Group Title: Historic St. Augustine: Permits, State Inspections, City Forms, HARB
Title: [Letter to Shepard Associates Architects & Planners, Inc]
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Full Citation
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Permanent Link: http://ufdc.ufl.edu/UF00095503/00019
 Material Information
Title: Letter to Shepard Associates Architects & Planners, Inc
Series Title: Historic St. Augustine: Permits, State Inspections, City Forms, HARB
Physical Description: Correspondence
Language: English
Creator: Clem, Richard W.
Publication Date: 1988
Physical Location:
Box: 8
Divider: DOS 8449-A, Govt. House 87-88
Folder: Permits, State Inspections, City Forms, HARB
 Subjects
Subject: Saint Augustine (Fla.)
48 King Street (Saint Augustine, Fla.)
Government House (Saint Augustine, Fla.)
Spatial Coverage: North America -- United States of America -- Florida -- Saint Johns -- Saint Augustine -- 48 King Street
Coordinates: 29.892465 x -81.313142
 Record Information
Bibliographic ID: UF00095503
Volume ID: VID00019
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Full Text













RONALD W. THOMAS
EXECUTIVE DIRECTOR


STATE OF FLORIDA

DEPARTMENT OF GENERAL SERVICES
LARSON BUILDING, 200 E. GAINES ST.
TALLAHASSEE, FLORIDA 32399-0950







MAR 81988
MAR 8 1988


BOB MARTINEZ
GOVERNOR
GEORGE FIRESTONE
SECRETARY OF STATE
ROBERT A. BUTTERWORTH
ATTORNEY GENERAL
GERALD LEWIS
STATE COMPTROLLER
BILL GUNTER
STATE TREASURER
DOYLE CONNER
COMMISSIONER OF AGRICULTURE
BETTY CASTOR
COMMISSIONER OF EDUCATION
PLEASE ADDRESS REPLY TO:

Division of Building
Construction
512 Larson Building


H. S. A. P. B.

January 22, 1988


Shepard Associates Architects & Planners, Inc.
2111 Corporate Square Boulevard
Jacksonville, Florida 32216

RE: DOS-8449-A
Correct Fire Safety Violations &
Renovate East Wing
Government House
St. Augustine, Florida


Authorization No. 1
SAMAS Codes: 45-30-4-000001-
45700200-00-081438-88 ($409) &
45-30-1-000744-45700200-00-
082120-88 ($591)


Gentlemen:

Under the terms of Article 4.13 of our Agreement, you are hereby authorized the
not-to-exceed amount of $1,000.00 for engineering services for the referenced
project.

Invoice for these services as prescribed in Article 10.1.3 of our Agreement,
attaching a copy of this authority and the required time sheets, receipts, etc.


Sincerely your


Richard W. Clem, P.E.
Contracts Administrator

RWC:pg
Enclosures

cc: Comptroller
Fiscal
Mr. Bob Steinbach
Mr. C. E. Sullivan



DIVISIONS
ADMINISTRATION BOND FINANCE BUILDING CONSTRUCTION COMMUNICATIONS FACILITIES MANAGEMENT
INFORMATION SERVICES MOTOR POOL PURCHASING SAFETY & CRIME PREVENTION SURPLUS PROPERTY
DELIVERING GOVERNMENTAL SERVICES


-k.-eVC^





S5I^ 1 K-


PROJECT DIRECTOR C.E. SUV IVOL'iJ
DATE & TIME I/2Z/89 1 AM
PURPOSE 4JfW AqvflvaM. J(b T A4*Ti


PROJECT NO. D O0S- 8449 -A
PROJECT NAME AND LOCATION CV__t.
LiFe sJf{ v'oia.,. ? Lf


St. Au A cS Fl <. ArfAS dces
StUWlj' 1 4Delo[i


PERSONS PRESENT :


NAME
Dic.k. Cje,
C. F. So1);'as,
i He&vsci ei) 4



4~, ss;3~


FIRM
AGENCY, ETC.
p Gs
D6S
--A&


AREA
CODE
90e-

904-

C104


TELEPHONE NO.
44t- 4 2-33
489-985-
72-1-2-111
W- 2J3


DISCUSSION OF
SCOPE OF WORK:


Cr T4r SAMPS Co 1 e.: op-
4--3o- 4--o0ooo .- 67021b-o-00 -681438-88 J 2-
4'-30- 1-ooo60 7-+7oo0ZO-o00- 68Zl2.o-8 8B1,200
Tokl tJ e la 0A.A#13713L -
C.) A/1e JPysJ dE-.


a__ Lfe m o 6^ 1Crt'LetL eL.fI77 8 d
____aIrtt4 eo. ^e~wxec~wf^^ ar' -iJcf^^ /'?7ne


PAGE ONE OF SIX







'DISCUSSION OF
SCOPE OF WORK
CONTTlUED :































4-t.

e


PAGE T'O OF SIX









DESIGN PHASES:

















DISTRIBUTION OF
DESIGN DOCUMENTS:

DESIGN
INVEST(
REPORT

SCHEMAT

* Al\ co^ptS DESIGN
64L, 7t CONCEPT
c.gCC 1?d DESIGN

Co>,. Tklii ADVANCE
oWNL 1 O- DESIGN'

DESIGN
5L'" P~PHASE

50% CON
DOCUME
PHASE

100% CO
DOCL'EN
PH.ASE

BIDDING


NUMBER OF
CALENDAR DAYS

INVESTIGATION OR REPORT PHASE (IRP) .......... .. .

SCHEMATIC DESIGN PHASE (SDP) . . . . . ... .

CONCEPTUAL SCHEMATIC DESIGN PHASE (CSDP) ..... .

ADVANCED SCHEMATIC DESIGN PHASE (ASDP). . . . .

DESIGN DEVELOPMENT PHASE (DDP). . ... ........ 4.. 4

50% CONSTRUCTION DOCUMENTS PHASE (CDP) . . . ...

100% CONSTRUCTION DOCLUENTS PHASE (CDP) . . ... .

NO. OF COPIES PER DESIGN PHASE & DISTRIBUTION


PHASE
CATION
PHASE

IC
PHASE

UAL SCHEMATIC
PHASE

D SCHEMATIC
PHAiSE

DEVELOPMENT


STRUCTION
TS


INSTRUCTION
TS


/PERMITTING
TS


TOM SECHLER S__I_ _J



















2- I







z2 I
2-


86






















2.



i-


2'+i C


GC.77AL TS-PLTS7 ICN:: C.E. SXlI S 1v6-f &...( g4 a .J Lo

C(: 42-#d 0 41 LCJ eJtOv&dAJCg.


PROFESSIONAL SERVICES
C'"i'E


A/E HAS A COPY. YES NO

PROJECT DIRECTOR TO SUPPLY A/E WITH A COPY. YES

PAGE i-TREE OF SIX


NO





.ENERGY ANALY


SIS (FLEET): IF REQUIRED, A/E TO SUBMIT ADDITIONAL SERVICES PROPOSAL FOR
ACCOMPLISHING THE ENERGY ANALYSIS TO THE DGS PROJECT DIRECTOR.

0a+ A ,J c4LL.


ART WORK:


A/EFEES: #I10.bO beji' F-e f A-/ )0*JAle Ce/,clode

Mek;A..1 +tI4lcR cJS <C.-_)


PAYM'.T' OF A/E FEES: DESIGN PHASE

INVESTIGATION
REPORT PHASE




SCHEMATIC DESIGN
PHASE




CONCEPTUAL SCHFEYATIC
DESIGN Pr~SE




ADVANCED SC-'^ATIC
DESIGN PHASE


DESIGN DEVELOPF-ET
PHASE




50% CONTRACTS
DOCC-'E'TS PHASE




100% CONTRACTS
DOCUML? T S ?PASE




BIDDI'NGG

CONSTRUCTION


ACTION


SUBMITTAL

APPROVAL


SUBMITTh-L

APPROVAL


SUBMITTAL

APPROVAL


SUBMI'TAL

APPROVAL


SUBMITTL

APPROVAL


SL-MITT=AL

APPROVAL


SUBMIT".A

APPOV .-
AT RECEIPT
OF BIDS

MON'h.LY


TOTAL . . .. . .
P Ft O- a ,F I


AY.OU'NT


1,4-00












10-700
' ------7---"-----






BUDGET:

















081)438 g.8 o





723 I)Z4-


4:.


("3,
2-)3


636
2,430
'Cl

4o9


74-0



V?7

217



13


$IL2L lOg0


AMOUNT





















4 ntoo
-------
lb900




















330D

400





000




'Lt37,LL


TOTAL CONSTRUCTION COST

A/E FEES. BASIC


DGS FrrS

DESIGN SURVEYS ALLOWANCE

DESrIGN T-S. G ALLOWANCE

CONSTRUCTION TESTING ALLOWANCE

HVAC TEST & BALI;CE .ATTiLCANCE

CON;STP.UCTIOTC-RE F? SE-'TATIl (A/E C DGS) x.LLC'AN;CE

FURNISHINGS AN-D EQUIF?=,'T ALLCAN'r;ACE

ART WORK AL'C'.ANCE

INSPECTION S-?VTC-S ALLCWANCE

IN'DEY IFICkATTCN RIDE A-LCA'ANCE

MISCrLLA VONC"'S .A'V.Th-T G -LLT C'.CE

MISCl--LATEOUS 1?.L'CTTSN ATLTC'l'A;CE

CO:'TIN;G'C,'C FPO Cc-7ANGE OPDF.S

CO'TITG'C;CY FCR CG-' IT"S

kJ'it I. E*< 4^A-v^c t7tc- &Cbe-J- AC- ,Mpo.t


PAGE FIVE OF SIX


TOTAL FTCET


TIT




PLANNED PERIODIC INSPECTIONS DURING CONSTRUCTION
INDIVIDUAL'S NAME INDIVIDUAL S DISCIPLINE PLANNED PERIODIC VISITS
R-Sev L pt AcJuo) eJFt_ J2- D Tvp S
fblf AJo A4 ___________ Two t&-/D Tvp-s.L


THE ARCHITECT-ENGINE, SHALL PROVIDE RSUMES FOR THE INDIVIDUAL'S LISTED ABOVE
PAGC SIX OF SIX


I









SHEPARD
ASSOCIRTES / --

ARCHITECTS -"
& PLANNERS A! g
INCORPORATED '-R I
-,.,

January 7, 1988 -

Mr. C. E. (Red) Sullivan, Project Manager
Division of Building Construction
Suite 531, Larson Building
200 East Gaines Street
Tallahassee, Florida 32399-0973

RE: Project Number DOS-8449-A
Correct Life Safety Violations and Renovate East Wing, Government
House, St. Augustine, Florida

Dear Red:

I was delighted to receive notification of selection for professional
services for the referenced project. I look forward to working with you and
Bob Steinbach again in the coming months.

In accordance with our telephone conversation yesterday I am submitting
this letter as a proposal for professional fees for the referenced project.
I assume that Dick Clem will convert these figures after negotiations into
a standard DGS lump sum contract.

The following time and cost estimates take into account the following:

1. Bob Steinbach has the original drawings which we will be permitted
to copy. This will save us an enormous amount of time, although it will be
necessary to verify existing conditions at the site and to prepare new
drawings to show existing conditions as well as proposed new finishes.

2. There are some services required for this project which are usually
included under the Additional Services clauses of the contract. These
services include programming and measured or documentary drawings. Neither
of these services will be extensive. Therefore, I propose to substitute
these services for the Schematic Drawing phase of the work.

3. The only personnel that will work on this project will be me and
John Nelson (he prepared most of the drawings for the Capitol), plus the
secretary.






HERSCHEL E. SHEPARD FAIA
2111 CORPORATE SQUARE BOULEVARD (904) 721-2111 JACKSONVILLE, FLORIDA 32216










4. Neither Bob nor I believe that extensive services of professional
engineers will be required; certainly no structural work is required. In
the event electrical or mechanical consultation is required I suggest it be
done on a $50 per hour basis to a maximum of $1000 under the contract. If
additional services are required we will request an amendment to the
contract. We will bill only for engineering services actually provided.

5. The drawings and particularly the specifications will be prepared
in a form that will permit Bob to act as a General Contractor who receives
competitive bids from subcontractors. There will not be a standard Bidding
Phase to the project. We will prepare proposal forms for use by the subs,
and will prepare a Subcontractor-Owner Contract based upon the current AIA
documents or documents provided by DGS. Shepard Associates will provide Bob
with the masters of these documents, and he will duplicate and execute them
as necessary.

6. Shepard Associates will provide five review sets of documents at
each phase of the work. After the construction documents are approved for
bidding, Shepard Associates will provide five sets of the final drawings and
specifications plus a reproducible set of drawings and a master copy of the
specifications for further duplication by Bob as the need arises.

I propose the following fees and submission schedule:

Programming/Documentary/Design Development Phase: (45 days)
Shepard: 20 hrs @ $50 $1000
Nelson: 100 hrs @ $25 2500

3500
50% Construction Drawings Phase: (30 days)
Shepard: 16 hrs @ $50 800
Nelson: 80 hrs @ $25 2000

2800
100% Construction Drawing Phase: (30 days)
Shepard: 16 hrs @ $50 800
Nelson: 80 hrs @ $25 2000

2800
Construction Administration: (150 days)
Shepard: 24 hrs @ $50 (Six 1/2 day
trips) 1200
Nelson: 24 hrs @ $25 (Two 1/2 day
trips plus shop drawings) 600

1800

Engineering Consultants: Actual cost not to exceed 1000

$11900

Note: All mileage, reproduction to the extent noted above, postage,
secretarial, and long distance telephone costs are included in the above
fees.


























-3-


I propose to submit fee statements for the appropriate amount due at the
completion of each phase, except that Construction Administration will be
billed in proportion to the work accomplished at the end of each month.
Engineering fees, if any, will be billed at actual cost not to exceed
$1000 at the end of the phase in which they are incurred.

Please call when you have had a chance to review this and I will arrange a
conference call with Bob.

Best regards,



Herschel E. Shepard FAIA
Architect

cy: Robert H. Steinbach

C 'b '
b. (rL14















HISTORIC ST. AUGUSTINE PRESERVATION BOARD
P.O.BOX 1987, ST. AUGUSTINE, FL. 32084


SEPTEMBER 22,1987


MR. ROBERT WOODWARD, CHIEF
BUREAU OF CONSTRUCTION
DEPARTMENT OF GENERAL SERVICES
LARSON BUILDING
TALLAHASSEE, FLORIDA 32301

DEAR BOB:

AS WE HAD DISCUSSED OVER THE PHONE, WE HAVE RECEIVED TWO
FIXED CAPITAL APPROPRIATIONS: ONE IS TO CORRECT FIRE
SAFETY VIOLATIONS IN THE LOBBY OF GOVERNMENT HOUSE AND THE
OTHER IS TO COMPLETE THE RESTORATION OF THE GROUND FLOOR
OF THE EAST WING OF GOVERNMENT HOUSE.

WE WOULD LIKE TO DO THIS WORK OURSELVES ON A FORCE ACCOUNT
BASIS AND WOULD LIKE TO COMBINE THE TWO PROJECTS INTO ONE
SINCE THE AREAS ARE CLOSELY LINKED.

I AM ENCLOSING A MEMO FROM BOB STEINBACH. OF OUR STAFF, ON
THIS MATTER WITH THE REQUEST THAT YOU PLEASE REVIEW THIS
INFORMATION AND LET ME KNOW IF THIS IS WHAT YOU NEED IN
ORDER TO GRANT FORCE ACCOUNT APPROVAL SO WE CAN PROCEED
WITH THIS WORK AS QUICKLY AS POSSIBLE.

YOUR COOPERATION IS ALWAYS VERY MUCH APPRECIATED.

SI CERELY,



HECTOR MIRON
I/ DEPUTY DIRECTOR



1/ %7, -7..
^\^,c^ '


CWT^ F ^ f7





















TO:
FROM:
SUBJECT:

DATE:


HISTORIC ST. AUGUSTINE PRESERVATION BOARD

MEMORANDUM


Hector Miron
Bob Steinbach S
Text for letter to Bob Woodward, re: Force Account
Approval for East Wing/Lobby Project.
September 17, 1987


DESCRIPTION OF WORK: Restoration of the ground floor of the east
wing and the replacement of a partition between the lobby and
auditorium of Government House.

The restoration of the east wing will involve the following:

1. Replication of decorative plaster capitals and their
installation on a number of columns.

2. Reconstruction of an exposed beam/plaster suspended ceiling.

3. Replacement of plaster finishes on furred walls.

4. Replacement of marble/terrazzo floor.

5. Installation of HVAC system.

6. Installation of sub panel, associated branch circuits, and
lighting fixtures.

7. Installation of fire and intrusion alarm system.

8. Provision for handicapped access.

9. Restoration of original hardware. Installation of closer,


etc.

10. Installation of approved doors between lobby and east wing.

11. Installation of service sink and associated partitioning
and/or case work.

12. Relocation of existing condensing unit and asso-ciat
condensate drain.


ed

















The lobby partition wall will involve the following:


1. Removal of existing wood partition wall, acoustical drapes
and exhibit cases.

2. Construction of metal stud wall covered with rated gypsum
board.
3. C tructin and installation of approved exhibit cases.
3. Construction and installation of approved exhibit cases.


4. Removal of sub-standard
approved type. Replace branch
ceiling, and to cases.


sub panel and replacement with
circuits in partition wall, lobby


5. Replacement of acoustical drapes.

6. Installation of fire-rated .doors and associated hardware in
partition.

7. Removal and replacement of marble finishes, as necessary to
accommodate new case work.



JOB SUPERVISION: The work will be supervised by Robert H.
Steinbach, who, along with other related duties, has been
responsible for all construction activities undertaken by the
Board during the past twenty-six years. DGS projects which he
has been involved in include DOS 3200, DOS 6110, and DOS 0505.


PRELIMINARY BUDGET:


1. Removal and replacement of walls, ceilings,
floors, doors, and cases .......................... 66,500

2. Mechanical .................... ............... 16.000

3. Electrical .................... ................ 16 500

4. Case work ................... ................. 18.000
































5. Fees and contingency ......................... 20.322
TOTAL 137,322


SCHEDULE OF IMPLEMENTATION:

Nov. 1, 1987 DGS approval and architect selected.

Jan.15, 1988 Plans and specifications completed.

Feb. 1. 1988 Put out to bid.

Mar. 1, 1988 Begin construction.

July 1, 1988 Substantial completion.




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