Group Title: Historic St. Augustine: East Wing Costs Delegation Reports / Statement of Condition, etc.
Title: [Memo to Hector Miron re: fixed capital outlay delegation reports]
ALL VOLUMES CITATION MAP IT! THUMBNAILS PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00095486/00020
 Material Information
Title: Memo to Hector Miron re: fixed capital outlay delegation reports
Series Title: Historic St. Augustine: East Wing Costs Delegation Reports / Statement of Condition, etc.
Physical Description: Correspondence
Language: English
Publication Date: 1989
Physical Location:
Box: 8
Divider: Government House Maintenance
Folder: East Wing Costs Delegation Reports / Statement of Condition, etc.
 Subjects
Subject: Saint Augustine (Fla.)
48 King Street (Saint Augustine, Fla.)
Government House (Saint Augustine, Fla.)
Spatial Coverage: North America -- United States of America -- Florida -- Saint Johns -- Saint Augustine -- 48 King Street
Coordinates: 29.892465 x -81.313142
 Record Information
Bibliographic ID: UF00095486
Volume ID: VID00020
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Full Text







FLORIDA DEPARTMENT OF STATE
Jim Smith
Secretary of State


~)


k~


MEMORANDUM


Franom:


Date:


Hector Miron, Director
Historic St. Augustine servatin Board

Hal Lench, Director I 6AC1V
Division of Administrative Services

March 1, 1989


Subject: Fixed Capital Outlay Delegation Reports


On February 17, 1989 I sent you a memorandum regarding the reporting
requirements on each Fixed Capital Outlay project which has been delegated
to your budget entity.

Mr. Derek McLean of the Division of Building Construction has finalized
reporting formats for both the Semi-Annual Statement of Condition and the
Annual Status Report which are attached for your information. Also attached
is a letter dated February 23, 1989 from Mr. McLean reiterating the importance
of submitting these reports.

Your completed responses should be forwarded to the following address:

Mr. Derek McLean, Project Director
Division of Building Construction
Department of General Services
Room 512, Larson Building
Tallahassee, Florida 32399-0950

Should you have any questions or desire additional information, please do
not hesitate to contact Mr. McLean at 488-5885 or SUNCCM 278-5885.

Once again thank you for your assistance in this matter.

/HJL

Attachments

cc: Mr. Derek McLean, Division of Building Construction (w/o attachments)




STATEMENT OF CONDITION


PROJECT NAME:

LOCATION AND STREET ADDRESS:

POSTAL ADDRESS:

PROJECT DESCRIPTION:


B. State dates, amount and reason for any interest paid persuant to Florida law:



C. State date, amount and reason for any reversion of funds:


SAMAS CODES:


REPORT NO.

SUBMITTED BY:
PHONE NO.

PROJECT NO.


DATE:






ANNUAL REPORT


PROJECT NAME:

LOCATION AND STREET ADDRESS:

POSTAL ADDRESS:

PROJECT DESCRIPTION:


REMARKS:


SAMAS CODES:


DATE:


REPORT NO.

SUBMITTED BY:

PHONE NO.

PROJECT NO.





STATE OF FLORIDA BOB MARTINEZ
GOVERNOR
JIM SMITH
DEPARTMENT OF GENERAL SERVICES SECRETARY OF STATE
ROBERT A. BUTTERWORTH
LARSON BUILDING, 200 E. GAINES ST. ATTORNEY GENERAL
GERALD LEWIS
TALLAHASSEE, FLORIDA 32399-0950 STATE COMPTROLLER
TOM GALLAGHER
TREASURER
February 23, 1989 DOYLE CONNER
RONALD W. THOMAS COMMISSIONER OF AGRICULTURE
RONALD W. THOMAS BETTY CASTOR
ExECUTIVE DIRECTOR C_ mBETTY CASTOR
EXCUIE IECO ?;.- ~r?^ ^- ^~ COMMIuSSIONER OF EDUCATION
PLEASE ADDRESS REPLY TO:
Mr. Harold Lench ,
Department of State ... '
Room 1902, The Capitol FE'B L28 i,9
Tallahassee, FL 32399

REF: REPORTING UPON DELEGATIONS DiiL i'j OF AO.. ;, SERVICE

Dear Mr. Lench:

I wrote recently asking your cooperation in returning Annual Status
reports which will be due July 15, and "Statement of Condition" due upon
all projects, delegated ones and ones upon which only the accounting is
delegated to you. Statements of Condition are submitted at six monthly
intervals, January 1 and July 1. Both reports will require cooperation
between the field or institutional staff and the accounting or planning
staff in the Tallahassee or Regional offices. As I have had encouragement
to proceed with the draft formats I sent out, they have been re-drawn and
are attached in their final form for your use.

The information to be entered in each type of report is indicated on the
form. The "notes" boxes are available to cover any irregularities. By
completing these forms you will be fulfilling your reporting commitments
under the terms by which the Delegation was made. Very little is involved,
and the forms are arranged for clarity and easy reference. If in using them
you find problems, let me know and I will change the format if need be.

A copy of the "Requirements & Procedures for Delegation of Authority" is
again included with the form blanks. Items 13 (Annual Reports) and 14
(Statement of Condition) on pages 7 and 8 respectively are the items
reported upon the forms. May I suggest also that you report Annualy and
Biannualy (Statement of Condition) on all projects, irrespective of the
notes for the several categories "A", "B", "C" and "D". Statements of
Condition are mandatory upon all delegated projects (and project accounts)
and Annual Reports are developed in General Services even upon "B" category
delegations. The simple and least troublesome method for you and for us is
to report routinely in both forms.

Y urs sincerely,



McLean
Project Director


DIVISIONS
ADMINISTRATION BOND FINANCE BUILDING CONSTRUCTION COMMUNICATIONS FACILITIES MANAGEMENT
INFORMATION SERVICES N MOTOR POOL PURCHASING L SAFETY & CRIME PREVENTION N SURPLUS PROPERTY
DELIVERING GOVERNMENTAL SERVICES




University of Florida Home Page
© 2004 - 2010 University of Florida George A. Smathers Libraries.
All rights reserved.

Acceptable Use, Copyright, and Disclaimer Statement
Last updated October 10, 2010 - - mvs