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SUBMIT BIDS TO: Historic St. Augustine STATE OF FLORIDA
Pre. Box 9 d INVITATION TO BID
5t. Augustine, FL 32086
T1lphone Number: (904) 824-3355 Bidder Acknowledgement
Page of BIDS WILL BE OPENED October 19, 1988/2:00 PM BID NO.
5 pages and may not be withdrawn within days after such date and time.
AGENCY MAILING DATE: STATE PROJECT NO. BID TITLE Government House Renovation,
October 3, 1988 DOS 8449-A Life Safety' Correction
All awards made as a result of this bid shall conform to DELIVERY WILL BE DAYS CASH DISCOUNT TERMS
applicable Florida Statutes. after receipt of Purchase Order
VENDOR NAME REASON FOR NO BID
Mr. Lewis Boudreau/South Sign & Elec.
VENDOR MAILING ADDRESS
30 West 5th Street
CITY STATE ZIP VENDOR NO. F.E.I.D. NO.:
Jacksonville, FL 32206
AREA CODE TELEPHONE NUMBER CERTIFIED OR CASHIER'S CHECK IS ATTACHED, WHEN
TOLL-FREE NUMBER REQUIRED, IN THE AMOUNT OF: $
I certify that this bid is made without prior understanding,
agreement, or connection with any corporation, firm, or person
submitting a bid for the same materials, supplies, or equipment, AUTHORIZED SIGNATURE (MANUAL)
and is in all respects fair and without collusion or fraud. I agree
to abide by all conditions of this bid and certify that I am
authorized to sign this bid for the bidder. AUTHORIZED SIGNATURE (TYPED) TITLE
(e) SAFETY STANDARDS: Unless otherwise stipulated in the bid, all
manufactured items and fabricated assemblies shall comply with applicable
SEALED BIDS: All bid sheets and this form must be executed and submitted in a requirements of Occupational Safety and Health Act and any standards there-
sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE) The face under.
of the envelope shall contain, in addition to the above address, the date and time of the bid (f) UNDERWRITERS' LABORATORIES: Unless otherwise stipulated
opening and the bid number. Bids not submitted on attached bid form shall be rejected. All in the bid, all manufactured items and abricated assemblies shall carry U.L
bids are subject to the conditions specified herein. Those which do not comply with these reexamination listing where such has been established.
conditions are subject to rejection.
(g) PAYMENT Payment will be made by the buyer after the items awarded to a
1. EXECUTION OF BID: Bid must contain a manual signature of authorized vendor have been received, inspected, and found to comply with award specifi-
representative in the space provided above. Bid must be typed or printed in ink. Use of cations, free of damage or defect and properly invoiced. All Invoices shall bear
erasable ink is not permitted. All corrections made by bidder to his bid price must be the purchase order number. Payment or partial shipments shall not be made
initialed. The company name and vendor number must also appear on each oage of unless specified In the bid. In addition to the purchase order number, the invoice
the bid as required. (If a vendor number has not been assigned to your company, shall bear the vendor FEID number. An original and three (3) copies of the
contact Division of Purchasing. Room 613 Larson Bidg., Tallahassee, Fla. 32301, Invoice shall be submitted. Failure to follow these instructions may result In delay
904-488-1231 Immediately.) in processing Invoices for payment. In addition, the purchase order number must
2. NO BID: I not submitting a bid, respond by returning only the bidder acknowl- appear on bills of lading, packages, cases, delivery ists and correspondence.
edgement form, marking it "NO BID," and explain the reason in the space provided
above. Failure to respond 3 times In succession without justification shall be cause for 5. DELIVERY: Unless actual date of delivery s specified (or if specified delivery
removal of the supplier's name from the bid mailing list. NOTE: To qualify as a cannot be met), show number of days required to make delivery after receipt of
respondent, bidder must submit a "NO BID," and it must be received no later than the purchase order In spaceprovided Delivery time may become a basis for making an
stated bid opening date and hour. award (see Special Conditions). Delivery shall be within the normal working hours of
the user, Monday through Friday unless otherwise specified.
3. BID OPENING: Shall be public, on the date and at the time specified on the bid
form. it is the bidder's responsibility to assure that his bid is delivered at the proper
time and pe of the bid opening. Bids which or any reason are not so delivered will 6. MANUFACTURERS' NAMES AND APPROVED EQUIVA
not be considered. Offers by telegram or telephone are not acceptable. A bid may not LENTS: Any manufacturers' names, trade names, brand names, information
be altered after opening of the bids. NOTE: Bid tabulations will be furnished upon and/or catalog numbers listed in a specification are for information and not intended to
written request with an enclosed, self-addressed, stamped envelope and payment of limit competition. The bidder may offer any brand for which he is an authorized
a predetermined fee. Bid tiles may be examined during normal working hours by representative, which meets or exceeds the specification for any itemss. If bids are
appointment. Bid tabulations WILL NOT be provided by telephone, based on equivalent products, indicate on the bid form the manufacturer's name and
4. PRICES, TERMS and PAYMEN*P Firm Prices shall be bid and include all number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature,
4. PRICES, TERMS and PAYMENT Firm Pries shall be bid and include all nd/or complete specifications. Reerence to literature submitted with a previous bid
packing, handling, shipping charges and delivery to the destnaton shown herein. wil not satisfy this provision. The bidder shall also explain in detail the reasons) why
(a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on the proposed equivalent will meet the specifications and not be considered an excep-
direct purchases of tangible personal property. See exemption number on ace tion thereto. The State of Florida reserves the right to determine acceptance of item(s)
of purchase order. This exemption does not apply to purchases of tangible as an approved equivalent. Bids which do not comply with these requirements are
personal property made by contractors who use the tangible personal property subject to rejection. Bids lacking any written indication of intent to bid an alternate
in the performance of contracts for the improvement of state-owned real prop- brand wil be received and considered In complete compliance with the specifications
arty as defined in Chapter 192, FS. as listed on the bid form. The purchaser is to be notified of any proposed changes in
(a) materials used, (b) manufacturing process, or (c) construction. However, changes
(b) DISCOUNTS: Bidders may offer a cash discount for prompt payment; shall not be binding upon the State unless evidenced by a Change Notice issued and
however, such discounts shall not be considered in determining the lowest net signed by the purchaser.
cost for bid evaluation purposes. Discount will be computed from the date of
satisfactory delivery at place of acceptance or from receipt of correct invoice at
the office specified, whichever is later. Bidders are encouraged to reflect cash 7. INTERPRETATIONS: Any questions concning conditions and specifications
discounts in the unit prices bid. shall be directed in writing to this office for receipt no later than ten (10) days prior to
the bid opening. Itquries must reference the date of bid opening. No interpretation
(c) MISTAKES: Bidders are expected to examine the specifications, delivery shall be considered binding unless provided in writing by the State of Florida In
schedule, bid prices, extensions, and all instructions pertaining to supplies and response to requests in full compliance with this provision.
services. Failure to do so will be at bidder's risk. In case of mistake in extension,
the unit price will govem. 8. CONFLICT OF INTEREST' The award hereunder Is subject to the provisions
(d) CONDITION AND PACKAGING: It is understood and agreed that of Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of
any item offered or shipped as a result of this bid shall be a new, current any officer, director, or agent who is also an employee of the State of Florida, or any of
standard production model available at the time of this bid. All containers shall its agencies. Further, all bidders must disclose the name of any State employee who
be suitable for storage or shipment, and all prices shall include standard com- owns, directly or indirectly, an interest of five per cent (5%) or more In the bidder's firm
mercial packaging, or any of its branches.