifications are hereby accepted and agreed to as a valid and binding contract and

........ .........hereby authorize you to execute the same.


Dated this. ...... .......day of ......


.. ....... .. ......A D 19 ...


ORIGINAL-To Be Returned to CARCABA'S ELECTRIC SERVICE
DUPLICATE-To Be Retained by Customer


Standard Printing & Office Supply, Inc.





CARCABA'S ELECTRIC SERVICE
223 MASTERS DRIVE PHONE 829-5368
SAINT AUGUSTINE. FLORIDA 32084



ESTIMATE-CONTRACT

TO 3tatri t. uusini Praservato NAME Cov ci.T) I: c39-in S0,1t.
ar1 ADDRESS project fon 8449-A
.,v r'iait douse-King St. St. Augustine, Fl.
ARCHITECT
.t. Augustine, Fl. 32084 Shepard Asso. & Planners
DATE ... DATE OF PLANS 6-27-8

We are pleased to submit an estimate on above named job for the following:
furnish all labor, wire, condnita, lighting fixtures, panels,

breakers, and miics. materials to wire renovated rooms and two
A' & heat units according to plans drawn by Nelson 6-27-88

sheets El & I1.


















All of the above labor, material and services to be performed for the sum of $ ... .............. ...... ..............payable as follows:

.. o o o,: :c wjrk: n.: o f each month, final 10% upon completion

AsOLrtAiW JMlesr to this estimate, it is understood that we will not be responsible for delays caused by conditions beyond
our control; that this proposal may be withdrawn by us if not accepted within.............. ......... ......... days from this date; that any
alteration or deviation from the above named items or either of them will become an extra charge over and above the sum quoted
above, which charge you will pay within ten (10) days after same has accrued: that this estimate when signed by us and accepted
and signed by you constitutes an entire and binding contract between us; and that if any obligation hereunder is enforced by
action at law or in equity then the party against whom such is enforced agrees to pay all costs including reasonable attorney's
fees. Our workers are fully covered by Workmen's Compensation Insurance.
Respectfully submitted
CARC A'S ELECTRIC SERVICE




ACCEPTANCE OF ESTIMATE
The foregoing terms, conditions and specifications are hereby accepted and agreed to as a valid and binding contract and

..... -.............. .......hereby authorize you to execute the same.

Dated this.............. ..day of ........ .... .... .. .. .. .......... A. D. 19 ......


ORIGINAL-To Be Returned to CARCABA'S ELECTRIC SERVICE
DUPLICATE-To Be Retained by Customer
Standard Printing & Office Supply, Inc.




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