INVITATION TO BID (cont.)
VENDOR: Masters Heating and Air Condition
ADDRESS: I304 Ravenswood Dr.
CITY: St. Augustine,
TELEPHONE: (9041) 824-1386
F.E.I.D # 59-1652117
STATE: Florida ZIP CODE 32084
CONTACT PERSON: Everett J. Masters
York Equipement as Specked
Ductwork Distrubtion as Specked
TOTAL BID $
AUTHORIZED VENDOR SIGNATURE: : ;.
AUTHORIZED VENDOR NAME: (typed Everetf Masters
ESTIMATED COSTS: $ 10,535.00
MASTERS HEATING & AIR CONDITIONING
304 Ravenswood Drive
ST. AUGUSTINE, FLORIDA 32084
Phone (904) 824-1386
PROPOSAL SUBMITTED TO PHONE DATE
Historic St.Augustine Preservation 824-3355 i0-l 88
STREET BOard JOB NAME
P.O. Box 1987
CITY, STATE AND ZIP CODE JOB LOCATION
St. Augustine, Fla. 32085
ARCHITECT DATE OF PLANS JOB PHONE
We hereby submit specifications and estimates for:
9.0 SEER 3.0 COP 56,500 BTU Cooling 60,000 BTU Heating
5 Ton York Heat Pump
E1CS060 Outdoor Section
N2AHD20 Indoor Blower Section
G2HCO60 Indoor Coil Section
2TH11702424 Auto Change Over Thermostat
Air Distribution As SDecked
No Electrical Wiring
I Year Warranty on the Parts and Labor
5 Years Warranty on the Compressor
Or Pfrapn s hereby to furnish material and labor complete in accordance with above specifications, for the sum of:
Ten Thousand five hundred thirty five dollars & no/100dollars($ 10,535.00
Payment to be made as follows:
All material is guaranteed to be as specified. All work to be completed in a workmanlike
manner according to standard practices. Any alteration or deviation from above specifica- Authorized
tions involving extra costs will be executed only upon written orders, and will become an Signature
extra charge over and above the estimate. All agreements contingent upon strikes, accidents
or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Note: This proposal may be 6 0
Our workers are fully covered by Workmen's Compensation Insurance. withdrawn by us if not accepted within days.
Aftty tttP Otf jrOppOial -The above prices, specifications
and conditions are satisfactory and are hereby accepted. You are authorized
to do the work as specified. Payment will be made as outlined above.
Date of Acceptance:
FORM 118-3 COPYRIGHT 1960 Available from Inc., Groton, Mass. 01450
SUBMITBIDSTO: Historic St. Augustine STATE OF FLORIDA
Prerv x n Bord INVITATION TO BID
St. Augustine, FL 32086
l rlephoneNumber: (904) 824-3355 Bidder Acknowledgement
Page 1 of BIDSWILLBEOPENED October 19, 1988/2:00:PM BIDNO:
7 pages and may not be withdrawn within days after such date and time. .s .
AGENCY MAILING DATE: STATE PROJECT NO. BIDTITLE Government House Renovations
.October .3, 1988 DOS 8449-A Life Safety Correction
All awards made as a result of this bid shall conform to DELIVERY WILL BE _DAYS CASH DISCOUNT TERMS
applicable Florida Statutes. after receipt of Purchase Order
VENDOR NAME REASON FOR NO BID
Action Heating and Air Conditioning
VENDOR MAILING ADDRESS
P.O. Box 142
CITY STATE ZIP VENDOR NO. F.E.I.D. NO.:
St. Augustine, FL 32085 1 59-2799384
AREA CODE TELEPHONE NUMBER -, 7 i -2 '/ CERTIFIED OR CASHIER'S CHECK IS ATTACHED, WHEN
904 TOLL-FREE NUMBER REQUIRED, I1 THE AMOUNT OF: $
I certify that this bid is made without prior understanding,
agreement, or connection with any corporation, firm, or person
submitting a bid for the same materials, supplies, or equipment, AUTH RIZE SIG ATURE (MANUAL)
and is in all respects fair and without collusion or fraud. I agree MI CHAEL E. STiOVER
to abide by all conditions of this bid and certify that I am
authorized to sign this bid for the bidder. AUTHORIZED SIGNATURE (TYPED) TITLE
(e) SAFETY STANDARDS: Unless otherwise stipulated in the bid, all
manufactured items and fabricated assemblies shall comply with applicable
SEALED BIDS: All bid sheets and this form must be executed and submitted in a requirements of Occupational Safety and Health Act and any standards there-
sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE). The face under.
of the envelope shall contain, in addition to the above address, the date and time of the bid (f) UNDERWRITERS' LABORATORIES: Unlessotherisestipulated
opening and the bid number. Bids not submitted on attached bid form shall be rejected. All n the bid, all manufactured items LABORATORIES: unless otherwise stipulated
sasbj thconditis ied hein Th in the bid, all manufactured Items and fabricated assemblies shall carry U.L.
bids are subject to re conditions specified herein. Those which do not cmply with these reexamination listing where such has been established.
conditions are subject to rejection.
(g) PAYMENT Payment will be made by the buyer after the items awarded to a
1. EXECUTION OF BID: Bid must contain a manual signature of authorized vendor have been received, inspected, and found to comply with award specifi-
representative in the space provided above. Bid must be typed or printed in ink. Use of cations, free of damage or defect and property invoiced. All invoices shall bear
erasable ink is not permitted. All corrections made by bidder to his bid price must be the purchase order number. Payment for partial shipments shall not be made
initialed. The company name and vendor number must also appear on each page of unless specified in the bid. In addition to the purchase order number, the invoice
the bid as required. (if a vendor number has not been assigned to your company, shall bear the vendor FEID number. An original and three (3) copies of the
contact Division of Purchasing, Room 613 Larson Bldg., Tallahassee, Fla. 32301, invoice shall be submitted. Failure to follow these instructions may result in delay
904-488-1231 immediately.) in processing invoices for payment. In addition, the purchase order number must
2. NO BID: If not submitting a bid, respond by returning only the bidder acknowl- appearon bills of lading, packages, cases, delivery lists and correspondence.
edgement form, marking It "NO BID," and explain the reason In the space provided
above. Failure to respond 3 times in succession without justification shall be cause for 5. DELIVERY: Unless actual date of delivery Is specified (or if specified delivery
removal of the supplier's name from the bid mailing list. NOTE: To quality as a cannot be met), show number of days required to make delivery after receipt of
respondent, bidder must submit a "NO BID," and it must be received no later than the purchase order in space provided Delivery time may become a basis for making an
stated bid opening date and hour. award (see Special Conditions). Delivery shall be within the normal working hours of
the user, Monday through Friday, unless otherwise specified.
3. BID OPENING: Shall be public, on the date and at the time specified on the bid
form. It is the bidder's responsibility to assure that his bid is delivered at the proper
time and place of the bid opening. Bids which for any reason are not so delivered, will 6. MANUFACTURERS' NAMES AND APPROVED EQUIVA-
not be considered. Offers by telegram or telephone are not acceptable. A bid may not LENTS: Any manufacturers' names, trade names, brand names, Information
be altered after opening of the bids. NOTE: Bid tabulations will be fumished upon and/or catalog numbers listed in a specification are for information and not intended to
written request with an enclosed, self-addressed, stamped envelope and payment of limit competition. The bidder may offer any brand for which he Is an authorized
a predetermined fee. Bid files may be examined during normal working hours by representative, which meets or exceeds the specification for any item(s). if bids are
appointment. Bid tabulations WILL NOT be provided by telephone. based on equivalent products, indicate on the bid form the manufacturer s name and
Es clue number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature,
4. PRICES, TERMS and PAYMENT Firm Prices shall be bid and include all and/or complete specifications. Reference to literature submitted with a previous bid
packing, handling, shipping charges and delivery to the destination shown herein. wil not satisty this provision. The bidder shall also explain in detail the reasons) why
(a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on the proposed equivalent will meet the specifications and not be considered an excep-
direct purchases of tangible personal property. See exemption number on face tion thereto. The State of Florida reserves the right to determine acceptance of item(s)
of purchase order. This exemption does not apply to purchases of tangible as an approved equivalent. Bids which do not comply with these requirements are
personal property made by contractors who use the tangible personal property subject to rejection. Bids lacking any written indication of intent to bid an alternate
in the performance of contracts for the improvement of state-owned real prop- brand will be received and considered in complete compliance with the specifications
erty as defined in Chapter 192, FS. as listed on the bid form. The purchaser is to be notified of any proposed changes in
(a) materials used, (b) manufacturing process, or (c) construction. However, changes
(b) DISCOUNTS: Bidders may offer a cash discount for prompt payment; shall not be binding upon the State unless evidenced by a Change Notice issued and
however, such discounts shall not be considered in determining the lowest net signed by the purchaser.
cost for bid evaluation purposes. Discount will be computed from the date of
satisfactory delivery at place of acceptance or from receipt of correct invoice at
the office specified, whichever Is later. Bidders are encouraged to reflect cash 7. INTERPRETATIONS: Any questions conceing conditions and specifications
discounts in the unit prices bid. shall be directed in writing to this office for receipt no later than ten (10) days prior to
the bid opening. Inuiries must reference the date of bid opening. No interpretation
(c) MISTAKES: Bidders are expected to examine the specifications, delivery shall be considered binding unless provided In writing by the State of Florida in
schedule, bid prices, extensions, and all instructions pertaining to supplies and response to requests in full compliance with this provision.
services. Failure to do so will be at bidder's risk. In case of mistake In extension,
the unit price will govem. 8. CONFLICT OF INTEREST The award hereunder is subject to the provisions
(d) CONDITION AND PACKAGING: It is understood and agreed that of Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of
any item offered or shipped as a result of this bid shall be a new, current any officer, director, or agent who is also an employee of the State of Florida, or any of
standard production model available at the time of this bid. All containers shall its agencies. Further, all bidders must disclose the name of any State employee who
be suitable for storage or shipment, and all prices shall include standard com- owns, directly or indirectly, an interest of five per cent (5%) or more in the bidder's firm
mercial packaging. or any of its branches.
INVITATION TO BID (cont.)
VENDOR: Action Heating & Air Conditioning, Inc.
ADDRESS: P. O. Box 142
CITY: St. Augustine
F.E.I.D # 59-2799384
STATE: Florida zIP CODE 32085-0142
CONTACT PERSON: Michael E. Stover
We propose to upgrade mechanical systems in Government House. Supply
all labor and materials to complete HVAC contract as specified on
documents M-1, A-5, A-6, written specs. All works will meet
Standard Mechanical Code, 1985 with 1986 accumulated revisions.
TOTAL BID $ 12,943.00
AUTHORIZED VENDOR SIGNATURE:
AUTHORIZED VENDOR NAME: (typed) MICHAEL E. STOVER
9. AWARDS: As the best nterst of te State may require, the right s reserved to
make awards) by Indivdual emr, group of ems, all or none, or a combination
thereftorejtanyandallbdsorwavweay mnr IrrMuarityorltchnicalityInbids
received. When it Is determined there is competition to the lowest responsive biddr,
evaluation of other bids Is not required. Bidders ar cautioned to make no assump-
tlons unless their bid has been evaluated as being responsive.
10. ADDTIONAL QUANTITIES: For a period not exceeding ninety (0) day
from the date of acceptance of this offer by the buyer, the right is reserved to acquire
additional quantities up tohe amount shown on the bid but not to exceed $2,500 for.
commodities or 1o0 or printing, at the prices bid In this invitation. I additional
quantities are not acceptable, the bid sheets must be noted "BID IS FOR SPECIFIED
11. SERVICE AND WARRANTY Unless otherwise specified, the bidder ha
define any warranty service and replacements that will be provdedduring and
subsequent to this contract Bidder mus explain on an attached sheet to what extent
warranty and service facilities are provided.
12. SAMPLES: Samplesof iems, when called for, mustbe fumshed free ofexpense
on or before bid opening time and date, and I not destroyed may, upon request, be
returned at the bidder's expense. Each Indivdual sample must be labeled with
bidder's name, manufacturer's brand name and number, bid number and item ref-
erence. Request for return of samples shall be accompanied by Instructions which
include shipping authorization and name of carrier and must be received with your bid.
If Instructions are not received within this time, the commoditis shall be disposed of
by the Stae of Florida.
13. NONCONFORMANCE TO CONTRACT CONDITIONS: Itemsma
be tested and/or inspected or compliance with specifications by the Florida Depait-
ment of Agriculture and Consumer Services, or by other appropriate testing facilitin.
The data derived from any tests for compliance with spclcatlae public records
and open to examination thereto In accordance with Chapter 119, Florida Statute.
Items delivered not conforming to specifications may be rejected and returned at
vendor's expense. These items and items not delivered as per delivery date in bid
and/or purchase order may result In bidder being found in default In which event any
and a reprocurement costs may be charged against the defaulting contractor. Any
violation of ese stipulations may also result in:
(a) Supplier's name being removed from the Division of Purchasing vendor maling
(b) All State departments being advised not to do business with th supplier without
written approval from the D of Purchasing until such time as the supplier
reimburses the State for al reprocurement and cover costs.
14. INSPECTION, ACCEPTANCE AND TITLE: Inspection and accept-
ance will be at destination unless otherwise provided. Tilt and risk of lose or damage
to all iams shall be the responsibility of the contract supplier until accepted by the
ordering agency, unless loss or damage results from negligence by the ordering
agency. The contract supplier shall be responsible for filin, processing and colleen
Sdage claims. However, to assist him in the xpedtious handling of damage
claims, the ordering agency will:
(a) Record any evidence of vible damage on all copes of the delivering carrier'a B-
(b) Report damage (Visible and Concealed) to the carrier and contract supplier
confirming such reports, In writing, within 15 days of delivery, requesting that the
carrier inspect the damaged merchandise.
(c) Retain the item and ts shipping container including inner packing material, until
inspection is performed by the carrier, and disposition given by the contract
(d) Providthe contract supplier wh a copy of the carrier's Bll of Lading and damage
15. DISPUTES: Any actual or prospeve bidder who disputes the reasonableness
necessity or ompetitiveness of the term and conditions of the Invitation to Bid, bid
selection or contract award recommendation shall ile such protest In the form of a
petition In compliance with Rule 13A-1.06, Florida Administrative Code. Failure to file a
ptet within he time prescribed in Section 120.53(5), Florid Statutes, sha consti-
tut a waver of proceedings under Chapter 120, Flrd Statutes.
16. GOVERNMENTAL RESTRICTIONS: n event any govemental
restrictions may be impod whih would necessitate alteration o te material
ualityworkmanhip or performance of the Iems offered an this propel prir to their
e rt shall be e responsibility of the successful biddr to notify the buyer at
once, indicating n his letter the spefic regulation which required an ateration. The
State reserve t right to accept any such ateration, including ny price adjustment
occasoned thenby or to cn t contrat at no expense t State.
17. LEGAL REQUIREMENTS: Appcable provion of all Federal Stat, county
and local lws, and of all ordinances, rules, and regulation shll govern development
submittal and evaluation of all bids received in response hereto and shall gove any
and all claims and disputes which may arise between persons) submttng a bid
response hereto and the State of Florida, by and through its officers, employees and
authorized representatives, or any other person, natural or otherwise; and lack of
kn dge any bidder shll not constitute a cognizable defense against the legal
18. PATENTS AND ROYALTIES: The bidder, whot exception sha ndemnify
and am harmles th Stat of Florida nd ts empoyeesfrom ibiy of y natureor
kind, Icndudg oat and xpwe for or on account of any wooplDnd, patented, or
unpatented invention, proesa, or idle manufactured or perfd In or romance of
the contract, Including its us by the State of Florida. the bidder uea any dign.
device, or materials cored by letter, pt or copyright It Is mutually agreed and
understood withoutexoeptlon that the bid prices hall Include all royalties or cost
arming fom the use of such design, devise, or materials n any way Involved In the
19. ADVERTISING: In submittng a bid, bidder agrees not to use th results there
from as a part of any commercial advertising.
20. ASSIGNMEN1 Any Purchase Order issued puruant to this bid nvitation and
the monies which may become due hereunder are not assignable except with the pri
written approval of the ordering agency.
21. LIABILITY: The supplier shall hod and save the State of Florida, It oicers,
agents, and pe hamless against clama by third parties resting from the
sppler's chf this contract or he suppler's neglgence.
22. FACILITIES: The State reserve the right to Inspect the bidders faciles at ny
reasonable time with prior notice.
23. PUBLIC PRINTING: A bidder must have at the time of bid opening a manufac-
turin plant in operation which is capable of producing the items of bid, and shall so
certify on request of the agency. Every agency of the state, Including agencies within
the legislative and Judical branches of government shall give preference to bidders
located wiin thie aate when awarding contracts to have materials printed, whenever
suich printing can be done at no greater expense than, and at a level of quality
comparable toIttF obtaInable from a bidder located outside of the State.
(a) CONTRACTS NOT TO BE SUBLET In accordance with Class B
Printing Laws and Regulations printing contracts cannot be sublet. Printing shal
be awarded only to printing firms. No contract shall be awarded to any broker,
age, or independent contractor offering to provide printing manufactured by
other im or persons within the State.
(b) DISQUALIFICATION OF BIDDER: More than one bid from an
individual, fir. prtnershipcoration or aseoclation under the same or differ-
Snames wil no be Reasonable pounds for be that a biddr
is Involved In morq than one proposal for te same work wibe cause for
rejection of all propoal in which such bidders are believed to be involved. Any
or all proposal will be rejected If there Is reason to believe that collusion exists
between bdders. Proposals In which the prices obviously are unbalanced will be
subject to rejection.
(c) PRINTING ADJUSTMENTS, OVERRUNS-UNDERRUNS:
No adjustment shall be accepted by an agency on any purchase of printing
unless conditions or speciicaio of bid expresy so provide.
(d) COMMUNICATIONS: it is expected that all materials and proofs will be
picked up and delivered by the printer or his representative, unless otherwise
specified. Upon request matedals will be forwarded by registered mail.
(e) RETURN OF MATERIALS: AN copy. photos, artwork, and other mate
rials supplied by the prchaser must be handled carefully and returned n good
conditIon upon completion of the job. Such return is a condition of the contract
and payment will not be made until return Is effected.
(f) QUALITY-PERFORMANCE ANALYSIS: The contractor on any
purch of prntin In excess of $1000 shall complete and forward to the
v of Purchas ng the analysis form that accompanied his purchase order
together with an invoice copy.
24. INVOICING AND PAYMENT Sta agencies' faure to pay property certied
Invoices within the time prescribed In Section 215.422. F.S. Imposes an undue finan-
cil burden n the upplier. This also adversely affects the Division of Purchasing's
ability to achieve maximum economy in the purchase of commodities for the State as
required by Section 287.032, F.S. Therefore, should an agency of the State fall to
comply with Section 215.422, F.S., the supplier may. in writing, otify he Division of
Purchasing and the ordering agency of such non-compliance supported by a copy of
the agency's purchase order signed delivery receipt and vendor Invoice. The Divison
of Prche shall review the conditions and circumstances surrounding non-
payment ad unless there Is a bona ide dispute, the Division may, in writing.
authorize the supplier to reject and return purchase orders from sd agency until such
time as the agency complies with the provisions of Section 215.422. F.S.
25. Contractor will be required to visit
the site and review complete set of
drawings before bidding.
NOTE: ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO WHICH VARY
FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
PUR 7028 (Rev: 6/30/82)
INVITATION TO BID (cont.)
VENDOR: j4A rl u ~,IiT tnu .;r. F.E.I.D # 59-1371511
ADDRESS: Rb 7 (83 -6 6S)T7
CITY: A 6 u.STATE: F -.: ZIP CODE 3'84
TELEPHONE: (-64) 2-A07/ f84-902JZ CONTACT PERSON:_ __e __D __
ESTIMATED COSTS: 1 800
. A-l-,a w1,-*,
TOTAL BID $ ,
w Jm m