SUBMIT BIDS TO: HistOric St. Augustine STATE OF FLORIDA
,, Preservation Board
.0.Prervn Board INVITATION TO BID
St. Augustine, FL 32086
Telephone Number: (904) 824-3355 Bidder Acknowledgement
Page of BIDS WILL BE OPENED BID NO.
5 October 19, 1988/2:00 PM
S pages and may not be withdrawn within days after such date and time...
AGENCY MAILING DATE: STATE PROJECT NO. BID TITLE Government House Renovation,
October 3, 1988 DOS 8449-A Life Safety Correction
All awards made as a result of this bid shall conform to DELIVERY WILL BE DAYS CASH DISCOUNT TERMS
applicable Florida Statutes, after receipt of Purchase Order
VENDOR NAME REASON FOR NO BID
VENDOR MAILING ADDRESS
CITY STATE ZIP VENDOR NO. F.E.I.D. NO.:
AREA CODE TELEPHONE NUMBER CERTIFIED OR CASHIER'S CHECK IS ATTACHED, WHEN
TOLL-FREE NUMBER REQUIRED, IN THE AMOUNT OF: $
I certify that this bid is made without prior understanding,
agreement, or connection with any corporation, firm, or person
submitting a bid for the same materials, supplies, or equipment, AUTHORIZED SIGNATURE (MANUAL)
and is in all respects fair and without collusion or fraud. I agree
to abide by all conditions of this bid and certify that I am
authorized to sign this bid for the bidder. AUTHORIZED SIGNATURE (TYPED) TITLE
(e) SAFETY STANDARDS: Unless otherwise stipulated in the bid, all
manufactured items and fabricated assemblies shall comply with applicable
SEALED BIDS: All bid sheets and this form must be executed and submitted in a requirements of Occupational Safety and Health Act and any standards there-
sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE). The face under.
of the envelope shall contain, in addition to the above address, the date and time of the bid UNDERWRITERS' LABORATORIES: Unless otherwise stipulated
opening and the bid number. Bids not submitted on attached bid form shall be rejected. All (f)in the bid, all manufactured items and fabricated assemblies shall carry U.L.
bs e ubjec t the conditions edmhel Thos c n d compittes In the bid, al manufactured items and fabricated assemblies shall carry U.L.
bids are subject to the conditions specified herein. Those which do not comply with these reexamination listing where such has been established.
conditions are subject to rejection.
(g) PAYMENT. Payment will be made by the buyer after the items awarded to a
1. EXECUTION OF BID: Bid must contain a manual signature of authorized vendor have been received, inspected, and found to comply with award specifi-
representative in the space provided above. Bid must be typed or printed in ink. Use of cations, free of damage or defect and properly Invoiced. All invoices shall bear
erasable ink is not permitted. All corrections made by bidder to his bid price must be the purchase order number. Payment for partial shipments shall not be made
initialed. The company name and vendor number must also appear on each page of unless specified In the bid. In addition to the purchase order number, the invoice
the bid as required. (If a vendor number has not been assigned to your company, shall bear the vendor FEID number. An original and three (3) copies of the
Contact Division of Purchasing, Room 613 Larson Bidg., Tallahassee, Fla. 32301, invoice shall be submitted. Failure to follow these instructions may result in delay
904-488-1231 immediately.) in processing invoices for payment. In addition, the purchase order number must
2. NO BID: If not submitting a bid, respond by returning only the bidder acknowl- appear on ls of lading packages, cases, delivery its and correspondence.
edgement form, marking it "NO BID," and explain the reason in the space provided 5 D
above. Failure to respond 3 times in succession without justification shall be cause for 5. DELIVERY: Unless actual date of delivery is specified (or if specified delivery
removal of the supplier's name from the bid mailing list. NOTE: To quality as a cannot be met), show number of days required to make delivery after receipt of
respondent, bidder must submit a "NO BID," and it must be received no later than the purchase order in space provided. Delivery time may become a basis for making an
stated bid opening date and hour. award (see Special Conditions). Delivery shall be within the normal working hours of
the user, Monday through Friday, unless otherwise specified.
3. BID OPENING: Shall be public, on the date and at the time specified on the bid
form. it is the bidder's responsibility to assure that his bid is delivered at the proper
time and place of the bid opening. Bids which for any reason are not so delivered, will 6. MANUFACTURERS' NAMES AND APPROVED E UIVA-
not be considered. Offers by telegram or telephone are not acceptable. A bid may not LENTS: Any manufacturers' names, trade names, brand names, information
be altered after opening of the bids. NOTE: Bid tabulations will be furnished upon and/or catalog numbers listed in a specification are for information and not intended to
written request with an enclosed, self-addressed, stamped envelope and payment of limit competition. The bidder may offer any brand for which he is an authorized
a predetermined fee. Bid files may be examined during normal working hours by representative, which meets or exceeds the specification for any item(s). If bids are
appointment. Bid tabulations WILL NOT be provided by telephone. based on equivalent products, indicate on the bid form the manufacturer's name and
ST an number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature,
4. PRICES, TERMS and PAYMENT Firm Prices shall be bid and include all and/or complete specifications. Reference to literature submitted with a previous bid
packing, handling, shipping charges and delivery to the destination shown herein. wil not satisfy this provision. The bidder shall also explain in detail the reasons) why
(a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on the proposed equivalent will meet the specifications and not be considered an excep-
direct purchases of tangible personal property. See exemption number on face tion thereto. The State of Florida reserves the right to determine acceptance of item(s)
of purchase order. This exemption does not apply to purchases of tangible as an approved equivalent. Bids which do not comply with these requirements are
personal property made by contractors who use the tangible personal property subject to rejection. Bids lacking any written indication of intent to bid an alternate
in the performance of contracts for the improvement of state-owned real prop- brand will be received and considered in complete compliance with the specifications
erty as defined in Chapter 192, FS. as listed on the bid form. The purchaser is to be notified of any proposed changes in
(a) materials used, (b) manufacturing process, or (c) construction. However, changes
(b) DISCOUNTS: Bidders may offer a cash discount for prompt payment; shall not be binding upon the State unless evidenced by a Change Notice issued and
however, such discounts shall not be considered in determining the lowest net signed by the purchaser.
cost for bid evaluation purposes. Discount will be computed from the date of
satisfactory delivery at place of acceptance or from receipt of correct invoice at
the office specified, whichever is later. Bidders are encouraged to reflect cash 7. INTERPRETATIONS: Any questions concerning conditions and specifications
discounts in the unit prices bid. shall be directed in writing to this office for receipt no later than ten (10) days prior to
the bid opening. Inquiries must reference the date of bid opening. No interpretation
(c) MISTAKES: Bidders are expected to examine the specifications, delivery shall be considered binding unless provided In writing by the State of Florida in
schedule, bid prices, extensions, and all Instructions pertaining to supplies and response to requests in full compliance with this provision.
services. Failure to do so will be at bidder's risk. In case of mistake in extension,
the unit price will govern. 8. CONFLICT OF INTEREST: The award hereunder is subject to the provisions
(d) CONDITION AND PACKAGING: It is understood and agreed that of Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of
any item offered or shipped as a result of this bid shall be a new, current any officer, director, or agent who is also an employee of the State of Florida, or any of
standard production model available at the time of this bid. All containers shall its agencies. Further, all bidders must disclose the name of any State employee who
be suitable for storage or shipment, and all prices shall include standard com- owns, directly or indirectly, an Interest of five per cent (5%) or more in the bidder's firm
mercial packaging, or any of its branches.
9. AWARDS: As the best interest of the State may require, the right is reserved to
make awards) by individual item, group of items, all or none, or a combination
thereof; to reject any and all bids or waive any minor irregularity or technicality in bids
received. When It is determined there is competition to the lowest responsive bidder,
evaluation of other bids is not required. Bidders are cautioned to make no assump-
tions unless their bid has been evaluated as being responsive.
10. ADDITIONAL QUANTITIES: For a period not exceeding ninety (90) days
from the date of acceptance of this offer by the buyer, the right is reserved to acquire
additional quantities up to the amount shown on the bid but not to exceed $2,500 for
commodities or $1000 for printing, at the prices bid in this invitation. If additional
quantities are not acceptable, the bid sheets must be noted "BID IS FOR SPECIFIED
11. SERVICE AND WARRANTY: unless otherwise specified, the bidder shall
define any warranty service and replacements that will be provided during and
subsequent to this contract. Bidders must explain on an attached sheet to what extent
warranty and service facilities are provided.
12. SAMPLES: Samples of items, when called for, must be furnished free of expense,
on or before bid opening time and date, and if not destroyed may, upon request, be
returned at the bidder's expense. Each individual sample must be labeled with
bidder's name, manufacturer's brand name and number, bid number and item ref-
erence. Request for return of samples shall be accompanied by instructions which
Include shipping authorization and name of carrier and must be received with your bid.
If instructions are not received within this time, the commodities shall be disposed of
by the State of Florida.
13. NONCONFORMANCE TO CONTRACT CONDITIONS: items may
be tested and/or inspected for compliance with specifications by the Florida Depart-
ment of Agriculture and Consumer Services, or by other appropriate testing facilities.
The data derived from any tests for compliance with specifications are public records
and open to examination thereto in accordance with Chapter 119, Florida Statutes.
Items delivered not conforming to specifications may be rejected and returned at
vendor's expense. These items and items not delivered as per delivery date in bid
and/or purchase order may result in bidder being found in default in which event any
and all reprocurement costs may be charged against the defaulting contractor. Any
violation of these stipulations may also result in:
(a) Supplier's name being removed from the Division of Purchasing vendor mailing
(b) All State departments being advised not to do business with the supplier without
written approval from the Division of Purchasing until such time as the supplier
reimburses the State for all reprocurement and cover costs.
14. INSPECTION, ACCEPTANCE AND TITLE: Inspection and accept-
ance will be at destination unless otherwise provided. Title and risk of loss or damage
to all items shall be the responsibility of the contract supplier until accepted by the
ordering agency, unless loss or damage results from negligence by the ordering
agency. The contract supplier shall be responsible for filing, processing and collecting
all damage claims. However, to assist him in the expeditious handling of damage
claims, the ordering agency will:
(a) Record any evidence of visible damage on all copies of the delivering carrier's Bill
(b) Report damage (Visible and Concealed) to the carrier and contract supplier,
confirming such reports, in writing, within 15 days of delivery, requesting that the
carrier inspect the damaged merchandise.
(c) Retain the item and its shipping container, including Inner packing material, until
inspection is performed by the carrier, and disposition given by the contract
(d) Provide the contract supplier with a copy of the carrier's Bill of Lading and damage
15. DISPUTES: Any actual or prospective bidder who disputes the reasonableness,
necessity or competitiveness of the terms and conditions of the Invitation to Bid, bid
selection or contract award recommendation shall file such protest in the form of a
petition in compliance with Rule 13A-1.06, Florida Administrative Code. Failure to file a
protest within the time prescribed in Section 120.53(5), Florida Statutes, shall consti-
tute a waiver of proceedings under Chapter 120, Florida Statutes.
16. GOVERNMENTAL RESTRICTIONS: In the event any governmental
restrictions may be imposed which would necessitate alteration of the material,
quality, workmanship or performance of the items offered on this proposal prior to their
delivery, it shall be the responsibility of the successful bidder to notify the buyer at
once, indicating in his letter the specific regulation which required an alteration. The
State reserves the right to accept any such alteration, Including any price adjustments
occasioned thereby, or to cancel the contract at no expense to the State.
17. LEGAL REQUIREMENTS: Applicable provision of all Federal, State, county
and local laws, and of all ordinances, rules, and regulations shall govern development
submittal and evaluation of all bids received in response hereto and shall govern any
and all claims and disputes which may arise between persons) submitting a bid
response hereto and the State of Florida, by and through its officers, employees and
authorized representatives, or any other person, natural or otherwise; and lack of
knowledge by any bidder shall not constitute a cognizable defense against the legal
18. PATENTS AND ROYALTIES: The bidder, without exception, shall indemnify
and save harmless the State of Florida and its employees from liability of any nature or
kind, including cost and expenses for or on account of any copyrighted, patented, or
unpatented invention, process, or article manufactured or used in the performance of
the contract, including its use by the State of Florida. If the bidder uses any design,
device, or materials covered by letters, patent or copyright, It is mutually agreed and
understood without exception that the bid prices shall include all royalties or cost
arising form the use of such design, devise, or materials in any way involved in the
19. ADVERTISING: In submitting a bid, bidder agrees not to use the results there-
from as a part of any commercial advertising.
20. ASSIGNMENT: Any Purchase Order issued pursuant to this bid Invitation and
the monies which may become due hereunder are not assignable except with the prior
written approval of the ordering agency.
21. LIABILITY: The supplier shall hold and save the State of Florida, its officers,
agents, and employees harmless against claims by third parties resulting from the
supplier's breach of this contract or the supplier's negligence.
22. FACILITIES: The State reserves the right to inspect the bidder's facilities at any
reasonable time with prior notice.
23. PUBLIC PRINTING: A bidder must have at the time of bid opening a manufac-
turng plant in operation which Is capable of producing the items of bid, and shall so
certify on request of the agency. Every agency of the state, including agencies within
the legislative and judicial branches of government, shall give preference to bidders
located within the state when awarding contracts to have materials printed, whenever
such printing can be done at no greater expense than, and at a level of quality
comparable to, that obtainable from a bidder located outside of the State.
(a) CONTRACTS NOT TO BE SUBLET: In accordance with Class B
Printing Laws and Regulations printing contracts cannot be sublet. Printing shall
be awarded only to printing firms. No contract shall be awarded to any broker,
agent, or independent contractor offering to provide printing manufactured by
other firms or persons within the State.
(b) DISQUALIFICATION OF BIDDER: More than one bid from an
individual, firm, partnership, corporation or association under the same or differ-
ent names wil not be considered. Reasonable grounds for believing that a bidder
Is involved in more than one proposal for the same work will be cause for
rejection of all proposals in which such bidders are believed to be involved. Any
or all proposals will be rejected If there is reason to believe that collusion exists
between bidders. Proposals in which the prices obviously are unbalanced will be
subject to rejection.
(c) PRINTING ADJUSTMENTS, OVERRUNS-UNDERRUNS:
No adjustment shall be accepted by an agency on any purchase of printing
unless conditions or specifications of bid expressly so provide.
(d) COMMUNICATIONS: It is expected that all materials and proofs will be
picked up and delivered by the printer or his representative, unless otherwise
specified. Upon request, materials will be forwarded by registered mail.
(e) RETURN OF MATERIALS: All copy, photos, artwork, and other mate-
rials supplied by the purchaser must be handled carefully and returned in good
condition upon completion of the job. Such return is a condition of the contract
and payment will not be made until return is effected.
(f) QUALITY-PERFORMANCE ANALYSIS: The contractor on any
purchase of printing in excess of $1000 shall complete and forward to the
vision of Purchasing the analysis form that accompanied his purchase order
together with an invoice copy.
24. INVOICING AND PAYMENT: State agencies' failure to pay properly certified
Invoices within the time prescribed in Section 215.422, F.S. Imposes an undue finan-
cial burden on the supplier. This also adversely affects the Division of Purchasing's
ability to achieve maximum economy in the purchase of commodities for the State as
required by Section 287.032, F.S. Therefore, should an agency of the State fail to
comply with Section 215.422, F.S., the supplier may, in writing, notify the Division of
Purchasing and the ordering agency of such non-compliance supported by a copy of
the agency's purchase order, signed delivery receipt and vendor invoice. The Divison
of Purchasing shall review the conditions and circumstances surrounding non-
payment, and unless there is a bona fide dispute, the Division may, in writing,
authorize the supplier to reject and return purchase orders from said agency until such
time as the agency complies with the provisions of Section 215.422, F.S.
25. Contractor will be required to visit
the site and review complete set of
drawings before bidding.
NOTE: ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO WHICH VARY
FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
PUR 7028 (Rev: 6/30/82)
I I - I I I -- I I I -
INVITATION TO BID
PROJECT: DOS-8449-A Government House, Electrical
BID DUE DATE: 10/19/88, 2:00 PM
THEME: Renovate East Wing, Correct Life Safety Violations
San Agustin Antiguo Foundation, Inc.
P.O. Box 1987, 48 King Street
CITY: St. Augustine
TELEPHONE: (904) 824-3355
ZIP CODE: 32085
PROJECT DESCRIPTION NARRATIVE:
Upgrade electrical service in East Wing of Government House.
Supply electrical service to new cases in Government Lobby. Supply
and install all electrical components called out in enclosed documents
(A-6 and E-1). To provide a complete electrical system as shown and
meeting the requirements of the 1987 National Electrical Code.
The schedule for construction:
November 15, 1988
February 15, 1988
ATTACHMENTS, IF ANY:
INVITATION TO BID (cont.)
STA :_: ZIP CODE
TOTAL BID $
AUTHORIZED VENDOR SIGNATURE:
AUTHORIZED VENDOR NAME:(typed)
INVITATION TO BID (cont.)
VENDOR: LEE'S ELECTRIC SERVICE
ADDRESS: P.O. BOX 269
CITY: ST. AUGUSTINE
F.E.I.D # 59-2082884
STA:: FL ZIP CODE 32085-0269
TELEPHONE: (904) 824-2021
CONTACT PERSON: DAVID LEE
Electrical wiring as per plans and specifications for
renovations to East wing of Government House and new showcases
in lobby of Government House.
TOTAL BID $ 13,527.00
AUTHORIZED VENDOR SIGNATURE:
AUTHORIZED VENDOR NAME: (typed) DAVID M. LEE dba LEE'S ELECTRIC SERVICE